72052122R00017 US TCNPSC Program Development Analyst_05.16.2022.pdf

U.S. Agency for International Development American Embassy, Port-au-Prince

Boulevard 15 Octobre, Tabarre 41 P.O. Box 1634 Port-au-Prince, Haiti

Tel: +(509) 2229-8000 Fax: +(509) 2229-8066 www.usaid.gov/ht

SOLICITATION NUMBER: 72052122R00017

ISSUANCE DATE: May 16, 2022

CLOSING DATE/TIME: June 15, 2022

SUBJECT: Solicitation for a U.S./Third Country National Personal Services Contract

US/TCNPSC Program Development Advisor, USAID/Haiti

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development

(USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.

Offers must be in accordance with Attachment 1 of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit

USAID to pay any cost incurred in the preparation and submission of the offers.

Any questions must be directed in writing to the Point of Contact specified in Attachment 1.

Sincerely, Edel Perez

Contracting Officer

Attachment 1 72052122R00015

I. GENERAL INFORMATION

1. SOLICITATION NO.: 72052122R00017

2. ISSUANCE DATE: May 16, 2022

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: June 15, 2022, 11:59 pm, Haiti local time

4. POINT OF CONTACT: USAID/EXO HR Team; usaidhaitihr@usaid.gov

5. POSITION TITLE: Program Development Advisor

6. MARKET VALUE: $95,973 - $124,764 equivalent to GS-14

Final compensation will be negotiated within the listed market value.

7. PERIOD OF PERFORMANCE: Two (2) year base period estimated to start o/a August

2022.

The base period will be two (2) years, estimated to start o/a August 2022. Based on Agency need, the Contracting Officer may exercise additional option periods for three (3) years for the dates estimated as follows:

Base Period: o/a 08/2022 – 07/2024

Option Period 1: o/a 08/2024 – 07/2025

Option Period 2: o/a 08/2025 – 07/2026

Option Period 3: o/a 08/2026 – 07/2027

8. PLACE OF PERFORMANCE: Port-au-Prince, Haiti with possible travel as stated in the

Statement of Duties.

9. ELIGIBLE OFFERORS: Open to U.S. Citizens (including lawful permanent legal residents) or Third Country Nationals (TCN)

Hiring Preference:

In order of preference, U.S. Citizens (including permanent legal residents) offers will be evaluated first and only when it is determined that there is no qualified U.S. Citizens (including permanent legal residents) that offers from Third Country Nationals will be considered.

References 309.3.1.10 and 309.3.1.4.

10. SECURITY LEVEL REQUIRED: Facility Access for a TCNPSC and Secret level in the case of a USPSC.

mailto:usaidhaitihr@usaid.gov

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11. STATEMENT OF DUTIES:

The Program Development Advisor will undertake duties and responsibilities in the following three areas: Strategic Planning and Activity Design; Development Policy Advice and Guidance; and

Implementation Support.

MAJOR DUTIES AND RESPONSIBILITIES:

Strategic Planning and Activity Design (40%)

The Program Development Advisor provides expert advice to mission management and support to technical teams in activity design, documentation, and management related to USAID/Haiti’s development programs. In this capacity, s/he:

• Serves as the Mission’s subject matter expert on project and activity design to advise and guide strategic planning including the work of PCPS staff and technical teams on strategic analysis, implementation of USAID/Haiti’s Country Development Cooperation Strategy

(CDCS), and the Agency’s program cycle.

• Supports the continued alignment of the Mission’s portfolio to the CDCS/Strategic

Framework (SF) structure and approved results framework.

• Directs Mission review of proposed projects and advises on activity design based on the

Mission strategy, results framework, and expert project development analysis.

• Provides input to ensure that Concept Papers, required analyses, and Project/Activity approvals are in compliance with USAID ADS guidelines and coordinates closely with staff to ensure clearance of documents as required.

• Advises the PCPS and Front Office on critical key issues/constraints affecting Haiti programs. The incumbent also identifies actual or potential implementation problem areas and recommends corrective action, with particular emphasis on helping to identify areas of analytical inquiry that should be pursued to strengthen activity implementation.

