Solicitation 72051923R00003 Amend 0001 - Regional Administrative Management Specialist (RAMS).pdf

SOLICITATION No.: 72051923R00003 Amendment 0001 ISSUANCE DATE: November 2, 2022 CLOSING DATE/TIME: November 22, 2022

5:00 pm (El Salvador/Local Time) NEW CLOSING DATE/TIME: December 2, 2022

5:00 pm (El Salvador/Local Time)

SUBJECT: Solicitation for an U.S. Personal Services Contractor (USPSC)

Regional Administrative Management Specialist (RAMS) USAID Bureau of Humanitarian Assistance (BHA) Office of Asia, Latin America, and the Caribbean (ALAC) Regional Office in San José, Costa Rica

Dear Prospective Offerors:

The closing date and time for receipt of offers for subject solicitation has been extended through December 2, 2022, at 5:00 pm (El Salvador/Local Time). This amendment also corrects the reference to "the Deputy Regional Director" in the second paragraph of section 8. Period of Performance, page 1 of Attachment No. 1 of the solicitation, to read "the Regional Administrative Management Specialist".

Offers submitted in response to the previous advertisement under the same above referenced solicitation number do not need to re-submit; those offers will be considered.

Any questions must be directed to the Point of Contact specified in Attachment 1 of the solicitation.

Sincerely, Andrew Reese Supervisory Regional Executive Officer

SOLICITATION No. 72051923R00003 ISSUANCE DATE: November 2, 2022 CLOSING DATE/TIME: November 22, 2022

5:00 pm (El Salvador/Local Time)

SUBJECT: Solicitation for an U.S. Personal Services Contractor (USPSC) Regional Administrative Management Specialist (RAMS) USAID Bureau of Humanitarian Assistance (BHA) Office of Asia, Latin America, and the Caribbean (ALAC) Regional Office in San José, Costa Rica

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development (USAID), Office of Asia, Latin America and Caribbean (ALAC), is seeking offers from qualified persons to provide personal services under contract as described in the attached solicitation.

Offers must be in accordance with Attachment 1 of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.

USAID will evaluate all offerors based on the stated evaluation criteria. USAID encourages all individuals, including those from disadvantaged and under-represented groups, to respond to the solicitation.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.

Any questions must be directed to the Point of Contact specified in Attachment 1.

Sincerely, Andrew Reese Regional Executive Officer USAID/El Salvador

Digitally signed by Andrew Reese DN: c=US, o=U.S. Government, ou=USAID, ou=People, cn=Andrew Reese Date: 2022.10.31 20:58:55 -06'00'

Attachment No. 1 Solicitation No. 72051923R00003

Regional Administrative Management Specialist (RAMS) USAID Bureau of Humanitarian Assistance (BHA)

Office of Asia, Latin America, and the Caribbean (ALAC) Regional Office in San José, Costa Rica

I. GENERAL INFORMATION

1. SOLICITATION NUMBER: 72051923R00003

2. ISSUANCE DATE: November 2, 2022

3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: November 22, 2022 (5:00 pm El Salvador/Local Time)

4. POINTS OF CONTACT: USAID/El Salvador, Executive Office, Procurement Irma de Escolán, iescolan@usaid.gov Claudia Viéytez, cvieytez@usaid.gov

5. POSITION TITLE: Regional Administrative Management Specialist (RAMS) USAID Bureau of Humanitarian Assistance (BHA), Office of Asia, Latin America, and the Caribbean (ALAC), Regional Office in San José, Costa Rica.

6. MARKET VALUE: $81,216 to $105,579 equivalent to GS-13.

Final compensation will be negotiated within the listed market value. Salaries over and above the top of the pay range will not be entertained or negotiated. USPSCs performing overseas are not entitled to Locality Pay.

7. PERIOD OF PERFORMANCE:

Subject to NSDD-38 approval, the base period will be 2 years. Based on Agency need, the Contracting Officer may exercise 3 one-year option periods, not to exceed a total period of performance of 5 years.

