Amendment of the solicitation 72052121R00019.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

TBD

PAGE OF PAGES

1 1

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

Solicitation #72052121R00019

9B. DATED (SEE ITEM 11)

05/28/2021

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

1 06/10/2021

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

USAID/HAITI

Blvd 15 octobre, Tabarre 41 Tabarre, Haiti

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended.

is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

FAR 15.206

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to correct the following in the solicitation number 72052121R00019:

1) To include Third Country Nationals (TCN) as eligible offerors in the solicitation.

2) To extend the closing date to June 24, 2021.

Therefore, The Solicitation No. 72052121R00019 is amended as follows:

Subject: Insert TCN. General information : Section 9. Eligible offeror: Insert Third Country Nationals (TCN) and Hiring Preference. Section 10. Security Clearance Level required. Insert security clearance requirement for a TCN.

Section 12.1 Purpose of the contract : Insert TCN.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Susan C Easley, Contracting Officer /s/

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

Susan Easley Digitally signed by Susan Easley Date: 2021.06.10 17:28:43 -04'00'

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

SOLICITATION NO: 72052121R00019

ISSUANCE DATE: May 28, 2021 CLOSING DATE/TIME: June 10, 2021

5:00 pm (Local Time) NEW CLOSING DATE/TIME: June 24, 2021

5:00 pm (Local Time)

SUBJECT: Solicitation for a USPSC/TCNPSC: Senior Election & Political Processes

Advisor in Port-au-Prince, Haiti

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.

Offers must be in accordance with Attachment I of this solicitation. Incomplete, unsigned, or late offers will not be considered. Offerors should retain copies of all offer materials for their records. Offers received after the closing date and time contained in this solicitation will be considered late and will not be accepted.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.

Any questions must be directed in writing to the Point of Contact specified in the attached information.

Sincerely, Digitally signed by Susan Easley Date: 2021.06.10 16:54:15 -04'00'

Susan C. Easley Contracting Officer

U.S. Agency for International Development American Embassy, Port-au-Prince Boulevard 15 Octobre, Tabarre 41 P.O. Box 1634 Port-au-Prince, Haiti

Tel: +(509) 2229-8000 Fax: +(509) 2229-8066 www.usaid.gov/ht

Susan Easley http://www.usaid.gov/ht

ATTACHMENT 1

Solicitation #:72052121R00019 Senior Election & Political Processes Advisor

I. GENERAL INFORMATION

1. SOLICITATION NUMBER: 72052121R00019

2. ISSUANCE DATE: May 28, 2021

3. CLOSING DATE/TIME June 10, 2021 FOR RECEIPT OF OFFERS: (5:00 pm Haiti/Local Time) NEW CLOSING DATE/TIME June 24, 2021

4. POINT OF CONTACT: usaidhaitihr@usaid.gov

5. POSITION TITLE: Senior Election & Political Processes Advisor

6. MARKET VALUE: $110,460 - $143,598

equivalent to a GS-15. Final compensation will be negotiated within the listed market value.

The standard compensation package also includes contribution for life and health insurance and contribution to FICA.

7. PERIOD OF PERFORMANCE: The base period will be two (2) years, estimated to start on/about September 27, 2021. Based on Agency need, availability of funds and requisite approvals, the Contracting Officer may exercise an additional option periods for three (3) years for the date(s) estimated as follows:

Base Period 09/27/2021 – 09/26/2023 Option Period 1: 09/27/2023 - 09/26/2024 Option Period 2: 09/27/2024 - 09/26/2025 Option Period 3: 09/27/2025 - 09/26/2026 mailto:usaidhaitihr@usaid.gov

Senior Election & Political Processes Advisor

8. PLACE OF PERFORMANCE: Port-au-Prince, Haiti with possible travel as stated in the Statement of Duties.

9. ELIGIBLE OFFERORS:

To meet basic eligibility requirements, the offeror must:

● Be a U.S. citizen (including lawful permanent U.S. resident) or Third Country (non-US, non-Haitian) National.

● Hiring Preference:

In order of preference, U.S. Citizens (including Permanent legal residents) offers will be evaluated first and only when it is determined that there are no qualified U.S.

Citizens (including Permanent legal residents) then offers from Third Country Nationals (TCN) will be considered.

References ADS 309.3.1.4 and 309.3.1.10.

● Submit a complete offer as outlined in Section IV.

● Be able to obtain the appropriate Security Clearance.

● Be able to obtain a Department of State medical clearance.

● Be available and willing to work additional hours beyond the established 40-hour workweek, including weekends, as may be required or necessary; and

● Be willing to travel to work sites and other offices as/when requested.

