Edit RFP 72049720R00002_Terrestrial.pdf

U.S. Agency for International Development American Embassy, Jl. Budi Kemuliaan I/1, Jakarta 10110 – Indonesia Tel: (62 21) 3435-9000 http://www.usaid.gov/indonesia bCOVER LETTER

Request for Proposal (RFP) No.: 72049720R00002 Issuance Date: February 11, 2020 Deadline for Questions: March 3, 2020 Questions Due Time: 2:00PM, Jakarta Time Closing Date for submission of proposals: April 20, 2020 Closing Time for submission of proposals: 2:00PM, Jakarta Time

E-mail Submission to: proposals-indo@usaid.gov

NAICS Code: 541 -- Professional, Scientific, and

Technical Services/541990 -- All Other Professional, Scientific, and Technical Services

Authorized Geographic Code: 937

SUBJECT: Request for Proposal (RFP) No. 72049720R00002

USAID/Indonesia Terrestrial Activity

The United States Government represented by the U.S. Agency for International Development (USAID)/Indonesia is seeking proposals from qualified organizations interested in providing the services described in the attached Request for Proposals (RFP). USAID anticipates awarding one Cost-Plus-Fixed-Fee completion type contract, with a total estimated cost of $35 million, covering a total estimated period of five years. The contract period is comprised of a basic period of three years and two one-year option periods.

This procurement will be conducted under full and open competition procedures, pursuant to Part 15 of the Federal Acquisition Regulation (FAR) (48 CFR Chapter I). USAID encourages the participation to the maximum extent possible of small business concerns, small disadvantaged business concerns and women-owned small business concerns in this activity, as the prime Contractor or as Sub-contractor, in accordance with Part 19 of the FAR. Teaming arrangements that include regional and local partners are highly encouraged in order to adequately provide the expertise require for the implementation of an integrated program. The North American Industry Classification System (NAICS) code for this activity is 541990. The authorized geographical code is 937.

Offerors should read the entire solicitation, which includes all pertinent technical sections and the terms, conditions and instructions required for submitting a proposal. Special attention should be paid on Section L – Instructions, and Section M – Evaluation Factors. Prior to the submission of proposals, any amendments to this solicitation will be made available through the Government port of entry at http://beta.sam.gov. It is the offeror’s responsibility to check this site periodically for official updates and amendments to the solicitation. If the proposal is received after the closing date and time, or if it is incomplete, it will not be accepted nor considered unless authorized by the Contracting Officer pursuant to FAR 15.208.

RFP NO. SOL 72049720R00002 Amendment 001

TERRESTRIAL ACTIVITY

Issuance of this RFP in no way obligates U.S. Government to award a contract nor does it commit U.S. Government to pay any costs incurred in the preparation and submission of a proposal. Award of a contract under this RFP is subject to availability of funds and other internal U.S. Government approvals. Furthermore, U.S. Government reserves the right to reject any and/or all offers if such action is considered to be in the best interest of the U.S. Government.

All questions, comments, requests for clarifications must be sent in writing to proposals-indo@usaid.gov no later than the date and time indicated above.

Thank you for your interest in USAID/Indonesia activity.

Sincerely, Albert E. Carrera Contracting Officer USAID/Indonesia

Attachment: RFP No. 72049720R00002

SECTION A – SOLICITATION, OFFER AND AWARD FORM

[Note: The SF33 for this page is available at separate pdf file]

