72049721R00004 Amd. 01.pdf

(x)

72049721R00004 x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

REQ-497-21-00003204/27/2021

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

04/27/2021

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to:

1.Respond to questions and requests for clarification that were received by May 7, 2021;

2.Revise specific sections of the solicitation. All changes (e.g.: addition/deletion) are highlighted.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Office of Acquisition and Assistance USAID/Indonesia American Embassy Jakarta Unit 8135 USAID

FPO AP 96520-8135

x FAA of 1961, as amended and EO 11223 x

Except as so stated, all other terms and conditions in the original RFP remain the same.

Nathan Olah

05/20/2021-s-

AMENDMENT No. 01

REQUEST FOR PROPOSAL (RFP) #72049721R00004

Ber-IKAN Activity

Issuance Date: April 27, 2021 Question Due Date: May 7, 2021 Closing Date of Proposals: June 14, 2021 Submission Time of Proposals: 3:00 PM, Jakarta Time

The purpose of this Amendment No. 01 to the RFP-72049721R00004 is to respond to questions and requests for clarifications which were received prior to the closing date for acceptance of questions and to provide additional information which is of relevance to prospective Offerors in responding to this RFP.

Accordingly, the following information is provided and for ease of reference, a solicitation with track changes of revised sections indicated in USAID responses below is attached.

General Questions:

1. In preparation for this proposal, we tried to access documents on the current USAID program, Sustainable Ecosystems Advanced (SEA), from the Development Experience Clearninghouse (DEC), and were unsuccessful because they have not been uploaded to the system.

Question: Will USAID kindly upload the lessons learned report from SEA to the DEC system so that offerors may review ahead of submitting proposals?

Response: There are 246 SEA publications in the DEC. The lessons learned book is also available in this link. Other USAID SEA documents are available and accessible here. Due to the size of the file, please download the file first before opening it.

2. Given the recommendation in the RFP to take into account climate impacts on fisheries and that multispecies management is an important climate resilience strategy.

Question: Will USAID please clarify if multispecies management will be considered as an option for priority fisheries to focus on? If so, will that account for 1 of the 5 priority fisheries mentioned? What is USAID’s definition of a fishery for the purpose of this opportunity?

Response: USAID will consider a multispecies fishery management. It will count for one of the five priority fisheries. Generally, a fishery is an activity leading to harvesting of fish.

Based on the Fisheries Law No. 45 of 2009, the fishery is defined as all activities related to management and harvesting of fish resources, starting from pre production, post production, https://drive.google.com/file/d/1rTIgVuWzsqjWHGlPCsV_NvnvU85W5siM/view?usp=sharing https://drive.google.com/drive/folders/13OnLpJO1sUG0tn568uxYsjR8r33P3DzH?usp=sharing

RFP 72049721R000004 Amendment No 01 USAID/INDONESIA Ber-IKAN and marketing, which are carried out in a fisheries business system. The fishery management unit is defined by Indonesian authority using several parameters, including but not limited to:

species or type of fish, area of water, number of people involved, type of boats, and fishing methods. In Indonesia, the fisheries management is governed by the national government (>12-200 nm) and provincial government (0-12 nm). Depending on the fishery characteristics, the geographic scope of a fisheries management could cover an entire fisheries management area or Wilayah Pengelolaan Perikanan (WPP) (e.g. WPP 715 Small Pelagic Fisheries), covering both national and provincial waters or only cover a partial area of a WPP, such as provincial waters (e.g. North Maluku Snapper and Grouper Fisheries).

Section F

3. F.5.2 Page Number: 24 Relevant RFP Language: “All KP must be hired, in country, and ready for implementation no later than 45 days following the contract award effective date” Question: Considering Key Personnel will not be submitted to USAID and reviewed for approval until after award and personnel often submit their notice to their current employers only after being approved by USAID, would USAID revise this deliverable timeframe to reflect the following: (1) All Key Personnel candidates will be proposed within 15 days of receiving communication from USAID regarding identification of KP positions; and (2) All Key Personnel will be hired and ready to implement within 45 days of receiving USAID approval?

Response: Please see Amendment 1 of the subject RFP, which updated the deliverable timeframe for Key Personnel.