Senior Election & Political Processes Advisor

10. SECURITY LEVEL REQUIRED: If a U.S. Citizen, the apparently successful offeror shall be required to obtain a “Secret” level Security Clearance as a pre-condition for employment. For a TCN, an “Employment Authorization’ is required as a pre-condition for employment. If such clearances are not obtained within a reasonable time or negative suitability issues are involved, any offer may be rescinded.

11. STATEMENT OF DUTIES:

(1) Purpose of the Contract:

USAID/Haiti is seeking the services of a USPSC/TCNPSC to serve as Senior Election & Political Processes Advisor in Port-au-Prince, Haiti.

(2) Introduction:

The Senior Elections and Political Processes Advisor will provide technical leadership and management of the elections and political processes portfolio at USAID /Haiti. The objective of this position is to provide strategic and technical guidance, and program management support to the Democracy, Human Rights and Governance (DRG) Office at USAID/Haiti with a focus on its election and political processes program.

(3) Statement of Duties to be Performed:

The Senior Elections and Political Processes Advisor will manage the high-profile elections and political processes program, and will work closely with, coordinate, and seek advice from the DRG Office Director, Deputy Mission Director or his/her designee, the Mission Director or his/her designee, and other USAID Senior Staff.

Responsibilities include, but are not limited to:

Senior Election & Political Processes Advisor

A. Program Management

● If the incumbent does not have an active AOR/COR certification, or in the timeframe prior to receiving AOR/COR certification, the incumbent will serve as technical advisor to the current Agreement Officer's Representative (AOR) for the Consortium for Elections and Political Processes Strengthening (CEPPS) Associate Award implemented by the National Democratic Institute, International Republican Institute and the International Foundation on Electoral Systems and/or other partners working in the elections and political processes sub sector.

● When the incumbent earns AOR/COR certification, s/he will serve as the AOR of the CEPPS Associate Award and/or other mechanisms providing support to elections and political processes activities. The incumbent will provide overall technical and financial management of the elections and political processes activity in line with USAID's AOR responsibilities.

● S/he will stay informed of developments in the field of elections and political processes and constitutional reform in Haiti, provide strategic technical guidance and direction to implementing partners, assess partner performance, verify progress reports and activities are responsive to respective scopes of work, attend key meetings with partners and stakeholders and report on activities in a timely manner, monitor results, resolve problems as they arise and provide regular updates on the political environment to the DRG Office Director and senior USAID staff.

● Provide regular, detailed updates (oral and written) to USAID/Haiti DRG Office

Director on the status of the elections, political processes and constitutional reform activities in Haiti.

● Draft correspondence and reports related to elections, political processes, consensus building and constitutional reform activities, including reviews and comments on implementing partners' proposals and budgets as well as the political relevance and impact of their activities.

Senior Election & Political Processes Advisor

B. Internal USG Coordination

● At the request of the DRG Office Director, the incumbent will provide briefings, strategic and technical advice, and policy recommendations to USAID/DRG, USG Mission, the interagency and/or high-level U.S. government stakeholders on effective implementation of USAID/Haiti's elections and political processes program, and broader consensus building efforts in Haiti towards constitutional reform.

● The incumbent will coordinate activities with internal USG stakeholders in managing technical assistance to the Provisional Electoral Commission, efforts towards constitutional reform, capacity building of GOH institutions, civic engagement in electoral and political processes, and all aspects ofUSAID/Haiti's elections and political processes activity.

C. External Stakeholder Coordination

● Coordinate activities closely with GOH electoral officials and technical advisors, foreign donors and other key stakeholders including, but not limited to, the CEP, United Nations Development Programme (UNDP), and the United Nations Integrated Office in Haiti (BINUH). The incumbent will work closely with external stakeholders to determine progress in planning and implementing electoral procedures, including party and candidate registration, training of electoral workers, voter education and registration campaigns, and all other activities associated with USAID's elections and political processes program.

● Participate in donor coordination meetings on elections and political processes, as requested by the DRG Office Director or senior Mission management and submit written meeting notes and recommended follow-up actions.

● In coordination with the DRG team and the Political section of the U.S.

Embassy, work closely with external election stakeholders, both GOH and international, in identifying punctual technical assistance needs and in selecting and scheduling specialized consultants, Haitian and international, to carry out specific activities as needed.

Senior Election & Political Processes Advisor

D. Degree of responsibility for decision-making assigned to the position:

Very High. The incumbent will be responsible for providing high-level, strategic and technical advice and policy guidance to the USAID mission, USAID's Haiti Team based in Washington, DC and other key counterparts within the Embassy.

The incumbent will also be expected to represent USAID at technical level working meetings with electoral stakeholders, provide advice and guidance to the CEP, as well as to other donors. The incumbent will be expected to make programmatic decisions, in coordination with the DRG Office Director, that represent both the USG's interests as well as reflect international best practices in elections and political processes program management.

