72049725RFI00001_BHA DRM RFI_UDPATED FINAL_.pdf

Subject: REQUEST FOR INFORMATION (RFI) & SOURCES SOUGHT NOTICE Activity Title: USAID/ Disaster Management Capacity Support Activity Reference Number: 72049725RFI00001 Release Date: November 5, 2024 Response Due Date and Time: November 26, 2024, 8:00 AM Jakarta Time Response Email Address: indonesia.OAA@usaid.gov

Dear Interested Parties:

The United States Agency for International Development, Indonesia Mission (USAID/Indonesia) is designing a new stand-alone program to support disaster management capacities through targeted technical assistance and building strategic partnerships with the National Disaster Management Authority (BNPB) in Indonesia, as described in the Attachment.

USAID/Indonesia anticipates that this will be a three-year activity with a total estimated cost of approximately $3.6 million, subject to the availability of funds.

A. Request for Information (RFI)

USAID/Indonesia is posting this Request for Information (RFI) to provide information to any parties interested in USAID’s support for disaster management capacity in Indonesia, as well as to collect information and suggestions about needs for disaster management programming in Indonesia. The information contained within this RFI is intended solely as a thought-piece; ideas may change significantly during USAID/Indonesia’s activity design, consultation and approval process. In addition, any information collected through this RFI may or may not be used to help guide thinking about support to disaster management capacity.

This is a Request for Information Only. It is not a Request for Proposal, a Request for Quotation, a Request for Application, an Invitation for Bids, a Solicitation, or an indication that USAID will contract for the items contained in this Special Notice. The RFI is an attempt to reach out to determine industry capabilities and interest and will be treated as information only. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responses to this RFI are strictly voluntary and USAID will not pay respondents for information provided in response to this RFI. Responses to this RFI may not be returned and respondents may not be notified of the result of the review. If a Solicitation is issued, it will be announced on www.sam.gov or www.grants.gov at a later date, and all interested parties must respond to that Solicitation announcement separately from any response to this announcement. This RFI does not restrict the Government's acquisition approach on a future solicitation.

mailto:indonesia.OAA@usaid.gov http://www.sam.gov/ http://www.grants.gov/

B. Sources Sought Notice (SSN)

Additionally, this is an SSN to identify qualified organizations that are interested in and capable of performing the type of work described in the Attachment. Your responses to the information requested will assist USAID to plan the acquisition strategy, including whether a local organization or U.S. small business set-aside is possible.

Submission instructions for this SSN are provided in Section III of the Attachment.

USAID/Indonesia is under no obligation to acknowledge receipt of the information, answer questions, or provide feedback to respondents with respect to any information submitted.

Please note issuance of this RFI/SSN does not constitute an award commitment on the part of the U.S. Government, nor does it commit the Government to pay for any costs incurred in the preparation of comments.

REQUEST FOR INFORMATION OR SOLICITATION FOR PLANNING PURPOSES (OCT 1997)

(a) The Government does not intend to award a contract on the basis of this solicitation or to otherwise pay for the information solicited except as an allowable cost under other contracts as provided in subsection 31.205-18, Bid and proposal costs, of the Federal Acquisition Regulation.

(b) Although “proposal” and “offeror” are used in this Request for Information, your response will be treated as information only. It will not be used as a proposal.

(c) This solicitation is issued for the purpose of receiving recommendations on approaches for designing the USAID/ Disaster Management Capacity Support Activity.

We thank you for your assistance and interest in USAID programs.

Sincerely, /s/

Brian Chang Agreement Officer USAID/Indonesia

U.S. Agency for International Development U.S. Embassy Jakarta Jl. Medan Merdeka Selatan 3-5 Jakarta 10110, Indonesia USAID.gov

ATTACHMENT

I. DRAFT CONCEPT

A. Background

Indonesia recorded over 5,400 disaster events in 2023, including widespread wildfires burning over a million hectares, flooding, landslides, and volcanic eruptions, affecting over eight million people. Climate-related hazards represent over 90 percent of the disasters. According to Indonesian National Disaster Management Authority (BNPB), nearly 65 percent of the population reside in earthquake-prone areas, 3.5 million people live at proxy to 127 active volcanoes, and over 60 million people are exposed to flood risk.