Base Period: 2 years Option Period 1: 1 year Option Period 2: 1 year Option Period 3: 1 year

8. PLACE OF PERFORMANCE:

Office of Asia, Latin America and Caribbean Latin America and the Caribbean Division (ALAC), Regional Office in San José, Costa Rica. Possible travel as stated in the Statement of Duties.

There may be an initial training program in Washington, D.C. for three months, which will include formal classroom training and on-the-job training; and may include security training. After completion of Washington training, the Deputy Regional Director will be assigned to the place of performance.

Regional Administrative Management Specialist (RAMS) USAID Bureau of Humanitarian Assistance (BHA)

Overseas USPSCs may be authorized to telework or remote work only from a location within the country of performance, in accordance with Mission Policy. Telework or remote work from outside the country of performance may only be authorized in certain situations in accordance with the terms and conditions of the contract.

9. ELIGIBLE OFFERORS: U.S. Citizens only. Eligible Offerors residing in Costa Rica must possess the appropriate work permits.

10. CLEARANCES:

Security Clearance. The selected offeror must be able to obtain and maintain a Facility Access clearance as provided by USAID. The ability to obtain and maintain Secret level clearance may be a subsequent requirement to maintain employment in the position.

Medical Clearance. Appropriate medical clearance from the Department of State (DS), Office of Medical Services.

If such clearances are not obtained within a reasonable time or negative suitability issues are involved, any offer may be rescinded.

11. STATEMENT OF DUTIES:

1. General Statement of Purpose of the Contract

The United States Agency for International Development (USAID)’s Bureau for Humanitarian Assistance (BHA), Office of Asia, Latin America and Caribbean (ALAC), requires the services of a U.S. Personal Services Contractor (USPSC) to fill the position of Regional Administrative Management Specialist (RAMS) for the Latin America and Caribbean (LAC) Division at its regional office in San Jose, Costa Rica, to provide key operational and administrative services to support BHA's work in the region.

Background The United States Agency for International Development (USAID)’s Bureau for Humanitarian Assistance (BHA) is responsible for facilitating and coordinating U.S. Government (USG) humanitarian assistance overseas in response to all types of international disasters, including slow-onset disasters such as droughts or famine; natural disasters such as earthquakes or floods: and human-made disasters such as conflict or war. BHA is responsible for planning, coordinating, developing, achieving, monitoring, and evaluating international humanitarian assistance falling into two conceptual areas:

Humanitarian Response activities comprise needs-based humanitarian assistance provided to save lives, alleviate suffering, and protect human dignity during and in the aftermath of emergencies. Humanitarian assistance is grounded in humanitarian principles and is directed toward the most vulnerable populations.

Regional Administrative Management Specialist (RAMS) USAID Bureau of Humanitarian Assistance (BHA)

Early Recovery, Risk Reduction, and Resilience (ER4) activities will set the initial foundations for longer-term recovery as appropriate and will work in close conjunction with humanitarian assistance. Early recovery is an approach that supports communities impacted by crises to protect and restore basic systems and service delivery. Early recovery builds on humanitarian response efforts and establishes the initial foundations of long-term recovery. Early recovery activities are implemented for a specified, appropriate timeframe that assists populations recovering from an identifiable shock. Risk reduction is the prevention of new and reduction of existing disaster risk and management of residual risk, which contributes to strengthening resilience and to the achievement of sustainable development. Resilience is the ability of people, households, communities, countries, and systems to mitigate, adapt to, and recover from shocks and stresses in a manner that reduces chronic vulnerability and facilitates inclusive growth.

The Bureau’s three geographic offices are: (1) Office of Africa; (2) Office of Asia, Latin America, and the Caribbean; and (3) the Office of the Middle East, North Africa, and Europe. Each geographic office designs, provides, and assesses humanitarian assistance for their respective regions, including assistance related to responding to, recovering from, and reducing the risk of human-made and natural disasters, while linking with other USAID investments that build resilience.

The Office of Global Policy, Partnerships, Programs, and Communications (G3PC) shapes and influences USAID’s role within the international humanitarian system; leads engagement on a range of policy, programmatic, and operational issues; and positions the Agency to influence collective response to emergency needs across the globe.