4. F.5.27 BAST Reporting Page Number: 41 Question: will USAID please clarify if there are any monetary or other thresholds for qualifying goods/services required for BAST reporting?

Response: For the BAST reporting, there are no monetary and other thresholds for qualifying goods and services. The BAST reporting will be developed based on the annual work plan and budget in coordination with USAID and the Ministry of Marine Affairs and Fisheries.

The BAST report will be accompanied by all activity technical reports conducted within the BAST reporting period.

5. F.8 Fee Schedule Page Number: 46, it notes that the fee will be exclusively tied to expected results in the PWS.

Question: Will USAID please consider allowing a portion of the fee to be tied to Reports and Deliverables?

Response: USAID/Indonesia considered this, but will not change the proposed payment structure at this time. If the reports and deliverables are a part of the supporting documentation of the expected results in the Performance Work Statement, then a portion of the fee will be tied to the reports and deliverables if it is in accordance with B.7 Payment of Fixed Fee.

https://pdf.usaid.gov/pdf_docs/PA00X8RP.pdf https://pdf.usaid.gov/pdf_docs/PA00X8RP.pdf https://pdf.usaid.gov/pdf_docs/PA00X8RN.pdf

Section H

6. H.6.e Page Number: 55

a. Relevant RFP Language: “The contractor must award such grants only to local and locally-established entities.”

Question: Will USAID clarify what it means by locally-established entities?

b. The RFP states that, “The Contractor must award such grants only to local and locally-established entities,” and that, “The Contractor must ensure that all grants comply with USAID’s policy regarding grants under contract as described in ADS 302.3.4.13.” The definition of “locally-established partner” in ADS 303 includes U.S.

or international organizations working through locally led operations and programming models, and that meet the criteria laid out in the definition.

Question: Will USAID please confirm whether U.S. entities that meet the criteria of a “locally established entity” will be subject to the award amount threshold in ADS 302.3.4.13.c(1), which is currently set at $100,000 per individual grant to a U.S.

NGO?

Response: USAID/Indonesia defines locally-established entity as a “locally-established partner” in ADS 303.6, excerpted below. Amendment 1 of the subject RFP clarifies this in section H.6.

Locally Established Partner (LEP)

A U.S. or international organization that works through locally-led operations and programming models. LEPs:

● Have maintained continuous operations in-country for at least five years and materially demonstrate a long-term presence in a country through adherence or alignment to the following:

- Local staff should comprise at least 50% of office personnel,

- Maintenance of a dedicated local office,

- Registration with the appropriate local authorities,

- A local bank account, and

- A portfolio of locally-implemented programs.

● Have demonstrated links to the local community, including:

- If the organization has a governing body or board of directors, then it must include a majority of local citizens;

- A letter of support from a local organization to attest to its work; and

- Other criteria that an organization proposes to demonstrate its local roots.

U.S. Non-Governmental Organizations, including those that meet the criteria of “locally established partner,” are subject to ADS 302.3.4.13.c(1) and the total value of an individual grant must not exceed $100,000.

Section J

7. J.1.C.3, on page 114 under Objective 3: Increased government and market- based incentives for sustainable seafood, there is an anticipated outcome that states “Wild fish-based mariculture sustainably managed to avoid decreasing wild fish stock populations, including ETP population.”

Question: Will USAID please clarify if the focus of this outcome is only on sustainable management of ETP marine species targeted for wild fish-based mariculture or also the impacts of wild fish-based mariculture on habitat for ETP marine species?

Response: The focus of this outcome is to mitigate impact of wild fish based mariculture to wild fish stock populations. If the mariculture is expected to put pressures on ETP marine species habitats, the management recommendations should include measures/actions to reduce the potential impacts.

8. J.1.G.1. Page Number: 117 Relevant RFP Language: “This Activity must work with USAID and MMAF to identify at least five target fisheries in the target geographic locations.”

Question: Could USAID confirm that target fisheries will be identified after award and offerors should not propose target fisheries as part of the proposal?

Response: The target fisheries will be identified after the award. USAID does not expect offerors to propose the target fisheries as part of the proposal. The offerors may use certain fisheries as an example to explain and provide technical context of the proposed technical approaches.