TABLE OF CONTENTS

COVER LETTER 1

SECTION A – SOLICITATION, OFFER AND AWARD FORM 3

TABLE OF CONTENTS 4

PART I – THE SCHEDULE 9

SECTION B – SUPPLIES OR SERVICES AND COST/PRICES 9

B.1 PURPOSE 9

B.2 CONTRACT TYPE AND CONTRACT SERVICES 9

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT 9

B.4 PRICE/COST SCHEDULE 10

B.5 INDIRECT COST 10

B.6 COST REIMBURSABLE 11

B.7 PAYMENT OF FIXED FEE 11

SECTION C – DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK STATEMENT 12

SECTION D – PACKAGING AND MARKING 13

D.1 AIDAR 752.7009 MARKING (JAN 1993) 13

D.2 BRANDING POLICY 13

D.3 BRANDING IMPLEMENTATION AND MARKING PLAN 14

D.4 EXCEPTIONS AND WAIVERS TO USAID BRANDING AND MARKING

REQUIREMENTS 14

D.5 BRANDING AND MARKING FOR GRANTS UNDER CONTRACT 15

SECTION E – INSPECTION AND ACCEPTANCE 16

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 16

E.2 INSPECTION AND ACCEPTANCE 16

E.3 PERFORMANCE STANDARDS 16

E.4 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) 17

SECTION F – DELIVERIES OR PERFORMANCE 18

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 18

F.2 PERIOD OF PERFORMANCE 18

F.3 PLACE OF PERFORMANCE 18

F.4 KEY PERSONNEL 18

F.5 REPORTS AND DELIVERABLES 19

F.6 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT

EXPERIENCE DOCUMENTS (September 2013) 35

F.7 AIDAR 752.229-71 REPORTING OF FOREIGN TAXES (JULY 2007) 36

F.8 FEE SCHEDULE 37

SECTION G – CONTRACT ADMINISTRATION DATA 38

G.1 ADMINISTRATIVE CONTRACTING OFFICE 38

G.2 CONTRACTING OFFICER’S AUTHORITY 38

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR) 38

G.4 CONTRACTOR’S PRIMARY POINT OF CONTACT 38

G.5 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID 39

G.6 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998) 40

G.7 PAYING OFFICE 42

G.8 ACCOUNTING AND APPROPRIATION DATA 42

SECTION H – SPECIAL CONTRACT REQUIREMENTS 43

H.1 NOTICE LISTING CONTRACT CLAUSE INCORPORATED BY REFERENCE 43

H.2 AUTHORIZED GEOGRAPHIC CODE 44

H.3 LOGISTIC SUPPORT 44

H.4 SUBCONTRACTOR CONSENT 44

H.5 SUBCONTRACTING PLAN REPORT FOR INDIVIDUAL CONTRACTS AND

SUMMARY CONTRACTING REPORT 44

H.6 GRANTS UNDER CONTRACT (GUC) 45

H.7 AIDAR 752.7007 PERSONNEL COMPENSATION (JULY 2007) 45

H.8 WORK WEEK 46

H.9 AIDAR 752.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE BASE

ACT) 46

H.10 DEFENCE BASE ACT (DBA) INSURANCE FOR 2015 – 2020 46

H.11 AIDAR 752.7032 - INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION

REQUIREMENTS (APRIL 2014) 47

H.12 BUSINESS CLASS TRAVEL 48

H.13 AIDAR 752.7004 EMERGENCY LOCATOR INFORMATION (JULY 1997) 48

H.14 FOREIGN GOVERNMENT DELEGATION TO INTERNATIONAL CONFERENCES

(JAN 2002) 48

H.15 NONEXPENDABLE PROPERTY PURCHASES AND INFORMATION

TECHNOLOGY RESOURCES 49

H.16 AIDAR 752.245-71 TITLE TO AND CARE OR PROPERTY (APRIL 1984) 49

H.17 GOVERNMENT FURNISHED FACILITIES OR PROPERTY 49

H.18 ELECTRONIC PAYMENTS SYSTEM 50

H.19 VALUE ADDED TAX AND CUSTOMS DUTIES 51

H.20 AIDAR 752.231-71 SALARY SUPPLEMENTS FOR HOST GOVERNMENT (HG)

EMPLOYEES (MAR 2015) 51

H.21 EXECUTIVE ORDER ON TERRORISM FINANCING (FEB 2002) 51

H.22 AIDAR 752.222-70 USAID DISABILITY POLICY – ACQUISITION (DECEMBER

2004) 51

H.23 AIDAR 752.222-71 NONDISCRIMINATION (JUNE 2012) 52

H.24 AIDAR 752.7036 USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL

FOR ACQUISITION (JULY 2014) 52

H.25 CONFLICT OF INTEREST 54

H.26 DISCLOSURE OF INFORMATION 55

H.27 RESTRICTIONS AGAINST DISCLOSURE (MAY 2016) 56

H.28 ENVIRONMENTAL COMPLIANCE 57

H.29 PRIVATE SECTOR ENGAGEMENT CONSIDERATIONS 59

H.30 USAID-FINANCED THIRD-PARTY WEB SITES (AUG 2017) 59

H.31 SOFTWARE LICENSE ADDENDUM (MAY 2016) 61

H.32 INFORMATION and COMMUNICATION TECHNOLOGY ACCESSIBILITY (APRIL 2018) 61

H.33 ELECTRONIC AND INFORMATION TECHNOLOGY (MAY 2016) 63

H.34 INFORMATION TECHNOLOGY APPROVAL (APRIL 2018) – (DEVIATION

NO.M/OAA-DEV-FAR-18-2c) 63

H.35 MEDIA AND INFORMATION HANDLING AND PROTECTION (APRIL 2018) 65

H.36 PRIVACY AND SECURITY INFORMATION TECHNOLOGY SYSTEM INCIDENT

REPORTING (APRIL 2018) 66

H.37 SKILLS AND CERTIFICATION REQUIREMENTS FOR PRIVACY AND SECURITY

STAFF (APRIL 2018) 70

H.38 SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION

TECHNOLOGY RESOURCES (APRIL 2018) 71

H.39 CLOUD COMPUTING (APRIL 2018) 76

H.40 LIMITATION ON ACQUISITION OF INFORMATION TECHNOLOGY (DEVIATION

NOs. M/OAA-DEV-FAR-18-2c and M/OAA-DEV-AIDAR-18-2c) (APRIL 2018) 82

PART II – CONTRACT CLAUSES 84

SECTION I – CONTRACT CLAUSES 84

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 84

I.2 FAR 52.216-24 LIMITATION OF GOVERNMENT LIABILITY (APR 1984) 87

I.3 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 87

I.4 FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) 87

PART III – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS 89

SECTION J – ATTACHMENTS 89

J.1. – STATEMENT OF OBJECTIVES (SOO) 90

J.2 – QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) TEMPLATE 111

J.3. – CERTIFICATE OF CURRENT COST AND PRICING DATA 121

J.3 – BRANDING IMPLEMENTATION AND MARKING PLANS GUIDANCE 121

J.4. – SF LLL – DISCLOSURE OF LOBBYING ACTIVITIES 128

J.5. – BIODATA SHEET AID 1420-17 129

J.6. – CONTRACTOR PAST PERFORMANCE INFORMATION 130

J.7. – SAMPLE SMALL BUSINESS SUBCONTRACTING PLAN 132

J.8. – IDENTIFICATION OF PRINCIPAL GEOGRAPHIC CODE NUMBERS 133

PART IV – REPRESENTATION AND INSTRUCTIONS 134

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF

OFFERORS 134

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE 134

K.2 FAR 52.204-3 TAXPAYER IDENTIFICATION (OCT 1998) 134

K.3 FAR 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (Oct 2018)