The Office of Technical and Program Quality (TPQ) leads the Bureau's efforts to provide high-quality programmatic and technical leadership, oversight, and guidance. In addition, TPQ leads the Bureau’s external engagement with academia and coordinates research to advance the effectiveness, efficiency, and impact of humanitarian and multi-year programming.

The Office of Humanitarian Business and Management Operations (HBMO) is responsible for maintaining 24/7 operability by providing leadership, planning, quality assurance, technical expertise, and process management. HBMO ensures effective stewardship of the Bureau’s support services, including workforce planning, staffing, financial management, internal controls, facilities operations, and infrastructure.

The Office of Field and Response Operations (FARO) leads and manages operational assistance and the purchase and delivery of goods and services in response to declared foreign disasters and international humanitarian needs in key functional areas, including supply-chain management, procurement, logistics, oversight, and operational coordination with the U.S. military.

The Office of Asia, Latin America, and the Caribbean (ALAC) designs, provides, and assesses humanitarian assistance, including assistance related to responding to, recovering from, and reducing the risk of human-made and natural disasters, while linking with other USAID investments that build resilience. To achieve these objectives, humanitarian experts based overseas coordinate with local

Regional Administrative Management Specialist (RAMS) USAID Bureau of Humanitarian Assistance (BHA) authorities and USAID Missions, while humanitarian experts based in Washington coordinate with USAID Regional and Pillar Bureaus.

The Office of ALAC consists of three (3) geographic divisions: Latin America and the Caribbean, East Asia and the Pacific, and South and Central Asia. These divisions are responsible for the provision of emergency humanitarian assistance through grants and cooperative agreements to non-governmental organizations (NGOs), international organizations including United Nations (UN) agencies, and other partners to ensure the implementation and delivery of this assistance. These divisions also oversee BHA’s nonresponse efforts in disaster risk reduction, resilience, and early recovery.

BHA/ALAC maintains regional offices in San Jose, Costa Rica, and Bangkok, Thailand. Within these regional offices, Deputy Regional Directors (DRDs), in coordination with Regional Directors, play a critical role in supervising office staff; monitoring humanitarian program activities;

overseeing sub-regional offices, as applicable; and developing, in consultation with the Office Director, Deputy Director, and Division Chief in Washington, the annual and multi-year strategies for their respective regions.

To meet the associated complex operational challenging needs, USAID/BHA established an offshore Personal Services Contract (PSC) position of Regional Administrative Management Specialist (RAMS), seeking an experienced person to be based with the LAC team in Costa Rica with a regional portfolio as defined below.

2. Statement of Duties to be Performed

Unlike other Regional Offices, there is no USAID mission in Costa Rica. Therefore, USAID/BHA/ALAC’s Regional Office in Costa Rica relies on support from institutional contractors, the US Embassy in Costa Rica and the USAID Mission in San Salvador, El Salvador.

The Regional Administrative Management Specialist (RAMS) position provides key operational and administrative services to support BHA's work in the region. Even though there is no direct relationship with institutional contractors, this position may interact with personnel in the LAC Office consisting of office staff and other full-time institutional contractor staff plus staff hired on an "as needed" basis in the region.

The LAC Regional Administrative Management Specialist is responsible for a wide range of operational and administrative duties as detailed below. They report directly to the USAID/BHA/LAC Deputy Regional Director (DRD) and is based with the LAC team in San Jose, Costa Rica; however, they may be required to serve as the Regional Administrative Management Specialist on BHA Disaster Assistance Response Teams (DART) anywhere in the world when necessary. When serving on such teams, the Regional Administrative Management Specialist would be responsible for providing required administrative support for the set-up and operations of the DART office.

Regional Administrative Management Specialist (RAMS) USAID Bureau of Humanitarian Assistance (BHA)

The incumbent must have a thorough understanding of how to interpret and apply regulations, office operations, systems, and budgets; possess superior organizational and communication skills, make independent decisions, represent USAID/BHA with other US agencies and departments and make appropriate decisions as required without major supervision. They must also be dependable, proactive, detail-oriented and exercise sound judgment. Due to the fast-paced nature of the emergency response office, the incumbent must be flexible, able to complete urgent and competing tasks quickly and thoroughly and be able to prioritize urgent matters. The incumbent must be innovative and resourceful to be effective and achieve results while at the same time assuring compliance with USG regulations and statutory provisions.

