MELS_RFP_FINAL_12-14-18.pdf

Issuance Date: December 14, 2018 Questions Due Date: January 7, 2019 Questions Due Time: 2:00 pm. Lima time Closing Date: February 4, 2019 Closing Time: 2:00 pm. Lima time

Subject: Request for Proposals (RFP) No. 72052719R0002 - “USAID/Peru Monitoring, Evaluation, and Learning for Sustainability Activity.

TO ALL PROSPECTIVE OFFERORS:

The United States Government, represented by the U.S. Agency for International Development (USAID), is issuing this Request for Proposals (RFP) to obtain technical and advisory services required to implement the program named “USAID/Peru Monitoring, Evaluation, and Learning Activity (MELS)” as fully described in Section C of this solicitation.

In accordance with FAR Part 19.5, this acquisition is being set aside for small businesses only.

Authorized Principal Geographic Code for this solicitation is 937 (the United States, the recipient country, and developing countries other than advanced developing countries, but excluding any country that is a prohibited source) – Default. NAICS Code for this solicitation is 541990 – All Other Professional, Scientific and Technical Services.

USAID anticipates awarding a single Hybrid - Cost plus Fixed Fee (CPFF) Completion contract (CLIN 0001 and CLIN 0003) - Indefinite Delivery, Indefinite Quantity Contract (IDIQ) (CLIN 0002) contract. The Total Estimated cost of this contract is not to exceed $9.5 million (CLIN 0001, 0002 and 0003). This procurement will be conducted under Full and Open Competition procedures, pursuant to Part 15 of the Federal Acquisition Regulation (FAR) (48 CFR Chapter 1). Offerors must take into account the expected delivery time required by the proposal transmission method they choose and they are responsible for ensuring proposals are received at USAID by the due date and time as specified in Section L and in this cover letter. Failure to comply with the submission date and time will deem any submission unacceptable and it will not be reviewed nor evaluated. Faxed proposals are not acceptable, nor will they be reviewed nor evaluated.

Section L of the RFP sets forth all instructions for the preparation and submission of required proposal contents, including critical dates/times for the submission of questions, and the proposal submission closing date and time. Section M states the criteria by which proposals will be evaluated.

This RFP in no way obligates USAID to award a contract or the task order portion nor does it commit USAID to pay any cost incurred in the preparation and submission of a proposal. Award

RFP No. 72052719R00002 USAID/Peru Monitoring, Evaluation, and Learning for Sustainability (MELS)