K.4 FAR 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND

CERTIFICATION (MAY 2012) 139

K.5 COMPLIANCE WITH VETERANS EMPLOYMENT REPORTING REQUIREMENTS

K.6 INSURANCE - IMMUNITY FROM TORT LIABILITY 142

K.9 7 FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL

2013) 142

K.10 8 FAR 52.203-98 PROHIBITION ON CONTRACTING WITH ENTITIES THAT

REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS-REPRESENTATION

(DEVIATION 2015-02) 144

K.11 9 FAR 52.222.56 CERTIFICATION REGARDING TRAFFICKING IN PERSONS

COMPLIANCE PLAN 144

K.12 10 FAR 52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

(AUG 2019) 145

K.11 AGREEMENT ON, OR EXCEPTIONS TO, TERMS AND CONDITIONS 146

K.12 SIGNATURE 146

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS 147

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE 147

L.2 FAR 52.215-1 INSTRUCTIONS TO OFFEROR – COMPETITIVE ACQUISITION

(JAN 2017) 147

L.3 FAR 52.216-1 TYPE OF CONTRACT (APR 1984) 152

L.4 FAR 52.233-2 SERVICE OF PROTEST (SEP 2006) 152

L.5 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998) 152

L.6 AIDAR 752.252-1 AIDAR SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (MAR 2015) 153

L.7 PROPOSAL PREPARATION AND SUBMISSION INSTRUCTIONS 153

L.8 TECHNICAL PROPOSAL INSTRUCTIONS 155

L.9 COST PROPOSAL INSTRUCTIONS 161

L.10 SMALL BUSINESS SUBCONTRACTING PLAN INSTRUCTIONS 171

L.11 BRANDING IMPLEMENTATION AND MARKING PLAN INSTRUCTIONS 172

SECTION M – EVALUATION FACTORS FOR AWARD 174

M.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE 174

M.2 GENERAL INFORMATION 174

M.3 TECHNICAL EVALUATION FACTORS 175

M.4 COST EVALUATION 177

M.5 DETERMINATION OF THE COMPETITIVE RANGE 177

M.6 SOURCE SELECTION 177

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND COST/PRICES

B.1 PURPOSE

The purpose of this Contract is to provide technical assistance and other services that fall within the Performance Work Statement (PWS) specified in Section C for the implementation of the USAID/Indonesia Terrestrial Activity.

B.2 CONTRACT TYPE AND CONTRACT SERVICES

This is a Cost-Plus-Fixed-Fee (CPFF) completion type contract. For the consideration set forth in the Contract, the Contractor must accomplish the expected results in accordance with the performance standards specified in Section C, and provide the reports and deliverables as described in Section F.

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

B.3.1 Base Period

(a) The estimated cost for the performance of the work for Base Period (Year 1 through Year 3), exclusive of fixed fee, if any, is [TBD]. The fixed fee, if any, is [TBD]. The total estimated cost plus fixed fee, if any, is [TBD].

(b) Within the estimated cost plus fixed fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is [TBD].

The Contractor must not exceed the aforesaid obligated amount in accordance with Federal Acquisition Regulation (FAR) 52.232.22, “Limitation of Funds”.

(c) Funds obligated hereunder are anticipated to be sufficient through [TBD] .

B.3.2 Option Periods

(a) The estimated cost for the performance of the work for Option Year 1, exclusive of fixed fee, if any, is [TBD]. The fixed fee, if any, is [TBD]. The total estimated cost plus fixed fee, if any, is [TBD].

(b) The estimated cost for the performance of the work for Option Year 2, exclusive of fixed fee, if any, is [TBD]. The fixed fee, if any, is [TBD]. The total estimated cost plus fixed fee, if any, is [TBD].

B.3.3 Base and Option Periods

The total estimated cost plus fixed fee, if any, for the base and option periods is [TBD].

B.4 PRICE/COST SCHEDULE

Contract Line Items Total CLIN 001: Base Period – Year 1-3 Direct Costs [TBD] Grants under Contract [TBD] Indirect Costs [TBD] Fixed Fee [TBD] Total Estimated Cost Plus Fixed Fee for CLIN 001 [TBD] CLIN 002: Option Period – Year 4 Direct Costs [TBD] Grants under Contract [TBD] Indirect Costs [TBD] Fixed Fee [TBD] Total Estimated Cost Plus Fixed Fee for CLIN 002 [TBD] CLIN 003: Option Period – Year 5 Direct Costs [TBD] Grants under Contract [TBD] Indirect Costs [TBD] Fixed Fee [TBD] Total Estimated Cost Plus Fixed Fee for CLIN 003 [TBD] Total Estimated Cost Plus Fixed Fee for CLIN 001, 002, [TBD]

The Contractor is not allowed to exceed any Contract Line Item nor is authorized to shift funding between Contract Line Items without prior written approval of the Contracting Officer.

The fee is fixed according to the Price/Cost Schedule and the terms of this Contract.

B.5 INDIRECT COST

For Prime Contractor:

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs will be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

For Major Subcontractor:

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs will be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

The Contractor and major subcontractor(s) will make no change in its established method of classifying or allocating indirect costs without the prior written approval of the Contracting Officer.