• Provides programmatic management input on high visibility projects, consulting with professionals in various sectors.

• Promotes collaboration by technical and PCPS teams, including interagency collaboration on USG priorities.

Development Policy Advice and Guidance (40%)

The Program Development Advisor provides expert advice on a variety of strategy issues, such as the CDCS and/or Strategic Framework (SF), to the Program Office Director and Front Office. This includes, but is not limited to:

• Advises on new developments in Haiti and their implications for the CDCS/SF – strategic direction and implementation. S/he identifies and analyzes barriers and issues to policy implementation.

• Assists the Mission to ensure that the CDCS continues to be data driven and evidence-based.

• Supports the Program Office Director on the application of development paradigms and aid effectiveness principles with host country and international partners on matters of broad

USG interest.

• Supports new strategic/political initiatives that arise such as but not limited to the inclusion of Haiti into Global Fragility Act countries.

Attachment 1 72052122R00015

• Plans and coordinates with USAID/W on reviews, negotiations, and approvals of the

USAID Haiti budget. Coordinates and provides inputs into interagency reporting documents, cables or other materials as requested by the mission, Embassy, and

USAID/Washington.

• Prepares recommendations for implementation of new processes, systems, procedures or organizational change; and assists management in monitoring the new systems to increase

Mission inclusiveness, efficiently and effectively.

• Supports the training and mentoring of current and new local personnel in new systems, and procedures to increase their levels of responsibility, substantial inputs and independence.

• Guides staff in the strategic planning process, results frameworks, and related tasks for producing the strategic plan and CDCS/SF or other such strategic plans. The Program

Development Advisor provides mentoring staff in developing the overall strategy and

CDCS as a part of the Agency’s project cycle.

• Supports and advocates for donor coordination and strategic engagement to leverage development resources with external partners, including non-traditional, local, and new partners. This may include preparing materials, attending and representing USAID at donor coordination meetings.

• Obtains internal USG approvals for new Development Objective Agreement (DOAG) documents and amendments with the Government of Haiti This requires excellent problem-solving skills to resolve unforeseen complications.

• Assists the Mission to pursue more alliances with corporations, foundations, etc. and seeks greater Haitian contribution and ownership in development programs to implement the

CDCS and/or SF.

• Ensures environmental compliance by staff to align with Agency guidelines.

• Interprets and advises on guidance for implementing partners to ensure compliance to programming policies are followed and or actions established to mitigate deficiencies.

• Coordinates with USAID/W and/or regional environmental officers to review and approve

IEE plans and provides periodic reporting on environmental compliance.

• Coordinates with technical offices to ensure required environmental planning and implementation is undertaken.

Implementation Support (20%)

The incumbent supports the Mission’s implementation and reporting requirements by providing advice on planning, budgeting and performance reporting processes as follows:

• Provides expertise on budgeting of foreign assistance resources and applies an understanding of budget cycle and resource management processes including legislative requirements to optimally align activity and project budget resources with strategy and policy objectives. Analyzes budget data in order to propose budget solutions to pipeline issues, changes in the country context, USG priorities and programmatic performance.

• Leads the implementation of change management, advises on Agency performance management procedures and assists in applying learning to project design and implementation.

• Contributes to the Mission's assessment of program objectives and key lead in the performance reviews, including the Portfolio Reviews of each technical team and any special performance reviews.

Attachment 1 72052122R00015

• Supports the selection, recruitment, mentoring, recognition and retention of PCPS Office personnel to develop and implement impactful programs.

• Coordinates and advises on required reporting to Washington and submission of the annual

Operational Plan (OP), Performance Plan and Report (PPR), Mission Resource Request

(MRR), Congressional Budget Justification (CBJ), and Congressional Notifications.

• Advises on outreach and communication with various internal and external entities including the Embassy Public Diplomacy Section to support development and foreign policy objectives.

• Articulates and presents Agency policies and programs and US foreign policy with audiences at all levels and effectively facilitates discussions, meetings, and/or briefings.