E. Level of complexity of work assignments:

Very High. The incumbent must be able to balance multiple priorities and continually assess the actual program needs within the parameters of USAID's elections and political processes programming. Due to the highly complex, contentious and at times violent political environment in Haiti, the incumbent must constantly assess programming in the context of the political landscape and ensure that USAID's program activities support transparent, credible and peaceful electoral processes. This position requires a high-level of technical expertise in election and political processes program design, management and implementation.

F. Knowledge level required:

Very High. The position requires a high level of knowledge and experience designing, managing and/or implementing elections and political processes programs in insecure environments in the international context. As noted above, Haitian elections can be highly contentious. Knowledge and experience working on elections and political processes in Haiti is preferred, but not required.

G. Complexity of the work environment/effect on the position's responsibilities:

Very High. The electoral field in Haiti is quite complex and requires diligent tracking and focus in order to ensure that USAID programs continue to respond to existing needs. Elections are often postponed or critical decisions can occur

Senior Election & Political Processes Advisor hours before elections are actually scheduled to begin. As a result, the position's responsibilities will rarely be exactly the same from day to day.

Therefore, the incumbent must be flexible and willing to adapt to the dynamic electoral environment.

H. Scope and effect of the work performed:

This position will serve as USAID's and the Embassy's primary point of contact on elections in Haiti. The scope of the work will vary as the electoral calendar and specific activities evolve. However, the position will include writing briefing documents, providing input to reporting papers, managing USAID's elections and political processes portfolio, representing USAID at high-level meetings both inside and outside of the Embassy and possibly designing new electoral strengthening programs.

I. Level and purpose of contacts:

This position will require high level contacts within members of the CEP, political parties, civil society, the donor community, and other key stakeholders.

J. Supervision/oversight over others: None - this is a non-supervisory position.

K. Guidelines: (availability of them for required work): USAID Automated

Directives System (ADS), Mission Orders, Foreign Affairs Manual, Administrative Notices, Contracts, Grants, etc.

(4) Supervisory Controls: Incumbent is expected to act independently, in coordination with and direction from USAID/Haiti's DRG Office Director.

12. PHYSICAL DEMANDS: The work requested does not involve undue physical demands.

Senior Election & Political Processes Advisor

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION:

● Education/Experience required for this position: A Bachelor's degree in political science or social sciences plus seven years of experience working in democratic development including proven international experience developing or managing elections and political processes activities in insecure contexts.

OR

A Master's Degree in political science, public policy, law or international relations, or a law degree plus five years of experience working in democratic development including proven international experience developing or managing elections and political processes activities in insecure environments.

● Language Skills: Level IV (fluent) English is required. French at a level C1 (Advanced

French) or higher based on the Common European Framework of Reference for Languages (CEFRL) rating system. Ability to read and speak at a professional level in English and French on the core programmatic areas is required and will be tested.

● Abilities & Skills: Day-to-day experience managing USG-funded contracts and grants.

Experience managing and/or working successfully with teams. Strong written and oral communication skills, presentation skills, and interpersonal skills.

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far

Senior Election & Political Processes Advisor https://www.acquisition.gov/browse/index/far.

The following factors will be the basis for the evaluation of the offeror meeting the required minimum qualifications. All offerors will be evaluated based on the documentation submitted with the offer. USAID reserves the right to contact your previous employers for relevant information concerning your performance and may consider such information in its evaluation. The highest-ranking offerors may be selected for an interview, but an interview is not always necessary.

● Education: (20 points)

● Prior Work Experience & Knowledge: (40 points)

● Language Proficiency: (20 points)

● Abilities & Skills: (20 points)

● Satisfactory Professional Reference Checks: Pass/Fail (no points assigned)

IV. SUBMITTING AN OFFER

1. Eligible offerors are required to complete and submit the offer form

AID 309-2, “Offeror Information for Personal Services Contracts with Individuals,” available at http://www.usaid.gov/forms.

2. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I.

3. Offeror submissions must clearly reference the number of this Solicitation to ensure the offer is for the position in this Solicitation.

4. Cover letter and current resume. The resume must contain sufficient relevant information to evaluate the offer in accordance with the stated evaluation criteria. Complete dates (month/year) are also required on your resume.

https://www.acquisition.gov/browse/index/far http://www.usaid.gov/forms

Senior Election & Political Processes Advisor

5. Offer Must be submitted ONLY via email according to the information provided in Section I, item 4 – Points of Contact.

Email subject must say: Solicitation No. 72052121R00019– Senior Elections & Political Processes Advisor. Any attachment provided must be in a format compatible with Microsoft Word or PDF and not zipped.

6. Offeror also must address the above Section III: Evaluation and

Selection Factors, in a Summary Statement to be included in the offer. This Summary Statement, limited to two (2) pages, must describe specifically and accurately what experience, training, education and/or awards the Offeror has received that are relevant to each selection factor above. The Summary Statement must include the name of the Offeror and the solicitation number at the top of each page.