B.6 COST REIMBURSABLE

The U.S. dollar costs allowable will be limited to reasonable, allocable, and necessary costs determined in accordance with FAR 52.216-7, “Allowable Cost and Payment,” FAR 52.216-8, “Fixed Fee,” FAR 52.232-20, “Limitation of Cost,” and FAR 52-232-22, “Limitation of Funds,” if applicable, and AIDAR 752.7003, “Documentation for Payment.”

B.7 PAYMENT OF FIXED FEE

Payment of the fixed fee will be made in accordance with the fee schedule set forth in Section F.8.

In accordance with FAR 52.216-8, payment of fixed fee will be made upon receipt of a proper invoice and must directly correspond to the performance of allowable cost being paid. Two exceptions to paying fixed fee in this manner apply:

(a) If the CO determines that this method results in paying a disproportionately higher ratio of fixed fee than the percentage of work that the Contractor has completed, then the CO may suspend further payment of any fixed fee until the Contractor has made sufficient progress to justify further payment, up to the agreed percentage.

(b) The clauses entitled "Allowable Cost and Payment" (FAR 52.216-7) and "Fixed Fee"

(FAR 52.216-8) are incorporated into this Contract. The terms and conditions of these clauses apply after total payments of fixed fee reach eighty-five percent (85%) of the total fixed fee.

[END OF SECTION B]

SECTION C – DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK STATEMENT

Note: This section of the Contract will be derived from Offeror’s proposed Performance Work Statement, referred to in Attachment J.1, Statement of Objectives, and Section L.8.2.a.

[END OF SECTION C]

SECTION D – PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements must be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant

Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original be retained by the Contractor.

D.2 BRANDING POLICY

Branding Implementation and Marking Plan under this Contract must comply with ADS 320 - Branding and Marking, the “USAID Graphics Standards Manual” available at http://www.usaid.gov/branding, and any successor branding policy.

In accordance to ADS 320, and USAID’s overall policy, all awards delivered through this program must be clearly credited to the American People. This Branding Strategy outlines the framework in which materials and communication promote the program and deliver the message that the assistance is from the American People, as well as to ensure the appropriate use of the USAID identity markings. To implement the Branding Strategy, Contractor must develop plan/(s) with different but related purposes as described below:

Activity Name: [TBD]. In every public event or document and in discussions with the Government of Indonesia and other counterparts, the Contractor must identify the activity as “TBD” on each reference.

Positioning: Publicity materials and communications must clearly reflect the notion that this activity is provided by the American People through USAID, with the close collaboration and support of the Government of Indonesia. No other organizations or bodies must be acknowledged publicly in connection with Terrestrial Activity. Sub grantees/Sub contracts of Terrestrial Activity must adhere to USAID marking and branding regulations found in ADS 320.

Visibility: USAID seeks a very high level of visibility through USAID-branded public events, high-level visits, community awareness and training activities, and media coverage. All materials must be marked in compliance with the USAID Graphic standards manual at https://www.usaid.gov/branding/gsm.

Approval Procedures: In carrying out the approved Branding Implementation Plan and Marking Plan, the Contractor must seek timely approval from the COR for all public and media documents, speeches, and event preparation forms as per USAID/Indonesia Mission outreach and communication procedures.

Anticipated Elements of Marking Plan: Deliverables to be marked include products, equipment and inputs delivered; places where activities are carried out; external public communications, studies, reports, publications and informative and promotional products; and workshops, conferences, fairs and any such events. Disclaimers will be used in the case of materials whose publication USAID is funding but not fully supporting in its contents and must read:

USAID will not be held responsible for any or the whole of the contents of this publication.

Graphics Standard Manual: USAID’s web page contains the electronic version of the Graphic Standards Manual that is compulsory for all Contractors.

D.3 BRANDING IMPLEMENTATION AND MARKING PLAN

The approved Branding Implementation Plan and Marking Plan, dated [TBD], is incorporated as a material part of this Contract as an Attachment.

D.4 EXCEPTIONS AND WAIVERS TO USAID BRANDING AND MARKING

REQUIREMENTS

USAID may consider programmatic exceptions to its requirements for branding and marking, as provided in ADS 320.3.4.1. Exceptions are rare, programmatic in nature, and reflect the categories of foreign assistance USAID general does not want marked. USAID may approve exceptions post-award when appropriate. Guidance for applying for exceptions can be found at USAID ADS 320, Branding and Marking.

USAID will only grant waivers in rare circumstances, after considerable deliberation and analysis, and will be narrowly targeted in terms of geography, time and programmatic application. Guidance for applying for waivers can be found at USAID ADS Chapter 320, Branding and Marking.

In accordance with ADS 320, only the Contracting Officer has the authority to inform the Contractor of USAID’s decision to approve an exception or grant a waiver to the branding and marking requirements. Only the CO is authorized to direct the Contractor to comply with such exceptions or waivers. Any branding and marking requirement waiver will be subject to review every six months.

D.5 BRANDING AND MARKING FOR GRANTS UNDER CONTRACT

The Contractor is responsible for including branding and marking requirements for grants under this contract (GUC) in accordance with 2 CFR 700.16. To ensure the marking requirements “flow down” to grantees, subgrants must include the provision as outlined in 2 CFR 700.16(a)(4).

As part of the Contractor’s responsibility for managing grants, the Contractor must ensure that all grantees follow the same rules for branding and marking as assistance awards, as described in ADS 320, Branding and incorporated herein by reference.