• Mentors across cultures and across disciplinary specialties, skillfully wielding influence where there is no direct line of authority and provides rapid assessment of opportunities and constraints.

• Responds flexibly and capably to a wide range of work-related requests from: (1) U.S.

Embassy and USAID/Washington; 2) stakeholder for program information; 3) advice on unsolicited proposals; and 4) undertaking ad hoc assignments as directed by the PCPS

Office Director.

OTHER POSITION ELEMENTS

Supervisory Relationship: The Program Development Advisor will report to the Program

Coordination and Policy Support (PCPS) Office Director. Mostly self-guided work with few assignments provided directly from the supervisor. The incumbent will act with a high degree of independence.

Supervisory Controls: The incumbent will be supervised by the Office Director and/or their designate. The supervisor will provide broad direction and outline work objectives. The incumbent will have significant decision-making ability and latitude in planning and executing agreed assignments by the supervisor. S/he will have significant ability to make time sensitive technical decisions in consultation with the supervisor. The incumbent is expected to work both independently and as a part of a team with little or no direction as well as support senior office management. The incumbent also has the authority to prioritize his/her own workload in undertaking his/her duties.

Level and purpose of contacts: Strong cross-cultural and interpersonal skills are required to establish and maintain productive working relationships with staff and counterparts both inside and outside of USAID. Internally, the incumbent must maintain contacts with support technical staff within USAID/Haiti, Mission front office leadership, USAID/Washington and US

Embassy Haiti counterparts. Externally, the Program Development Advisor must coordinate program planning and reporting with senior and technical Government of Haiti (GoH) counterparts on a routine as well as ad hoc basis. S/he will regularly have contacts with GoH officials for exchanging information on USAID’s program and has the authority to advise on solving programming problems as they arise.

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12. PHYSICAL DEMANDS:

The work requested does not involve undue physical demands.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

Education: Bachelor’s degree in program management, international development or related field is required. If the university degree is from a non-US accredited university, then it must be confirmed as an accredited institution in the country that confers the degree.

Prior Work Experience: A minimum of twelve (12) years of progressively responsible professional experience in design, planning, and programming with international agencies. At least ten years of experience managing teams within a development context. S/he must have experience in strategic and program planning, monitoring, and reporting on progress.

Experience leading coordination within and outside USG, especially building relationships with partners in the public and private sectors, host country nationals, bilateral and multilateral donors and/or NGOs is required. Experience working in Haiti is desirable but not required.

Demonstrated volunteer experience directly related to the responsibilities of this position is acceptable.

Language Proficiency: English Level IV is required.

EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with

FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR

15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

“USAID policy specifies that U.S. citizens or resident aliens (USNs) are preferred over third country nationals (TCNs). Therefore, USN and TCN offers will not be evaluated together. USAID will evaluate USN offers first and if the CO determines that there are no qualified USNs, only then will

USAID evaluate TCN offers.]

Prior Work Experience: A minimum of twelve (12) years of progressively responsible professional experience in design, planning, and programming with international agencies. At least ten years of experience managing teams within a development context. S/he must have experience in strategic and program planning, monitoring, and reporting on progress.

Experience leading coordination within and outside USG, especially building relationships with partners in the public and private sectors, host country nationals, bilateral and multilateral https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far

Attachment 1 72052122R00015 donors and/or NGOs is required. Demonstrated volunteer experience directly related to the responsibilities of this position is acceptable.

Job Knowledge: Incumbent must have professional knowledge of a broad range of program planning, activity design, implementation, and staff development. In-depth technical knowledge of principles and practices of development and working across teams; and planning, programming, activity design, program implementation and monitoring is required. Knowledge of major development challenges in Haiti cultural/work environments is highly desirable.

Skills and Abilities: The applicant must possess strong leadership and supervision skills with demonstrated commitment to coaching, mentoring, team building, and professional development. Candidate must have a proven ability to work independently with minimal supervision and managing teams to successfully complete complex tasks. Strong cross-cultural and interpersonal skills are required to establish and maintain productive working relationships with staff and counterparts both inside and outside of USAID.

