72061123R00001 MOD 1.pdf

Issuance Date: November 2, 2022 Questions Due Date: November 10, 2022 at 15:00 Lusaka, (Zambia Time) Closing Date and Time for Proposals: December 2 December 7, 2022 15:00 (Lusaka, Zambia time)

Subject: Request for Proposals (RFP) Number 72061123R00001 (MODIFICATION #1)

Dear Prospective Offerors, The United States Agency for International Development (USAID) Mission to Zambia is seeking quotes from qualified entities to provide services as described in the attached RFP.

USAID/Zambia envisions awarding one time-and-material contract with an expected ceiling of $10 million as a result of this RFP.

The competition will follow Part 12 and Part 15 of the Federal Acquisition Regulation (FAR).

USAID anticipates the award of a Time and Material contract, for a maximum five (5) year period of performance as a result of this RFP. The North American Industry Classification System (NAICS) code for this solicitation is 541611 “Administrative Management and General Management Consulting Services.” The authorized geographic code for the prime contractor of this procurement is 935.

If your organization decides to submit a proposal in response to this solicitation, it must be submitted in accordance with Section L of this RFP. You must also carefully review Section M

- Evaluation Factors. The proposals must be submitted to USAID/Zambia no later than the closing date and time stated above, to the email address designated in Section L. If the proposal is received after the closing date and time, or if it is incomplete, it will neither be accepted nor considered unless authorized by the Contracting Officer.

This RFP in no way obligates USAID to award a Contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of a proposal. Award of a Contract under this RFP is subject to availability of funds and other internal USAID approvals. This RFP and any future amendments can be viewed and downloaded from www.sam.gov. USAID bears no responsibility for data errors resulting from transmission or conversion processes.

Thank you for your interest and we look forward to your participation.

Sincerely, Brian LeCuyer Contracting Officer

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

N/A

Not Applicable

ZAMBIA/LOCAL CODE 16. ADMINISTERED BYCODE

X

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR720611

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

12/07/2022, 15:00Seilkhan Yeleussizov (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION 5. SOLICITATION NUMBER

72061123R00001-01

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 109 REQ-611-22-000033OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Lusaka, District Kabulonga District, Ibex Hill Road Subdivision 694/Stand 100 U.S. Embassy USAID/Zambia

15. DELIVER TO

00000

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USAID/Zambia

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

0001 The purpose of this Modification is to provide responses to offerors' questions and revise the RFP accordingly.

Services as described in Section C.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

Seilkhan Highlight

Seilkhan Highlight

Seilkhan Highlight

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

109 2 of

Leading Organizational Capacity and Localization Development (LOCAL) Activity Solicitation no. 72061123R00001-01

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 PURPOSE

The purpose of the Leading Organizational Capacity and Localization Development (LOCAL) Activity is to support the organizational capacity of current USAID/Zambia local implementing partners to manage, implement, and monitor programs.

B.2 CONTRACT TYPE AND SERVICES

This is a Time and Materials contract. For the consideration set forth below, the contractor must provide the services described in Sections C and F in accordance with the performance standards specified in Sections C and F.

B.3 CONTRACT CEILING AND OBLIGATED AMOUNT

(a) The total contract ceiling for this award is $10,000,000. This is a ceiling for the contract and NOT the total estimated cost.

(b) The amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor for performance hereunder is $TBD. The Contractor must not exceed the aforesaid obligated amount.

B.4 LABOR

(a) The Contractor must utilize the category fixed hourly rates specified in the Table of Fixed Hourly Rates in Section B.4(a)(1) below. Each fixed hourly rate listed below is "loaded" and must only include the following:

- Salary cost or consulting fee of the individual providing the services;

- Payroll costs (fringe benefits, FICA, etc.);

- Indirect costs applicable to labor; and

- Profit or fee, if any.

Fixed hourly rates must include consideration of the Contractor's established personnel policies and procedures, except what is covered as Other Direct Costs in B.5. Fixed Hourly Rates must not include or be applied to costs covered as other direct costs in Section B.5, such as travel and transportation, local office, etc.

The Fixed Hourly Rates set forth below must be fixed for the contract period, and include subcontractors set forth in Section H. If a new subcontractor is proposed on other than a fixed-price basis, the Fixed Hourly Rates set forth below normally apply, and the new subcontract is subject to consent by the CO.