TABLE OF CONTENTS

SECTION A – PLACEHOLDER FOR SF-33 7

PART I – THE SCHEDULE 8

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS 8

B.1. PURPOSE 8

B.2. CONTRACT TYPE AND SERVICES 8

B.3. ESTIMATED COST, FIXED FEE AND OBLIGATED AMOUNT 9

B.4. CONTRACT BUDGET AND CEILINGS 10

B.5. INDIRECT COST 10

B.6. CEILING ON INDIRECT COSTS 11

B.7. COST REIMBURSABLE 11

B.8. PAYMENT OF FIXED FEE (CPFF) 11

B.9. MINIMUM/MAXIMUM ORDERING AMOUNT (CLIN 0002) 11

B.10. CANCELLATION CEILING AND MULTI-YEAR CONTRACT 11

SECTION C – REQUIREMENTS DOCUMENT 13

SECTION D– PACKAGING AND MARKING 32

D.1 AIDAR 752.7009 MARKING (JAN 1993) 32

D.2 BRANDING POLICY AND STRATEGY 32

SECTION E – INSPECTION AND ACCEPTANCE 33

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 33

E.2 INSPECTION AND ACCEPTANCE 33

E.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) 33

SECTION F – DELIVERIES OR PERFORMANCE 35

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 35

F.2 PERIOD OF PERFORMANCE 35

F.3 PLACE OF PERFORMANCE 35

F.4 PERFORMANCE STANDARDS 35

F.5 KEY AND NON-KEY PERSONNEL 36

F.6 REPORTS AND OTHER DELIVERABLES 38

F.7 DELIVERABLES, DELIVERY AND FIXED FEE SCHEDULE 43

F.8 AUTHORIZED WORK DAY/WEEK 47

F.9 IDIQ SUPPLEMENTAL ORDERING PROCEDURES APPLICABLE TO CLIN 0002

(UNKNOWN) 47

SECTION G– CONTRACT ADMINISTRATION DATA 49

G.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 49

G.2 CONTRACTING OFFICER – CONTRACTING OFFICER’S REPRESENTATIVE 49

G.3 CONTRACTOR’S PRIMARY POINT OF CONTACT 49

G.4 PAYING OFFICE 49

G.5 ACCOUNTING AND APPROPRIATION DATA 50

G.6 CONTRACTOR’S PAYMENT ADDRESS 50

G.7 ACCEPTANCE AND APPROVAL 50

G.8 CONTRACTING OFFICER'S AUTHORITY 50

G.9 TECHNICAL DIRECTION/RELATIONSHIP WITH USAID 50

H.1 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL CONFERENCES

(JAN 2002) 52

H.2 INSURANCE AND SERVICES 52

H.3 AUTHORIZED GEOGRAPHIC CODE 52

H.4 NONEXPENDABLE PROPERTY PURCHASES AND INFORMATION

TECHNOLOGY RESOURCES 52

H.5 LOGISTIC SUPPORT 53

H.6 EXECUTIVE ORDER ON TERRORISM FINANCING 54

H.7 PROHIBITION AND ASSISTANCE TO DRUG TRAFFICKING 54

H.8 PERSONNEL COMPENSATION 54

H.9 CONFIDENTIALITY AND OWNERSHIP OF INTELLECTUAL PROPERTY 56

H.10 USAID IMPLEMENTATION OF SECTION 508 OF THE REHABILITATION ACT OF

1973 AND FEDERAL ACQUISITION CIRCULAR (FAC) 97-27 "ELECTRONIC AND

INFORMATION TECHNOLOGY ACCESSIBILITY” 56

H.11 ENVIRONMENTAL COMPLIANCE 56

H.12 USAID DISABILITY POLICY 57

H.13 EXCHANGE VISITORS AND TRAINING 58

H.14 LANGUAGE REQUIREMENTS 58

H.15 CONSENT TO SUBCONTRACT 59

PART II - CONTRACT CLAUSES 77

SECTION I – CONTRACT CLAUSES 77

I.1. NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 77

I.2. NOTICE LISTING CONTRACT CLAUSES INCORPORATED IN FULL TEXT 81

PART III – DOCUMENTS AND OTHER ATTACHMENTS 85

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS 85

ATTACHMENT 1 - DEFINITIONS 85

ATTACHMENT 3 - SAMPLE QASP MATRIX 85

ATTACHMENT 4 - BRANDING STRATEGY 85

ATTACHMENT 5 - BRANDING IMPLEMENTATION PLAN AND MARKING PLAN

TEMPLATE 85

PART IV – REPRESENTATIONS AND INSTRUCTIONS 86

SECTION K– REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF

OFFERORS 86

K.1. NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE86

K.2. 52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE

CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS - REPRESENTATION (JAN

2017) 86

K.3. 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS. (OCT 2018) 87

K.4. 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS. (OCT 2015) 91

K.5. KEY INDIVIDUAL CERTIFICATION NARCOTICS OFFENSES AND DRUG

TRAFFICKING 93

K.6. 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS. (OCT 2018) 94

K.7. 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT

TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)95

K.8. CERTIFICATION REGARDING TRAFFICKING IN PERSONS COMPLIANCE PLAN 96

K.9. 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS –

CERTIFICATION (JUN 2018) 97

K.10. SIGNATURE 99

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS 100

L.1. NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE100

L.2. 52.216-1 TYPE OF CONTRACT. (APR 1984) 100

L.3. 52.233-2 SERVICE OF PROTEST. (SEP 2006) 100

L.4. GENERAL INSTRUCTIONS 101

L.5. DELIVERY INSTRUCTIONS 103

L.6. INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL 104

L.7. INSTRUCTIONS FOR THE PREPARATION OF THE COST/BUSINESS PROPOSAL

(See Section M.3) 109

L.8. ATTACHMENTS 115

SECTION M – EVALUATION FACTORS FOR AWARD 116

ATTACHMENT 1 - DEFINITIONS 121

ATTACHMENT 2 – ILLUSTRATIVE SCHEDULE OF EVALUATIONS AND

ASSESSMENTS BY MAIN USER 124

ATTACHMENT 3 – SAMPLE QASP MATRIX 128

ATTACHMENT 4 – BRANDING STRATEGY 130

ATTACHMENT 5 - BRANDING IMPLEMENTATION PLAN AND MARKING 132

TEMPLATE FOR THE BRANDING IMPLEMENTATION PLAN 132

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1. PURPOSE

The purpose of the USAID/Peru Monitoring, Evaluation, and Learning for Sustainability (MELS) contract is to provide USAID/Peru, including its bilateral and South America Regional portfolios, and USAID/Brazil and USAID/Paraguay, with technical and advisory services in planning, designing, conducting, disseminating, and learning from monitoring and evaluation (M&E) of the Mission’s portfolios, in order to improve the achievement and sustainability of USAID's development outcomes. Additionally, this award will provide services to strengthen the monitoring, evaluation, and learning capabilities of USAID/Peru staff, targeted local partners and Government of Peru (GOP) stakeholders.

B.2. CONTRACT TYPE AND SERVICES

This is a FAR 16.102(b) combination award consisting of a Cost Plus Fixed Fee (CPFF) Completion (CLIN 0001) – Activity Component 1 (Known portion), a single award Indefinite Delivery/Indefinite Quantity (IDIQ) type contract (CLIN 0002) – Activity Component 1 (Unknown portion), and CLIN 0003 as part of the CPFF Completion and consisting of Components 2, 3 and 4.

Under CLIN 0001, (not-to-exceed $2,270,000 CPFF), the Contractor shall furnish all personnel, materials, equipment, supplies, facilities, services (except expressly set forth in this contract as furnished by the U.S. Government (USG)) and perform all activities necessary for, or incidental to, the performance of work described in Section C and other sections of the contract not specifically identified under CLIN 0002 or CLIN 0003.

Under CLIN 0002, (not-to-exceed $3,347,000 IDIQ), the contractor must furnish additional country-specific activities that are consistent with the objectives and results outlined in the Statement of Objectives. These services will be ordered in accordance with Section F.9 entitled, “IDIQ SUPPLEMENTAL ORDERING PROCEDURES” and the applicable IDIQ clauses in Section I.

Under CLIN 0003 (not to exceed $3,883,000 CPFF) the contractor shall furnish all personnel, materials, equipment, supplies, services except expressly set forth in this contract furnished by the U.S. Government (USG) and perform all activities necessary for, or incidental to the performance of work described in Section C and other Sections of the contract not specifically identified under CLIN 0001 and CLIN 0002.

Combined, CLIN 0001 is a not-to-exceed $2,270,000 (CPFF), CLIN 0002 is a not-to-exceed $3,347,000(IDIQ) and CLIN 0003 is not to exceed $3,883,000 for a total not-to-exceed (CPFF) of $9,500,000.

