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U.S. Agency for International Development American Embassy, Jl. Budi Kemuliaan I/1, Jakarta 10110 – Indonesia Tel: (62 21) 3435-9000 http://www.usaid.gov/indonesia
RFP Issuance Date: January 19, 2018
Questions Due Date: February 2, 2018, 14:00PM, Jakarta Time
Closing Date for Past Performance Submissions: March 6, 2018, 14:00PM, Jakarta Time
Closing Date for Proposals: March 14, 2018, 16:00PM, Jakarta Time
E-mail Submission to: proposals-indo@usaid.gov
NAICS Code: 541990 -- All Other Professional, Scientific, and Technical Services
Authorized Geographic Code: 937
SUBJECT: Request for Proposal (RFP) No.72049718R00006
USAID/Indonesia ASEAN Office - ASEAN-U.S. IGNITE: Inclusive Growth in ASEAN through Innovation, Trade and E-Commerce
Dear Prospective Offerors:
The United States Agency for International Development (USAID) is seeking proposals from qualified organizations interested in providing the services described in the attached solicitation.
This procurement will be conducted through full and open competition procedures, pursuant to Part 15 of the Federal Acquisition Regulation (FAR) (48 CFR Chapter I). USAID encourages the participation to the maximum extent possible of small business concerns, small disadvantaged business concerns and women-owned small business concerns in this activity, as the prime Contractor or as Sub-contractor, in accordance with Part 19 of the FAR.
All types of organizations meeting USAID source geographic code 937 are eligible to compete for this award. The Geographic Code of “937” is defined as the United States, the cooperating country, and developing countries other than advanced developing countries, and excluding prohibited sources. All ASEAN Member states are considered cooperating countries, except Singapore and Brunei.
USAID anticipates awarding one cost-plus-fixed-fee (CPFF) term-type contract. The period of performance is five (5) years. Given uncertainty in future budget availability, this contract is structured such that the base contract amount may not exceed $9 million. Two optional Level-of-Effort (LOE) tranches are, however, available for the U.S. Government to exercise to use, for which the estimated cost of each optional LOE tranche may not exceed $1.5 million. Should USAID determine to exercise an option, such LOE would be used concurrently with the base LOE. In other words, the options are for addition LOE, not options to extend the period of performance.
mailto:proposals-indo@usaid.gov
72049718R00006
SOLICITATION, OFFER AND AWARD
4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER
7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)
ORDER UNDER DPAS (15 CFR 700)
6. REQUISITION/PURCHASE NUMBER
NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".
NEGOTIATED (RFP)
SEALED BID (IFB)
5. DATE ISSUED
1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES
3 204
EXT.
NUMBER
34359000
AREA CODE
B. TELEPHONE (NO COLLECT CALLS)A. NAME
10. FOR
INFORMATION
CALL:
CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.
(Date)(Hour) depository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the
SOLICITATION
9. Sealed offers in original and
PART IV - REPRESENTATIONS AND INSTRUCTIONS
OTHER STATEMENTS OF OFFERORS
EVALUATION FACTORS FOR AWARD
INSTRS., CONDS., AND NOTICES TO OFFERORS
REPRESENTATIONS, CERTIFICATIONS AND
LIST OF ATTACHMENTS
CONTRACT CLAUSES
PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.
I
J
K
L
M SPECIAL CONTRACT REQUIREMENTS
CONTRACT ADMINISTRATION DATA
DELIVERIES OR PERFORMANCE
INSPECTION AND ACCEPTANCE
PACKAGING AND MARKING
DESCRIPTION/SPECS./WORK STATEMENT
SUPPLIES OR SERVICES AND PRICES/COSTS
SOLICITATION/CONTRACT FORM
PART II - CONTRACT CLAUSESPART I - THE SCHEDULE
H
G
F
E
D
C
B
A
SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)
11. TABLE OF CONTENTS
18. OFFER DATE17. SIGNATURE
SUCH ADDRESS IN SCHEDULE.
IS DIFFERENT FROM ABOVE - ENTER
15C. CHECK IF REMITTANCE ADDRESS
EXT.NUMBERAREA CODE
15B. TELEPHONE NUMBER
(Type or print)AND
ADDRESS
OF
OFFEROR
CODE FACILITY
16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME
DATEAMENDMENT NO.DATEAMENDMENT NO.
and related documents numbered and dated):
amendments to the SOLICITATION for offerors
(The offeror acknowledges receipt of
14. ACKNOWLEDGEMENT OF AMENDMENTS
CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)
(See Section I, Clause No. 52.232.8)
13. DISCOUNT FOR PROMPT PAYMENT
designated point(s), within the time specified in the schedule.
by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the
12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted
NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.
OFFER (Must be fully completed by offeror)
IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.