(1) Table of Fixed Burdened Hourly Rates

FIXED BURDENED HOURLY RATES

DESCRIPTION Year 1 Year 2 Year 3 Year 4 Year 5

Chief of Party (CCN) Senior

Operational Learning and Logistics Manager (CCN) Mid

Finance and Compliance Manager (CCN) Mid

Technical Advisor - Finance (USN) Senior

Technical Advisor - Finance (CCN) Senior

Technical Advisor - Finance (CCN) Mid-Level

Technical Advisor - Human Resources (USN) Senior

Technical Advisor - Human Resources (CCN) Senior

Technical Advisor - Human Resource (CCN) Mid-Level

Technical Advisor - Corporate/Organizational Governance (USN) Senior

Technical Advisor - Corporate/Organizational Governance (CCN) Senior

Technical Advisor - Corporate/Organizational Governance (CCN) Mid-Level

Technical Advisor - Business and Resource Mobilization (USN) Senior

Technical Advisor - Business and Resource Mobilization (CCN)

Senior

Technical Advisor - Business and Resource Mobilization (CCN) Mid-Level

Technical Advisor - Business and Resource Mobilization (USN) Senior

Technical Advisor - Business and Resource Mobilization (CCN) Senior

Technical Advisor - Business and Resource Mobilization (CCN) Mid-Level

Technical Advisor - Leadership Development (USN) Senior

Technical Advisor - Leadership Development (CCN) Senior

Technical Advisor - Leadership Development (CCN) Mid-Level

Technical Advisor - Monitoring, Evaluating, and Learning (USN) Senior

Technical Advisor - Monitoring, Evaluating, and Learning (CCN) Senior

Technical Advisor - Monitoring, Evaluating, and Learning (CCN) Mid-Level

Technical Advisor - Strategic Communications (USN) Senior

Technical Advisor - Strategic Communications (CCN) Senior

Technical Advisor - Strategic Communications (CCN) Mid-Level

Support Staff (e.g. drivers, cleaners)

- All Levels (CCN)

(2) Labor Categories - Level of Qualification In order to perform the services set forth in Section C., the Contractor must provide the education and experience levels (e.g., CVs/resumes, NOT salary/rate histories under biographical data sheets) as indicated below of the specific Functional Labor Categories listed above. The qualifications in the categories must correspond to the applicable fixed hourly rates provided in Section B.4.(a)(1).

Level Academic Degree* Plus Minimum Years of Relevant Work Experience

Senior Ph.D.

JD /ABD

MS, MA, MBA, BS

BA

Mid-level Ph.D.

JD /ABD

MS, MA, MBA

BS, BA

Junior Ph.D.

JD /ABD

MS, MA, MBA

BS, BA

Less than Bachelor’s

*Highest degree obtained should be related to work being performed.

B.5 OTHER DIRECT COSTS (MATERIALS)

(a) Materials necessary for the performance of the work under job orders, such as travel and transportation, lodging and subsistence are authorized in this contract. Any cost elements included in the fixed daily rates must not be charged as another direct cost.

(b) The CO determines which other direct costs are allowable, allocable, and fair and reasonable in accordance with the applicable federal cost principles (i.e., FAR 31.2 and AIDAR 731.2 for commercial (for profit) organizations or FAR 31.3 and AIDAR 731.3 for educational institutions, or FAR 31.7 and AIDAR 731.7 for other not-for-profit organizations). For those other direct costs the CO authorizes, contractors are allowed to recover applicable indirect costs on these costs, if doing so is part of the contractor's usual accounting procedures, consistent with the applicable cost principles, and are included in the contractor's Negotiated Indirect Cost Rate Agreement.

(c) No profit or fee will be applied to other direct costs, in accordance with FAR 16.601.

B.6 INDIRECT COSTS (APPLICABLE TO ODCs)

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs must be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

For Prime Contractors:

Description Rate Base Type Period

TBD % 1/ 1/ 1/

1/ Base of Application:

Type of Rate:

Period:

For Major Subcontractors:

Description Rate Base Type Period

TBD % 1/ 1/ 1/

1/ Base of Application:

Type of Rate:

Period:

B.7 ADVANCE UNDERSTANDING ON CEILING INDIRECT COST RATES

AND FINAL REIMBURSEMENT FOR INDIRECT COSTS

a) The Contractor must make no change in its established method of classifying or allocating indirect costs without the prior written approval of the Contracting Officer.

b) Reimbursement for indirect costs must be at the lower of the negotiated final (or predetermined) rates or the following ceiling rates:

Description Rate Base Type Period

TBD % 1/ 1/ 1/

1/ Base of Application:

Type of Rate:

Period:

For Major Subcontractors:

Description Rate Base Type Period

TBD % 1/ 1/ 1/

1/ Base of Application:

Type of Rate:

Period:

c) The Government will not be obligated to pay any additional amount should the final indirect cost rates exceed the negotiated ceiling rates. If the final indirect cost rates are less than the negotiated ceiling rates, the negotiated rates will be reduced to conform to the lower rates.

d) This advance understanding must not change any monetary ceiling, obligation, or specific cost allowance or disallowance. Any changes in classifying or allocating indirect costs require the prior written approval of the Contracting Officer.