For the consideration set forth below, the Contractor must achieve the performance objectives and deliverables or outputs described in Sections C and F, and otherwise comply with all contract requirements.

B.3. ESTIMATED COST, FIXED FEE AND OBLIGATED AMOUNT

The Total Estimated Cost (TEC) for CLIN 0001, CLIN 0002 and CLIN 0003 is [TBD].

(a) Estimated Cost and Fixed Fee for CLIN 0001

The Total Estimated Cost for this CLIN is [TBD], exclusive of fixed fee, if any. The fixed fee, if any is [TBD]. The estimated cost plus fixed fee, if any is [TBD].

(b) Estimated Cost and Fixed Fee for CLIN 0002

The total estimated cost of this CLIN is [TBD], exclusive of the associated maximum fee of [TBD]. The total estimated ceiling cost and maximum fee is [TBD].

(c) Estimated Cost and Fixed Fee for CLIN 0003

The total estimated cost for this CLIN is [TBD] exclusive of fixed fee, if any. The fixed fee, if any, is [TBD]. The estimated Cost plus Fixed Fee, if any is [TBD]

(d) Payment of Fixed Fee

The Government shall pay the Contractor for performing this contract the fixed fee specified in the Schedule in accordance with FAR 52.216-8(a).(see Section B.8 and F.7 – FEE

SCHEDULE).

(e) Amount Obligated

CLIN 0001: Within the estimated cost plus fixed fee (if any) specified in paragraph a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is [TBD]. The Contractor must not exceed the aforesaid obligated amount nor will the United States Government (USG) be responsible for costs incurred should the Contractor do so.

Funds obligated hereunder are anticipated to be sufficient through [TBD].

CLIN 0002: Within the estimated cost plus fixed fee (if any) specified in paragraph b) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is [TBD]. The Contractor must not exceed the aforesaid obligated amount nor will the United States Government (USG) be responsible for costs incurred should the Contractor do so.

Funds obligated hereunder are anticipated to be sufficient through [TBD].

CLIN 0003: Within the estimated cost plus fixed fee (if any) specified in paragraph c) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is [TBD]. The Contractor must not exceed the aforesaid obligated amount nor will the United States Government (USG) be responsible for costs incurred should the Contractor do so.

Funds obligated hereunder are anticipated to be sufficient through [TBD].

B.4. CONTRACT BUDGET AND CEILINGS

CLIN Year 1 Year 2 Year 3 Year 4 Year 5 Total

Estimated Cost

Fixed Fee

Total Estimated Cost Plus Fixed Fee

Estimated Cost

Fixed Fee

Total Estimated Cost Plus Fixed Fee

Estimated Cost

Fixed Fee

Total Estimated Contract Cost Plus Fixed Fee

B.5. INDIRECT COST

The contract clause entitled “Allowable Cost and Payment (JUN 2013)”, FAR Subpart 52.216-7, specifies that the indirect cost rates must be established for each of the Contractor’s accounting periods which apply to this contract. Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs shall be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period

[TBD] [TBD] 1/ 1/ 1/

[TBD] [TBD] 2/ 2/ 2/

[TBD] [TBD] 3/ 3/ 3/

1/ Base of Application:

Type of Rate:

Period:

2/ Base of Application:

Type of Rate:

Period:

3/ Base of Application:

Type of Rate:

Period:

B.6. CEILING ON INDIRECT COSTS

Reimbursement for indirect costs will be at the lower of the negotiated final pre-determined rates or the following ceiling rates:

Description 2019 2020 2021 2021 2022

[Rate 1 description to be inserted] __% ___% ___% ___% ___% [Rate 2 description to be inserted] __% ___% ___% ___% ___% [Rate 3 description to be inserted] __% ___% ___% ___% ___%

The government will not be obligated to pay any additional amount on account of indirect costs above the ceiling rates established in the contract. This advance understanding will not change any monetary ceiling, cost limitation, or obligation established in the contract.

B.7. COST REIMBURSABLE

Allowable costs will be limited to reasonable, allocable and necessary costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment (JUNE 2013), FAR 52.216-8, Fixed Fee (JUNE 2011), if applicable, and AIDAR 752.7003, Documentation for Payment.

B.8. PAYMENT OF FIXED FEE (CPFF)

Pursuant to FAR 16.306 (d) “Cost-Plus-Fixed-Fee Contracts”, payment of fixed fee under this contract will be tied to the completion of deliverables specified in Section F.7.

Upon successful achievement of the deliverable, the Contractor must provide evidence of its achievement to the COR and the Contracting Officer. Upon acceptance and approval by USAID, the Contractor must submit an invoice for the amount of the fee associated with the deliverable.

Further, payment of fixed fee, subject to FAR 52.216-8, will be made upon receipt of a proper invoice.

B.9. MINIMUM/MAXIMUM ORDERING AMOUNT (CLIN 0002)

The minimum ordering amount for task orders issued under this award is $5,000. The maximum order amount of any single task order issued under this award may not exceed the total CPFF value of CLIN 0002.

B.10. CANCELLATION CEILING AND MULTI-YEAR CONTRACT

The costs for this contract are considered non-severable and are therefore multi-year contracts as defined in FAR 17.103, “Definitions”. This contract is subject to the requirements of FAR 17.106, “Procedures”.

This is a combination contract type consisting of a CPFF completion and IDIQ type line items where the Contractor is authorized to be reimbursed for all costs which are allowable in accordance with FAR 52.216-7, “Allowable Cost and Payment”. The Contractor will not incur any costs which would have been amortized over the life of the contract should the contract be cancelled in accordance with FAR 52.217-2 “Cancellation under Multi-Year Contracts”.

