SOL_72051420R00002_USPSC_Senior_Procurement_Specialist_11_05_19.pdf

U.S. Agency for Internationa] Development

Cra45#24B-27,Gate2 BogotaTel: (571) 2752000 COLOMBIAwww.usaid.gov

Sinrafe^

Joseph Sidari Contracting Officer

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development

(USAID), is seeking applications from qualified individuals interested in providing the personal services under contract as described in this solicitation. The Senior Procurement Specialist position will be located in Bogota, Colombia. For further information about USAID/Colombia please visit https://www.usaid.gov/colombia.

Offers must be in accordance with Attachment 1, Sections I through V of this solicitation.

Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.

Any questions must be directed in writing to bogotausaidhrteam(g!usaid. gov. Please ensure to include the solicitation number and position name in the subject line of the email.

SUBJECT: Solicitation for a U.S. Personal Service Contractor (USPSC) - Short-term - Senior Procurement Specialist, GS-12

SOLICITATION NUMBER:72051420R00002

ISSUANCE DATE:November 5, 2019

CLOSING DATE/TIME:December 4,2019 -16:00 (Colombia Time)

FROM THE AMERICAN PEOPLE

USAIDI COLOMBIA

1. General Statement of Purpose of the Contract

The Personal Services Contractor reports to the Supervisory Executive Officer. The incumbent independently performs a wide range of pre-and post-award procurement functions to meet acquisition needs for the Mission. This position is to perform a full range of simplified acquisition support for the programmatic procurement of commodities and technical services through Purchase Orders, Blanket Purchase Agreements (BPAs), Purchase Card Orders, Negotiated Contracts, Petty Cash Purchases, etc. The incumbent is responsible for planning, negotiating, and executing contracts; and supervises all post-award administration, monitoring and closeout of contracts. Acts as liaison with ICASS GSO Warehouse Division to coordinate the receiving of acquired commodities and proper delivery of goods according to regulations. In contract administration, assists in the interpretation of contractual terms and other contract administration functions. Other administrative duties include terminations, closeouts and de-obligations of unliquidated funds from completed Purchase Orders and Contracts. The incumbent is responsible for the Procurement Plan of the office and works closely with his/her supervisor to play an important role in managing the Mission's OE budget. The incumbent advises supervisors and managers on procurement planning and budgeting issues, and serves as the main point of contact with ICASS Procurement Office on all USAID procurements performed through ICASS.

SOL: 72051420R00002

November 5,2019

December 4,2019 no later than 16:00

Colombia Time Senior Procurement Specialist

GS-12 ($64,490 - $83,840)

Final compensation will be negotiated within the listed market value.

11 months with no option for extension.

USAID/Colombia

As an employment precondition, the successful applicant is required to obtain a HSPD-12 level security clearance.

9. STATEMENT OF DUTIES

1.SOLICITATION NUMBER:

2.ISSUANCE DATE:

3.CLOSING DATE/TIME FOR

RECEIPT OF APPLICATIONS:

4.POSITION TITLE:

5.MARKET VALUE:

6.PERIOD OF PERFORMANCE:

7.PLACE OF PERFORMANCE:

8.SECURITY LEVEL REQUIRED:

I. GENERAL INFORMATION

SOL #72051420R00002ATTACHMENT 1

ATTACHMENT 1SOL #72051420R00002

2. Duties to be Performed

A. Simplified Acquisition Procurement 1.Performs all programmatic and administrative Simplified Acquisition actions, reviews all incoming procurement requests for compliance with established guidelines prior to initiating action, establishes priorities and personally performs all appropriate preparations necessary on the basis of the type of procurement requested.

2.In the roles of Buyer and Purchase Card Holder, the incumbent is responsible for processing all required procurement actions through the Global Acquisition & Assistance System (GLAAS), as appropriate.

3.Performs emergency procurement actions on behalf of the Office of Foreign Disaster Assistance (OFDA) during emergency declarations.

4.Clarifies and/or explains requests and provides guidance to the appropriate type of action to be taken in response to the request. Advises requesting Offices by pointing out FAM, FAR and AIDAR regulations, Automated Directive System (ADS), post's policy and systems considerations, previous procurements that constitute precedents, contract's terms and clauses, funds availability and potential problems.