B.8 KEY CONSIDERATIONS FOR DEVELOPMENT IN A DYNAMIC

ENVIRONMENT

Due to the extremely fluid nature of the Zambian development context, USAID/Zambia must be able to adapt to changing circumstances on the ground. Adaptive management will be required from the implementer in order to maintain, sustain, or expand development gains achieved through activity implementation.

The Contractor must anticipate the need to adapt to changing conditions on the ground either of a positive or negative nature in order to achieve the contract's objectives. These objectives are defined in Section C.

Implementation of these changes will be governed by FAR 52.243-3 Changes - Time-and-Materials or Labor-Hours FAR 52.243-2 (Alternate I) Changes Cost Reimbursement.

The changes must be within the general scope of this contract. These changes will be made to address changing circumstances in Zambia. Examples of the circumstances include but are not limited to:

Data indicates and the Mission Director determines in writing that there is a high probability of a crisis developing in the operating environment, requiring adjustments to ongoing programming.

Data indicates and the Mission Director determines in writing that there is a high probability that peace will continue, and the operating environment will stabilize, requiring adjustments to ongoing programming.

The purpose of this section is to inform the Contractor of the very fluid nature of development work in Zambia and the likely need to adapt to changing circumstances while still achieving the contract’s objectives. There may be other needs that require the use of the changes clause but the extreme fluidity of the operating environment in Zambia warrants this section in order to increase the probability of success in achieving the contract’s objectives.

[END OF SECTION B]

SECTION C – DESCRIPTION/PERFORMANCE BASED WORK STATEMENT

C.1 TITLE OF ACTIVITY

The title of this activity is Leading Organizational Capacity and Localization Development activity (LOCAL)

C.2 PURPOSE

The purpose of the LOCAL activity is to support the organizational capacity of current USAID/Zambia local implementing partners to manage, implement, and monitor programs that effectively and efficiently deliver sustainable quality development outcomes and impactfully influence local development agendas.

C.3. BACKGROUND

The sustainability and long-term success of development assistance requires local ownership and strong capacity of local partners to produce development outcomes. USAID/Zambia maintains a longstanding and strong commitment to local partners capacity strengthening. In 2018, the State Department’s Global AIDS Coordinator announced a directive to shift 70% of all PEPFAR funding to local partners. Responding to this directive, in the past three years, USAID/Zambia's health program has made tremendous progress in establishing direct awards with local organizations to implement HIV programs. There has been steady progress in the number of local partners and an increase in local partner funding from 18% in PEPFAR Country Operational Plan (PCOP) FY 2018 to 53% in PCOP FY 2021. USAID/Zambia PEPFAR programs have invested an estimated $161,953,741 through six local partners in the last four years (COP 18 -21).

Given increased Agency focus on Localization and plans to increase the number of local partners across all sectors, USAID/Zambia will increase its support to strengthen the operational and financial capacity of local partners. This support will increase local partners' ability to to lead and maintain domestic development priorities. Initial emphasis will be placed on the Mission's Health portfolio, which currently houses all of the mission’s direct awards to local partners. As USAID/Zambia expands its localization efforts, this activity is expected to support additional direct-award local partners in Zambia.

USAID in Zambia:

The LOCAL activity is designed in response to challenges experienced by local partners. In late 2021, USAID/Zambia examined the performance of existing local health partners supporting health service delivery through a review of pre-award surveys and special award conditions. The key finding of this review was that many local health prime partners struggled with meeting common, international standards around proper internal controls and financial management. The report underscored that local partners lack strong organizational capacity, internal controls, and risk-based approaches necessary to manage large investments. In addition, findings from the

December 2021 USAID Office of Inspector General (OIG) audit on the PEPFAR Local Partner Transition indicated that USAID’s PEPFAR budgets were not on track to meet local partner funding goals globally due to challenges related to the capacity of local partners. The report underlined the need for more organizational capacity support for local partners, given the significant shift in funding and implementation to local partners.

Local partners not only need to have systems to be compliant, but they must be able to shift and adjust as complex US Government financial management and compliance requirements, rules and regulations, and policies are updated or changed. Local partners receiving funding as a prime awardee also need to grant funding to sub-awardees and in this case, it is essential that the prime is fully capable of not only remaining compliant through their own award, but also ensuring compliance at the sub-awardee level. Strengthening financial systems will not only benefit these partners in the short term; but also add to their long-term sustainability, by building stronger internal systems that will set them up to successful receipt and management of funds from other sources in the future as well.