Is responsible for administrative and operations management activities and provides advice, guidance, and direction on administrative and operations planning matters to support the overall office goals. They will be required to interpret policies and requirements to others.

Serves as the primary LAC point of contact for all administrative, operations and budgetary issues for the USAID/BHA/W and the various USAID and U.S. Embassy administrative offices in the region.

Is responsible for managing the office in the absence of the USAID/BHA/LAC Regional Director (RD) and Deputy Regional Director (DRD).

Establishes and maintains systems to ensure the effective and efficient overall operation of the office.

Interprets AID management regulations and their application to office operations and personnel.

Establishes LAC standard office procedures and norms and proactively communicates these and related USAID regulations to the staff. Develops and maintains model reference documents and templates for LAC staff use.

Establishes and manages the LAC administrative and operational annual budget. Coordinates the preparation of the annual procurement plan. Regularly tracks budget expenditures and new financial requirements throughout the year. Provides quarterly updates on the budget, including a pipeline analysis and budget narrative to the LAC Regional Director (or designee) and BHA/W Field Platform Operations Team.

Conducts quarterly accruals of the LAC budget and the budgets of all LAC staff, as well as other BHA staff and office expenditures in the region as required.

Supervises five (5) Cooperating Country National (CCN) Staff: 1 FSN-10, Budget Analyst; 1 FSN- 9, HR Assistant; 3 FSN-8, Administrative Assistants.

Regional Administrative Management Specialist (RAMS) USAID Bureau of Humanitarian Assistance (BHA)

Responsible for all general service support for the office: Plans and directs CCN personnel actions, property acquisition/disposition and all other procurement requests and closely tracks such actions with the EXO in San Salvador, and Embassy GSO/HR/FMO in San Jose. Develops and maintains inventories of all BHA property as needed and recommends and manages the purchase and disposal of equipment and property as needed.

Provides leadership, direction, guidance and support to the LAC Administrative staff Assistants, and other staff, to ensure priorities are met, given the fluid and emergency nature of the work of the office.

Delegates responsibilities to the local administrative staff as appropriate and increases the areas of competence of the administrative and finance staff.

Develops and maintains an electronic filing system on the shared BHA directory for all administrative and office operations with the local staff.

Represents the office at inter-agency and intra-agency meetings that deal with operations and administrative issues that affect the functioning of USAID/BHA/LAC teams in Costa Rica and in the field.

Tracks and promotes staff training. Tracks USAID awards for LAC staff and prepares and submits recommendations for staff awards as relevant.

Manages the arrival and departure of staff, including Travel Authorizations to post. Provides guidance on USAID procedures for staff arriving and departing post. Arranges and conducts office orientations and provides general office support to ensure smooth personnel transitions.

Supports other BHA staff based within the region, such as Emergency Disaster Response Coordinators, as required. Supports BHA and other US Government officers on temporary duty in the region, and high-level visitors and delegations related to LAC's work in the region, as required.

Organizes and manages office retreats and other off-site meetings. Ensures CCN staff have Individual Development Plans in place. Recommends training attendance for all CCN staff.

Liaises with State, Embassy service providers, and USAID/San Salvador Executive and Financial Management Offices to ensure effective and timely provision of administrative support services.

Reviews and provides administrative approval to vouchers and procurement requests.

Tracks and promotes staff training. Represents the office on the USAID Complex Training Committee. Tracks USAID awards for LAC staff and prepares and submits recommendations for staff awards as relevant.

Regional Administrative Management Specialist (RAMS) USAID Bureau of Humanitarian Assistance (BHA)

Liaises with State/Embassy service providers, and USAID/San Salvador Executive and Financial Management Offices to ensure effective and timely provision of administrative support services.

Fulfills reporting requirements when applicable.