Section L

9. L.8 Page Number: 181 Question: For ease of reading the Technical Proposal, may offerors add an Executive Summary that does not count against the 25-page page limit?

Response: Yes, offerors may include an optional Executive Summary that does not count toward the 25-page limit. Amendment 1 of the subject RFP includes an optional Executive Summary in the instructions.

10. L.8.b Page Number: 182 Relevant RFP Language: “The Technical Proposal must follow the order of components as listed and described below…Annex D: Contractor Past Performance Information*…*”

Question: Given that the technical proposal outline includes Annex D: Contractor Past Performance Information, could USAID confirm that Offerors are not required to re-submit Annex D: Contractor Past Performance Information with the full proposal package on June14, 2021?

Response: Offerors are not required to re-submit past performance information with their full proposal after submitting it by June 7, 2021.

11. L.8.(b)(4) Page Number: 182

a. Question: Section L.8.(b)(4) indicates that the Small Business Subcontracting Plan should be included as Annex F to the Technical Proposal. Given that the Small Business Subcontracting Plan will include cost information, such as budget total, would USAID amend the solicitation for the Small Business Subcontracting Plan to be submitted as an annex to the Cost Proposal, rather than as an annex to the Technical Proposal?

Similar Question: Will USAID please confirm that offerors should include the Small Business Subcontracting Plan in the cost proposal rather than in the technical proposal considering there is cost information in this document?

Response: Section in L.8.(b)(4) has been revised to instruct offerors to include the Small Business Subcontracting Plan as an annex of the Cost Proposal instead of Technical Proposal.

b. Question: Section L.8.(b)(4) indicates that the Preliminary Branding Implementation and Marking Plans should be included as Annex G to the Technical Proposal, while Section L.11 indicates that they should be submitted as separate emails. Can USAID please clarify which submission method is preferred?

Response: Offerors should submit their Preliminary Branding and Marking Plan as an Annex to their Technical Proposal. Please see Amendment 1 of the subject RFP, which clarifies where Offeror’s should include this plan in their technical proposal.

12. L.8.3 (c) Page Number: 186 Relevant RFP Language: “Offered must not submit candidates (actual or illustrative) for the proposed core management positions in the Technical Proposal” Question: Because offerors are not allowed to name candidates in the proposal, will USAID confirm that Offerors should not submit the biodatas referenced in J.5?

Response: Offerors should not submit the biodata form with their proposal. If required from the Offeror, USAID/Indonesia will request it at a later date. Amendment 1 clarifies this in Section J.5.

13. L.8.4 (b) (1) Page Number: 187 Relevant RFP Language: “List in an Annex to the Technical Proposal up to 5 of the most recent and relevant contracts for efforts similar to the work in the subject proposal.”

Question: Can USAID confirm that the Offeror may list up to five (5) project references total from the Prime and major subcontractors?

Response: Offerors may list up to five past performance references for their organization, as well as up to five past performance references from each major subcontractor and/or teaming arrangement.

14. L.8.3 Management Approach Page Number: 186, Relevant RFP language: “Offerors must not submit candidates (actual or illustrative) for the proposed core management positions in the Technical Proposal. After submission of proposals, the Government will assess proposed core management positions to determine up to four (4) key personnel positions. Subject to approval by USAID, the qualifications for the selected key personnel positions will be included in Section F.4 the Contract.” The paragraph then goes on to state “After award of the Contract, the Contractor will propose qualified candidates for key personnel positions...”.

Will USAID please clarify the language and parameters around key personnel selection?

Specifically, will USAID please clarify the following:

Question: Is it expected that as part of the proposed staffing structure, Offerors propose which positions within the structure should be key personnel that will then need to be approved by the Government or is it expected that no key personnel roles should be proposed by the offeror in the staffing structure and the Government will put forth what roles they want to be key personnel?

Response: The offerors should propose which positions within the structure should be key personnel that will then need to be approved by the Government.

15. L.8.4.b.2 Page Number:186-187 Relevant RFP Language: “…and description of the performance to include: Scope of work, or complexity/diversity of tasks; Primary location(s) of work; Period of performance; Total contract value; and Contract type (i.e., fixed-price, cost reimbursement, etc.)” Question: The Contractor Past Performance Report Information template in Attachment J.6 does not include fields for Scope of work, or complexity/diversity of tasks; Primary location(s) of work; or Period of performance. Could USAID confirm that offerors may adjust the format of the Contractor Past Performance Report Information sheet to include the information required by Section L.8.4.b.2?