The incumbent must also demonstrate strong technical, analytical, and quantitative skills for programming and activity design. S/he must have the ability to serve in Acting Deputy Office

Director capacity, as required. S/he must be able to work in a demanding, complex interagency and often high-stress environment to meet deadlines and ensure consensus in submitting quality work products to USG. Must be a self-starter with strong advocacy, diplomatic and leadership abilities.

• Work Experience 30 points

• Job Knowledge 30 points

• Abilities & Skills 30 points

• Language Proficiency 10 points

• Satisfactory Professional Reference Checks: Pass/Fail

Total Possible Point -100

• Applicants will be initially screened based on the extent to which the individual meets the minimum qualifications above.

• A Technical Evaluation Committee (TEC) will review and evaluate the applications that meet the minimum requirements and will create a ranking of the most highly rated and technically qualified applicants based on the selection/evaluation criteria.

• The TEC may conduct interviews of the most highly rated applicants before making a selection recommendation to the Contracting Officer (CO). The interview may be one of the determining factors in the final selection, but an interview is not always necessary.

• Before a final candidate is selected the Human Resources Unit will perform professional reference checks and they will also be factored into the final selection. The offeror’s references must be able to provide substantive information about his/her past performance and abilities.

Attachment 1 72052122R00015

• Due to the volume of responses, individual acknowledgements regarding receipt of applications cannot be made. Only those applicants who are invited for an interview will be notified regarding the status of their applications.

III. SUBMITTING AN OFFER

1. Eligible offerors are required to complete and submit the Form AID 309-2 Offeror Information for Personal Services Contracting (PSC) with Individuals

2. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I. (usaidhaitihr@usaid.gov)

3. Offeror must submit all required documents and clearly reference the Solicitation number on all submitted documents. Incomplete offer packages may be eliminated from further consideration. Only Offerors who meet the minimum requirements may be contacted.

4. Offerors must submit ALL of the following documents:

- A signed Form AID 309-2 Offeror Information for Personal Services Contracting (PSC)

- Current curriculum vitae (CV) or resume.

- A cover letter or Summary Statement Addressing the evaluation factors This Summary

Statement, limited to two (2) pages, must describe specifically and accurately what experience, training, education, and/or awards the applicant has received that are relevant to each selection factor. The Summary Statement must include the name of the applicant and the announcement number at the top of each page.

- Relevant educational certificates (bachelor, master’s degree, etc.)

- List of a minimum of three (3) professional references with accurate telephone and e-mail information

5. Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors - The Offeror will be required to show proof that the Offeror is fully vaccinated against COVID-19 on or before the first date of onboarding, or submit an approved reasonable accommodation to the

CO. If the contractor does not meet this requirement the contract may be terminated.

IV. LIST OF REQUIRED FORMS PRIOR TO AWARD

Once the Contracting Officer (CO) informs the successful candidate about being selected for a contract award, the CO will provide the successful candidate instructions about how to complete and submit the necessary forms for security and medical certifications.

V. BENEFITS AND ALLOWANCES

https://www.usaid.gov/documents/offeror-information-personal-services-contracts-individuals-aid-309-2 https://www.usaid.gov/documents/offeror-information-personal-services-contracts-individuals-aid-309-2 mailto:usaidhaitihr@usaid.gov https://www.usaid.gov/documents/offeror-information-personal-services-contracts-individuals-aid-309-2

Attachment 1 72052122R00015

The CO will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award:

Forms outlined below can found at: http://www.usaid.gov/forms/

1. Offeror Information for Personal Services Contracts with Individuals (AID 309-2);

2. Contractor Physical Examination (AID Form 1420-62); *

3. Questionnaire for Sensitive Positions (for National Security) (SF-86); * or

4. Questionnaire for Non-Sensitive Positions (SF-85); *

5. Finger Print Card (FD-258). *

* Forms 2 through 5 shall be completed only upon the advice of the Contracting

Officer that an applicant is the successful candidate for the job.