Therefore, the cancellation ceiling for each cancellation date is $0 as represented in the below table

Cancellation Dates Cancellation Amount Contract Year 1: TBD $0 Contract Year 2: TBD $0 Contract Year 3: TBD $0 Contract Year 4: TBD $0 Contract Year 5: TBD $0

[END OF SECTION B]

SECTION C – REQUIREMENTS DOCUMENT

C.1 TITLE OF ACTIVITY

USAID/Peru Monitoring, Evaluation, and Learning for Sustainability (MELS).

C.2 PURPOSE

The purpose of the USAID/Peru Monitoring, Evaluation, and Learning for Sustainability (MELS) contract is to provide USAID/Peru, including its bilateral and South America Regional portfolios, and USAID/Brazil and USAID/Paraguay, with technical and advisory services in planning, designing, conducting, disseminating, and learning from monitoring and evaluation (M&E) of the Mission’s portfolios, in order to improve the achievement and sustainability of USAID's development outcomes. Additionally, this award will provide services to strengthen the monitoring, evaluation, and learning capabilities of USAID/Peru staff, targeted local partners and Government of Peru (GOP) stakeholders.

C.3 BACKGROUND

USAID is reorienting its policies and practices with the goal of becoming an evidence-based, learning organization that effectively supports countries in their journey to self-reliance, and continues to explore M&E approaches that respond to local host-country priorities, and strengthen local actors.

In recent years, USAID revamped its Development Policy with a greater focus on sustainability, ownership and knowledge transfer, where learning from monitoring and evaluation is key. The new USAID operational guidance for the Program Cycle (ADS 201) applies the principles of:

(1) Analytic rigor to support evidence-based decision-making; (2) Managing adaptively through continuous learning; (3) Promoting sustainability through local ownership; and (4) Utilizing a range of approaches to achieve results.

USAID/Peru has been applying these principles in its development work, including in its M&E efforts. Between 2013-2018, through the “Evaluations Project” under contract AID-527-C-13- 00002, the Mission carried out performance evaluations, assessments, and ethnographic studies;

successfully improved the M&E capacities of local implementing partners and host government counterparts; and developed a series of tools and learning instruments to improving the M&E capacity among Peruvian development organizations.

USAID has been a development partner with Peru for more than 50 years. Over decades, USAID cooperation has evolved and transformed to respond to the evolution of Peruvian institutions. USAID’s most recent Country Development Cooperation Strategy (CDCS) for Peru 2012-2019 includes three Development Objectives (DOs): Development Objective 1 (DO1):

“Increase licit alternatives in target areas;” DO2: “Improved management and quality of public services (investments) in target areas;” and DO3: Improved management of natural resources and

Andean glaciers.” [See https://www.usaid.gov/peru/our-work] While the focus of the development objectives will continue, lessons learned from the first five years of the strategy and changes in the development context have called for adjustments in the current CDCS results framework, and adjustments in its Performance Management Plan. While a future of USAID cooperation strategy beyond 2019 has not yet been defined, this activity will contribute to the goals established in Embassy Lima’s Integrated Country Strategy for Peru [https://www.state.gov/documents/organization/284635.pdf]

As USAID’s cooperative relationship with Peru continues to evolve towards a strategic partnership that supports Peru’s self-reliance, it is critical that USAID’s M&E efforts in Peru be aimed at learning, adapting, and transferring knowledge to ensure the sustainability of results achieved to date and to contribute to the Peruvian Government development agenda. First, the Government of Peru (GOP) has embarked on a modernization of the public sector, with a focus on evidence-based policies and a results-oriented administration. Second, Peru’s desire for accession to the Organization for Economic Cooperation and Development (OECD) within the next 5-8 years is generating pressure within the GOP to undertake complex reforms. One of the OECD recommendations is to improve monitoring and evaluation function in the government, as well as accountability. As a result, USAID/Peru will make every effort to not only strengthen its monitoring and evaluation functions, but to also ensure that local capacity is built to sustainably carry out these functions.

USAID/Peru also manages the South America Regional (SAR) portfolio, which currently implements the Amazon Regional Environment Program (AREP). AREP is aimed at reducing the negative impacts on Amazon forest and water resources from large scale infrastructure projects, extractive activities, and climate change. AREP will be implemented in Peru, Brazil, Guyana, Suriname, Ecuador, and Colombia. AREP activities are currently in design process.

The USAID Mission in Peru also provides support services to USAID/Brazil and USAID/Paraguay (also called client Missions). Through this contract, USAID/Peru will provide support to client Missions in their evaluation, assessment and learning needs.

C.4 SCOPE

The requirements are four separate components, as follows:

1. Design, implement, and disseminate evaluations, assessments, and special studies;

2. Provide technical assistance and training in monitoring and evaluation to USAID/Peru and its implementing partners;

3. Strengthen the Government of Peru's monitoring and evaluation capacity; and

4. Increase the collaboration, knowledge management, and learning capacity of USAID to improve sustainability of outcomes.

The Contractor will provide USAID/Peru with fast, flexible, demand-driven services to support all stages of USAID’s program cycle, in alignment with the USAID Automated Directives System (ADS) [https://www.usaid.gov/ads/policy/200/201], and Evaluation Policy https://www.usaid.gov/evaluation/policy ]. Services to be provided by the Contractor must include technical, analytical, advisory, training, facilitation, dissemination, outreach and related support services. These are necessary for performance measurement, planning, monitoring, evaluation, capacity building, reporting, activity mapping, knowledge management and dissemination activities, including a variety of innovative communication products or by-products. Specific services will also be provided to client missions (i.e., USAID/Paraguay and USAID/Brazil), subject to availability of funding and client mission requests.

