72052122R00018 US PSC Deputy Director Health_05.25.2022.pdf

U.S. Agency for International Development American Embassy, Port-au-Prince

Boulevard 15 Octobre, Tabarre 41 P.O. Box 1634 Port-au-Prince, Haiti

Tel: +(509) 2229-8000 Fax: +(509) 2229-8066 www.usaid.gov/ht

SOLICITATION NUMBER: 72052122R00018

ISSUANCE DATE: May 25, 2022

CLOSING DATE/TIME: June 24, 2022

SUBJECT: Solicitation for a U.S Personal Services Contract US/TCNPSC Deputy Director

Health, USAID/Haiti

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development

(USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.

Offers must be in accordance with Attachment 1 of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit

USAID to pay any cost incurred in the preparation and submission of the offers.

Any questions must be directed in writing to the Point of Contact specified in Attachment 1.

Sincerely, Edel Perez

Contracting Officer

Attachment 1 72052122R00015

I. GENERAL INFORMATION

1. SOLICITATION NO.: 72052122R00018

2. ISSUANCE DATE: May 25, 2022

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: June 24, 2022, 11:59 pm, Haiti local time

4. POINT OF CONTACT: USAID/EXO HR Team; usaidhaitihr@usaid.gov

5. POSITION TITLE: Deputy Director Health

6. MARKET VALUE: $112,890.00 - $146,757.00 equivalent to GS-15

Final compensation will be negotiated within the listed market value.

7. PERIOD OF PERFORMANCE: One (1) year base period estimated to start o/a September

2022.

The base period will be one (1) year, estimated to start o/a August 2022. Based on Agency needs, the Contracting Officer may exercise additional option periods for four (4) years for the dates estimated as follows:

Base Period: o/a 09/2022 – 08/2023

Option Period 1: o/a 09/2023 – 08/2024

Option Period 2: o/a 09/2024 – 08/2025

Option Period 3: o/a 09/2025 – 08/2026

Option Period 4: o/a 09/2026 – 08/2027

8. PLACE OF PERFORMANCE: Port-au-Prince, Haiti with possible travel as stated in the

Statement of Duties.

9. ELIGIBLE OFFERORS: Open to U.S. Citizens (including lawful permanent legal residents)

Hiring Preference:

In order of preference, U.S. Citizens (including permanent legal residents) offers will be evaluated per AIDAR 702 and Appendix D.

10. SECURITY LEVEL REQUIRED: Secret level in the case of a USPSC.

mailto:usaidhaitihr@usaid.gov

Attachment 1 72052122R00015

11. STATEMENT OF DUTIES:

The USPSC/TCN will serve as a Deputy Office Director and will assist the Health Office Director in the overall management and leadership of Office operations. The incumbent will have significant decision-making ability and to the extent possible he/she will be given wide latitude in planning and executing agreed work assignments by the Office Director. In the absence of the Office Director, he/she will have significant ability to make time sensitive decisions in consultation with the Front

Office, as needed. S/he will act as Office Director in the absence of the Office Director.

MAJOR DUTIES AND RESPONSIBILITIES:

Office and Project Management and Administration (50%)

The Deputy Office Director will support the Office Director in overall management and administration of critical Office functions including human resources management; fiscal and budget management; and administration and operations.

* Human Resources Management

• Work with Health Office Director to review and realign organization chart based on approved positions and/or offer recommendations to address staff shortages

• Lead task shifting efforts to empower staff and increase efficiency in the function of sub teams in the Health Office

• Update PDs to ensure they are aligned with current positions and emerging roles as office needs, funding, or programs shift

• Coordinate with EXO in reclassification of new or existing positions to ensure staff roles and responsibilities are current

• Foster FSN staff empowerment and effectiveness to ensure that training is targeted to specific skills to meet employee annual performance objectives

• Identify short- and medium-term Technical Assistance efforts needed to fill critical gaps and work with teams to finalize SOWs for Office Director approval

• Ensure that all documentation is submitted to EXO to advertise/recruit for vacant or new positions

• Ensure that supervisory staff conduct annual performance reviews and that they are submitted on time as per EXO guidance

• Mentor FSN staff in supportive supervision to enhance staff morale and effectiveness in undertaking their work

• Support the Office Director in other HR matters including improvement strategies to enhance staff performance and building cohesive teams and sub-teams.