In line with the Mission’s Country Development Cooperation Strategy (CDCS) Development Objective (DO) 1, LOCAL will promote a fair and transparent enabling environment that demonstrates both the Government of the Republic of Zambia (GRZ) and its citizens can equitably benefit from the effective use of the U.S. Government foreign assistance resources for improved service delivery, especially at local levels. Under DO 3, the activity will work to increase the capacity of local implementing partners to lead in the delivery of health services and increase utilization and reach of quality health services and address the critical needs of vulnerable populations. The activity will also contribute to the Mission’s localization agenda by creating an enabling environment in which local actors are supported through effective and comprehensive capacity strengthening to define their own priorities and lead their communities and country’s development agendas to sustain development outcomes over time.

C.4 THEORY OF CHANGE

If tailored capacity-strengthening activities are provided to local partners in financial management, resource generation, operational compliance, business development and sustainability, networking and advocacy;

then, local organizations will be able to diversify their income base, sustain operations in the long-term, and be equipped to sustainably, effectively and efficiently influence local development agenda.

C.5 OBJECTIVES

The contractor must provide local partners the support they need for success in operations, income generation, and advocacy, building on lessons learned from previous local partner capacity strengthening initiatives/interventions as well as other successful capacity strengthening models across USAID and USAID/Zambia. The contractor must support identifying, treating, and mitigating risks, providing effective and customized capacity strengthening support for programmatic and operational excellence, and improving local organizations' networking, communication and advocacy capacity for organizational sustainability and engagements on local development agendas.

C.6 TECHNICAL ASSISTANCE

To achieve the objectives, the contractor must perform work under three components. All the contractor’s interventions must be approved by the Contracting Officer’s Representative (COR) via the annual work plan (AWP).

There are three main components to this contract:

o Component 1: Increase local partners' capacity for risk identification, mitigation, and compliance to financial and operational best practice.

o Component 2: Enhance local partners' resource mobilization and funding diversification capacity for the purpose of organizational sustainability.

o Component 3: Increase networking opportunities, improve communication, monitoring, evaluation and learning capacities and enhance understanding of integrated programming.

The Contractor must conduct participatory capacity assessments in collaboration with the local partners to collectively identify the financial and operational capacity strengthening needs of the partner under these components. The contractor must select the most appropriate assessment tool given the context.

This includes:

● Assessing aspects of Financial Management, Operations Management, Human Resource Management, Program Management, Technical Capacity and Monitoring, Evaluation and Learning

● Relies on an existing or adaptation of a proven system and tools with integrated monitoring and evaluation systems with performance measurement for success.

● Of which the resulting capacity strengthening plans are led by the local organization.

Subsequently, the contractor in collaboration with the local partner must agree to and implement measures needed to address the identified risks and capacity gaps. The Contractor must then support the local partner to move forward with the agreed upon capacity strengthening plans.

Once a year, the progress of each organization will be assessed by an external entity, furnished by the Mission, based upon the progress of each tailored capacity strengthening plan. The capacity strengthening plans must be directly aligned to the select skill-building opportunities the Contractor provides.

Component 1 - Increase local partners risk identification, mitigation, and compliance to financial and operational best practice

Under this component, the Contractor must conduct participatory capacity assessments in collaboration with the local partners to collectively identify the financial and operational capacity strengthening needs of the partner. The contractor must select the most appropriate assessment tool given the context.

This includes:

● Assessing aspects of Financial Management, Operations Management, Human Resource Management, Program Management, Technical Capacity and Monitoring, Evaluation and Learning

● Relies on an existing or adaptation of a proven system and tools with integrated monitoring and evaluation systems with performance measurement for success.

● Of which the resulting capacity strengthening plans are led by the local organization.

Subsequently, the contractor in collaboration with the local partner must agree to and implement measures needed to address the identified risks and capacity gaps. The Contractor must then support the local partner to move forward with the agreed upon capacity strengthening plans.

Once a year, the progress of each organization will be assessed by an external entity, furnished by the Mission, based upon the progress of each tailored capacity strengthening plan. The capacity strengthening plans must be directly aligned to the select skill-building opportunities the Contractor provides.

This coordinated capacity strengthening between contractor and partner should strengthen the organizational capacity of local partners' ability to align with globally recognized best practices which are in line with the organization’s priorities and tailored to their unique structures and systems.

Illustrative areas of focus may include following:

● Reviewing of partner financial, logistic, administrative, governance, procurement, property management, human resource management, information technology (IT) and technical health implementation capacities and systems.