28. AWARD DATE
(Signature of Contracting Officer)
27. UNITED STATES OF AMERICA
25. PAYMENT WILL BE MADE BY
26. NAME OF CONTRACTING OFFICER (Type or print)
CODE 24. ADMINISTERED BY (If other than Item 7)
ITEM
(4 copies unless otherwise specified)
23. SUBMIT INVOICES TO ADDRESS SHOWN IN
41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (
22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:
21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED
AWARD (To be completed by government)
CODE
01/19/2018REQ-497-17-000089
X
USAID/INDONESIA
USAID/Indonesia, US Embassy Annex
Gedung Sarana Jaya, Jl. Budi Kemuliaan I/1
Jakarta 10110, Indonesia until 1600 local time 03/14/2018
Sabrina Simanjuntak
C. E-MAIL ADDRESS
proposals-indo@usaid.gov
X
X
X
X
X
X
X
X
X
X
X
X
X
PAGE(S)
AUTHORIZED FOR LOCAL REPRODUCTION
Previous edition is unusable
STANDARD FORM 33 (Rev. 9-97)
Prescribed by GSA - FAR (48 CFR) 53.214(c)
N/A
RFP SOL No. 72049718R00006
IGNITE: INCLUSIVE GROWTH IN ASEAN THROUGH INNOVATION, TRADE, AND E-COMMERCE
iv
TABLE OF CONTENTS
Contents
SECTION A – SOLICITATION, OFFER AND AWARD FORM
PART I – THE SCHEDULE
SECTION B – SUPPLIES OR SERVICES AND COST/PRICES
B.1 PURPOSE
B.2 CONTRACT TYPE AND CONTRACT SERVICES
B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT
B.4 PRICE SCHEDULE
B.5 LEVEL OF EFFORT (LOE)
B.6 PAYMENT OF FIXED FEE
B.7 REIMBURSABLE COSTS
B.8 INDIRECT COST
B.9 ADVANCE UNDERSTANDING ON CEILING INDIRECT COST RATES AND FINAL
PERFORMANCE FOR INDIRECT COSTS
B.10 MULTI-YEAR CONTRACT
SECTION C – DESCRIPTIONS/SPECIFICATIONS/PERFORMANCE WORK STATEMENT
SECTION D – MARKING AND BRANDING
D.1 AIDAR 752.7009 MARKING (JAN 1993)
D.2 MARKING AND BRANDING STRATEGY
SECTION E – INSPECTION AND ACCEPTANCE
E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE
E.2 INSPECTION AND ACCEPTANCE
SECTION F – DELIVERIES OR PERFORMANCE
F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE
F.2 PERIOD OF PERFORMANCE
F.3 PLACE OF PERFORMANCE
F.4 PERFORMANCE STANDARDS
F.5 KEY PERSONNEL
F.6 REPORTS AND DELIVERABLES
F.7 AIDAR 752.242-70 PERIODIC PROGRESS REPORTS (OCT 2007)
F.8 AIDAR 752.7005 - SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE
DOCUMENTS (SEPTEMBER 2013)
SECTION G – CONTRACT ADMINISTRATION DATA
G.1 ADMINISTRATIVE CONTRACTING OFFICE
G.2 CONTRACTING OFFICER’S AUTHORITY
G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR)
G.4 CONTRACTOR’S PRIMARY POINT OF CONTACT
v
G.5 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID
G.6 ACCEPTANCE AND APPROVAL
G.7 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)
G.8 PAYING OFFICE
G.9 ACCOUNTING AND APPROPRIATION DATA
SECTION H – SPECIAL CONTRACT REQUIREMENTS
H.1 NOTICE LISTING CONTRACT CLAUSE INCORPORATED BY REFERENCE
H.2 AUTHORIZED GEOGRAPHIC CODE
H.3 LOGISTIC SUPPORT
H.4 LANGUAGE REQUIREMENTS
H.5 AUTHORIZED WORK WEEK
H.6 GOVERNMENT FURNISHED FACILITIES OR PROPERTY
H.7 EXECUTIVE ORDER ON TERRORISM FINANCING (FEB 2002)
H.8 FOREIGN GOVERNMENT DELEGATION TO INTERNATIONAL CONFERENCES (JAN 2002) .. 36
H.9 HUMAN RIGHTS VIOLATIONS AND SANCTIONS PROGRAM IN BURMA (DECEMBER 2017) 36
H.10 SUBCONTRACTOR CONSENT
H.11 BUSINESS CLASS TRAVEL
H.12 DEFENCE BASE ACT (DBA) INSURANCE FOR 2015 – 2020
H.13 ELECTRONIC PAYMENTS SYSTEM
H.14 VALUE ADDED TAX AND CUSTOMS DUTIES
H.15 CONFLICT OF INTEREST
H.16 DISCLOSURE OF INFORMATION
H.17 ENVIRONMENTAL COMPLIANCE
H.18 GRANTS UNDER CONTRACT (GUC)
H.19 PUBLICATIONS, VIDEOS OR OTHER INFORMATION MEDIA PRODUCTS
H.20 ADS 302.5.19 USAID-FINANCED THIRD-PARTY WEB SITES (NOV 2017)
