72051421R00002 Amazon Alive.pdf

Issuance Date: January 7, 2021 Questions Due Date: January 15, 2021, 17:00 Bogota Local Time Past Performance Due Date: January 28, 2021, 17:00 Bogota Local Time Full Proposal Due Date: February 18, 2021, 17:00 Bogota Local Time

Subject: Request for Proposal (RFP) No 72051420R00002, “USAID Amazon Alive” Activity

Dear Prospective Offerors:

The United States Government, represented by the United States Agency for International Development (USAID)/Colombia, is seeking proposals from U.S. or non-U.S., non-profit or for-profit organizations, to provide services to: (1) improve the effectiveness of environmental crime prevention and prosecution; and (2) improve the effectiveness of forest conservation and management, as described in the attached Request for Proposals (RFP).

Authorized Principal Geographic Code for this solicitation is 937 – Default. NAICS Code for this solicitation is 541990 – All Other Professional, Scientific and Technical Services.

USAID anticipates awarding a single Hybrid - Cost plus Fixed Fee (CPFF) Completion - Indefinite Delivery, Indefinite Quantity Contract (IDIQ) contract. The Total Estimated Cost-Plus Fixed Fee for services under this contract (CLIN 001 & CLIN 002) is estimated to fall within the range of $32 million to $37 million. This procurement will be conducted under Full and Open Competition procedures, pursuant to Part 15 of the Federal Acquisition Regulation (FAR) (48 CFR Chapter 1). Please refer to Section L for information regarding proposal requirements.

Offerors should consider the expected delivery time required by the proposal transmission method they choose, and they are responsible for ensuring proposals are received at USAID by the due date and time as specified in Section L. Failure to comply with the submission date and time will deem any submission unacceptable and it will not be reviewed or evaluated. Faxed proposals are not acceptable, nor will they be reviewed or evaluated.

Section L of the RFP sets forth all instructions for the preparation and submission of required proposal contents, including critical dates/times for the submission of questions, and the proposal submission closing date and time. Section M states the criteria by which proposals will be evaluated. The competition will utilize a Highest Technical Rated with Fair and Reasonable Price and Realistic Cost (HTR) process, not a tradeoff process. In this process, USAID is concerned with getting the best technical solution that has a fair and reasonable price and realistic cost.

There will not be a tradeoff to justify paying a premium for a higher technical rated proposal.

Offerors must carefully review Sections L and M of this RFP for details of this process.

This RFP in no way obligates USAID to award a contract or the task order portion nor does it commit USAID to pay any cost incurred in the preparation and submission of a proposal. Award of a Contract under this RFP is subject to availability of funds and other internal USAID approvals.

USAID expects that Offerors will have equal access to all local organizations needed to implement this contract and strongly discourages exclusivity agreements with local organizations.

This RFP can be viewed and downloaded from beta.sam.gov. USAID bears no responsibility for data errors resulting from transmission or conversion processes. Further, be aware that amendments to solicitations are occasionally issued and will be posted on the same website from which you downloaded the solicitation. USAID advises to regularly check the above website for amendments.

Interested firms can register and use the Interested Vendor List (IVL) accessible through this solicitation on beta.sam.gov, so that firms can contact one another for consideration of teaming arrangements and/or small business subcontracting opportunities in response to this solicitation.

Sincerely, Nathan K. Strand Contracting Officer USAID/Colombia

Digitally signed by

NATHAN K STRAND

(affiliate) Date: 2021.01.07 08:43:19 -05'00'

Table of Contents

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1. PURPOSE

B.2. CONTRACT TYPE AND SERVICES

B.3. ESTIMATED COST, FIXED FEE AND OBLIGATED AMOUNT

B.4. CONTRACT BUDGET AND CEILINGS

B.5. OTHER DIRECT COST LIMITATIONS UNDER CLIN 002

B.6. LEVEL OF EFFORT

B.7. INDIRECT COST

B.8. COST REIMBURSABLE

SECTION C – PERFORMANCE WORK STATEMENT

C.1. USAID AMAZON ALIVE ACTIVITY (CLIN 001)

C.2. SPECIAL REQUIREMENTS (APPLICABLE TO CLIN 001 AND CLIN 002)

C.3. SPECIAL CONSIDERATIONS (APPLICABLE TO CLIN 001 AND CLIN 002)

C.4. ACTIVITY FUND (APPLICABLE TO CLIN 001)

C.5. CLIN 002

SECTION D – PACKAGING AND MARKING

D.1. AIDAR 752.7009 MARKING (JAN 1993)

D.2. BRANDING IMPLEMENTATION PLAN AND MARKING PLAN

SECTION E – INSPECTION AND ACCEPTANCE

E.1. NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2. INSPECTION AND ACCEPTANCE

E.3. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) (APPLICABLE TO CLIN 001)

SECTION F – DELIVERIES OR PERFORMANCE

F.1. NOTICE LISTING CLAUSES INCORPORATED BY REFERENCE

F.2. PERIOD OF PERFORMANCE

F.3. PLACE OF PERFORMANCE

F.4. PERFORMANCE STANDARDS

F.5. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

F.6. REPORTS AND DELIVERABLES

F.7. FIXED FEE PAYMENT SCHEDULE [CLIN 001]