5.Prepares contractual documents and supporting paperwork for all procurements actions.

Commodities and services procured include but are not limited to off-site retreats and conferences, IT equipment and supplies, maintenance and repair contracts, architectural and design services, consultants, staff development training tuition and logistics. Participates in active contract negotiations and prepares technical documentation for contracts. Issues Requests for Quotes (RFQs) to obtain supplies and services. Screens and reviews bids and quotations, negotiating contracts, and reviews language in contracts and Statements of Work (SOWs). Performs and substantiates cost analysis. Prepares contracts and all back-up documentation for signature by the Executive/Contracting Officer.

6.Prepares Purchase Orders (POs), Solicitations, and Requests for Quotations (RFQs), price quotations, proposed contracts, supplier's bills and other procurement documents as necessary, prior to and after procurement action.

7.Administers active contracts and completes periodic performance assessment to ensure all conditions of the contract are followed. Monitors contract compliance and notifies the supervisor and/or Contracting Officer when problems arise. Ensures contracts conform to all current regulations and guidance. Prepares contract documents from the solicitation stage to the final contract award. Prepares the negotiation memorandum fully justifying the decisions made by the Executive/Contracting Officer, documenting all points of negotiation, compromises reached, rationale for contract award and detailed determinations and findings in support of the assertion that the final contract is fair and reasonable. Works closely with the Controller and/or Resident Legal Officer to resolve legal or financial issues related to the contract portfolio.

8.Maintains monitors and reviews status reports, and keeps the Executive Officer and/or designee and the Requestor aware of expected delivery or appraised of potential delay.

Coordinates timely funding with the Financial Management Office (FMO), or works with them to resolve fUnding problems. Closely keeps track of Contracts, Purchase Orders and Blanket Purchase Agreements funding levels and period of services.

9.Reviews the work of one procurement agent.

B.Contract Administration and Closeout

1.Establishes and maintains procurement files and assures that all files are complete and properly uploaded into ASIST to include negotiation memos, receiving reports, JOFOC (Justification of Other than Full and Open Competition), invoices and payment vouchers, and all other official correspondence in accordance with FAM, ADS, FAR, and A1DAR regulations.

2.Closes-out all procurement files, Purchase Orders, BPAs, etc. in a timely manner and monitors the storage and/or destruction of files to comply with USAID's Records Management Program.

3.Assists FMO in their pipeline review of program funded and operating expense procurements under Simplified Acquisition to finalize unliquidated obligations by reviewing, advising or providing comments regarding the final closeouts and/or the need to carry over the unliquidated obligations.

4.Coordinates the submission of vouchers for payments upon receipt of deliverables, goods and/or services. Completes required documentation prior to the administrative approval for payment processing.

5.S/he is in charge of the yearly budget preparation by providing the planning and procurement history of previous years and any recommendation to be included in the next one. Compiles a Fiscal Year Procurement Plan and tracks the status of all requests and available funding levels.

C.Procurement Audit Lead

1.Leads the Missions effort and acts as the liaison and point of contact for the upcoming Mission audit.

2.Is responsible for ensuring all EXO files are up-to-date and include correct documentation and correspondence in accordance with USG regulations. This includes the closeout of contract files for the past several years.

3.During the audit will coordinate and liaise as needed to ensure audit team has everything they are looking for from an administrative perspective.

D. ICASS Procurement and Other duties

1.In cases when procurement is to be performed through the ICASS Procurement Office, initiates ILMS/ARIBA procurement requests and serves as point of contact between Executive Office and ICASS Procurement Division throughout the procurement process, ensuring that procurements placed in ILMS are accurate and ordered in a timely manner.

2.Coordinates with the General Services Office (GSO) Procurement Division on any issues and discrepancies for incoming shipments and/or receipt of good and services. Traces and follows-up with the GSO Warehouse Division until goods are received at USAID Offices.

3.Coordinates with the GSO Procurement Division any claims against the shipping liner for any pilferage, lost or damaged goods during shipment, and takes all necessary actions until satisfaction.

4.Support to the Offices of Acquisition and Assistance (OAA) on an as-needed basis, mainly helping provide office support during the design process of a variety of new mechanisms.

This may include providing feedback on Technical Office documents, conducting cost analysis or other actions as assigned.