3. Supervisory Relationship and Controls

The incumbent will report directly to the USAID/BHA/LAC Deputy Regional Director (DRD). The incumbent is expected to work with a high degree of independence, adhere to and meet established deadlines, and perform responsibilities and duties with minimal guidance and no major supervision.

They will directly supervise five (5) CCN employees as follows: 1 FSN-10, Budget Analyst; 1 FSN- 9, HR Assistant; 3 FSN-8, Administrative Assistants.

4. Position Elements

Degree of responsibility for decision-making assigned to the position: The incumbent is expected to work with a high degree of independence, adhere to and meet established deadlines, and perform responsibilities and duties with minimal guidance and no major supervision.

Incumbent will represent BHA with other US agencies and departments and take appropriate action as required. They must also be dependable, proactive, detail-oriented and exercise sound judgment. Due to the fast-paced nature of the emergency response office, the incumbent must be flexible, able to complete urgent matters and prioritize competing tasks.

Level of complexity of work assignments: The incumbent will be responsible for all aspects of the administrative operations of the Bureau of Humanitarian Assistance (BHA) Latin America and Caribbean (LAC) Regional Office in Costa Rica.

Knowledge level required: The incumbent is required to understand major Agency regulations, policies, and directives, and to self-educate about organizational structure, applicable ADS, (Automated Directive Systems) and Foreign Affairs Manual, their effective application.

Guidelines: Agency ADS, Foreign Affairs Manuals (FAM), Policy Directives and Mission

Orders.

Complexity of the work environment or its potential effect on the position’s responsibilities:

There is a high level of complexity in the host government's organizational structure; however, the impact that it can cause to the incumbent's direct responsibilities is manageable.

Scope and effect of the work performed: The incumbent of this position will serve as the

Regional Administrative Management Specialist in the Bureau of Humanitarian Assistance (BHA) Latin America and Caribbean (LAC) Regional Office in Costa Rica. The position has a direct impact on the administrative management of the organization.

Regional Administrative Management Specialist (RAMS) USAID Bureau of Humanitarian Assistance (BHA)

Level and purpose of contacts: The incumbent will maintain solid working relationships with all levels of USAID/BHA/Costa Rica and USAID/BHA officers. The incumbent will have frequent mid-level working contacts with USAID/El Salvador EXO and RFMO staff and Embassy/Costa Rica service providers. The incumbent will have frequent contact with Officers at the US Embassy, government officials, contractors, and implementing partners. Those contacts will be to coordinate administrative requirements and to support BHA's work in the region. Even though there is no direct relationship with institutional contractors, this position may interact with personnel in the LAC Office and other full-time staff plus staff hired on an "as needed" basis in the region. Often these contacts will be of a sensitive nature, and a high degree of discretion is required.

Authority to make commitments: The incumbent can commit staff and available resources in the accomplishment of work objectives.

Travel requirements: The level of effort for travel will be anticipated by the number of responses that the incumbent is assigned to.

Work Environment: Work is primarily performed in an office setting. During deployment on

DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions

Support Items: The incumbent will be provided with equipment and supplies necessary to fully perform the duties and responsibilities of the position. Support services are provided by the El Salvador Executive Office.

12. PHYSICAL DEMANDS:

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

13. START DATE: Immediately once necessary clearances are obtained.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

Education: Bachelor’s degree in a relevant professional discipline, for example Organizational Development, Education, Training and Development, Business Administration, Human Resources, or a related subject.

Language Proficiency: Fluent spoken English Level (4/4) equivalent. Ability to conduct business in Spanish Language Level (2/2) equivalent is also required. This may be assessed during the interview process.

Regional Administrative Management Specialist (RAMS) USAID Bureau of Humanitarian Assistance (BHA)

Technical and Professional Experience: Seven years of progressively responsible experience in performing and supervising management operations and/or overseas experience related to administrative operations including property management, procurement, human resources, travel, communications and records, financial administration, and information technology is required.

At least one (1) year of successful performance in a supervisory role with direct supervision of staff.

Skills and Abilities: Familiarity with management operations gained from working in or with government agencies or similar organizations. Strong interpersonal and cross-cultural skills.