Indonesia has made great strides institutionalizing its response capacity since the 2004 Indian Ocean Tsunami. The number of disasters for which the Government of Indonesia (GOI) requests international assistance has declined significantly over the last ten years. In addition, Indonesia is now seeking to expand its role as an international aid provider, contributing to the global effort to reduce the impacts of disasters worldwide. Despite the progress made, the environmental degradation, dense populations in hazard-prone areas, and uneven sub-national government capacities contribute to persistent vulnerabilities, impacting every island.

Over the past 20 years, USAID's Bureau for Humanitarian Assistance (USAID/BHA) has worked closely with the GOI to strengthen the capabilities of front-line responder agencies, improve and expand early warning systems, and enhance the preparedness of communities at risk. USAID supported disaster management authorities and stakeholders to develop disaster management policy, systems and processes, and build capacity to prepare and respond to hazards. BHA’s past programs supported BNPB’s emergency logistics, human resources, workforce development, training center (Pusdiklat), emergency operations centers (Pusdalops), and Center for Disaster Data, Information, and Communication (Pusdatinkom).

Indonesia positions itself as a collaborative partner, emphasizing knowledge exchange and technical assistance to bolster its disaster management capabilities and community resilience.

Disaster management partners in Indonesia are willing to build partnerships with the U.S. and globally. USAID aims to transition from direct disaster assistance provider to a strategic partner for Indonesia, providing targeted technical assistance, convening engagements and partnerships for Indonesia with specialized USG agencies and global partners, and strengthening networks and cooperations to enhance disaster preparedness and response capacity. US specialized agencies include, but may not be limited to, the US Geological Survey (USGS), US Forest Service (USFS), the National Oceanic and Atmospheric Administration (NOAA), Federal Emergency Management Agency (FEMA), Department of Defense (DOD), and Urban Search and Rescue (USAR).

B. Link to USAID/Indonesia Country Development Cooperation Strategy and Government of Indonesia’s RPJMN Goals

The activity aims to support disaster management capacities through targeted technical assistance to BNPB and other relevant ministries. Accordingly, the activity will contribute to USAID/Indonesia’s 2020-2025 Country Development Strategy under DO3 Environmental Sustainability Improved, IR 3.2.2 Urban Resilience to Disaster Increased, and DO 1: Effective, Democratic Governance Strengthened. The activity also aligns with the Integrated Country Strategy (ICS) objective 1.1 Indonesia meaningfully addresses climate change, combats environmental crimes, and improves natural resource management.

Relationship with the GOI’s Medium-term Development Plan: The activity is well-aligned with the GOI’s Medium-Term Development Plan (RPJMN 2020 - 2024), which identifies improvement of environment, disaster management, and climate change resilience as a key national priority. The activity is aligned with the GOI's 2015-2045 Disaster Management Vision and the BNBP Strategic Plan 2020-2024 (Renstra BNPB), both of which include objectives to strengthen the regulatory and policy framework, provide adequate budgets, ensure fast and reliable disaster emergency management, rebuild disaster-affected areas, and support good governance in disaster management. BNPB is currently developing Renstra BNPB II, 2025-2029. This activity will have flexibility to align with newly developed priorities.

Alignment with Bilateral Comprehensive Strategic Partnership (CSP): The U.S.-Indonesia Comprehensive Strategic Partnership (CSP), 2024-2028, outlined disaster-related cooperation actions, including: 1) Capacity building with Humanitarian Assistance and Disaster Response (HA/DR) and chemical, biological, radiological, and nuclear operations (CBRN); 2) Exploring the possibility of jointly supporting third countries to reach their development goals and provide humanitarian assistance in the case of man-made or natural disasters; 3) Build national and local capacity in undertaking measures to prevent, mitigate, prepare for, respond to and recover from disasters; and 4) Science and technology cooperation, especially in climate, disaster risk, and environmental research. This activity aligns with CSP priorities.