USAID reserves the right to require the USAID Identity to be larger and more prominent if it is the majority donor, or to require that a cooperating country government's identity be larger and more prominent if circumstances warrant; any such requirement will be on a case-by-case basis depending on the audience, program goals and materials produced.

USAID reserves the right to request pre-production review of USAID funded public communications and program materials for compliance with the approved Branding Strategy, Branding Implementation Plan, and Marking Plan.

USAID reserves the right to require marking with the USAID Identity in the event the grantee does not choose to mark with its own identity or logo.

[END OF SECTION D]

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION

(48 CFR Chapter 1)

52.246-5 INSPECTION OF SERVICES - COST REIMBURSEMENT APR 1984

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and required deliverables or outputs must take place at USAID/Indonesia in Jakarta, Indonesia, or at any other place where the services are performed and reports and deliverables are produced or submitted. The Contracting Officer’s Representative (COR) listed in Section G has been delegated authority to inspect and accept all services, reports and required deliverables or outputs.

E.3 PERFORMANCE STANDARDS

USAID will evaluate the Contractor’s performance in accordance with the performance standards set forth the Performance Work Statement of this Contract, FAR Part 42.15, corresponding USAID procedures, and the Contractor’s adherence to the annual work plan, reporting against its Activity Monitoring Evaluation and Learning Plan (AMEL Plan) and quality of reports described below. The Contracting Officer (CO) and COR will jointly conduct the evaluation of the Contractor’s overall performance.

The Contractor’s performance will be evaluated at least annually and at contract completion, and will form the basis of the Contractor’s permanent performance record with regard to this contract as required by FAR 42.15 and AIDAR 742.15. Through the Contractor Performance Assessment Reporting System (CPARS), USAID will utilize at a minimum, the following factors:

● Technical Quality (quality of product or service);

● Schedule;

● Cost control;

● Management;

● Utilization of Small Business (as applicable);

● Regulatory Compliance;

● Other Areas (as applicable) (e.g., late or nonpayment to subcontractors, trafficking violations, tax delinquency, failure to report in accordance with contract terms and conditions, defective cost or pricing data, terminations, suspension or debarments).

E.4 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The progress, success and impact of the Contactor’s performance under this Contract will be monitored and evaluated as a part of the overall activity results. The QASP is a management process with the intent of encouraging maximum performance, efficiencies, and cost effectiveness by the Contractor.

The QASP must be used as a Government monitoring process to enforce the inspection and acceptance clauses of the contract. The QASP may require modification and/or updates after selection of award to reflect the contractor’s known strengths and weaknesses. The QASP is a “living” monitoring process that should be discussed, reviewed and updated regularly but no less than on an annual basis. It is based on the premise that the Contractor, not the Government, is responsible for managing and ensuring that performance standards of the contract are met.

It is the Contractor’s responsibility to follow up with the COR to ensure the QASP monitoring process is implemented and updated.

[END OF SECTION E]

SECTION F – DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE in Section I of this contract. See https://acquisition.gov/browsefar for electronic access to the full text of a clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION

(48 CFR Chapter 1)

52.242-15 STOP-WORK ORDER AUG 1989

52.242-15 STOP-WORK ORDER ALTERNATIVE I APR 1984

52.242-17 GOVERNMENT DELAY OF WORK APR 1984

F.2 PERIOD OF PERFORMANCE

The effective date of this contract is the date of the Contracting Officer’s signature. The base period of this contract is three (3) years, from [TBD] to [TBD]. USAID may unilaterally exercise the contract options provided in Section B.3 and in accordance with Section I.3. If said options are exercised, the contract’s period of performance may not exceed five (5) years.

F.3 PLACE OF PERFORMANCE

The Contractor must maintain a project office in Jakarta, Indonesia, to manage the requirements under this contract. The place of performance of this contract is Indonesia.

F.4 KEY PERSONNEL

F.4.1 All key personnel are subject to the review and approval by the Contracting Officer.

The key personnel that the Contractor must furnish for the performance of the resulting contract are as follows:

F.4.2 Key personnel are considered essential to the work being performed under this contract. Post award, the Contractor must be responsible for providing key personnel for full-time performance for the term of the Contract unless otherwise agreed to by the CO. USAID reserves the right to adjust the number of key personnel during the performance of this Contract. Failure to provide key personnel may be considered non-performance unless such failure is beyond the control of the contractor, and through no fault or negligence, of the Contractor.

F.4.3 Prior to replacing a key personnel, the Contractor must immediately notify both the Contracting Officer and Contracting Officer’s Representative (COR) reasonably in advance and must submit written justification (including name and Statement of Qualification (SOQ) of the proposed replacement candidate) in sufficient detail to permit evaluation of the impact on the program. No replacement of personnel will be made by the Contractor without the approval of the Contracting Officer.

F.4.5 The qualifications for key personnel position(s) are as follows:

F.5 REPORTS AND DELIVERABLES

All reports and deliverables must be submitted to the COR by the due dates specified below, Western Indonesian Time, in electronic copy (in Unlocked PDF and MS Word formats).

Submissions of reports and deliverables in hard copy may be requested by the COR. Within the first 90 days of the effective date of award, the Contractor and the COR will set a fixed schedule and standard formats for reports including due dates if not otherwise specified in the Contract, except for those reports that will be provided on an ad hoc basis or upon COR request.