Proven leadership and management skills particularly with respect to administrative issues are required. Ability to lead, train and supervise staff as well as the ability to analyze, conceptualize, negotiate, exercise sound judgment, originate ideas and creative solutions, and handle requests and complaints with patience and diplomacy. Ability to write clear and comprehensive policies, procedures, reports, directives, and correspondence is required. The ability to generate trust and effectively liaise with the embassy and other agency counterparts is required. Proficiency in standard operating and application software (Google suite, Windows, IOS) is required.

The ability to obtain the Facility Access level and medical clearances required for the position. The ability to obtain and maintain Secret level clearance may be a subsequent requirement to maintain employment in the position.

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.

USAID may conduct reference checks, including references from individuals who have not been specifically identified by the offeror, and may do so before or after a candidate is interviewed.

Offerors who meet the Minimum Qualifications will be evaluated in accordance with the Evaluation and Selection Factors.

Rating System The offeror rating system factors are used to determine the competitive ranking of qualified applicants in comparison to other applicants. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The rating factors are as follows:

Regional Administrative Management Specialist (RAMS) USAID Bureau of Humanitarian Assistance (BHA)

Technical and Professional Experience (40 points) Proven experience in administrative management and oversight, personnel management and support, office management and operations. (15 points)

Experience in financial management as it relates to budget development and analysis for personnel and office operations, including funds tracking and reconciliation. (10 points)

Proven experience in travel arrangement involving multiple stakeholders and travel policies.

Experience in analyzing and coordinating staff resources to meet critical needs. Proven experience performing successfully in a leadership and supervisory role. (15 points)

Knowledge (30 points)

Strong business acumen with an advanced understanding of and practical experience in principles, methods, and tools in the following disciplines: organizational effectiveness, cultural integration, team dynamics and high-performance teams. (15 points)

Strong knowledge of organizational management, policy and regulation research and administration, analysis, and providing guidance to key stakeholders. (15 points)

Skills and Abilities (30 points)

Superior organizational and communication skills. The incumbent must be dependable, proactive, and detail-oriented, be able to prioritize urgent matters, be innovative and resourceful.

Must have a high level of interpersonal, leadership and supervisory skills. Must have the ability to analyze, exercise sound judgment, prioritize and handle urgent actions. (10 points)

Demonstrated skill and ability to interpret and apply regulations and policies. Proficiency using Microsoft Office, including Word, Excel and PowerPoint and other commonly used software applications. (10 points)

Familiarity with management operations gained from working in or with government agencies or similar organizations. (10 points)

Language Proficiency (Pass/Fail)

Fluent spoken English Level (4/4) equivalent. Ability to conduct business in Spanish Language Level (2/2) equivalent is also required. This may be assessed during the interview process.

As assessed against the Technical Evaluation criteria, offerors who possess qualifications that exceed the minimum requirements may be awarded additional points/credit in the evaluation process.

Due to the volume of responses, individual acknowledgements regarding receipt of offers cannot be made. Only those offerors who are invited for an interview will be notified regarding the status of their offers.

Regional Administrative Management Specialist (RAMS) USAID Bureau of Humanitarian Assistance (BHA)

IV. SUBMITTING AN OFFER

All of the following must be included in the offer package in order for the package to be considered complete:

1. A signed cover letter of no more than 3 pages that demonstrates how the Offeror’s qualifications meet the work requirements.

2. A Curriculum Vitae which must contain sufficient and clearly identified information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

b) Specific duties performed that fully detail the level and complexity of the work.

c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.

3. A completed and signed offer form, AID 309-2 (Offeror Information for Personal Services Contracts with Individuals), which can be found at the following website, https://www.usaid.gov/forms/.

4. Names, current and accurate phone numbers, and email addresses of three professional references that have knowledge of the Offeror’s abilities to perform the duties set forth in the solicitation.

USAID reserves the right to contact all references.

5. A signed written statement certifying the date and length of time for which the Offeror is available for the position.

6. To ensure consideration of offers for the intended position, Offeror submissions must clearly reference the Solicitation number on all offeror submitted documents.