C. Strategic Approach

USAID's strategic approach in Indonesia acknowledges the country's evolving status as an upper-middle-income nation and its increasing capacity to independently manage domestic disasters and contribute to regional and international emergency responses. Indonesia positions itself as a collaborative partner rather than a recipient of aid, prioritizing knowledge exchange and targeted technical assistance to enhance GOI’s capabilities and systems, and build community resilience.

Indonesia also aims to become a regional leader and elevate its role in the global disaster management community. In response to these factors, USAID will transition from a direct disaster assistance provider to a strategic partner for Indonesia, providing targeted technical assistance, convening engagements and partnerships for Indonesia with specialized USG agencies and global partners, and strengthening networks and cooperations to improve Indonesia’s disaster preparedness and response capacity both domestically and abroad.

● Targeted Technical Assistance: USAID serves as the lead federal coordinator for all USG international disaster assistance globally. This includes support from the Department of Defense (DOD), the Federal Emergency Management Agency (FEMA), the US Forest Service (USFS), the US Geological Survey (USGS), the National Oceanic Atmospheric Administration (NOAA), and US Urban Search and Rescue Authorities (USAR). USAID will continue to work closely with other USG agencies to ensure coordinated USG assistance under the Indonesia-US Comprehensive Strategic Partnership Framework (CSP). The new activity will explore collaborations with other USAID activities such as the Effective, Efficient, and Strong Government (ERAT) activity, the anticipated Urban Climate Adaptation activity, and other disaster management capacity building activities.

● Gender Equality, Disability and Social Inclusion: USAID prioritizes inclusive approaches to disaster response and preparedness, focusing on marginalized communities and diverse groups. USAID will support gender-sensitive programming, and accountability to affected populations. Capacity building activities will ensure equitable access to resources, such as funding, training, and equipment, for men and women involved in disaster management.

● Strategic Partnerships: USAID aims to support Indonesia to build strong and impactful bilateral and multilateral partnerships, including the US-Indonesia bilateral partnerships in disaster management with multiple specialized USG agencies.

D. Development Hypothesis

Natural disasters and climate change are already slowing Indonesia’s economic and human development, and this negative impact is likely to increase in the future given current trends. By strengthening GOI response readiness and capacity for disaster management, by enhancing coordination, planning and budgeting for disaster management, and building strong bilateral and multilateral partnerships, USAID will assist Indonesia to pursue its full capacity to manage disasters on its own and the overall impact of hazardous events will be reduced.

E. Geographic Focus

This technical assistance activity will be mainly at the national level with some activities being implemented in selected subnational areas. The new activity will align its geographic focus with current and future CDCS priority areas in consultation with BNPB during the work plan stage.

F. Goal and Objectives

Goal: To strengthen the GOI’s capacity to effectively plan for and respond to disasters.

The program's objectives may comprise the following three areas:

1. Provide targeted technical assistance for enhanced response readiness and functional capacities for faster and more efficient assistance delivery in crises and disasters.

2. Support interagency coordination, planning, and budgeting for more efficient and cost-effective disaster management.

3. Facilitate strategic bilateral, regional, and multilateral partnerships in disaster management

G. Activity Design

The activity will build upon previous USAID investments in disaster management, particularly those that supported the Government of Indonesia to develop policy, processes, systems, and build the capacity of government front-line responders. The partner will co-locate with BNPB, closely working with directorates and workstreams to ensure that the assistance aligns with GOI priorities. Considering USG and GOI administration changes, and priorities defined through a new USAID/Indonesia CDCS (2025-2030) and a new BNPB Strategic Plan (2025-2029), the Implementing Partner is expected to reassess the activity objectives and deliverables in consultation with GOI and USAID. This activity will have flexibility to align the programs based on evidence-based needs assessment and new priorities identified through BNPB’s upcoming new strategic plan, and USAID/Indonesia’s new CDCS. The Implementing Partner will closely coordinate and communicate with other donors, design specific and measurable interventions and methodologies to improve the interventions.

The following are illustrative examples of interventions which may be included under this new activity, contingent upon availability of the funding, scale of the interventions, and suitability and availability of the partners. The scope of activity will be finalized through the procurement process work plan development of the selected partner.