In addition to the requirements set forth for submission of deliverables in Section C of the contract, as further specified in the Work Plans, and in accordance with AIDAR 752.242-70, Periodic Progress Reports, the Contractor must submit the reports, deliverables, or outputs as further described below to the COR (referenced in Section G.3).

All deliverables and reports must be in the English language. The COR will inspect and approve all submitted reports and deliverables in accordance with Section E.2. The COR reserves the right to request Bahasa Indonesia translations and/or summaries of major reports.

The Contractor must promptly notify the COR of any problems, delays, or adverse conditions that materially impair the Contractor’s ability to meet the requirements of the contract.

List of Reports and Deliverables:

# Description Due Date

Planning and Start-Up Reports/Deliverables 1 Mobilization Plan Within 15 calendar days after effective date of award.

2 Quality Assurance Surveillance Plan Within 30 calendar days after effective date of award.

3 Landscape Baseline Analysis Plan First phase: Within 60 calendar days after effective date of award. Second phase: Within 120 calendar days after effective date of award.

4 Procurement Plan Within 90 calendar days after effective date of award.

5 Grants Manual Within 120 calendar days after effective date of award.

6 Annual Work Plan First year work plan: Within 120 calendar days after effective date of award. Subsequent work plans: September 15 annually.

7 Strategic Communications Plan Annex of Annual Work Plan (see above).

8 Environmental Mitigation and

Monitoring Plan and Compliance Report

Annex of Annual Work Plan (see above).

9 Activity Monitoring, Evaluation, and Learning Plan

Within 120 calendar days after effective date of award.

Periodic Reports/Deliverables 10 Weekly Progress Reports On weekly basis.

11 Quarterly Progress Reports Within 30 calendar days after the end of each quarter: January 30; April 30; and July 30.

12 Annual Progress Reports Within 30 calendar days after the end of USG fiscal year (September 30).

13 Participant Training Reports Annex of Annual Progress Report (see above).

14 Activity Location Data Annex of 2nd Quarterly and Annual Progress

Report (see above).

15 Geographic Data Annex of Annual Progress Report (see above).

16 Pipeline Analysis Reports On monthly basis.

17 Quarterly Accruals Reports At end of each quarter: December 15; March

15; June 15; and September 15.

18 Government of Indonesia Reports TBD 19 BAST Reports

On annual basis. No later than the end of each calendar year.

20 Value Added Tax Reports On annual basis. No later than April 16 annually.

Other Reports/Deliverables 21 Demobilization and Closeout Plan 90 calendar days prior to completion date of award.

22 Final Report Draft: 60 calendar days prior to completion date of award.

Final: 30 calendar days after to completion

F.5.1 Mobilization Plan

The Contractor must submit a mobilization plan with timelines and priority actions such as the recruitment and hiring of key personnel and staff, securing office space, and purchase of equipment and supplies. Specifically, the plan must explain how the Contractor will mobilize personnel and resources to meet the deadlines for the deliverables due within the first 120 calendar days of the award.

Due Date: The Contractor must submit the Mobilization Plan within 15 calendar days after effective date of award.

F.5.2 Quality Assurance Surveillance Plan

The Contractor must submit a Quality Assurance Surveillance Plan (QASP) that provides a systematic method to assess performance for the Contract. Consistent with the terms of the contract, the QASP should include:

● What will be monitored.

● How monitoring will take place.

● Who will conduct the monitoring.

● How monitoring efforts and results will be documented.

The QASP should not detail how the Contractor accomplishes the work (as oppose to the Annual Work Plan, discussed below). Rather, the QASP is created with the premise that the Contractor is responsible for management and quality control actions to meet the terms of the Contract. It is USAID’s responsibility to be objective, fair, and consistent in evaluating performance. USAID will utilize the QASP to monitor and assess whether the performance standards under the Contract have been met and expected results are being achieved. The QASP will form the basis for an annual management review conducted by USAID and program staff to assess program directions, priorities, achievements, and prior year implementation results, as well as management and implementation impediments, and to make recommendations for revisions. Further, the performance reports derived from the QASP will be considered in the annual Contractor Performance Assessment Report (CPARS).

Additionally, the QASP should recognize that unforeseen and uncontrollable situations may occur. Therefore, the QASP is a “living document” and USAID may review and revise it on a regular basis. However, USAID will coordinate any changes with the Contractor. Updates shall ensure that the QASP remains a valid, useful, and enforceable document.

In developing the QASP, the Contractor should follow the template provided in Section J.2.

Due Date: The Contractor must submit the QASP within 30 calendar days after effective date of award.

F.5.3 Landscape Baseline Analysis

The Landscape Baseline Analysis (LBA) will be conducted in two phases. First, the Contractor must implement a geographic site selection process to define the area of work under this Activity. The criteria and reporting requirements for geographic site selection are described in Section J.1.F.1. Geographic Site Selection. If the results of geographic site selection include any areas where previous USAID activities (i.e., USAID IFACS, USAID LESTARI, etc.)

worked, the Contractor must convincingly describe how interventions implemented under this Activity will go above and beyond the results of interventions reported by previous USAID activities.

Second, the Contractor must conduct a rigorous baseline survey within the geographies selected in phase one. The baseline survey must set baseline values and targets for all indicators in the MEL plan. USAID expects that the LBA will serve as a foundation for the First Year Work Plan.

At a minimum, the Contractor must address the following questions in the LBA:

● What is the current forest cover, historical deforestation rate and projected deforestation during the life of this Activity, within the geographies selected – both under business as usual and under the projected target for annual changes in forest cover (custom indicator in J.1.E.3)? [The Contractor must use third party, independently generated data and analysis for reporting these changes in forest cover.]