● Providing skills building, mentorship and other customized capacity strengthening activities to strengthen the governance and leadership, financial management, budget development, administrative and logistics management, property management, procurement and human resource management, sub-award management and other operational systems of local partners. This may include:

o Strengthen financial Management and Internal Control Systems;

o Ensure local partners demonstrate the ability to manage funding responsibly and efficiently, with capacity to meet USG program and financial reporting requirements;

o Help local partners establish financial planning processes and develop risk mitigation strategies;

o Ensure local partners have the capacity to comply with PEPFAR financial management systems, including expenditure reporting, management of outlays and timely outlay of funding; and o Assist local partners with fulfilling the requirements of the specified award conditions, if relevant.

● Leadership coaching

● Local employment skills-building (job evaluation, pay-scales, agreement drafting)

● Corporate governance support

● Provide capacity strengthening to local partners to better understand the purpose and benefit of related compliance policies, e.g. USAID’s Environmental Compliance Policy, etc.

Component 2: Enhance local partners resource mobilization and funding diversification capacity for the purpose of organizational sustainability

Under this component, the Contractor must support local partners in organizational income generation and diversification. The Contractor, in collaboration with the partner, must identify and implement contextually relevant measures needed to strengthen financial viability and sustainability for good stewardship and the ability to deliver, and effectively manage high quality programs.

Illustrative areas of focus may include following:

● Provide skills-building, mentorship and other tailored capacity strengthening activities that enhance and strengthen local partners resource mobilization and funding diversification, private and public sector engagement efforts, and other innovative financing methodologies;

● Support an existing platform (or create a new one if needed) to share funding opportunities among local organizations;

● Generate contextually relevant peer-to-peer learning opportunities in support of resource mobilization and strategies for identifying funding sources;

● Support local partners in the development of business strategies, including stakeholder/donor networking and relationship building and grant and proposal writing;

● Provide guidance and strategies specifically targeted at developing and maintaining core funding;

● Deliver a USAID procurement process training for the purposes of better understanding and positioning themselves to be awarded funding from USAID;

● Provide technical assistance in creating organization-specific costing structures (e.g.

NICRAs), identifying revenue generation opportunities and strategic and business planning.

Component 3:Increase networking opportunities, advocacy, improve communication, monitoring, evaluation and learning capacities and enhance understanding of integrated programming.

Under this component, The Contractor must be responsible for supporting local organizations to improve their networking, advocacy, and communication capacity. The support provided under this component must follow best practice but also be heavily informed by Zambia’s particular governance and civil society context, making particular use of Zambia’s existing local practitioners and organizations in this space.

Illustrative areas of focus may include following:

● Supporting the development and roll-out of communications, advocacy and/or networking plans that are clear, budgeted for and include strategies, actions, and tactics to advance policy priorities and goals;

● Facilitating knowledge sharing, continuous learning, and the development of a community of practice among local partners via numerous trainings, webinars, and conferences;

● Provide capacity strengthening in advocacy, use of data and community voices to impact policy decisions at different levels of governance.

● Facilitate routine networking opportunities for local partners to connect with one another as well as new and unfamiliar donors. (This should be done through supporting an existing platform, if a relevant one exists);

● Create routine opportunities for peer-to-peer exchanges that connect new USAID partners with more seasoned local USAID partners in Zambia and the region;

● Helping local partners and building their skills to effectively disseminate their messages using print, digital, broadcasting, or other media channels;

● Implementing activities that support local partners in building relationships and engagements with local governments at different levels, civil society, private sector, academia, and media;

● Provide support to local partners to improve reporting across data streams (e.g.

PEPFAR’s MER, ER, and HRH reporting systems, other reports). This may include providing support to improve local partners ability to effectively monitor and/or evaluate programs, craft informative and compelling narrative reports, develop success stories, use data visualizations to analyze and understand data, develop effective presentations for donor audiences and other key non-financial reporting activities for program implementation;

● Provide technical assistance in monitoring, evaluation, learning approaches and the associated USAID-specific regulations;

● Gender Equity and Social Inclusion (GESI) skills-building;

● Provide data use and security training;

● Provide technical assistance in communications strategy development and implementation support.

C.7 GEOGRAPHIC FOCUS

The principal intended beneficiaries of this activity are existing USAID/Zambia local health prime partners who are expected to greatly expand in scope and engage in the implementation of different development programs at both national and provincial levels.The activity must also provide support for additional local partners engaged in the implementation of non-health related program activities and local partners who have not previously received USAID/Zambia supported award as a prime partner but have the potential to be ready to serve as prime implementers based on Mission demand and funding availability.