In conducting work under this contract, it is expected that the Contractor will seek input, technical contributions, and other pertinent work or information from relevant local stakeholders, including the host country, non‐governmental organizations, civil society organizations, academic institutions, and/or other public or private organizations, consistent with and supportive of the nature of the work to be conducted.

The Contractor must have demonstrable capacity to provide the level of expertise specified by the Mission to complete discrete MEL tasks within the development sectors of democracy and governance, natural resources management, water security, public management, integrated rural development, and gender, indigenous peoples, and social inclusion. For a period of five years, the Contractor must be held responsible for carrying out the components of this Activity as outlined below.

The MELS contract will operate independently of other possible new stand-alone M&E support and assistance mechanisms managed by USAID/Peru Development Objective Teams/Technical Offices, or client Missions. Information sharing between MELS and other Technical Office/Client Mission M&E support contracts is encouraged. However, the MELS Contractor is solely responsible for providing the deliverables described in this SOW. Technical Offices/Development Objective teams, client Missions may elect to use the services provided by the MELS contract, based on the needs identified in their respective monitoring, evaluation and learning plans, and budgets.

Please be aware that as mentioned in Section H, participation in this contract may preclude the participation of the selected contractor in any future solicitation for a contract or task order related to the evaluated activities.

C.5 STATEMENT OF WORK/ STATEMENT OF OBJECTIVES

It is anticipated that this contract will assist USAID/Peru and its partners to generate empirical data on project/activity implementation as well as foster learning and knowledge management to improve evidence-based project design and development programming in support of USAID/Peru’s CDCS and the SAR Program, as well as in advancing USAID’s efforts to support Peru’s journey to self-reliance.

Specific services to be provided under this contract include implementation of evaluations and assessments; monitoring and evaluation and learning (MEL) technical capacity building for implementing partners (IPs), select local organizations, and Mission staff on MEL best practices, data collection, data analysis and data quality assurance practices; support to USAID/Peru to produce, obtain, and analyze geo-referenced data to and produce maps with geographic information system (GIS) tools to illustrate progress and activity/project level results; support to IPs and Mission staff in the implementation and ongoing use of the upcoming Agency’s Development Information System (DIS), and adherence to Agency policy for Activity Data Collection and Submission Standards to the Data Development Library (DDL), and support to the Peru Mission in its collaborating, learning and adapting efforts.

The Contractor will provide technical and advisory services across the four components as shown in the table below:

Component User of services

1. Evaluations, assessments and other studies USAID/Peru bilateral and SAR portfolio

USAID/Brazil USAID/Paraguay

2. Technical assistance and training in M&E USAID/Peru USAID/Peru implementing partners

3. Strengthening GOP’s M&E capacity Government of Peru stakeholders

4. Collaboration, Learning and knowledge management for sustainability

USAID/Peru USAID/Brazil USAID/Paraguay

The four components are presented as distinct requirements below. They are presented and divided as such:

CLIN COMPONENT REQUIREMENTS

DOCUMENT PRESENTED

IN SOLICITATION

TYPE OF

CONTRACT

WHAT SHOULD BE

PRESENTED IN

PROPOSAL

0001 1 – Evaluation, Assessments and other studies (known portion)

Scope of Work Completion Type Contract CPFF

Proposal

0002 1 – Evaluation, Assessments and other studies (unknown portion)

Scope of Work IDIQ (FFP, CPFF/T&M to be defined at Task Order)

Proposal

0003 2 – Technical Assistance and Training in M&E 3 – Strengthening GOP’s M&E Capacity 4 – Collaboration, Learning and Knowledge Management for

Statement of Objectives Completion Type Contract CPFF

PWS/Deliverables

Sustainability

C.5.1 STATEMENT OF WORK

Component 1: Evaluations, assessments and other studies

a. Overview

The purpose of this component is to increase the use of evaluations and assessments for learning and decision-making through the: (1) timely design, conduct and disseminate high quality external evaluations – including impact, performance or whole-of-project evaluations- of the Peru bilateral, South America Regional, and client Missions’ portfolios, and (2) design, conduct and disseminate analyses, surveys, assessments and other data collection efforts, in support of any phase of the Program Cycle for the Peru, South America Regional or client Missions’ portfolios.

The Contractor must provide high-quality, timely, and useful evaluations and assessments of USAID/Peru, USAID/SAR, USAID/Brazil and USAID/Paraguay’s projects and activities, in accordance with their respective learning agendas. The results, findings, and recommendations from these evaluations will allow the Missions to actively manage their projects and activities— as well as plan for the future—using evidence as a basis for decision-making. Towards this end, the Contractor is required throughout the performance period of this contract to provide services for performance, impact (quasi-experimental), whole-of project, synthesis, and multi-country evaluations, including the design and implementation of quantitative and qualitative baseline studies, surveys, statistical analysis and other studies as required by the evaluation design. In addition, the Contractor is required to provide services for assessments and other studies (e.g., systematic reviews, case studies, ethnographic studies, systematizations) that can respond to the Missions' learning agendas, as well as needed analysis to support the design of a new CDCS for USAID/Peru. Relevant programmatic areas may include: public-private partnerships, rural integrated development, agriculture, environment, governance, indigenous populations, vulnerable populations, conflict prevention/mitigation, anti-corruption, rule of law and priority policies such as gender equality and female empowerment and indigenous peoples.

b. General approach

The Contractor must implement activities under this component taking into account USAID principles and requirements, including those within USAID’s Evaluation Policy and ADS 201.