* Fiscal and Budget Management

• Mentor Budget Specialist in managing and tracking budget, monitoring office pipeline and accruals and de/re-obligating funds prior to funds expiry

• Serve as PM approver in GLAAS and ensure relevant staff are trained and certified as GLAAS requestor to expedite Assistance and Acquisition actions in a timely manner

Attachment 1 72052122R00015

• Work with OFM to lead Health team in preparation for Quarterly Financial Reviews to analyze spending and pipelines to anticipate and reduce expiry of funds

• Work with Program Office and OAA Office to close out health projects and de/re-obligate funding before funds expiry

• Ensure Coordination with Program Office and Office of Financial Management in budgeting and planning for overall health program and tracking of health earmarks

• Coordinate with Contracting Officer to support AORs/CORs in designing and planning new procurements and ensuring availability of funds

• Ensure overall budgets are in compliance with USAID’s fiscal policies and forward funding guidelines

• Assist in completing other required agency financial reviews, drafting audit responses, OIG inquiries and/or other financial queries for the Health Office.

* Administration and Operations

• Work with Health Office Director to streamline office systems, procedures, and approvals, such as travel, training, workshops and procuring routine services

• Assist in encouraging use of shared online agency tools and applications (e.g., Huddle) to accelerate approvals and clearances

• Plan and execute (bi)annual staff retreats

• Ensure logistics to support periodic Implementing Partners meetings

• Support VIP visits including generating/finalizing background documents and briefers with relevant staff

• Work with Program Office and DOC team to generate briefing books and other key materials for VIP visits

• Ensure USAID sites have Control Officers identified and understand roles and responsibilities for site visits by USAID Mission Director, Ambassador/DCM or StaffDel or CODEL visitors

• Provide other support and leadership, as required to enhance smooth office operations

• Provide input into drafting of cables of follow up activities following key events/visits

• Establish regular communications through DOC to increase visibility with Front Office, Embassy and USAID/W on Health Office successes and results.

Technical Leadership in Health Service Delivery (30%)

• Mentor and supervise Health Service Delivery (HSD) team to provide analytical inputs into strategy development, project design elements and evaluations as per Agency guidance

• Guide implementation of all Health Service Delivery activities across health programs based on

USAID guidelines and best practices to include COVID-19, maternal and child health, tuberculosis, neglected tropical diseases, and family planning.

• Support the HSD Team Lead in providing technical tools and supportive supervision of HSD staff to introduce, design, implement, and document program activities, lessons learned and successes

• Lead Health Office to ensure activities are on track and producing expected results or activities are redirected based on use of data for decision making

• Provide supervision and mentoring to AOR/CORs and Field Monitors in accelerating implementation of robust HSD activities and data analysis across health programs

Attachment 1 72052122R00015

• Identify promising developments and emerging technology to advance M&E data capture, e.g use of mobile technology, data analysis and presentations

• Maintain and transfer knowledge of USAID’s global health priorities, tools and resources to staff

• Analyze reports, performance statistics and other available data, and make strategic recommendations to Health Office leadership, the mission and to USAID/Washington on health trends and programming in Haiti.

Program Monitoring and Reporting (20%)

• Lead development/compilation of Health team’s inputs into annual reports to Congress and periodic calls for data for taskers from USAID/Washington

• Conduct period visits with M&E team to assess Implementing Partners data quality and performance based on expected results

• Coordinate and analyze data for preparation of portfolio reviews, quarterly reporting, the PPR and other reporting to USAID/W, as required

• Coordinate Implementing Partner meetings with AORs/CORs to ensure that program results and lessons learned are widely disseminated in Haiti and back to USAID/Washington

• Monitor program implementation progress, ensure that activities are progressing as scheduled or adjusted to meet changing conditions or priorities

• Lead Health Office inputs for preparation of key reporting documents, cables or other materials as requested by the mission, Embassy and USAID/Washington.