C.8 COLLABORATING, LEARNING AND ADAPTING

Under this project, the contractor must generate, capture, analyze, share, and apply information and knowledge, including performance monitoring data, findings from evaluations, research, practice, and experience to:

● Draw lessons learned and strengthen activity implementation;

● Use rolling assessments and data to inform expansion and implementation decisions; and

● Use learning assessment data to inform improvements in local partner capacity strengthening interventions.

To facilitate coordination, USAID/Zambia may convene semi-annual meetings, with regard to the LOCAL activity implementation or Local Implementing Partner meetings, which may include sharing work plans, best practices, challenges, opportunities and lessons learned. The contractor must be required to attend these meetings and collaborate with other partners.

C.9 CROSS-CUTTING REQUIREMENTS

Partnerships

The contractor must establish different partnerships under the activity (for example, partners providing direct programmatic and technical support and service delivery at national, provincial and site level, etc.). In areas where other donor funded programs operate, the contractor must align with that program and build partnerships. There is no required number of partnerships, but a strong commitment to a partnership-based approach is necessary for activity success.

Additionally, as there are other donors and actors working in this field and on these issues, for all proposed activities, the contractor must coordinate interventions to ensure there is no duplication of effort and that the interventions are complementary to other ongoing activities, both internal to USAID and external to USAID.

Localization

Localization entails incorporating local voices into all aspects of our work and creating space for local leadership and for local communities to influence where, how, and for what purpose we invest together in development progress. Where possible, the contractor should make use of local expertise, both organizations and individuals, to implement the components of this award where relevant and appropriate particularly as it relates to local systems practices and local capacity strengthening.

Local systems practices: A lens we use to understand development outcomes and propose interventions to achieve sustainability by deepening interrelationships among local actors, improving equity, and aligning the incentives that shape sustainable development systems.

Local capacity strengthening: A set of approaches that support local actors to achieve their own goals, take action to design and implement equitable responses to local challenges, learn and adapt, and innovate and transform over time. A new Local Capacity Strengthening Policy must inform work across sectors to sustainably support capacity-building at the local level.

Gender

Promoting gender equality and advancing the status of women and girls is important for USAID to achieve greater and more sustainable development outcomes. This is a particularly important consideration for new and developing organizations. In the context of changing approaches to delivering foreign assistance, the need to strengthen the work and roles of women’s organizations in making development effective and sustainable should be reviewed. Gender considerations will be integrated into all aspects of the activity’s programming, particularly as it relates to how gender might influence leadership roles, governance structures, collaboration and networking.

The implementing partner will undertake a gender analysis whose findings should inform the development and implementation of appropriate plans to address any identified gaps. Gender sensitive reporting will be required as part of performance monitoring.

[END OF SECTION C]

SECTION D – PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

a) It is USAID policy that USAID-financed commodities and shipping containers, and program construction sites and other program locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for program construction sites and other program locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this Contract, or by the Mission Director in the cooperating country to which commodities are being shipped, or in which the program site is located.

c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING AND MARKING POLICY

a) USAID policy on the branding and marking of the work products of this contract is contained in the USAID Automated Directive System (ADS) Chapter 320. The Branding and Marking Implementation Plan communicates to beneficiaries and stakeholder audiences that the work of this contract is from the American people. Requested exceptions to ADS Chapter 320 requirements, shall be included in the Branding and Marking Implementation Plan. (PROJECT NAME) activities will adhere to USAID branding and marking guidance in the USAID Graphic Standards Manual and Partner Co-branding Guide and available at:

http://www.usaid.gov/branding.

b) The Contractor must develop a Branding Implementation Plan (BIP) and Marking Plan (MP) for the contract to describe how program deliverables shall be branded. The BIP will implement USAID branding strategy for the USAID LOCAL activity.

Activity Name: “USAID/Zambia’s Leading Organizational Capacity and Localization Development activity.

Branding: The branding will incorporate the message that the assistance is “From the American People through USAID.”

Desired Level of Visibility: High. USAID identity must be prominently displayed in the following: commodities or equipment, printed, audio, or electronic public communications; studies, reports, publications, web sites, and all promotional and informational products; and at all events.

http://www.usaid.gov/branding

Organizations to be acknowledged: With concurrence from the USAID/Zambia’s Development Outreach and Communications (DOC) team and COR, equipment, publications, and materials developed and produced under this activity may be co-branded with the Zambian Government’s official seal, cooperating partners’ logos, and where applicable, other U.S. Government agencies and initiatives. The Marking Plan must enumerate all of public communications, commodities, infrastructure projects, program materials, events, deliverables, and other items that will be marked with the USAID identity or brand.