F.8. KEY AND NON-KEY PERSONNEL

F.9. AUTHORIZED WORKDAY/WEEK

F.10. ORDERING SUPPLEMENTAL TECHNICAL ASISTANCE CLIN 002

SECTION G– CONTRACT ADMINISTRATION DATA

G.1. AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

G.2. CONTRACTING OFFICER – CONTRACTING OFFICER’S REPRESENTATIVE

G.3. CONTRACTOR’S PRIMARY POINT OF CONTACT

G.4. PAYING OFFICE

G.5. ACCOUNTING AND APPROPRIATION DATA

G.6. CONTRACTOR’S PAYMENT ADDRESS

G.7. CONTRACTING OFFICER'S AUTHORITY

G.8. TECHNICAL DIRECTION/RELATIONSHIP WITH USAID

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

H.2 AIDAR 752.7007 PERSONNEL COMPENSATION (JUL 2007)

H.3 ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION

H.4 AUTHORIZED

H.5 DEFENSE BASE ACT INSURANCE

H.6 EXECUTIVE ORDER ON TERRORISM FINANCING

H.7 ELECTRONIC PAYMENTS SYSTEM

H.8 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY (DDL) (OCTOBER

2014) 46

H.9 GRANTS UNDER CONTRACTS (GUC)

H.10 USAID-FINANCED THIRD-PARTY WEB SITES (NOVEMBER 2017)

H.11 TRANSITION OF KNOWLEDGE, SKILLS AND ABILITIES

H.12 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL CONFERENCES

H.13 PROHIBITION OF ASSISTANCE TO DRUG TRAFFICKERS

H.14 NONEXPENDABLE PROPERTY PURCHASES AND INFORMATION TECHNOLOGY

RESOURCES

H.15 CONFIDENTIALITY AND OWNERSHIP OF INTELLECTUAL PROPERTY

H.16 ENVIRONMENTAL COMPLIANCE

H.17 EXCHANGE VISITORS AND TRAINING

H.18 GOVERNMENT FURNISHED FACILITIES OR PROPERTY

H.19 INHERENTLY GOVERNMENTAL AND CLOSELY ASSOCIATED FUNCTIONS

H.20 PERFORMANCE MANAGEMENT INFORMATION SYSTEM

H.21 PRESS RELATIONS

H.22 SECURITY CONDITIONS

H.23 LIFE SUPPORT AND SECURITY SERVICES

H.24 TITLE TO AND CARE OF PROPERTY

PART II - CONTRACT CLAUSES

SECTION I – CONTRACT CLAUSES

I.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 752.252-2 AIDAR SOLICITATION PROVISIONS INCORPORATED BY REFERENCE MAR 2015)

I.3 52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT (JUN 2020)

I.4 52.204-1 APPROVAL OF CONTRACT (DEC 1989)

I.5 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATION AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020)

I.6 52.216-18 ORDERING (AUG 2020) (APPLICABLE TO CLIN 002 ONLY)

I.7 52.216-19 ORDER LIMITATIONS (OCT 1995) (APPLICABLE TO CLIN 002 ONLY)

I.8 52.216-22 INDEFINITE QUANTITY (OCT 1995) (APPLICABLE TO CLIN 002 ONLY)

I.9 52.216-24 LIMITATION OF GOVERNMENT LIABILITY (APR 1984)

I.10 52.229-8 TAXES – FOREIGN COST-REIMBURSEMENT CONTRACTS

I.11 52.244-2 SUBCONTRACTS (JUNE 2020)

I.12 52.247-1 COMMERCIAL BILL OF LADING NOTATIONS. (FEB 2006)

I.13 52.247-67 SUBMISSION OF TRANSPORTATION DOCUMENTS FOR AUDIT. (FEB 2006)

PART III – DOCUMENTS AND OTHER ATTACHMENTS

J.1. STATEMENT OF OBJECTIVES (SOO)

J.2. TECHNICAL LINKS FOR REFERENCE

J.3. ACRONYMS LIST

J.4. BRANDING AND MARKING TEMPLATE

J.5. CONTRACTOR PERFORMANCE REPORT - SHORT FORM

J.6. BUDGET GUIDANCE AND TEMPLATE

J.7. AMELP TEMPLATE

J.8. AMELP GUIDANCE

J.9. QASP TEMPLATE

J.10. CLIMATE RISK MANAGEMENT(CRM) TABLE

J.11. DIGITAL ECOSYSTEM COUNTRY ASSESSMENT (2020)

J.12. SUPPLEMENTAL OP GUIDANCE FOR SUSTAINABLE LANDSCAPES

J.13. SECTION 889 RULE GUIDANCE

J.14. PRIVATE SECTOR ENGAGEMENT POLICY

J.15. BIOGRAPHICAL DATA SHEETS

J.16. SMALL BUSINESS SUBCONTRACTING PLAN TEMPLATE

J.17. NON-U.S. ORGANIZATION PRE-AWARD SURVEY GUIDELINES AND SUPPORT

J.18. COUNTRY DEVELOPMENT COOPERATION STRATEGY (CDCS)

J.19. STANDARD INDICATORS

PART IV – REPRESENTATION AND INSTRUCTIONS

SECTION K– REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1. NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

K.2. 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2020)

(A) 84

K.3. 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020)

K.4. 52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES-

REPRESENTATION. (OCT 2020)

K.5. 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

K.6. 52.209-12 CERTIFICATION REGARDING TAX MATTERS (OCT 2020)

K.7. 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS CERTIFICATION

(JUL 2020)

K.8 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION (JUN 2020) ... 95

K.9 52.230-7 PROPOSAL DISCLOSURE—COST ACCOUNTING PRACTICE CHANGES (APR 2005)