Objective 1: Provide targeted technical assistance for enhanced response readiness and functional capacities for faster and more efficient assistance delivery in crises and disasters.

● Support BNPB in establishing training for additional Rapid Reaction Teams (Tim Reaksi

Cepat - TRC)

● Build strategies to enhance surge capacity and a roster with qualified professionals for the designated disaster management positions.

● Promote safe and accountable programming (SAP), integrating gender sensitivity and accountability into BNPB’s disaster assessment, response, and recovery efforts

● Provide technical assistance and capacity building on design, development, and implementation of the practical application of systems such as Table Top Exercises (TTx), Command Post Exercises (CPX), and Field Top Exercises (FTx).

● Support BNPB's Logistics and Equipment Master Plan 2025-2029, including regional logistics center and logistics digitization efforts.

● Enhance non-natural disaster management and special capabilities such as chemical, biological, radiological and nuclear (CBRN). Coordinate with DoD and TNI for alignment with their efforts.

● Strengthen wildfire management capabilities, in coordination with USFS.

Objective 2: Support interagency coordination, planning, and budgeting for more efficient and cost-effective disaster management.

● Support BNPB and the Ministry of Defense to develop SOPs and processes to guide TNI’s involvement in disaster management activities, including cost protocols.

● Develop the guidelines governing the civil-military relationship under Indonesia’s disaster management command system (Sistem Komando Penanganan Darurat Bencana/SKPDB), the Command Post structure (Posko PDB), and the cluster system. Establish training for incoming TNI commanders as well as civilian disaster management authorities.

● Work with BNPB to improve coordination among multi-agency, subnational governments, and non-government partners. Develop further SKPBD and cluster guidelines and SOPs to establish a clear division of responsibilities at the field level. Develop and institutionalize training on the SKPBD and cluster guidelines for all relevant government stakeholders.

● Advance BNPB’s gender-sensitive programming, including gender equality, disability, and social inclusion (GEDSI) analysis, development of SoP for GEDSI mainstreaming, policy and programs on gender-based violence, and budgeting and planning for gender-related initiatives.

● Coordinate with other existing and anticipated USAID activities (i.e., Effective, Efficient, and Strong Government/ERAT Activity and Urban Climate Change Adaptation Activity, and others) to support subnational governments to plan and budget for disaster management activities in selected provinces.

Objective 3: Facilitate strategic bilateral, regional, and multilateral partnerships in disaster management.

● Facilitate cross learning between USAID and BNPB to advance processes to cooperation with international response operations.

● Advance linkages between BNPB and specialized US Federal agencies (i.e., FEMA, DoD, USFS, USAR, etc) for technical cooperation and cross-learning.

● Support trilateral and multilateral partnerships.

● Establish partnerships with international and local organizations that focus on gender and disaster management to share best practices and resources.

Under the guidance of USAID, the selected Implementing Partner will facilitate and coordinate the strategic partnerships for Indonesia with specialized USG Disaster Risk Management (DRM) agencies. Some of these activities could be coordinated by the selected Implementing Partner, however be funded and implemented through another mechanism. Specific activities will be defined based on Implementing Partner’s research and expertise, as well as specific market conditions and developments during the annual work plan process.

II. QUESTIONS

USAID is seeking public feedback on the proposed project approach (including opportunities, as well as potential pitfalls) and seeks additional information on programs, policies, research, data, activities that might be useful for the project design. USAID further seeks to learn about opportunities to leverage existing efforts and resources, gaps that need to be addressed. In addition to general feedback on the Draft Concept Paper, USAID is particularly interested in receiving comments on this concept paper with respect to the following questions:

1. What are the most promising opportunities and main challenges in the disaster management sector in Indonesia, where USAID’s intervention could be the most impactful?

2. What is the best strategy to establish and facilitate partnerships between GOI with specialized USG DRM agencies to promote cross learning and address capacity needs? What experiences do you have working with specialized USG agencies? What type of partnerships could you facilitate? What would be potential challenges, obstacles and opportunities for facilitating such partnerships?