The Marking Plan may include requests for exceptions to marking requirements for programmatic reasons, to be approved by the Contracting Officer. Waivers, as defined by ADS 320, may be necessary for compelling political, safety or security concerns, or if the marking will have an adverse effect in the host country. Marking and attribution for physical structures may need to be visible as soon as work commences. Contract deliverables to be marked with the USAID identity must follow design guidance for color, type, and layout in the Graphic Standards Manual, available at www.usaid.gov/branding, and all successor branding policies (if any).

D.3 BRANDING STRATEGY, IMPLEMENTATION PLAN AND MARKING PLAN

The Branding Strategy, Implementation and Marking plan must be submitted by the Contractor 10 days after contract award.

The plan must specifically address the following:

a) How to incorporate the message, “This assistance is from the American People,” in communications and materials directed to beneficiaries, or provide an explanation if this message is not appropriate or possible.

b) How to publicize the program, project, or activity in the host-country and a description of the communications tools to be used. Such tools may include the following:

● Press releases

● Press conferences

● Media interviews

● Site visits

● Social media content

● Success stories

● Beneficiary testimonials

● Professional photographs

● Print and online Public Service Announcements

● Videos

● Webcasts, e-invitations, or other emails sent to group lists, such as

● Participants for a training session, blast emails, or other Internet activities.

c) The key milestones or opportunities anticipated to generate awareness that the program, project, or activity is from the American People, or an explanation if this is not appropriate or http://www.usaid.gov/branding possible. Such milestones may be linked to specific points in time, such as the beginning or end of an activity, or an opportunity to showcase publications or other materials, research findings, or activity success. These include, but are not limited to, the following:

● Launching the activity

● Announcing findings from the situational analysis

● Publishing reports or studies, including the transformation and sustainability plans

● Spotlighting trends

● Highlighting success stories

● Featuring beneficiaries as spokespeople

● Securing endorsements from ministry or local organizations

● Facilitating deals or transactions between beneficiaries and the private sector

● Promoting final or interim reports

● Communicating activity impact/overall results

The Contractor must comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and Marking in USAID Direct Contracts” (effective date: 01/08/2007) at https://www.usaid.gov/sites/default/files/documents/1868/320.pdf, and USAID Graphic Standards Manual and Partner Co-Branding Guide, or any successor branding policy.

D.4 SOCIAL MEDIA AND ONLINE OUTREACH

Social media is often part of an integrated communications campaign. It should always be used to communicate directly with stakeholders or beneficiaries in host countries. It must never be used to promote a program or Contractor. Social media channels may be approved as part of a project’s marking plan in consultation with the CO, COR, and DOC team. To avoid confusion with official USAID social media channels, the USAID logo must not be used as a profile picture. A photo reflective of the project should be used as a profile picture.

A USAID-branded photo should be displayed as the banner photo, and acknowledgement of USAID support should appear in the “Profile” or “About” section. For more information, please refer to the USAID Graphic Standards Manual and Partner Co-Branding Guide.

[END OF SECTION D]

https://www.usaid.gov/sites/default/files/documents/1868/320.pdf https://www.usaid.gov/sites/default/files/documents/1869/USAID%20Graphics%20Standards%20Manual%20and%20Partner%20Co%20Branding%20Guide%20February%202016.pdf https://www.usaid.gov/sites/default/files/documents/1869/USAID%20Graphics%20Standards%20Manual%20and%20Partner%20Co%20Branding%20Guide%20February%202016.pdf https://www.usaid.gov/sites/default/files/documents/1869/USAID%20Graphics%20Standards%20Manual%20and%20Partner%20Co%20Branding%20Guide%20February%202016.pdf

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE

The following Contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 "CLAUSES INCORPORATED BY REFERENCE" in Section I of this Contract. Full text of the FAR clauses is available at https://www.acquisition.gov/far/ and full text of the AIDAR clauses is available at http://www.usaid.gov/ads/policy/300/aidar-http://www.usaid.gov/ads/policy/300/300.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.246-5 52.246-6

Inspection of Services—Cost Reimbursement Inspection - Time and Material and Labor Hour

APR-1984

MAY 2001

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports including Quality Assurance Surveillance Plan (QASP) and other required or outputs will be subject to the performance standards set forth in Sections C, H, and F. Inspection and acceptance will take place at:

U.S. AGENCY FOR INTERNATIONAL DEVELOPMENT

Subdivision 694/Stand 100 Ibex Hill Road PO Box 320373 Lusaka, Zambia – 10101 or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The Contracting Officer, unless delegated to the Contracting Officer Representative (COR) has the authority to inspect and accept all services, reports and required deliverables or outputs.