The Contractor will use their best available practices and tools, and all other available best practices, tools, materials, toolkits, templates, technical notes, etc. available in the USAID Evaluation Toolkit, https://usaidlearninglab.org/, or as provided by the Contracting Officer’s Representative (COR).

Prior to carrying out each scheduled evaluation, the Contractor must support the COR to prepare, in collaboration with other Peru or client Mission staff, relevant implementing partners and stakeholders, a concept note on the planned evaluation, which will outline the key questions, evaluation use, audience, geographic, customer, and/or programmatic scope and planned schedule. The Contractor will use its expertise to perform an evaluability assessment for each planned evaluation before going forward. If the evaluability assessment determines that the evaluation is feasible, based on the requirement for the specific evaluation to be contracted, the Contractor must propose the evaluation design that best meets USAID Evaluation Policy standards and principles, the Mission needs, resources, and complexity of the program. The COR, with concurrence of the technical office, if applicable, will approve the Evaluation design/SOW before the Contractor initiates the implementation of the task. A representative from client missions must also approve before any evaluation work or data collection begins in client mission countries for regional program evaluations. The COR will share evaluation designs with country-level stakeholders and implementing partners, as applicable, before approval. Design and implementation of assessments and other studies will follow the same process.

c. General requirements

In addition to designing and conducting evaluations, assessments and other studies, services will include, but are not limited to, the following:

(i) Conduct evaluability assessments;

(ii) Conduct background research and analytic expertise to assist USAID/Peru to plan evaluation studies;

(iii) Facilitate stakeholder collaboration for research and evaluation designs for proposed studies;

(iv) Design and implement baseline data collection activities, per USAID instruction;

(v) Conduct national or regional level population surveys;

(vi) Prepare action plans with stakeholders to implement evaluation recommendations;

(vii) Based on evaluation results, draft, edit, and prepare evaluation synthesis for publications related to evaluation, including newsletters and technical journals, and other technical printed or electronic publications;

(viii) Conduct data analysis and produce reports on evaluation findings that are clear and accessible to multiple audiences, including audiences for regional evaluations (e.g., Suriname, Guyana, Brazil, Colombia, Ecuador, Peru, Washington, D.C., Barbados), as applicable;

(ix) Organize and implement workshops, meetings, conferences, and seminars to present and disseminate evaluation findings to USAID, stakeholders and other public;

(x) Contribute knowledge to USAID staff and stakeholders about the effectiveness and impact of USAID investments through innovative channels and products to disseminate information and lessons from evaluations and assessments;

(xi) Translate evaluation and assessment reports into Spanish or English. In the case of reports for the SAR program, translations will also include to/from Dutch and Portuguese from/to English. In the case of reports for USAID/Brazil, translations will include to/from Portuguese from/to English.

d. Planned evaluations and assessments over the period of performance

USAID/Peru has included an illustrative list of planned evaluations and assessments to be completed under this contract in Attachment 2. This list includes evaluations of activities and projects approved under the current extended Peru CDCS, and the SAR program, activities being implemented, and activities currently in the planning/solicitation stage. This contract will also carry out performance evaluations for upcoming activities in the areas of sustainable rural development, environment, and democracy and governance, as directed by USAID. Please see https://www.usaid.gov/business-forecast/ for general information on future activities. In addition, the contractor must be capable of providing evaluation and/or assessment services to USAID/Brazil and USAID/Paraguay.

Impact evaluations

USAID/Peru expects to complete one (01) impact evaluation in the area of Alternative Development (AD). The Contractor will advise on the appropriateness of whether to conduct the impact evaluation and compare the advantages of impact evaluations for different interventions.

The Contractor must coordinate impact evaluation planning, design, and implementation with USAID staff and AD implementing partners (IPs) —especially the Government of Peru counter-narcotics agency- DEVIDA.

Tasks for impact evaluations must include but are not limited to the design of the evaluation approach, including the design of the counterfactual, collection of baseline data, reconstruction of baseline information (in the event a baseline was not collected for an activity), mid-term and final data collection, analysis and dissemination of results.

Performance evaluations

Performance evaluations must typically be planned at the mid-term or at the end of activities, to inform either the ongoing implementation of the activity or the design of new projects/activities, respectively. In the case of mid-term performance evaluations, the Contractor must provide actionable short-term recommendations to make decisions on the management, performance and progress towards sustainability of on-going project/activity and long-term recommendations that can help design similar projects or activities in the future. For performance evaluations that take place towards the end of an activity, recommendations should mainly focus on informing decisions such as designing future interventions, strategy and/or making a strategic decision.

Tasks for performance evaluations must include the design of the evaluation approach, baseline reconstruction (if needed), data collection, analysis and dissemination of results. The Contractor is expected to provide services to design and implement up to ten (10) interim and four (04) final performance evaluations for the Peru portfolio and at least one (01) performance evaluation for its SAR portfolio, and up to four for client Missions).

Whole-of-Project Evaluation (WOPE) The Contractor is expected to provide services to design, implement and disseminate at least two (02) WOPE

[https://usaidlearninglab.org/library/whole-project-evaluation-0] evaluations: Alternative Development and Amazonia Verde.

e. Assessments and other studies

The Contractor must be required to conduct geographic specific, sector and cross-cutting assessments to identify lessons learned and opportunities for informing and supporting Mission strategic planning, design or implementation efforts, addressing context changes, enhancing sector performance, learning and enhancing sustainability. Assessments can include research using secondary data, such as already completed Mission evaluations or studies, national census data, surveys, and other data surveys. Selected themes may include gender analyses;

sustainability analyses, capacity building analysis, institutional assessments, cost-benefit analyses; youth engagements in Mission interventions; inclusiveness of disability in Mission development practice; environmental analyses, environmental reviews, sector assessments, indigenous ethnographic studies, etc.

