ATTACHMENT_J.12_Instructions_for_Oral_Discussions.docx

ATTACHMENT J.12 - INSTRUCTIONS FOR ORAL DISCUSSIONS

Selected offerors will be invited to participate in the oral presentations as part of the discussions portion of the evaluation process. Only those offerors whose proposals are within the competitive range will be invited to conduct an oral presentation. The oral presentations will occur in Lusaka, Zambia. The format and technical requirements will be made available to those applicants invited to participate in the oral presentations. The proposed CHIEF OF PARTY must be present for the Oral Presentation and lead the presentation. The HMIS Advisor must also be present for the Oral Presentation and must actively participate in the presentation. The presence of other key personnel is strongly encouraged. No more than 5 representatives from the offerors team may be present for the oral presentation. Oral presentations are expected to occur approximately two weeks after the selected offerors have been notified and invited to participate in the oral presentations, approximately August 9 - August 29, 2018.

Offerors may choose to present in-person or via teleconference. Both options will be presented within the invitation letter; whereby, each offeror is able to indicate their preference. In-person or teleconference are of equal importance and neither will receive a more favorable response from USAID.

Presentations will last no longer than 60 minutes in duration. The audience of the presentation will include USAID staff as well as key GRZ staff and Cooperating Partner Representatives.

Costs incurred by applicants for participating in the oral presentations will not be reimbursed.

Topics of discussion for the oral presentation are presented below; however additional/alternate instructions may be provided to the selected participants in their notification letter.

· The offeror must present an overview of their problem statement response and how the response incorporates the guiding principles.

· The offeror must clearly demonstrate why the key personnel and technical leads identified in the proposal are necessary and sufficient to accomplish the objectives of the activity.

· Offeror must describe how their management approach will influence program planning, decision making, implementation, and sustainability, focusing on interactions with stakeholders.

· The offeror must respond to requests to address any identified deficiencies, significant weaknesses, and adverse past performance information as well as any other questions posed in response to evaluation of their technical proposal.