K.10 INSURANCE - IMMUNITY FROM TORT LIABILITY

K.11 SIGNATURE

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1. NOTICE LISTING CLAUSES INCORPORATED BY REFERENCE

L.2. 52.216-1 TYPE OF CONTRACT. (APR 1984)

L.3. 52.233-2 SERVICE OF PROTEST. (SEP 2006)

L.4. WAIVERS UNDER FAR PART 4.2101 PROHIBITION ON COVERED TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES AND EQUIPMENT

L.5. GENERAL INSTRUCTIONS TO OFFERORS

L.6. GENERAL SUBMISSION INSTRUCTIONS

L.7. INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL

L.8. INSTRUCTIONS FOR PREPARATION OF THE COST/BUSINESS PROPOSAL

SECTION M – EVALUATION FACTORS FOR AWARD

M.1. GENERAL INFORMATION

M.2. METHOD OF EVALUATION

M.3. TECHNICAL EVALUATION CRITERIA

M.4. COST EVALUATION

M.5. DETERMINATION OF COMPETITIVE RANGE

ATTACHMENTS AND OTHER DOCUMENTS

J. 1 – STATEMENT OF OBJECTIVES (SOO)

J. 2 – TECHNICAL LINKS FOR REFERENCE

J. 3 – ACRONYMS LIST

J. 4 – BRANDING AND MARKING - GUIDANCE AND TEMPLATE FOR ACQUISITION AWARDS ... 157

J.5 - PAST PERFORMANCE REPORT – SHORT FORM

72051421R00002 – Amazon Alive Activity SECTION B

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1. PURPOSE

The purpose of this contract is to provide the services described in the Performance Work Statement (PWS) to implement the “USAID Amazon Alive” Activity (henceforth ‘the Activity’), as described in Section C.

In response to Colombia’s recent surge in deforestation and biodiversity loss, the purpose of the Amazon Alive Activity is to (1) improve the effectiveness of the environmental crime prevention and prosecution and (2) improve the effectiveness of forest conservation and management. This is an integrated activity to contribute to Colombian development by strengthening social cohesion, responsive governance an environmentally sustainable economic development.

B.2. CONTRACT TYPE AND SERVICES

This is a FAR 16.102(b) combination award consisting of a Cost-plus Fixed Fee (CPFF) Completion (CLIN 001) and a single-award Indefinite Delivery/Indefinite Quantity (IDIQ) type contract (CLIN 002) for the purpose of providing supplemental technical assistance.

Under the Cost plus Fixed Fee (CPFF) portion of the contract, which represents 80% of the total estimated cost, (CLIN 001), the Contractor must furnish all personnel, materials, equipment, supplies, facilities, services (except as expressly set forth in this contract as furnished by the U.S.

Government (USG)) and perform all activities necessary for, or incidental to, the performance of work described in Section C and other sections of the contract not specifically identified under CLIN 002 as the IDIQ Supplemental Technical Assistance.

Under the IDIQ portion of the contract, which represents 20% of the total estimated cost, (CLIN 002), the Contractor must furnish additional supplemental technical assistance arising out of or related to the completion portion of the contract as required by USG-issued Level of Effort (LOE) Task Orders.

For the consideration set forth below, the Contractor must achieve the performance objectives and deliverables or outputs described in Sections C and F, and otherwise comply with all contract requirements.

B.3. ESTIMATED COST, FIXED FEE AND OBLIGATED AMOUNT

The Total Estimated Cost (TEC) for CLIN 001 and CLIN 002 is [TBD].

a. Estimated Cost and Fixed Fee for CLIN 001

The Total Estimated Cost for this CLIN is [TBD], exclusive of fixed fee, if any. The fixed fee, if any, is [TBD]. The estimated Cost-Plus-Fixed-Fee, if any is [TBD].

b. Estimated Cost and Fixed Fee for CLIN 002

The total estimated ceiling cost of this CLIN is [TBD], exclusive of the associated maximum fee of [TBD]. The total estimated ceiling cost and maximum fee is [TBD].

c. Payment of Fixed Fee

CLIN 001: Pursuant to FAR 16.306(d), the fixed fee is payable under CLIN 001 and will be tied to the conditions and completion of the deliverables specified in Section F.7 of this contract and in accordance with the amounts in B.3.a.

CLIN 002: Payment of the corresponding fixed fee for each Task Order will be negotiated at the task order level upon receipt of a proper invoice and must directly correspond to the percentage of level of effort being paid. In no event, the fixed fee of the Task Orders under CLIN 002 can exceed the negotiated fee under CLIN 001.

d. Amount Obligated

CLIN 001: Within the estimated cost-plus fixed fee (if any) specified in paragraph a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is [TBD]. The Contractor must not exceed the aforesaid obligated amount nor will the United States Government (USG) be responsible for costs incurred should the Contractor do so.

Funds obligated hereunder are anticipated to be sufficient through [TBD].

B.4. CONTRACT BUDGET AND CEILINGS

CLIN 001

Direct Costs $TBD Activity Fund (up to 50% of TEC of CLIN 001) $TBD Indirect Costs $TBD Total Costs $TBD Fixed Fee $TBD Total Estimated Cost-Plus Fixed Fee $TBD

CLIN 002

Direct Costs $TBD Indirect Costs $TBD Maximum Fee $TBD Total Ceiling $TBD Total Estimated Cost-Plus Fixed Fee CLIN 001 and CLIN 002: $TBD

B.5. OTHER DIRECT COST LIMITATIONS UNDER CLIN 002

The estimated cost of this CLIN includes estimates for material, equipment, subcontracts, travel, and training required for performance of the total amount of work that can be ordered by the government under this CLIN during the life of this contract. The amount of ordered Other Direct costs will not exceed $1,700,000.00.