3.Supervisory Relationship Directly supervised by the Supervisory Executive Officer.

4.Supervisory Controls The S/EXO will provide broad direction to the incumbent, and provide limited supervision of daily responsibilities and assignments. Given their technical expertise, the incumbent is expected to resolve technical issues without supervisory involvement or guidance, and has wide latitude for the exercise of independent judgment in their technical are

10. AREA OF CONSIDERATION:

Open to U.S. Citizens and Third Country Nationals (TCN). A U.S. citizen for purposes of this definition also includes persons who at the time of contracting are lawfully admitted permanent residents of the United States. A Third Country National (TCN) is an individual who (i) is neither a citizen nor a permanent legal resident alien of the United States nor of the country to which assigned for duty, and (ii) is eligible for return to his/her home country or country of recruitment at U.S. Government expense. U.S. citizen applicants will be considered first before TCN applicants are considered

12.PHYSICAL DEMANDS

The primary location of work will be on the U.S. Embassy/USAID compound in Bogota / Colombia. No special physical demands are required to perform the work.

13.POINT OF CONTACT:

Any question ns must be directed in writing to bogotausaidhrteam(g>usaid.gov. Please ensure to include the solicitation number and position name in the subject line of the email.

Note: No in-person appointments or telephone calls will be entertained.

H. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

a.Education: A Bachelor's degree in the following fields: business administration, economics, finance, law, accounting, marketing, arts, or equivalent is required.

b.Prior Work Experience: The candidate must have at least five (5) years of previous employment or interaction in the procurement / acquisition and assistance with the US government department or agencies or other international development organization is required. Experience with GLAAS and ASIST systems is highly preferred.

c.Knowledge: A thorough and complete knowledge and understanding of how to administer a complex procurement portfolio in accordance with USG regulations.

Familiarity with reference and guidance materials is required. That includes but is not limited to Federal Acquisition Regulation (FAR), USAID Acquisition Regulation (AIDAR), Code of Federal Regulations (CFR), Office of Management and Budget (OMB) Circulars, Acquisition and Assistance Policy Directives (AAPDs), Contract Information Bulletins (CIB), and USAID Automated Directives Systems (ADS). The USAID-specific materials are available via the USAID website at www.usaid.gov d.Skills and Abilities: Must be customer service oriented and have demonstrated excellent knowledge in negotiations to obtain best price/value by personal contact, telephone or correspondence. Must be able to operate in a highly functioning diversified team, demonstrate excellent skills in maintaining consistency, confidentiality, and high degree of discretion when dealing with human resources and sensitive procurement duties. Must maintain excellent interpersonal skills, must be able to handle issues diplomatically with firmness and compassion to provide excellent customer service in a manner that maintains smooth and effective working relationship with all personnel

Must demonstrate high level of diplomacy and professionalism, as the incumbent will represent the United States Government in the conduct of his/her duties. Must have excellent experience in identifying and resolving problems in a timely and professional manner. S/he must have demonstrated excellent experience in documents' quality control and written communication skills. The incumbent must be able to continuously monitor own work to ensure quality and supervise the work under his/her purview. Must demonstrate a high level of attention to detail, accurate data compiling and analysis, and make accurate arithmetic and budget calculations related to his\her field.

The incumbent must have demonstrated ability in managing time and competing demands, dealing with frequent changes delays or unexpected events, prioritizing and juggling tasks to meet critical deadlines, follow instructions and respond to management directions. S/he must have demonstrated excellent computer skills in specialized software and web-based programs including Microsoft Office suite, Google applications, data analysis tools, and ability to navigate the Internet with ease.

in. EVALUATION FACTORS

The Evaluation Factors listed will be the basis for evaluating and ranking applicants for the position. Applicants will be scored based on the documentation submitted within the application. Applicants must submit a supplemental document outlining their responses to the evaluation factors in order to be considered. Only the highest-ranked applicants will be interviewed.

FACTOR #1: Knowledge, Skills, and Abilities: The extent to which the applicant's relevant knowledge, skills, and abilities meet or exceed the requisite levels of knowledge, skills, and abilities set forth above.

FACTOR #2: Prior Work Experience: The extent to which the applicant's relevant experience and technical expertise meets or exceeds the requisite levels of professional experience set forth above

FACTOR #3: Education: The extent to which the applicant meets or exceeds the required level of education described above.