7. Offer submissions must be received electronically by the closing date and time specified in Section I, Item 3 and submitted to the Point of Contact in Section I, Item 4.

V. LIST OF REQUIRED FORMS PRIOR TO AWARD

The CO will provide instructions about how to complete and submit the appropriate forms after an offeror is selected for the contract award.

VI. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a USPSC is normally authorized the following benefits and allowances:

Regional Administrative Management Specialist (RAMS) USAID Bureau of Humanitarian Assistance (BHA)

1. BENEFITS:

a) Employer's FICA Contribution

b) Contribution toward Health & Life Insurance (if applicable)

c) Pay Comparability Adjustment

d) Annual Increase (pending a satisfactory performance evaluation)

e) Eligibility for Worker's Compensation

f) Annual and Sick Leave

2. ALLOWANCES (If applicable):

Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas), available at https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

a) Post Differential (Chapter 500)

b) Living Quarters Allowance (Section 130)

c) Temporary Lodging Allowance (Section 120)

d) Post Allowance (Section 220)

e) Supplemental Post Allowance (Section 230)

f) Payments during Evacuation/Authorized Departure (Section 600)

g) Education Allowance (Section 270)

h) Separate Maintenance Allowance (Section 260)

i) Danger Pay Allowance (Section 650)

j) Education Travel (Section 280)

NOTE: Family members of USPSC's seeking employment in the local economy overseas need to be aware of the work permit regulations in the host country.

If a country does not have a bi-lateral work agreement with the U.S. Government, USPSCs must seek Chief of Mission and Contracting Office approval to seek employment in the local economy;

approval is not guaranteed

An offeror meeting the definition of a Resident Hire is not eligible for any fringe benefits, differentials, or allowances; and are only eligible for contributions for FICA, Medicare, health insurance, and life insurance.

Resident Hire U.S. Personal Services Contractor (USPSC)” means a U.S. citizen or resident alien who, at the time of contract award, – (i) resides in the cooperating country for reasons other than U.S. Government or non-U.S. government employment, or under any contract or other arrangement, that provides for repatriation to the U.S; or (ii) is a spouse or dependent of a U.S. citizen or resident alien who resides or will reside, in the cooperating country for the purpose of U.S. government or non-U.S. government employment, or under any contract or other arrangement that provides repatriation to the U.S.

Regional Administrative Management Specialist (RAMS) USAID Bureau of Humanitarian Assistance (BHA)

VII. TAXES

USPSCs are required to pay Federal Income Taxes, FICA, Medicare, and applicable State Income Taxes.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a U.S.

Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/ads/policy/300/aidar

ADS 309 – Personal Services Contracts can be found at:

https://www.usaid.gov/sites/default/files/documents/1868/309.pdf

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms .

Pricing by line item is to be determined upon contract award as described by the illustrative table (no information required for offer submission):

ITEM

NO

(A)

SUPPLIES/SERVICES (DESCRIPTION)

(B)

QUANTITY

(C)

UNIT

(D)

UNIT

PRICE

(E)

AMOUNT

(F)

0001 Base Period - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: R497

- Accounting Info: TBD

2 years LOT $ _TBD__ $_ TBD at Award after negotiations with Contractor

1001 Option Period 1 – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: R497

- Accounting Info: TBD

1 year LOT $ _TBD__ $ TBD at Award after negotiations with Contractor

2001 Option Period 2 – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: R497

- Accounting Info: TBD

1 year LOT $ _TBD__ $ TBD at Award after negotiations with Contractor

Regional Administrative Management Specialist (RAMS) USAID Bureau of Humanitarian Assistance (BHA)

3001 Option Period 3 – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: R497

- Accounting Info: TBD

1 year LOT $ _TBD__ $ TBD at Award after negotiations with Contractor

3. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for

Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs .

4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635.

See https://www.oge.gov/web/oge.nsf/OGE%20Regulations .

5. PSC Ombudsman

The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the agency. Please visit our page for additional information: https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman .

The PSC Ombudsman may be contacted via: PSCOmbudsman@usaid.gov.

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