B.6. LEVEL OF EFFORT

a. In performing Government orders for Technical Assistance under CLIN 002, the Contractor is obligated to provide up to a maximum of 9,000 person-days.

b. The fee set forth in B.3 is based upon furnishing the level-of-effort specified in paragraph (a). The total estimated cost and fixed fee will be established in the individual Government-issued Task Order and will not exceed the amounts set forth in Section B.4.

B.7. INDIRECT COST

The contract clause entitled “Allowable Cost and Payment (AUG2018)”, FAR Subpart 52.216-7, specifies that the indirect cost rates must be established for each of the Contractor’s accounting periods which apply to this contract. Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs shall be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period

[TBD] [TBD] 1/ 1/ 1/

[TBD] [TBD] 2/ 2/ 2/

[TBD] [TBD] 3/ 3/ 3/

1/ Base of Application:

Type of Rate:

Period:

2/ Base of Application:

Type of Rate:

Period:

3/ Base of Application:

Type of Rate:

Period:

B.8. COST REIMBURSABLE

Allowable costs shall be limited to reasonable, allocable and necessary costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment, FAR 52.216-8, Fixed Fee, if applicable, and AIDAR 752.7003, Documentation for Payment.

[END OF SECTION B]

72051421R00002 – Amazon Alive Activity SECTION C

SECTION C – PERFORMANCE WORK STATEMENT

C.1. USAID AMAZON ALIVE ACTIVITY (CLIN 001)

USAID Amazon Alive (hereafter also referred to as the “Activity”).

[The successful Offeror’s proposed Performance Work Statement (PWS) in response to the Statement of Objectives included in Attachment J.1 will become Section C.1 in the resultant contract followed by the sections below. Instructions are found in Section L.]

C.2. SPECIAL REQUIREMENTS (Applicable to CLIN 001 and CLIN 002)

C.2.1 Biodiversity Funds

This Activity will be implemented with congressionally mandated Biodiversity Conservation funds. All Biodiversity Earmark-funded activities must align with the U.S. Agency for International Development’s (USAID) Biodiversity Policy and Biodiversity Code1. The Code comprises four criteria, all of which must be met to be considered eligible for a Biodiversity activity:

a. The Activity must have an explicit biodiversity objective; it is not enough to have biodiversity conservation results as a positive externality from another program.

b. Activities must be identified based on an analysis of drivers and threats to biodiversity and a corresponding theory of change.

c. Site-based activities must have the intent to positively impact biodiversity in biologically significant areas; and

d. The Activity must monitor indicators associated with each stated theory of change for biodiversity conservation results.

The contractor must ensure compliance with the biodiversity code.

C.2.2 Sustainable Landscape Funds

This Activity will be also implemented with congressionally mandated Sustainable Landscapes funds. The use of these funds must focus on slowing, halting, or avoiding Green House Gas (GHG) emissions from Agriculture, Forestry and Other Land Use (AFOLU) and land use change, or sequestering carbon to support global mitigation goals, while promoting locally important, development goals. The contractor must ensure activities seek to reduce GHG emissions and/or sequester carbon. See Attachment J.12 Supplemental OP Guidance for Sustainable Landscapes.

C.2.3 Environmental and Natural Resource Management Framework2.

This Activity must be consistent with the Environmental and Natural Resource Management Framework. USAID developed the Framework to guide cross-sectoral investments in environment and natural resource management. For the purposes of this Activity, activities must support the priorities identified under the framework in terms of natural resource management for self-reliance, including:

1 http://www.usaid.gov/biodiversity/policy 2 https://www.usaid.gov/sites/default/files/documents/1865/USAID_ENRM_FRAMEWORK.pdf

Conserving and managing high priority areas.

Managing natural resources for sustainable human use Combating conservation crimes.

C.3. SPECIAL CONSIDERATIONS (Applicable to CLIN 001 and CLIN 002)

C.3.1 Partnership-Based Approach

Colombia has strong central institutions, a robust environmental civil society (including in-country affiliates of the major U.S. international environmental organizations), and regional and local governments that are central to successfully achieving peace and sustainable development in Colombia. The Activity will consist of a USAID-facilitated partnership with a diverse set of these Colombian organizations. Civil society and public organizations have made important advances on biodiversity conservation and deforestation, and these must be considered to scale up, avoid duplication of, and increase the impact of these efforts. The role of the Contractor in these partnerships must be one of strategic leadership, integration of partners’ efforts, overall management responsibility, and accountability for results, in addition to the direct implementation of components of the Activity not delegated to partners. Partnerships with Local Organizations contribute to the Activity’s sustainability through the strengthening and appropriation of local organizations on the processes and results developed under Amazon Alive.

There is no required number of partnerships but a strong commitment to a partnership-based approach is a key consideration during implementation of the Activity. Partnerships that contribute to the sustainability and impact of the Activity need to be considered throughout implementation.

The Contractor must plan on how the Activity will complement and/or collaborate with relevant GOC and other stakeholders on biodiversity conservation and deforestation reduction efforts.

C.3.2 Mobilizing Non-USAID resources

The Contractor must seek opportunities to mobilize non-USAID resources in support of the Activity’s objectives and to enhance the impact of the Activity results. There is no required target level of resources to be leveraged but a strong commitment to a leveraging based approach must be a key consideration during implementation of the Activity. Any such mobilization during implementation must be tracked and reported based on an established, clear methodology.