OTHER POSITION ELEMENTS

Supervisory Relationship: The incumbent will directly supervise three locally employed staff and one eligible family member (EFM). To empower FSN staff, s/he will be required to mentor and provide on-the-job training to these staff members who focus on budget, admin, and other operations staff. The incumbent will not directly supervise the FSO HSD team lead but will provide functional management of the HSD team to include technical guidance, oversight, and advice to the FSO team lead and FSN

HSD team members. The incumbent will conduct annual performance reviews of direct reports and will coach team supervisors in the completion of performance reviews of their direct reports.

Supervisory Controls: The incumbent will be supervised by the USAID/Haiti Health Office Director.

The supervisor will provide broad direction and outline objectives. The incumbent will work both independently and as a part of a team with little or no direction and has the authority to prioritize his/her own workload.

Level and purpose of contacts: Contacts include high-ranking officials outside USAID, including host-country officials within technical Ministries, donor counterparts and

Implementing Partners. Given the incumbent’s responsibility for HSD oversite, s/he will routinely join briefings with the U.S. Ambassador and USAID Mission Director, and other senior USG government officials. S/he will also present results on USAID trends and provide inputs to the Office Director on recommendations about policies, strategies and programs. The purpose of contacts whether inside or outside USAID is to influence, motivate, or persuade

Attachment 1 72052122R00015 persons or groups who are typically skeptical, resistant, or uncooperative in implementing

USAID programs.

12. PHYSICAL DEMANDS:

The work requested does not involve undue physical demands.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

Education: Master’s degree in public health, epidemiology, statistics, research and evaluation, international development, or related field is required.

Prior Work Experience: Ten (10) years of progressively responsible professional knowledge of a broad range of public health issues, international development, global health technical guidance, and knowledge of major health challenges in the region, preferably in

Francophone cultural/work environments. Knowledge and familiarity with the concepts, principles, techniques and practices of development operations and management including human resources, planning, budgeting, monitoring and evaluation is required. At least five years of experience managing complex processes, implementing partners, staff members or teams and three years of experience managing high-level interagency coordination and relationships across sectors with public and private sector or host country nationals, bilateral and multilateral donors and/or NGOs are required.

Language Proficiency: French Level II and English Level IV are required.

EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with

FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR

15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

“USAID policy specifies that U.S. citizens or resident aliens (USNs) are preferred over third country nationals (TCNs). Therefore, USN and TCN offers will not be evaluated together. USAID will evaluate USN offers first and if the CO determines that there are no qualified USNs, only then will

USAID evaluate TCN offers.]

Prior Work Experience: A minimum of ten (10) years of progressively responsible professional knowledge of a broad range of public health issues, international development, global health technical guidance, and knowledge of major health challenges in the region, preferably in Francophone cultural/work environments. At least five years of experience managing complex processes, implementing partners, staff members, or teams and three years https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far

Attachment 1 72052122R00015 of experience managing high-level coordination of the interagency and relationships across sectors with public and private sector or, host country nationals, bilateral and multilateral donors and/or NGOs are required.

Job Knowledge: The incumbent will have basic knowledge overall in administrative and management, and knowledge on business processes, policies and regulations, how an overseas mission works, Health Office operations and staffing. S/he will have demonstrated best practice in the area of health service delivery for maternal and child health. S/he will demonstrate knowledge of working with USAID Missions, the Embassy, interagency, host government counterparts, donors and implementing partners. The incumbent will be up to date on M&E systems and demonstrate overall knowledge and familiarity with USAID business practices, once recruited. In-depth knowledge of the concepts, principles, techniques and practices of development operations and management including human resources, planning, budgeting, monitoring, and evaluation is required.

Skills and Abilities: Strong cross cultural, interpersonal skills and a proven ability to engage productively and collaboratively with colleagues at all levels are paramount. The incumbent must possess the ability to work under pressure, manage crisis, and make sound judgments.