It is expected that the Contractor will perform at least a biannual gender assessment, and an annual environmental compliance review for specific target areas in Peru.

(i) Definite evaluations and assessments (CLIN 0001)

From the list of planned evaluations and assessments listed in Attachment 2, the following are evaluations that will form part of CLIN 0001 and the completion type contract. These evaluations must be contemplated in your technical and cost proposal. (See sections L.6.1 and L.7)

1) Interim performance evaluation of the Peru Cacao Alliance II activity completed in year 1 (or 2).

2) Interim performance evaluation of the Alliance for Digital and Financial Services completed in year 2.

3) Interim performance evaluation of the Coffee Alliance for Excellence completed in year 2

4) Interim performance evaluation of the Institutional Strengthening Partnership for DEVIDA completed in year 2

5) Interim Performance Evaluation of the Human Trafficking in the Peruvian Amazon completed in year 1.

6) Whole of Project Evaluation of the Alternative Development project completed in year 5.

7) Whole of Project Evaluation of the Amazonia Verde project completed in year 4 (or 5).

8) Interim performance evaluation of the Natural Infrastructure for Water Security activity completed in year 2.

9) Environmental Compliance Review of Alternative Development portfolio completed in year 1.

10) Gender assessment of Alternative Development portfolio completed in year 1.

11) Gender assessment of Alternative Development portfolio completed in year 3.

12) USAID/Peru Mission Gender assessment completed in year 4.

13) Interim performance evaluation of the Promotion of Best Social and Environmental

Practices in the Amazon activity completed in year 3.

(ii) Indefinite evaluations and assessments (CLIN 0002)

All other evaluations and assessments will be ordered on a per task basis under the indefinite delivery indefinite quantity CLIN 0002. This includes all evaluations and assessments discussed in Section C.5.1.d. above, that are not included in C.5.1.(i) above. These evaluations and assessments are not fully defined at this point and should not be incorporated into the Offeror’s technical and cost proposal specifically. However, Offerors should respond to the evaluation factor (M.2.3. Capacity to respond to Task Orders) regarding their ability to effectively respond and adapt to changing needs within the task order environment (see Section L.6.4).

f. Component One Constraints

● Sourcing should prioritize national expertise.

● Depending on the focus of the evaluation or assessment, the work may require specific gender/indigenous populations’ expertise for the evaluation/assessment team.

g. Expected results

● Completion of Deliverables listed in Section F.

● Increased USAID use of evaluations and assessments results to make programmatic decisions.

C.5.2 STATEMENT OF OBJECTIVES

This Statement of Objectives (SOO) describes the objectives of the U.S. Agency for International Development for MELS Components 2, 3 and 4 (CLIN 0003) in lieu of a U.S.

Government (USG) written Statement of Work (SoW) to provide potential offerors with the flexibility to develop cost effective solutions and the opportunity to propose innovative approaches to meet the stated Objectives. It also presents the USG with an opportunity to assess the offerors’ understanding of all aspects of the efforts to be performed by eliminating detailed instructions on how to accomplish the stated Objectives and Required Results.

As required in section L, offerors are invited to provide performance-based work statements (PWS) that presents a logical, comprehensive, concrete, and measurable set of interventions to achieve the stated Objectives and the activities’ purposes stated below:

Component 2: Technical assistance and training in M&E (CLIN 0003)

a. Background

USAID has recently updated its ADS 201, which gives a heightened importance to monitoring and evaluation for learning. Peru has recently approved four Projects and one additional Project is in the design process. As per ADS guidance, the addition of new Projects calls for an update or development of a new Mission Performance Management Plan (PMP) for its CDCS. New implementing mechanisms are in the process of being procured or have just started implementation. These implementation changes will entail the development, review, and update of MEL plans at all levels. These will include working with all partners under each DO, review their Activity MEL plans (AMELPs) and adjust them to the needs of the Project Monitoring, Evaluation and Learning Plan (PMELPs). Other USAID/Peru performance monitoring functions consist of reviewing project MEL plans for approval. USAID/Peru leads and takes all the decisions related to the above mentioned functions, but sometimes requires assistance on the review and subsequent tracking of M&E tasks. USAID is working or plans to work with several local NGOs that have no previous or little experience working directly with USAID in the areas of governance, conflict management, alternative development, and conservation of natural resources. USAID estimates that 8 to 10 such entities could benefit from targeted MEL training and technical assistance.

Effective systems for managing monitoring information are necessary to translate data into knowledge. USAID/Peru is set to be a pilot Mission to implement the Agency Development Information Solution (DIS) system starting early 2019. The DIS will be a unified portfolio management system used by every Mission, Bureau and Independent Office in USAID. Once fully deployed, users will be able to perform all their portfolio management tasks using only DIS. The system will have four distinct Work Streams representing key functionality, encompassing the programming cycle, and offering the Agency a wide-range of capabilities.

Currently, each USAID/Peru technical team organizes and stores its performance information separately using different spreadsheets, which will need to be reorganized, standardized and transferred to the DIS.