USAID/Colombia does have a standard indicator that will be required to be used to measure non- USAID resource mobilization.

C.3.3 Coordination with U.S. Embassy, USAID/Colombia activities, GOC and Donors

USAID/Colombia will take the lead in coordinating the Activity with the U.S. Embassy, GOC and other Donors/Embassies. The Contractor must plan and carry out activities with a clear understanding of the scope and impacts of other donor or lender efforts in the environmental sector so as to avoid duplication or inconsistencies in efforts, leverage maximum impact, and identify opportunities for joint implementation or collaboration. The Activity must be aligned with the Colombian Government’s environmental initiatives in the region and the Contractor must be prepared to coordinate with the GOC agencies and implementing partners.

Due to the nature of this Activity, USAID foresees it mutually complementing other activities in the USAID/Colombia Mission portfolio. This goes beyond the extensive environmental portfolio and includes all USAID/Colombia activities operating in shared geographies. The Contractor will coordinate closely with other Mission activities that have direct or indirect involvement in this thematic area.

C.3.4 Sustainability

Sustainability is a key factor for the Journey to Self-Reliance. Efforts developed under the Activity need to be supported by a strategy to sustain and scale up the results beyond Amazon Alive. The Activity must consider how results will be sustained through partnerships with different stakeholders and/or institutional strengthening of Colombian Government counterparts, how investments will be consistent with the available funding from public and private sector resources after the Activity ends and what, if any, safeguards will be employed to avoid undermining or circumventing the authority and/or capacity of the relevant public institutions.

C.4. ACTIVITY FUND (Applicable to CLIN 001)

Local institutions and organizations will be supported, utilized, and/or built to the greatest extent possible under this contract, in order to carry out program interventions. The Activity Fund to be administered by the contractor will be a mean to achieve this goal.

Local system development and local organizational capacity building is an important and key element for USAID’s Journey to Self Reliance. This Activity will adopt a Local Systems Development3 approach using the “umbrella” model for activity implementation4. The Contractor will coordinate the intervention strategies across the two objectives and will implement key actions that help catalyze achieving the results. The Contractor will use a Local Systems Development approach for on-the-ground activities mostly related to objective two to guarantee the sustainability of the efforts developed. Based on the experience of Colombian organizations, the Local Systems Development approach will focus on working, strengthening and promoting networking among national, regional, and local organizations through subcontracts and grants.5

Up to 50% of the Total Estimated Cost of CLIN 001 of this Activity is required to be spent through an Activity Fund. The Activity Fund can include Grants under Contract (GUCs), Subcontracts and Short-Term Technical Assistance (STTA). When considering local organizations for a subaward, the Contractor is required to: a) develop criteria to identify and qualify a sub-awardee; b) develop procedures for making the sub-award; and c) establish a timeframe to develop the local organization’s capacity to become stronger and a more mature entity that will enable them to become eligible to receive a direct award from USAID or other donors in the future. Subawards to local partners identified at the proposal stage are considered part of the Activity Fund.

C.5. CLIN 002

(20% of the Requirement) - Technical Assistance (LOE)

In addition to the activities to be included in Section C.1., upon contract award and in accordance

3 https://www.usaid.gov/policy/local systems framework 4 http://www.usaid.gov/sites/default/files/documents/1870/201saf.pdf 5 The Section 7077 of Public Law 112 74 definition of local entities is provided at ADS 302mbe, Local Competition Authority Pilot Program (http://www.usaid.gov/sites/default/files/documents/1868/302mbe_0.pdf) with Section B.2 of this contract, the Contractor must respond to unanticipated events impacting on or related to the achievement of the objectives set forth in the contract performance work statement using the Supplemental Technical Assistance ordered by the CO in accordance with Section F.10.

The Contractor must rapidly respond to additional needs of USAID/Colombia using Supplemental Technical Assistance ordered by the CO under a Request for Task Order Proposal (RFTOP).

Supplemental technical assistance is intended primarily to respond to emerging, unanticipated priorities in support of work by the GOC and/or the USG, but may also be used to support and complement specific opportunities that present themselves in response to Colombia’s recent surge in deforestation and biodiversity loss in accordance with Section C.

Supplemental capacity may be required in any of the subject areas covered by the contract and any subsequent modifications. Activities may include technical assistance, training, logistics support, preparation of reports, monitoring, planning, analysis and assessments; as well as promoting dialogue between stakeholders and partners.

[END OF SECTION C]

72051421R00002 – Amazon Alive Activity SECTION D

SECTION D – PACKAGING AND MARKING

D.1. AIDAR 752.7009 MARKING (JAN 1993)

a. It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

b. Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this Contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

c. Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

d. A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2. BRANDING IMPLEMENTATION PLAN AND MARKING PLAN

The cover page of all report deliverables required in Section F must include the USAID Identity (or the name of the Agency written out) prominently displayed, the Contract number (see the cover page of this Contract), Contractor name, name of the responsible USAID office, the publication or issuance date of the document, document title, author name(s), Activity number, and Activity title, “USAID Amazon Alive”. Descriptive information is required whether Contractor-furnished products are submitted in paper or electronic form. All materials must include the name, organization, address, and telephone/fax/internet number of the person submitted the materials.

The Contractor’s deliverables must be consistent with the requirements of the USAID “Graphic Standards Manual” available at www.usaid.gov/branding or any successor branding policy. The Contractor must follow the approved Branding Implementation and Marking Plan submitted on [date TBD] and incorporated into this Contract as Attachment [TBD].

ATTACHMENT J.4 contains the Branding and Marking Plan template.