Response: Please see Amendment 1, Section J.6 for the updated attachment.

16. The RFP includes a "Certificate of Current Cost and Pricing Data" as attachment J.3. This contradicts L.9 (a) that states "Certified cost or pricing data is not required for this proposal".

Question: Would USAID please confirm that Offerors are not required to submit a certificate of cost and pricing data?

Response: Please see Amendment 1, Section J.3 removed from the RFP.

17. Section L.9.1, page 189: The RFP specifically requires an original signature on the SF-33.

Question: Could USAID please confirm the acceptability of electronic signatures for the SF- 33?

Response: Electronic signatures are acceptable. Amendment 1 removes the requirement for an original signature.

18. L.9.2 (c) Page Number: 192-193

Relevant Language “Labor salary and wages should be proposed in accordance with the Offeror’s personnel policies.” “…compensation paid to Third Country National and Cooperating Country Nationals may not exceed the prevailing compensation paid to personnel performing comparable work in the cooperating country as determined by the USAID Mission” Question: Would USAID confirm that Offerors should follow their organization’s personnel salary scale?

Response: The U.S. Embassy’s local compensation plan rates (minimum and maximum range only) is included as an additional source of consideration to assess prevailing compensation for general categories of position in Jakarta, Indonesia. This compensation plan should not be the definitive factor in establishing daily rates for all proposed positions.

19. L.9.2, page number: 189 Part 2- Proposed Costs, the budget templates for the Grants CLIN (NTE $3M) doesn’t include a line for indirect costs for M&H and G&A.

Question: Will USAID please confirm that Offerors are allowed to adjust the template to incorporate M&H and G&A?

Response: Per the subject RFP, the requested budget amount for the Grants CLIN NTE is at $3M exclusion of cost for M&H and G&A.

20. L.9.2, page number: 189, Part 2-Proposed Costs, the budget template for the Grants CLIN does not include a line item for fixed fee. FAR 15.404-4 and ADS 302.3.6.9, states, inter alia, that pre-negotiation fee objectives must be determined according to a structured approach that considers contractor effort, risk, and other special factors. Grants require significant effort to administer and carry risks for the contractor, including the cost of financing grants, which must be recouped through fee. Additionally, the statutory underpinnings of fixed fee at 10 USC 2306 (d) and 41 USC 254 (b) discuss fee definitions and limitations in terms of total estimated cost, which would include grants in this case.

Question: Will USAID please confirm that offerors may charge a fee on grants that is reasonable and consistent with federal regulations?

Response: We confirm that offerors may charge a fee on grants, which should be reasonable and consistent with federal regulations.

21. L.9.5 (d) of the RFP indicates that subcontractors are to provide "The information requested above in Parts (2), (3), (4), and (6).”

a. Question: Would USAID please confirm that those references refer to: Part 2 - Proposed Costs; Part 3 - Representation, Certifications, and Other Statements of Contractor; Part 4 - Policies and Procedures; and Part 6 - Evidence of Responsibility?

b. If the response to Question a is yes, would USAID please reconsider as this places a heavy administrative burden on the subcontractors at the proposal stage.

Response: Under section L.9.5 (d), subcontractor information for Parts (2), (3). (4) , and (6) for each subcontractor must be submitted under Part 5 - Subcontractor information.

Issuance of this Amendment No. 01 to RFP No. 72049721R000004 does not constitute a commitment on the part of the U.S. Government to make an award nor does it commit the Government to pay for costs incurred in the preparation and submission of a proposal. Further, the U.S. Government reserves the right to reject any proposal received. In addition, final award of any resultant Contract cannot be made until funds have been fully appropriated, allocated, and committed through internal USAID procedures the condition on which this RFP is issued

Except as provided herein, all terms and conditions of the RFP issued on April 27, 2021 remains unchanged and in full force and effect. No further questions will be accepted under this RFP.

Attached:

RFP 72049721R000004 Amendment 01 with track changes