VI. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a USPSC is normally authorized the following benefits and allowances:

1. BENEFITS:

(a) Employer's FICA Contribution

(b) Contribution toward Health & Life Insurance

(c) Pay Comparability Adjustment

(d) Annual Increase (pending a satisfactory performance evaluation)

(e) Eligibility for Worker's Compensation

(f) Annual and Sick Leave

*Note: A US citizen’s salary will be subject to employee’s FICA and Medicare contribution.

2. ALLOWANCES:

Section numbers refer to rules from the Department of State

Standardized Regulations (Government Civilians Foreign Areas), available at https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

(a) Temporary Quarter Subsistence Allowance (Section 120)

(b) Living Quarters Allowance (Section 130)

(c) Cost-of-Living Allowance (Chapter 210)

(d) Post Allowance (Section 220)

(e) Separate Maintenance Allowance (Section 260)

(f) Education Allowance (Section 270)

(g) Education Travel (Section 280)

(h) Post Differential (Chapter 500)

(i) Payments during Evacuation/Authorized Departure (Section 600), and

(j) Danger Pay Allowance (Section 650)] http://www.usaid.gov/forms/ http://aoprals.state.gov/content.asp?content_id=231&menu_id=92 http://aoprals.state.gov/content.asp?content_id=231&menu_id=92 http://aoprals.state.gov/content.asp?content_id=231&menu_id=92 https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

Attachment 1 72052122R00015

TCNs do not receive identical allowances as USPSCs. However, subject to Mission Director approval, TCNs may receive specific allowances under AIDAR Appendix J sec. 4(c)(2)(ii) and many allowances from AIDAR Appendix D that are on par with other offshore hires.

VI. TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes. Please note that all US citizens and legal permanent residents/green card holders are required to pay US taxes, which will be deducted through payroll.

VII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING

TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts With a U.S.

Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause

“General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf

2. ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR

FEDERAL CONTRACTORS (OCT 2021)-Alternate 70 (OCT 2021) (M/OAA-DEV-

FAR22-01c)

(a) Definition. As used in this clause -

United States or its outlying areas means—

(1) The fifty States;

(2) The District of Columbia;

(3) The commonwealths of Puerto Rico and the Northern Mariana Islands;

(4) The territories of American Samoa, Guam, and the United States Virgin Islands; and

(5) The minor outlying islands of Baker Island, Howland Island, Jarvis Island, Johnston

Atoll, Kingman Reef, Midway Islands, Navassa Island, Palmyra Atoll, and Wake Atoll.

(b) Authority. This clause implements Executive Order 14042, Ensuring Adequate COVID Safety Protocols for Federal Contractors, dated September 9, 2021 (published in the Federal Register on September 14, 2021, 86 FR 50985).

(c) Personal Services Contracts with individuals. As a matter of policy, the contractor must comply with the USAID’s guidance applicable to direct-hire federal employees.

3. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms. Pricing by line item is to be determined upon contract award as described below:

LINE ITEMS

ITEM NO

(A)

SUPPLIES/SERVICES (DESCRIPTION)

(B)

QUANTIT

Y

(C)

UNI

T

(D)

UNIT

PRICE

(E)

AMOUNT

(F) https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf https://www.usaid.gov/forms

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0001 Base Period - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: R497

- Accounting Info: TBD

2 LOT $ _TBD__ $_TBD at

Award after negotiations with

Contractor_

1001 Option Period 1 – Compensation, Fringe

Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: R497

- Accounting Info: TBD

1 LOT $ _TBD__ $_TBD at

Award after negotiations with

Contractor_

2001 Option Period 2 – Compensation, Fringe

Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: R497

- Accounting Info: TBD

1 LOT $ _TBD__ $_TBD at

Award after negotiations with

Contractor_

3001 Option Period 3 – Compensation, Fringe

Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: R497

- Accounting Info: TBD

1 LOT $ _TBD__ $_TBD at

Award after negotiations with

Contractor_

4. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for

Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs

5. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for

Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations http://www.usaid.gov/work-usaid/aapds-cibs http://www.usaid.gov/work-usaid/aapds-cibs https://www.oge.gov/web/oge.nsf/OGE%20Regulations