7. Offeror must provide a minimum of three (3) and a maximum of five (5) references within the last five years from the Offeror’s professional life, namely individuals who are not family members or relatives. Three references must be from direct supervisors who can provide information regarding the Offeror’s work knowledge and professional experience. Offerors must provide e-mail addresses and/or working telephone numbers for all references.

8. Late and incomplete offers will not be considered; the offer must be submitted before or on the closing date, June 24, 2021 at 17:00 hrs. Haiti time.

V. LIST OF REQUIRED FORMS PRIOR TO AWARD

Once the CO informs the successful Offeror about being selected for a contract award, the CO will provide instructions about how to complete and submit the following forms:

1. Medical History and Examination Form (Department of State Forms)

Senior Election & Political Processes Advisor

2. Questionnaire for Sensitive Positions for National Security (SF-86), or

3. Questionnaire for Non-Sensitive Positions (SF-85)

4. Finger Print Card (FD-258)

All forms can be found at: http/www/usaid.gov/forms/.

Forms shall be completed only upon the advice of the Contracting Officer that an Offeror is the successful candidate for the job.

VI. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a USPSC is normally authorized the following benefits and allowances:

1. BENEFITS:

(a) Employer's FICA Contribution

(b) Contribution toward Health & Life Insurance

(c) Pay Comparability Adjustment

(d) Annual Increase (pending a satisfactory performance evaluation)

(e) Eligibility for Worker's Compensation

(f) Annual and Sick Leave

2. ALLOWANCES:

Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas), available at https://aoprals.state.gov/content.asp?content_id=282&menu_id=101.

Haiti specific allowances are detailed here:

https://aoprals.state.gov/Web920/location_action.asp?MenuHide=1&Cou ntryCode=1056 http://www.usaid.gov/forms http://aoprals.state.gov/content.asp?content_id=231&amp%3Bmenu_id=92 http://aoprals.state.gov/content.asp?content_id=231&amp%3Bmenu_id=92 http://aoprals.state.gov/content.asp?content_id=231&amp%3Bmenu_id=92 https://aoprals.state.gov/content.asp?content_id=282&amp%3Bmenu_id=101 https://aoprals.state.gov/Web920/location_action.asp?MenuHide=1&CountryCode=1056 https://aoprals.state.gov/Web920/location_action.asp?MenuHide=1&CountryCode=1056

Senior Election & Political Processes Advisor

(a) Temporary Quarters Subsistence Allowance (Section 120)

(b) Living Quarters Allowance (Section 130)

(c) Cost-of-Living Allowance (Chapter 210)

(d) Separate Maintenance Allowance (Section 260)

(e) Education Allowance (Section 270)

(f) Education Travel (Section 280)

(g) Post differential (Chapter 500)

(h) Payment during evacuation/Authorized Departure (Section 600), and

(i) Danger Pay Allowance (Section 650)

Resident-Hire USPSCs are not eligible for any fringe benefits, differentials, or allowances; and are only eligible for contributions for FICA, Medicare, health insurance, and life insurance.

VII. TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT

CLAUSES PERTAINING TO PSCS

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf.

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms.

Pricing by line item is to be determined upon contract award as described below.

https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf https://www.usaid.gov/forms

Senior Election & Political Processes Advisor

LINE ITEMS:

SUPPLIES/SERVICES

(DESCRIPTION) (B)

QUANTITY

(C)

UNIT

(D)

UNIT

PRIC

E (E)

AMOUNT

(F)

0001 Base Period - Compensation, 2 years LOT $ TBD $_TBD at Fringe Benefits and Other Direct Award after Costs (ODCs) negotiations Award Type: Cost with Product Service Code: R497 Contractor_ Accounting Info: TBD

1001 Option Period 1 - Compensation, 1 year LOT $ TBD $_TBD at Fringe Benefits and Other Direct Award after Costs (ODCs) negotiations Award Type: Cost with Product Service Code: R497 Contractor_ Accounting Info: TBD

2001 Option Period 2 - Compensation, 1 year LOT $ TBD $_TBD at Fringe Benefits and Other Direct Award after Costs (ODCs) negotiations Award Type: Cost with Product Service Code: R497 Contractor_ Accounting Info: TBD

3001 Option Period 3 - Compensation, 1 year LOT $ TBD $_TBD at Fringe Benefits and Other Direct Award after Costs (ODCs) negotiations Award Type: Cost with Product Service Code: R497 Contractor_ Accounting Info: TBD

Senior Election & Political Processes Advisor

3. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635.

See https://www.oge.gov/web/oge.nsf/OGE%20Regulations.

[End of Solicitation] http://www.usaid.gov/work-usaid/aapds-cibs http://www.usaid.gov/work-usaid/aapds-cibs https://www.oge.gov/web/oge.nsf/OGE%20Regulations