[END OF SECTION D]

72051421R00002 – Amazon Alive Activity SECTION E

SECTION E – INSPECTION AND ACCEPTANCE

E.1. NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

In accordance with FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract, the following contract clauses are hereby incorporated by reference, with the same force and effect as if they were given in full text. See http://acquisition.gov/far/index.html for electronic access to the full text of a clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.246-5 INSPECTION OF SERVICES-COST-REIMBURSEMENT APRIL 1984

E.2. INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs will take place at USAID/Colombia or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The COR listed in Section G has been delegated authority to inspect and accept all services, reports and required deliverables or outputs.

E.3. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) (APPLICABLE TO

CLIN 001)

The progress, success, and impact of the Contractor’s performance under this contract will be monitored and evaluated as a part of the overall activity results. The QASP is a management tool with the intent of encouraging maximum performance, efficiencies, and cost effectiveness by the Contractor and can be modified at any time by the Government. The QASP will be used as a Government document to enforce the inspection and acceptance clauses of the contract. This is intended to be a “living” document that will be reviewed and updated on an annual basis. It is based on the premise that the Contractor, not the Government, is responsible for managing and ensuring that quality controls meet the terms of the contract. The Government reserves the right to modify performance standards and/or metrics during the life of this contract, in order to ensure that the right outcomes are being assessed and that the performance standards are appropriate. The COR will ensure that the QASP is implemented and updated. A variety of mechanisms may be used to monitor the progress/success of the activity and the Contractor’s performance:

a. Meetings during contract implementation

b. Monthly progress review meetings

c. Review of Contractor’s scheduled reports (See Section F.6)

d. Feedback from stakeholders

72051421R00002 – Amazon Alive Activity SECTION E

e. Site visits by USAID personnel

f. Quarterly reviews of work plan with performance milestones

g. Periodic impact evaluations

[END OF SECTION E]

72051421R00002 – Amazon Alive Activity SECTION F

SECTION F – DELIVERIES OR PERFORMANCE

F.1. NOTICE LISTING CLAUSES INCORPORATED BY REFERENCE

In accordance with FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract, the following contract clauses are hereby incorporated by reference, with the same force and effect as if they were given in full text. See http://acquisition.gov/far/index.html for electronic access to the full text of a clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.242-15 STOP-WORK ORDER AUG 1989

52.242-15 ALTERNATE I APR 1984

F.2. PERIOD OF PERFORMANCE

a. The period of performance for this contract is five (5) years from [TBD] to [TBD].

b. The period of performance for CLIN 001 is five (5) years from [TBD] to [TBD].

c. The ordering period for Task Orders under CLIN 002, the IDIQ portion of this contract, is from [TBD] to [TBD].

d. Task Orders (CLIN 002) may be issued at any time during the ordering period and must end by [TBD].

Although TOs may be issued during the ordering period provided in paragraph c. above, the maximum period of performance for individual Task Orders will be no more than five years and not exceed the end date provided in paragraph d. above. For example, TOs issued in years 2, 3, and 4 may have less than a five-year period given the end date provided in paragraph d. above.

F.3. PLACE OF PERFORMANCE

Performance of CLIN 001 of this contract and task orders issued under CLIN 002 hereunder will be in Colombia (514).

F.4. PERFORMANCE STANDARDS

Evaluation of the Contractor's overall performance will be conducted on an annual basis jointly by the COR and the CO and will form the basis of the Contractor's permanent performance record with regard to this contract. The following general performance standards will form the basis of the evaluation for the Contractor Performance Assessment Report (CPAR):

a. Quality of Product and Service

b. Schedule

c. Cost Control

d. Management

e. Regulatory Compliance

f. Small business subcontracting (as applicable)

g. Other (as applicable) (e.g., late or nonpayment to subcontractors, trafficking violations, tax delinquency, failure to report in accordance with contract terms and conditions, defective cost or pricing data, terminations, suspension and debarments).

Evaluations will be tailored to the contract type, size, content, and complexity of the requirement.

F.5. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The COR and CO will also evaluate on an annual basis the Contractor’s adherence to the performance standards included in the Quality Assurance Surveillance Plan (QASP) included in Section E.3.

F.6. REPORTS AND DELIVERABLES

In addition to the requirements set forth in Section C, and in accordance with AIDAR 752.242-70, Periodic Progress Reports, the Contractor must submit reports, deliverables or outputs as further described below to the COR. All reports and other outputs must be in the English language, unless otherwise specified by the COR. See also AIDAR 752.211-70, Language and Measurement (June 1992), which is incorporated by reference into this contract.

All Activity outputs and deliverables will be submitted to the COR in an electronic format. Work Plans and Reports will align with the U.S. fiscal year. Hard copies may be requested on a case-by-case basis as deemed appropriate by the COR.

Additionally, all data generated under this contract will be reported in accordance with USAID’s Open Data policies as described in Section H under “submission of Datasets to the Development data Library (DDL)”.

F.6.1. Rapid Mobilization Plan (RMP)

The RMP must include a plan for a rapid start-up of activities covering the first 90 days of the contract. The RMP must describe the Contractor’s plan to ensure timely establishment of its office(s). It must also address benchmark technical, management, and logistical (vehicle, office space, etc.) requirements that include planning and schedule for the prompt mobilization of key personnel.