Strong leadership, management, and supervisory skills are required, and the incumbent must have excellent training and mentoring skills to empower staff and effectively transfer knowledge and skills. S/he must be able to communicate effectively with all levels of Mission staff. The incumbent must have the ability to prioritize activities and to implement numerous assignments concurrently; respond quickly, effectively, meet deadlines, and be flexible in responding to a wide range of requests. S/he must be innovative and have the ability to exercise independent and sound judgment in administrative and management matters. The incumbent must also demonstrate strong technical, analytical, and quantitative skills, especially in budget management, office management and operations. S/he must also have the ability to serve in

Acting Office Director capacity, as required.

• Education 10 points

• Language Proficiency 10 points

• Work Experience & Job Knowledge 40 points

• Abilities & Skills 40 points

• Satisfactory Professional Reference Checks: Pass/Fail

Total Possible Point -100

• Applicants will be initially screened based on the extent to which the individual meets the minimum qualifications above.

• A Technical Evaluation Committee (TEC) will review and evaluate the applications that meet the minimum requirements and will create a ranking of the most highly rated and technically qualified applicants based on the selection/evaluation criteria.

Attachment 1 72052122R00015

• The TEC may conduct interviews of the most highly rated applicants before making a selection recommendation to the Contracting Officer (CO). The interview may be one of the determining factors in the final selection, but an interview is not always necessary.

• Before a final candidate is selected the Human Resources Unit will perform professional reference checks and they will also be factored into the final selection. The offeror’s references must be able to provide substantive information about his/her past performance and abilities.

• Due to the volume of responses, individual acknowledgements regarding receipt of applications cannot be made. Only those applicants who are invited for an interview will be notified regarding the status of their applications.

III. SUBMITTING AN OFFER

1. Eligible offerors are required to complete and submit the Form AID 309-2 Offeror Information for Personal Services Contracting (PSC) with Individuals

2. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I. (usaidhaitihr@usaid.gov)

3. Offeror must submit all required documents and clearly reference the Solicitation number on all submitted documents. Incomplete offer packages may be eliminated from further consideration. Only Offerors who meet the minimum requirements may be contacted.

4. Offerors must submit ALL of the following documents:

- A signed Form AID 309-2 Offeror Information for Personal Services Contracting (PSC)

- Current curriculum vitae (CV) or resume.

- A cover letter or Summary Statement Addressing the evaluation factors This Summary

Statement, limited to two (2) pages, must describe specifically and accurately what experience, training, education, and/or awards the applicant has received that are relevant to each selection factor. The Summary Statement must include the name of the applicant and the announcement number at the top of each page.

- Relevant educational certificates (bachelor, master’s degree, etc.)

- List of a minimum of three (3) professional references with accurate telephone and e-mail information

5. Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors - The Offeror will be required to show proof that the Offeror is fully vaccinated against COVID-19 on or before the first date of onboarding, or submit an approved reasonable accommodation to the

CO. If the contractor does not meet this requirement the contract may be terminated.

IV. LIST OF REQUIRED FORMS PRIOR TO AWARD

https://www.usaid.gov/documents/offeror-information-personal-services-contracts-individuals-aid-309-2 https://www.usaid.gov/documents/offeror-information-personal-services-contracts-individuals-aid-309-2 mailto:usaidhaitihr@usaid.gov https://www.usaid.gov/documents/offeror-information-personal-services-contracts-individuals-aid-309-2

Attachment 1 72052122R00015

Once the Contracting Officer (CO) informs the successful candidate about being selected for a contract award, the CO will provide the successful candidate instructions about how to complete and submit the necessary forms for security and medical certifications.

V. BENEFITS AND ALLOWANCES

The CO will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award:

Forms outlined below can found at: http://www.usaid.gov/forms/

1. Offeror Information for Personal Services Contracts with Individuals (AID 309-2);

2. Contractor Physical Examination (AID Form 1420-62); *

3. Questionnaire for Sensitive Positions (for National Security) (SF-86); * or

4. Questionnaire for Non-Sensitive Positions (SF-85); *

5. Finger Print Card (FD-258). *

* Forms 2 through 5 shall be completed only upon the advice of the Contracting

Officer that an applicant is the successful candidate for the job.