● What are the baseline carbon emissions, and what are the anticipated emissions at the end of the Activity – both under a business as usual scenario and under the project deliverables (EG.13-6 indicator in J.1.E.3)?

● What is the status and description of existing conservation areas (CAs), high conservation value areas, and high carbon stock areas within the geographies selected?

● What is the political economy of natural resources within the geographies selected, that will influence interventions required to achieve the goal and objectives of the Activity? (See Section J.1.F.3 under Collaborating, Learning, and Adapting for more information on political economy assessment.)

● What are existing or potential commodities that can be targeted for sustainable development in this Activity? What is the projection of sustainable production for these commodities (both in volume and land area required for production) in the selected geographies? What is the potential for private sector investment that can be leveraged for sustainable commodity production in the selected geographies?

Due Date: The Contractor must submit the first phase of the LBA within 60 calendar days after effective date of award, and the second phase of the LBA within 120 calendar days after

F.5.4 Procurement Plan

The Contractor must submit a Procurement Plan containing the following content:

● Specifications and the estimated costs of all non-expendable supplies and equipment to be purchased under this Contract.

● Description of any IT equipment to be purchased.

● An explanation of the intended use of each item.

● Description of how the Contractor will monitor and control the use of non-expendable resources.

Due Date: The Contractor must submit the Procurement Plan within 90 calendar days after

F.5.5 Grants Manual

The Contractor has the flexibility to use up to $2,600,000 for Grants Under Contract (GUC) to effectively engage diverse stakeholders and organizations to support the Activity Goal and Objectives, and ensure sustainability of the interventions to carry on beyond the end of this Activity. The Contractor must develop a GUC Manual that adheres to USAID regulations and policies, as per Section H.6, Grants Under Contract. The GUC Manual is intended to provide guidance for grants administered under this Activity. Any deviation from these procedures requires approval from USAID.

The GUC Manual should include the following content:

How grant opportunities will be announced, Templates for applications, Process by which applications will be reviewed, Criteria for selecting awards, Types of grants that may be awarded (fixed award, simplified grant, in-kind grant, standard grant), Methodology for monitoring awards (including their reporting requirements), and How awards will support planned interventions and expected outcomes, including potential cooperation with USAID and other donor programs to provide capacity building for non-governmental recipients if and as necessary.

Due Date: The Contractor must submit the Grants Manual within 120 calendar days from contract award.

F.5.6 Annual Work Plan

The annual work plan is an activity management tool for both USAID and the Contractor that sets forth a logical sequence of discrete tasks and interventions to be undertaken for the given year with the aim of achieving the activity objectives. All tasks and interventions described in the work plan must be within the parameters of the Performance Work Statement. The Contractor will prepare the work plans in close consultation with USAID/Environment office, including the potential engagement of other USAID technical offices. In addition, the work plans will be developed and shared with government partners to solicit input and ensure buy-

in. The Contractor will also consult with other relevant stakeholders in Indonesia, such as civil society, the private sector, and other donors, to ensure responsiveness to context, coordinate with existing initiatives, leverage opportunities, and avoid overlap. As the work plans are intended to be working documents for the use of the Contractor and USAID, there is no expectation that they will be publicly disseminated.

At a minimum, the work plan must include:

● An executive summary providing a basic description of the planned tasks and intervention for the given year in plain language (no jargon or abbreviations), 2 to 3 pages in length, in both English and Bahasa Indonesia.

● A detailed description of the discrete tasks and interventions for the given year, including how the task and/or interventions contributes to the expected results. The narrative must be organized by Activity Objective, as articulated in the Performance Work Statement, and by geographic location.

● A corresponding schedule depicted on a Gantt chart and estimated timeframe for each task and/or intervention.

● An estimated summary budget for each task and/or intervention.

● A description of estimated resources (inputs), including the amount of short-term technical assistance, training, and other support resources, for each task and/or intervention.

● A description of estimated work product (outputs) and timeframe for submission for each task and/or intervention.

● A description of environmental requirements for planning, monitoring and mitigation of negative environmental impacts.

● A plan for international travel in accordance with AIDAR 752.7032.

● A plan for subcontracting and factors for the selection of subcontractors in support of achieving the expected results.

● A plan for grants implementation.

● Discussion for how gender equality and social inclusion will be incorporated in the planned interventions.

● Discussion of how interventions will be harmonized amongst other USAID activities and implementing partners, the private sector, the GOI, donors, nongovernmental organizations (NGO), civil society, and others at national and subnational levels.

● Update on monitoring, evaluation, and learning, including contextual developments, lessons learned from the previous year, anticipated challenges for the upcoming year, and planned support for the subsequent implementation period.

Annexes must include:

● Strategic Communications Plan; and any requested waivers, deviations or exemptions to the Branding and Marking plans in accordance with ADS 320.

● Record of Compliance of the Environmental Mitigation and Monitoring Plan.

The Contractor must be structured for continual learning, adaptive management, and flexibility, such that well-constructed feedback loops are in place and mid-course corrections in response to shifting circumstances can be identified and made quickly. The work plans will take into account lessons learned in implementing the contract, draw from best practices, and indicate where adjustments are being proposed as a result of lessons learned.

During contract implementation, the Contractor may update the annual work plan as required, including to reflect adaptive management. If such proposed changes impact the use of available contract funds, approval by the COR is required.