Due Date RMP: 15 calendar days after contract award

F.6.2. Annual Work Plan (AWP)

The annual work plan (AWP) details how the Contractor will use the work plan year effectively to achieve the award’s objectives. The AWP serves as a detailed guide to program implementation and once approved, represents an agreement as to the nature and timing of discrete tasks and interventions. Discrete tasks include training events, workshops and seminars, learning events, outreach events, and information dissemination activities such as publications and reports. It is essential that the AWP be concise so as to ensure that it will be a simple reference tool for the implementer to track progress against the approved implementation schedule, and for USAID to monitor and evaluate performance through the work plan year and to ensure that award objectives are accomplished on time, on budget, and in accordance with expectations. Each AWP will form the basis for an annual management review conducted by USAID and program staff to assess program directions, priorities, achievements, and prior year implementation results, as well as management and implementation impediments, and to make recommendations for revisions.

Annual work plans will identify a logical sequence of steps to be undertaken to implement each program component and must include an associated timetable. The Contractor may not include interventions in the AWP that fall outside the parameters of the Performance Work Statement (PWS).

The AWP, at a minimum must include:

a. Proposed interventions, accomplishments and progress towards achieving results for the given year.

b. Corresponding schedule depicted on a Gantt chart and level of effort required to complete the interventions.

c. Description and estimate of amounts of short-term technical assistance, training, and other support resources that would be required to provide the assistance proposed.

d. Detailed budget for implementation including illustrative budget breakdown per proposed intervention.

e. The anticipated outputs and outcomes from each intervention conducted.

f. A Gender and vulnerable populations strategy addressing how gender and vulnerable populations will be integrated into the design and implementation of strategies that encourage and include women and vulnerable groups (indigenous persons, Afro Colombians, persons with disabilities and the LGBTI community). At a minimum the strategy must address major existing inequalities and a plan to guard exacerbating against these.

g. The identification of any assumptions used in preparing the work plan, as well as suggested alternatives if necessary and the methods to assess whether the assumptions hold true;

h. The anticipated risks with regard to achieving the anticipated objectives of the contract and how they will be mitigated.

i. Any specific award terms or conditions that interfere with maximizing the developmental impact of the award.

j. The strategies and approaches the activity will adopt in coordinating and collaborating with other USAID activities/projects, relevant host country governments and other line agencies, local governments and other relevant stakeholders implementing projects in the same geographic locations; and

k. Updated QASP.

The first AWP will cover the period from the Contract effective date through the end of the next U.S. fiscal year (i.e., through September 30, 2021). Subsequent AWPs will cover the Activity from October 1 through September 30. If acceptable, the COR will provide a written approval of the final AWP to the Contractor. Failure to have an approved AWP in place may be viewed as a failure to comply with essential terms and conditions of the contract. Significant deviations to the approved AWP will require the additional prior written approval of the COR (and may require a revision to the approved Activity MEL Plan. The AWP must not exceed 20 pages.

Due Date: Initial Work plan - 60 calendar days after contract award Subsequent AWP – 45 calendar days before the end of each U.S. fiscal Year

F.6.3. Activity Monitoring, Evaluation and Learning Plan (Activity MEL Plan)

The Contractor is required to have an Activity Monitoring, Evaluation and Learning Plan (Activity MEL Plan) capable of tracking and documenting progress against the Activity objectives and results. The Activity MEL Plan reflects the award progress over the life of the Activity and is a critical tool for planning, managing, documenting, and evaluating performance. The Activity MEL Plan must be reviewed and validated annually, and revised when appropriate in consultation with the COR.

The Activity MEL Plan will describe the monitoring, evaluation and learning tasks for the Activity, the composition of staff/personnel needed to carry out such tasks with the level of effort and costs, and an overview of the strategy that will be used to track progress towards achieving the desired results. The Contractor will use the Theories of Change (TOC) methodology as the basis to develop a comprehensive Activity MEL Plan that will track progress towards achieving the desired results, meeting annual and life of activity targets.

Guidance on the development and use of Theory of Change (TOC) is listed in the Special Considerations in Section C.

The Activity MEL Plan must include a full description of how the data and information will be collected, analyzed, and used, based on data quality standards referenced in ADS 203. The Contractor must ensure that the contract’s Activity MEL Plan focuses not only on quantitative reporting of outputs, but also gathers qualitative information.

Achievement of the Activity's two objectives will be measured using both standard and custom indicators that demonstrate the impact of the Activity's performance.

In addition, the Contractor will provide twelve (12) performance indicators with its correspondent Performance Indicator Reference Sheets (PIRS) to describe data sources, methodologies, frequency of and people responsible for data collection, as well as baselines for each of the indicators and annual targets.

Indicators for the activity as a whole are drawn from the Standard Foreign Assistance Indicators. If one of such indicators is selected the same standard PIRSs must be used so that the results can be aggregated at Colombia Mission level. The Contractor may further define a “precise definition” according to the Activity’s context in the standard PIRSs as appropriate.

However, the precise definition must be within the scope of the indicator’s standard definition.

When selecting indicators, the Contractor must consider the relevance and accuracy of the indicators according to the planned interventions and intended results, as well as time and resources required to collect and report each indicator data.

The Contractor must include for all person indicators, data segregated by sex, but also where possible, by vulnerable groups. The Activity MEL Plan will show how baseline measurements will be established and how the impact of proposed interventions will be assessed.

Ultimately, the Contractor, in collaboration with the COR, USAID/Colombia Program Office and/or M&E Specialist, will verify that the proposed indicators are consistent with and meet the data collection needs of USAID’s Project MEL plan and the mission’s Performance Management Plan (PMP) . USAID/Colombia may provide some higher level indicators at the Project (DO) level, that the Contractor will be required to track to support USAID/Colombia overall evaluation of the Activity’s impact.