E.3 RESPONSIBLE OFFICIAL

In accordance with the clauses of this contract entitled “Inspection of Services – Cost Reimbursement” (FAR 52.246-5) “Inspection of Services - Time and Material and Labor Hour (FAR 52.246-6),” inspection of results or other deliverables required by the contract will be made by the cognizant” COR. Acceptance of goods/services and reports or other deliverables by the cognizant COR must form the basis for payments to the Contractor, and will form the basis of the Contractor’s permanent performance record with regard to this contract.

[END OF SECTION E]

http://www.usaid.gov/ads/policy/300/300

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following Contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 "CLAUSES INCORPORATED BY REFERENCE" in Section I of this Contract. Full text of the FAR clauses is available at https://www.acquisition.gov/far/ and full text of the AIDAR clauses is available at http://www.usaid.gov/ads/policy/300/aidar-http://www.usaid.gov/ads/policy/300/300.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.242-15 Stop-Work Order Alternate I APR-1984

F.2 PERIOD OF PERFORMANCE

The period of performance for this contract is five (5) years from the effective date of the contract.

F.3 PLACE OF PERFORMANCE

The place of performance is Zambia. The Contractor must be able to perform the requirements of the contract nationally.

F.4 PERFORMANCE STANDARDS

Evaluation of the Contractor’s performance must be conducted in accordance with the performance standards set forth in Section E, the Contractor’s overall performance toward achievement of objectives in Section C, and provision of deliverables in Section F and the Contractor’s compliance with all other terms and conditions of the contract. Each evaluation will be conducted jointly by the COR and CO and must form the basis of the Contractor’s performance record with regard to this Contract and as required in FAR part 42.15 and AIDAR 742.15.

The Contractor’s performance will be evaluated annually and at contract completion, utilizing at a minimum, the following factors:

1) Technical (Quality of products and services)

2) Cost Control

3) Schedule/Timeliness

4) Management or business relations

5) Small business contracting (as applicable).

6) Others (as applicable) (e.g., late payments to subcontractors, trafficking violations, tax delinquency, failure to report in accordance with contract terms and conditions, defective cost or pricing data, terminations, suspension and debarments).

F.5 REPORTS AND DELIVERABLES

The Contractor must submit the following reports/deliverables to the COR, unless otherwise noted. The Contractor must allow at least 10 business days for review and comments from the COR on any draft report submission. All reports and other deliverables must be in the English language, unless otherwise specified by the COR. Note that “day” means calendar day unless otherwise stated.

All reports and plans are subject to written approval by the COR, unless otherwise noted. All reporting must be synchronized with the United States Government (USG) fiscal year Note: USAID’s fiscal year starts on October 1 and ends on September 30. The four fiscal quarterly periods in the year begin on October 1, January 1, April 1 and July 1. Quarterly reports may be annexed to the annual reports where the fiscal year end and quarter end are the same time.

The Contractor must deliver the reporting products listed below. The Contractor will allow at least ten (10) business days for review and comments from the COR on any draft report submission. Each of the reports must be submitted electronically using Microsoft Word, Excel, or PowerPoint software. All reports must be written in plain, grammatically correct English. All reports are subject to approval by the COR unless stated otherwise in this contract. Written reports will be in the form of regular reports (as described below) as well as ad hoc reports for which content and length will be determined jointly by the COR and the Contractor.

Note: USAID’s fiscal year starts on October 1 and ends on September 30. The four fiscal quarterly periods in the year begin on October 1, January 1, April 1, and July 1.

a . Routine Capacity Assessment Reports

The Contractor must, in coordination with supporting partners, conduct a capacity assessment of beneficiary organizations as directed by USAID. These assessments will:

● As directed by USAID, assess aspects of Financial Management, Operations Management, Human Resource Management, Program Management, Technical Capacity and Monitoring, Evaluation and Learning.

● Rely on an existing or adaptation of a proven system and tools with integrated monitoring and evaluation systems with performance measurement for success.

● Result in the development of capacity strengthening plans by the local organization.

For each assessment, the Contractor must update the progress each organization is making as an annex to the Annual Progress Report, and the Final Report will include full assessment reports comparing baseline status to the final updated assessment report. (Deliverable d and Deliverable i, respectively.)

b. Quarterly Progress and Financial Report The Contractor must submit a combined Quarterly Progress and Financial Report no later than thirty (30) days following the end of each USG fiscal quarter. It must include at least the following points:

● Activities completed under each planned intervention;

● Activities to be undertaken in the following quarter;

●…