USAID/Peru uses limited GIS tools and maintains a database with geographic information of its activities at the district level. The USAID/GeoCenter has trained select staff in ArcGIS Online (AGOL) and ArcGIS desktop to create DO activity maps. Contractor support will be required to enhance the design and management of the database and train Mission staff to create maps combined with additional layers that can help USAID to analyze the impact of its programs, combined with other variables (e.g. deforestation, natural protected areas, etc.).

b. Purpose

The purpose of this component is to strengthen monitoring, evaluation and learning capabilities of USAID/Peru staff and its implementing partners, especially local partners. The Contractor will support USAID/Peru and IPs’ staff to integrate collaboration, learning and adapting (CLA) principle in the implementation of the Performance management Plan (PMP) and Project- and Activity-Level MEL Plans, to expand their effectiveness, promote cross-teams integration and organizational learning.

c. Objectives

1. Support USAID/Peru in updating and implementing the Mission’s Performance Management

Plan (PMP), and Project Monitoring, Evaluation, and Learning Plans (PMELP), including the use of DIS and GIS tools. This would include support in the development of a new PMP if the Mission finalizes a new CDCS during the period of performance of this contract.

2. Strengthen USAID/Peru’s Monitoring, Evaluation and Learning (MEL) Team, composed of

M&E specialists from RPO and technical offices, through technical assistance, training, and other methods, as relevant.

3. Improve M&E capacities of eight (08) to ten (10) USAID/Peru Implementing partners.

The Contractor may use as a basis the M&E postgraduate course training materials already developed by the USAID/Peru Evaluations Project [http://www.posgradoupch.pe/programa/diplomado-en-monitoreo-y-evaluacion-de-planes-programas-y-proyectos-de-desarrollo], and other already available M&E capacity building tools and materials, including the USAID Monitoring toolkit, Evaluation toolkit and Collaborating, Learning and Adapting Toolkit, and those developed by the USAID/Peru Evaluations Project, USAID/W, and USAID partners. Some examples of sources for material content are available here; https://usaidlearninglab.org/cla-tool-kit-landing

d. Expected Results

● USAID/Peru PMP in compliance with ADS 201 by the end of year 1, and updated every year.

● USAID/Peru PMP, PMELPs and AMELPs information transferred to DIS.

● M&E information organized and accessible at USAID/Peru.

● USAID/Peru PMELPs updated annually.

● USAID/Peru portfolio information is organized, displayed and analyzed using GIS tools.

● USAID/Peru IPs have completed AMELPs within two months of receiving technical assistance.

● IPs use AMELP information to make decisions and accountability.

● Practical MEL training package available for USAID local IPs and other possible future IPs.

● The USAID/Peru MEL team establishes standard protocols, and tools to help in its M&E functions.

e. Deliverables

1) A Capacity building plan for current and new USAID IPs delivered in month six after award.

2) An annual M&E workshop is held successfully each year in Lima for IPs.

3) An annual regional (in a USAID/Peru target region) workshop in M&E is held successfully each year for IPs

4) An on-line M&E course for partners developed, validated and available for local partners completed in year two.

5) Templates and guides to develop AMELPs, progress reports and final reports available for

USAID partners to use by the end of month nine after award.

Component 3. Strengthening Government of Peru’s M&E Capacity (CLIN 0003)

The GOP seeks to modernize the State (Peruvian Law 27658) to achieve a public sector that serves constituents in an efficient and effective way. One of the key functions that need to be strengthened is the monitoring and evaluation function, in order to improve the effectiveness of the programs as well as for accountability purposes. The OECD review of Peru's governance systems also recommended improving the M&E systems. While M&E is recognized by national level authorities as a necessary tool for strategic planning and public management, it is not used for learning and accountability, nor understood by most of the public sector, and there is little guidance on it. During 2013-2017, USAID/Peru worked with host government counterparts in improving their capacities for M&E. The Evaluations Project developed a series of tools, which were initially implemented in the key counterpart institutions (National Commission for a Life without Drugs-DEVIDA, Ministry of Environment-MINAM, Regional Government of San Martin-GORESAM, Regional Government of Ucayali-GOREU), and developed a toolkit to implement a M&E unit within governmental institutions [http://www.evalperu.org/biblioteca].

The Evaluations Project also strengthened the Peru Monitoring and Evaluation Network- PERUME, a network composed by M&E professionals from the public sector that promotes M&E in the GOP to make informed decisions, and the EvalPeru, a voluntary network of local evaluators, in the use of these tools. While the tools were transferred to GOP partners, including targeted regional governments and the GOP National School for Public Administration- ENAP/National Civil Service-SERVIR, they may require additional updating and improving based on the needs of GOP targeted organizations, including partners and GOP M&E lead organizations. The Contractor will also work with targeted counterpart GOP organizations in the improvement of M&E functions, using as a basis lessons learned from the Evaluations Project.

b. Objectives

The objectives of this component are to: (1) sustainably enhance the M&E capacities of targeted Government of Peru (GOP) partners and major stakeholders, so that they are able to design, conduct and use M&E information for improving the implementation of public programs; and

(2) support the GOP lead institutions in M&E (e.g., the National Center for Strategic Planning- CEPLAN, the Ministry of Economy and Finance-MEF) develop policies and tools to promote the use of M&E, and continue strengthening public sector organizations M&E capacities, as defined by competencies, skills, and organizational structure, so that they are able to monitor, design and conduct evaluations, and use information for learning and accountability, after the Contract ends.

c. Component 3 Operating Constraints

● The Contractor must engage with at least PERUME, CEPLAN, SERVIR, ENAP, MEF for the design and implementation of activities towards this objective.

● Activities should consider strength M&E capacities of targeted GOP partners such as SERFOR, MINAM and DEVIDA.

d. Expected Results:

● GOP M&E lead institution (s) have tools to build and improve M&E capacities in the public sector

● Targeted GOP institutions implement policies to improve the use of M&E.

● Targeted GOP institutions implement tools to improve the M&E function in public sector.

● Targeted GOP partners use M&E information to propose…