The Evaluation Factors listed will be the basis for evaluating and ranking applicants for the position. Applicants will be scored based on the documentation submitted within the application.

Applicants must submit a supplemental document outlining their responses to the evaluation factors in order to be considered. Only the highest-ranked applicants will be interviewed.

3.1. BASIS OF RATING

Applicants who meet the minimum qualifications and basic eligibility requirements will be further evaluated based on their responses to the evaluation factors in the supplemental document. Those applicants determined to be competitively ranked will also be evaluated on their interview performance and on their professional reference checks. The applicant rating system is as follows:

Evaluation Factors

Factor #1 25 points Factor #2 25 points Factor #3 25 points

Interview: 25 points

Satisfactory Professional Reference Checks - Pass/Fail (no points assigned)

Total Possible Points: 100

IV.APPLYING

All offers must be submitted by e-mail with the subject line SOL: 72051420R00002

- Senior Procurement Specialist to bogotausaidhrteam@,usaid.gov

Attention: Executive Officer USAID/Colombia Human Resources Office

Offerors must submit their application by the closing date and time specified in Section I, item 3.

Late applications will not be considered.

Qualified applicants must submit the following documents in English or their application will not be considered for this position:

1.Eligible offerors are required to complete and submit the offer form AID 309-2, "Offeror Information for Personal Services Contracts with Individuals," available at http://www.usaid.gov/forms 2.Cover letter (1 page).

3.Current curriculum vitae (CV) or resume containing sufficient relevant information that respond to the requirements of the position (education/experience) in order to evaluate the application in accordance with the evaluation criteria; provide periods of performance where possible (maximum 3 pages).

4.Supplemental document with written responses to the evaluation factors describing specifically what experience, training, education, etc., the applicant has received relevant to each selection criteria (maximum 3 pages).

5.Minimum of three (3) professional references with complete name, title, organization where he/she works, description of relationship, with working/accurate telephone and e-mail numbers. These professional references must not be family members or relatives. The applicant's references must be able to provide substantive information about his/her past performance and abilities. At least one reference must be from a current or former supervisor

(1 page).

V.LIST OF REQUIRED FORMS FOR PSC HIRES

Once the CO informs the successful candidate of being selected for a contract award, the CO will provide him/her instructions about how to complete and submit the following forms, if applicable:

1.Declaration for Federal Employment (OF-306) or AID 302-3) 2.Contractor Employee Biographical Data Sheet (AID 1420-17) 3.Medical clearance - Contractor Physical Examination (AID Form 1420-62) 4.Questionnaire for Non-Sensitive Positions (for National Security) (SF-85)

5.Fingerprint Card (FD-258)

VI. BENEFITS/ALLOWANCES

As a matter of policy and as appropriate, a PSC is normally authorized benefits and allowances in accordance with AIDAR Appendix D and other relevant Agency and Mission policies.

Salary: Will be determined by the USAID Contracting Officer within the GS-12 salary range based on experience, qualifications, and salary history.

Benefits:

FICA and Medicare contributions as appropriate;

Lodging/per diem pursuant to USG and policy (USAID may house in government-provided quarters in lieu of the lodging portion of per diem).

Post Hardship Differential payable on day 43, after 42 consecutive days at post.

Pay Comparability Adjustment (Annual across board salary increase).

Eligibility for Worker's Compensation.

Annual & Sick Leave.

Access to Embassy medical facilities, commissary and pouch mail service (If applicable).

Allowances (if applicable):

Benefits and allowances are provided in accordance with the AIDAR Appendix D which can be found at: https://www.usaid.gov/sites/default/files/documents/1868/aidar O.pdf

VH. TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes.

Vffl. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

1.USAID Acquisition Regulation (AIDAR), - Appendix D, "Direct USAID Contracts with a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad," including contract clause "General Provisions," available at https://www.usaid.gov/sites/default/files/documents/l 868/aidar O.pdf

2.Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms.

3.Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE,

COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-

DISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL ORIENTATION,

AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT

FACTOR.

ATTACHMENT 1SOL #72051420R00002

4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the "Standards of Ethical Conduct for Employees of the Executive Branch," available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635.

Seehttps://www.oge.gov/web/oge.nsf/OGE%20Regulations.