VI. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a USPSC is normally authorized the following benefits and allowances:

1. BENEFITS:

(a) Employer's FICA Contribution

(b) Contribution toward Health & Life Insurance

(c) Pay Comparability Adjustment

(d) Annual Increase (pending a satisfactory performance evaluation)

(e) Eligibility for Worker's Compensation

(f) Annual and Sick Leave

*Note: A US citizen’s salary will be subject to employee’s FICA and Medicare contribution.

2. ALLOWANCES:

Section numbers refer to rules from the Department of State

Standardized Regulations (Government Civilians Foreign Areas), available at https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

(a) Temporary Quarter Subsistence Allowance (Section 120)

(b) Living Quarters Allowance (Section 130)

(c) Cost-of-Living Allowance (Chapter 210)

(d) Post Allowance (Section 220) http://www.usaid.gov/forms/ http://aoprals.state.gov/content.asp?content_id=231&menu_id=92 http://aoprals.state.gov/content.asp?content_id=231&menu_id=92 http://aoprals.state.gov/content.asp?content_id=231&menu_id=92 https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

Attachment 1 72052122R00015

(e) Separate Maintenance Allowance (Section 260)

(f) Education Allowance (Section 270)

(g) Education Travel (Section 280)

(h) Post Differential (Chapter 500)

(i) Payments during Evacuation/Authorized Departure (Section 600), and

(j) Danger Pay Allowance (Section 650)]

VI. TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes. Please note that all US citizens and legal permanent residents/green card holders are required to pay US taxes, which will be deducted through payroll.

VII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING

TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts With a U.S.

Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause

“General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf

2. ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR

FEDERAL CONTRACTORS (OCT 2021)-Alternate 70 (OCT 2021) (M/OAA-DEV-

FAR22-01c)

(a) Definition. As used in this clause -

United States or its outlying areas means—

(1) The fifty States;

(2) The District of Columbia;

(3) The commonwealths of Puerto Rico and the Northern Mariana Islands;

(4) The territories of American Samoa, Guam, and the United States Virgin Islands; and

(5) The minor outlying islands of Baker Island, Howland Island, Jarvis Island, Johnston

Atoll, Kingman Reef, Midway Islands, Navassa Island, Palmyra Atoll, and Wake Atoll.

(b) Authority. This clause implements Executive Order 14042, Ensuring Adequate COVID Safety Protocols for Federal Contractors, dated September 9, 2021 (published in the Federal Register on September 14, 2021, 86 FR 50985).

(c) Personal Services Contracts with individuals. As a matter of policy, the contractor must comply with the USAID’s guidance applicable to direct-hire federal employees.

3. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms. Pricing by line item is to be determined upon contract award as described below:

LINE ITEMS

https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf https://www.usaid.gov/forms

Attachment 1 72052122R00015

ITEM NO

(A)

SUPPLIES/SERVICES (DESCRIPTION)

(B)

QUANTIT

Y

(C)

UNI

T

(D)

UNIT

PRICE

(E)

AMOUNT

(F)

0001 Base Period - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: R497

- Accounting Info: TBD

2 LOT $ _TBD__ $_TBD at

Award after negotiations with

Contractor_

1001 Option Period 1 – Compensation, Fringe

Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: R497

- Accounting Info: TBD

1 LOT $ _TBD__ $_TBD at

Award after negotiations with

Contractor_

2001 Option Period 2 – Compensation, Fringe

Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: R497

- Accounting Info: TBD

1 LOT $ _TBD__ $_TBD at

Award after negotiations with

Contractor_

3001 Option Period 3 – Compensation, Fringe

Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: R497

- Accounting Info: TBD

1 LOT $ _TBD__ $_TBD at

Award after negotiations with

Contractor_

4. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for

Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs

5. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for

Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations http://www.usaid.gov/work-usaid/aapds-cibs http://www.usaid.gov/work-usaid/aapds-cibs https://www.oge.gov/web/oge.nsf/OGE%20Regulations