The Activity MEL Plan will include:

a. A Results Framework (RF) or a Logical Framework (LF) that reflect the objectives described in the award.

b. The indicators that will be used to assess progress towards the Activity goal, purpose and sub-purpose; It must include both USAID Standard Foreign Assistance indicators as well as customized indicators developed specifically for the Activity.

c. Monitoring and evaluation structures and functions.

d. Detailed Performance Indicators Reference Sheet (PIRS) for each indicator.

e. Plan for dissemination/sharing and use of M&E data.

f. The sources, method, frequency and limitation of data collection, review, analysis and reporting.

g. Data entry, storage and security plan.

h. The parties responsible for data collection and management.

i. The baseline data or the plan and timeline for gathering the baseline data for each indicator;

10. The estimated cost associated with implementing this MEL Plan.

j. Annual and tentative life of project targets for each indicator.

k. The Data Quality Assessment (DQA) plan and procedures.

l. An Evaluation Plan, if applicable, and how the internal and/or external evaluation results will be used to inform project implementation (learning and adapting).

m. In order to better represent the results of Activity interventions, in the MEL Plan, the

Contractor must identify which indicators lend themselves to geographic representation and report accordingly.

n. Coordination with others for monitoring and evaluation tasks (as applicable)

o. Capacity building in monitoring and evaluation (as applicable)

p. Plan for specific reviews, evaluations and studies.

q. Learning activities, including knowledge capture at activity close out.

r. Annexes to the Activity MEL Plan may include a schedule for performance monitoring tasks, indicators tracking table, indicator reference sheets, and any additional M&E tools and guidance as relevant to the Activity.

Report in MONITOR - Mission-wide Monitoring Management Information System (MIS)

Once the Activity MEL Plan is approved by the COR, the Contractor must register in USAID/Colombia MONITOR System the following:

a. Activity information (Summary, start/end dates, objective, budget, geographical coverage, target population, etc.)

b. Sub-activity information (Summary, start/end dates, objective, budget, geographical coverage, target population, classification), etc. A sub-activity is understood as an effort within the Activity, carried out either directly by the Contractor or by its sub grantees/Subcontractors. The sub-activity must have a clear purpose, USAID resources, indicators and targets linked to the Activity’s MEL Plan and an environmental determination (categorical exclusion or Environmental management plan).

c. Activity MEL Plan indicators (PIRS Information). As part of the Quarterly and Annual Performance Reports described below, the Contractor must report indicator progress into the MONITOR system to allow aggregation of results at the Activity level and elaboration of progress reports by USAID/Colombia.

Due Date: Draft Activity MEL Plan - 60 calendar days after award

Final Activity MEL Plan - 90 calendar days after award

F.6.4. Quarterly Performance Reports

The Contractor will submit brief quarterly performance reports to reflect progress and activities of the preceding quarter. The report must describe the tasks completed in the last quarter relative to what was anticipated by the approved AWP and will assess overall Activity’s impact to date relative to the performance indicator targets.

Quarterly performance reports will present progress on all Activity interventions and will include the following information, at a minimum:

a. Brief outline of Activity purpose and Activity approach.

b. Overall status of Activity progress towards objectives (narrative).

c. Status of overall Activity progress per the approved indicators as defined in the Activity

MEL Plan, and if relevant the targets set out for the reporting quarter.

d. Summary of completed interventions and progress towards results under the contract during the timeframe of the report.

e. Status of progress in implementation of the Gender Strategy and the Communications and

Outreach Plan.

f. List of services/deliverables completed in the reporting period.

g. Explanation of quantifiable outputs of the tasks, if appropriate and applicable.

h. Reasons why established targets were not met, if applicable; the reports will highlight any issues or problems affecting the schedule or impact of services provided by the Contractor.

i. Description of any short-term consultants’ progress and observations, identifying any significant issues, and a description of follow-on interventions.

j. Status of budget expenditures, analysis of any cost overruns or high unit costs, available funding for the remainder of the activity and any variances from planned expenditures.

k. Identification of problems, delays or adverse conditions that impair the ability to meet the objectives of the award, including a statement of the action taken or contemplated, and any assistance needed to resolve the situation.

l. List of major interventions planned for the next quarter.

m. List of indicators with targets for the next quarter (as relevant).

n. The use of Small and Disadvantaged Business relative to the target identified.

o. Projected USAID approvals, waivers or deviation requests anticipated during the next quarter.

p. The status of required audit processes including for sub-awardees, if applicable.

q. Success stories (if available) in the proper USAID format and a brief analysis on the general economic context.

r. Status of implementing the conditions of the IEE.

Due Date: 30 calendar days following the end of each U.S. fiscal Year quarter.

F.6.5 Quarterly Financial Reports

The Contractor will submit quarterly expenditure reports concurrently with the Quarterly Technical Reports. The Quarterly Financial Report must contain a summary page that reflects cumulative spending by line item for both quarter and life of activity, followed by a detailed breakdown of all spending under each line category, to include:

a. Total funds obligated to date by USAID into the contract.

b. Total funds previously reported as expended by the Contractor by main line items.

c. Total funds expended in the current quarter by the Contractor by main line items.

d. Total unliquidated obligations by main line items.

e. List of significant expenses incurred during the period; and

f. Activity expenditures in the next quarter.

The Contractor is solely responsible for not exceeding obligated amounts and is reminded of the required notification to the CO as to the percentage of funds expended against the total obligated and available amount as set forth in FAR 52.232-22 “Limitation of Funds.”

Due Date: 30 calendar…