Due Date: The Contractor must submit the first year work plan within 120 calendar days after effective date of award. The first year work plan will account for the period from the effective date of award to the end of the USG fiscal year on September 30. Subsequent annual work plans will account for planned activities from October 1 to September 30 of each year of implementation. The Contractor must submit each subsequent annual work plan no later than September 15.

F.5.7 Strategic Communication Plan

The Contractor must submit a Strategic Communications Plan as an annex to the Annual Work Plan. The Strategic Communications Plan will identify specific communication objectives that support strategic approaches and interventions. In formulating this plan, the Contractor must ensure that USAID’s contribution to the achievement of communication and programmatic objectives are significantly recognized by the Activity’s potential audience, as appropriate.

At a minimum, the Strategic Communication Plan must:

● Describe how communications tools will be used to achieve the communication objectives in support of the goal and objectives of this Activity.

● Identify target audiences and key messages to those audiences.

● Detail how the Contractor will achieve these objectives when creating deliverables and conducting other communications activities (e.g., media engagement, community mobilization, and use of social media).

● Develop measurement tools to determine the extent to which the Strategic Communications Plan has successfully contributed to the communications objectives of the Activity.

USAID encourages the use of social media and online platforms to publicize the work of the Agency, to enhance and further the goal and objectives of the Activity, and to engage with development partners and learn from stakeholder communities in coordination with the existing media outreach and efforts of the USAID/Indonesia mission. If the Contractor will employ social media as part of the Strategic Communications Plan, then the Contractor must prepare a social media strategy in compliance with ADS 558, and incorporated in the Strategic Communications Plan. All digital content to promote the Activity including but not limited to, digital success stories, promotional videos, infographics, must be provided to the COR and the Development Outreach and Communications (DOC) team and distributed via the official USAID/Indonesia social media platforms. The COR will determine the appropriate clearance process for posting content to the Activity’s official social media account.

Within the Strategic Communications Plan, the Contractor may determine that an Activity web site should be developed and utilized. According to ADS 557.3.4.1, the Contractor can only develop a web site if it is to achieve Activity implementation goals and is approved by the USAID web site governing board. Web sites produced under USAID-financed contracts must comply with applicable Federal, USAID, and security and accessibility laws, policies, and regulations as outlined at: http://www.usaid.gov/info_technology/xweb/.

F.5.8 Environmental Mitigation and Monitoring Plan and Record of Compliance Report

The Contractor must submit an Environmental Mitigation and Monitoring Plan (EMMP) and a Record of Compliance to the EMMP as an annex to the Annual Work Plan. The Contractor must develop and implement a system to monitor environmental and social safeguards throughout the life of the Activity to further strengthen implementation of USAID’s environmental policy requirements, as per Section H.28 Environmental Compliance.

At a minimum, the EMMP and Compliance Report must include:

● Description of how the Contractor will and has, in specific terms, implemented all IEE conditions that apply to proposed project activities within the scope of the Contract.

● Integrated measures to mitigate potential negative consequences of a changing climate, weak governance, social and environmental impacts, including additional analyses as necessary.

● Information essential to assessing the potential impacts of interventions, and to the identification and detailed design of appropriate mitigation and monitoring measures.

● Results of monitoring the implementation of environmental and social safeguards, and describing effectiveness of safeguards.

F.5.9 Activity Monitoring, Evaluation, and Learning Plan

The Contractor must submit an Activity Monitoring, Evaluation, and Learning (AMEL) plan in accordance with ADS 201.3.4.10 that measures and tracks progress toward the anticipated outcomes and expected results outlined in the contract and the interventions defined in the work plans.

At a minimum, the AMEL Plan must include:

● Overall description of the monitoring, evaluation, and learning (MEL) approach, including proposed indicators, methodologies for collection and verification, data sources, and responsible parties.

● Collaboration with any external evaluations, including Data Quality Assessments (DQA) conducted by USAID.

● Estimated resources for carrying out MEL activities that are a part of the approved award budget.

● Performance Indicator Reference Sheet (PIRS) for each mandatory standard and custom indicator, including the rationale for selected custom indicators at the outcome level.

● Clear description of how standard and custom indicators link to the GOI’s relevant goals and objectives, and report progress and achievements for both standard and custom indicators in reference to GOI’s relevant goals and objectives.

● A theory of change and results chain for each objective (also may be referred to as a strategic approach) based on the situation model in Attachment 1 that identifies key drivers and threats to biodiversity objectives in Indonesia. The Contractor must describe how the theory of change will drive the Activity’s monitoring and evaluation methodology and be utilized for active learning and adapting.

● Gender-sensitive indicator(s) that measure specific gender-related goal(s).

● A Logical Framework Matrix that includes all indicators and their baselines, annual target values, life of Activity target values, and disaggregate levels, including disaggregation by sex.

● A Sustainability Plan and Exit Strategy describing how indicators and targets will be used to track progress on capacity and commitment for targeted audiences.

● Integration of Collaboration, Learning and Adapting, as discussed below.

The Contractor is responsible for ensuring the quality of indicator data, including that which is provided by any sub-contractors/grantees. The Contractor must ensure the validity, integrity, precision, reliability and timeliness of data used for measuring the performance of the Activity and informing decision making.

In order to better represent the results of USAID funded activities, when applicable USAID requires geographically-tagged indicators to measure the Activity’s results. Geographically-tagged indicators include information on the location or geographic scale of the Activity's performance, impact, or other information.