3. Do you think it is crucial to engage with BNPB at the policy and capacity building level? If so, what would be your approach? Do you have experience and a trusted relationship with BNPB?

4. How would you align with changing priorities of GOI and USAID through their next iteration of strategies? What is your perspective on adaptive and flexible approach? What would be the best approach and tools- learning, adapting and innovating - when developing a dynamic disaster response system that operationalizes well at the national, provincial and at district levels of Indonesia?

5. What do you think is the appropriate team/consortium composition for this proposed activity? What type of skills would each organization bring to the consortium?

6. Do you see any potential to engage private sectors to leverage this activity to achieve the proposed objectives? Can you identify relevant private sector actors?

7. How would you improve coordination and disaster management command systems among disaster management actors?

8. Do you think it is crucial to enhance civil-military coordination in disaster management?

Please elaborate.

9. Is it important to build the capacity of rapid response teams (Tim Respon Cepat - TRC)? Please elaborate.

10. What is the value added to build Indonesia’s special capabilities in areas such as wildfires, search and rescue, chemical, biological, radiological, and nuclear (CBRN), if any?

11. What is the best way to support humanitarian logistics in line with BNPB’s priorities?

12. What is the best way to monitor the progress and evaluate the impact of the program? What performance and impact indicators should be used to measure success? Can the quality of any proposed partnerships be measured?

13. Referring to the activity description as described in the RFI, do you have any feedback or suggestions regarding the theory of change, goal, objectives, and illustrative activities?

14. What do you think is the best instrument to execute the activity? Acquisition or assistance?

Please elaborate.

15. Please provide any additional input beyond questions stated above, as desired.

III. RESPONSE SUBMISSION INSTRUCTIONS

A. Request for Information (RFI)

Responses (comments, suggestions, and enhancements) to this RFI are due on November 26, 8:00 AM (Jakarta Time). Respondents may also include self/organization information including past experiences working in this subject area, experience working with other stakeholders, including implementing partners on the ground or host country government officials, or capacity information. Send responses to this RFI via email to indonesia.OAA@usaid.gov with the subject title “Request for Information (RFI): USAID Disaster Management Capacity Support Activity”, no later than the date/time stated above. You will only receive an electronic confirmation acknowledging receipt of your response, but will not receive individualized feedback on any suggestions. This Notice can be viewed and downloaded from the internet at both www.sam.gov and www.grants.gov.

Note: Respondents are free to provide feedback on the draft concept and/or responses to the questions above . Respondents providing answers to the questions are free to answer some or all of the questions, as desired.

The submitted response should include:

● Reference: USAID Disaster Management Capacity Support Activity Organization

● Point of contact name and contact information

● Size and type of organization, including if the submitter’s organization is a U.S. small businesses or has another status (optional, if applicable)

● Legal registration status in Indonesia (optional, if applicable)

Attachments: Respondents may attach any documents that support your comments to the above questions, as needed.

B. Sources Sought Notice (SSN)

Interested qualified organizations should submit a tailored capability statement (as attached in last page) to indonesia.OAA@usaid.gov with the subject title: “SSN: USAID Disaster Management Capacity Support Activity”, no later than the date/time stated above.

The cover page of the capability statement should include:

● Reference: USAID Disaster Management Capacity Support Activity Organization

● Point of contact name and contact information

● Size and type of organization, including if the submitter’s organization is a U.S. small businesses or has another status (optional, if applicable)

● Legal registration status in Indonesia (optional, if applicable)

● UEI Number mailto:indonesia.OAA@usaid.gov http://www.sam.gov/ http://www.grants.gov/ mailto:indonesia.OAA@usaid.gov

All proprietary information should be marked as such. Responses will be reviewed only by USAID personnel and will be held in a confidential manner.

No electronic confirmation acknowledging receipt of your response nor individualized feedback on any suggestions will be given. No basis for claims against the U.S. Government shall arise as a result of a response to this RFI/SSN or from the Government’s use of such information.

Specific questions about this RFI/SSN should be directed only to the email address identified above.

[END OF RFI/SSN]