H.21 RESTRICTIONS AGAINST DISCLOSURE (MAY 2016)
H.22 SOFTWARE LICENSE ADDENDUM (MAY 2016)
H.23 ELECTRONIC AND INFORMATION TECHNOLOGY (MAY 2016)
H.24 USE OF INFORMATION TECHNOLOGY (MAY 2016) – (DEVIATION NO.M/OAA-DEV-FAR-16-
1c)
H.25 MEDIA AND INFORMATION HANDLING AND PROTECTION (MAY 2016)
H.26 PRIVACY AND SECURITY INFORMATION TECHNOLOGY SYSTEM INCIDENT REPORTING
(MAY 2016)
H.27 SKILLS AND CERTIFICATION REQUIREMENTS FOR PRIVACY AND SECURITY STAFF (MAY
2016)
H.28 SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY
RESOURCES (MAY 2016)
H.29 CLOUD COMPUTING (MAY 2016)
H.30 SUBMISSION TO THE DEVELOPMENT DATA LIBRARY (DDL)
vi
PART II – CONTRACT CLAUSES
SECTION I – CONTRACT CLAUSES
I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE
I.2 FAR 52.216-24 LIABILITY OF GOVERNMENT LIABILITY (APR 1984)
I.3 FAR 52.216-25 CONTRACT DEFINITIZATION (OCT 2010) Alternate I (Apr 1984)
I.4 FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)
I.5 FAR 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (OCT 2015)
I.6 FAR 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUL 2014)
I.7 FAR 52.222-50 COMBATING TRAFFICKING IN PERSONS (MAR 2015)
I.8 FAR 52.247-67 SUBMISSION OF TRANSPORTATION DOCUMENTS FOR AUDIT (FEB 2006) ... 78
I.9 AIDAR 752.222-70 USAID DISABILITY POLICY – ACQUISITION (DECEMBER 2004)
I.10 AIDAR 752.222-71 NONDISCRIMINATION (JUNE 2012)
I.11 AIDAR 752.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE BASE ACT)
I.12 AIDAR 752.229-71 REPORTING OF FOREIGN TAXES (JULY 2007)
I.13 AIDAR 752.231-71 SALARY SUPPLEMENTS FOR HOST GOVERNMENT (HG) EMPLOYEES
(MAR 2015)
I.14 AIDAR 752.245-71 TITLE TO AND CARE OR PROPERTY (APRIL 1984)
I.15 AIDAR 752.7004 EMERGENCY LOCATOR INFORMATION (JULY 1997)
I.16 AIDAR 752.7007 PERSONNEL COMPENSATION (JULY 2007)
I.17 AIDAR 752.7032 - INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION
REQUIREMENTS (APRIL 2014)
I.18 AIDAR 752.7036 USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL FOR
ACQUISITION (JULY 2014)
PART III – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS
SECTION J – ATTACHMENTS
PART IV – REPRESENTATION AND INSTRUCTIONS
SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF BIDDERS
SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS
L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE
L.2 FAR 52.215-1 INSTRUCTIONS TO OFFEROR – COMPETITIVE ACQUISITION (JAN 2017)
(Alternate I (Oct 1997))
L.3 FAR 52.215-22 LIMITATIONS ON PASS-THROUGH CHARGES – IDENTIFICATION OF
SUBCONTRACT EFFORT (OCT 2009)
L.4 FAR 52.233-2 SERVICE OF PROTEST (SEP 2006)
L.5 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)
L.6 FAR 52.216-1 TYPE OF CONTRACT (APR 1984)
L.7 QUESTIONS AND CLARIFICATION
L.8 PROPOSAL PREPARATION AND DELIVERY INSTRUCTIONS
L.9 INSTRUCTIONS FOR THE PREPARATION OF THE PAST PERFORMANCE MATRIX &
QUESTIONNAIRE
L.10 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL
vii
L.11 INSTRUCTIONS FOR SPECIFIC SECTIONS OF THE TECHNICAL PROPOSAL
L.12 INSTRUCTIONS FOR THE PREPARATION OF THE COST PROPOSAL
L.13 INSTRUCTIONS FOR THE PREPARATION OF THE BRANDING IMPLEMENTATION AND
MARKING PLAN
SECTION M – EVALUATION FACTORS FOR AWARD
M.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE
M.2 GENERAL INFORMATION
M.3 TECHNICAL EVALUATION FACTORS
M.4 COST EVALUATION FACTOR
M.5 DETERMINATION OF THE COMPETITIVE RANGE AND CONTRACT AWARD
M.6 CONTRACTING WITH SMALL BUSINESS CONCERN AND DISADVANTAGED
ENTREPRISES……………………………………………………...……………………………….… 132
M.7 BRANDING IMPLEMENTATION AND MARKING PLAN
ATTACHMENTS
viii
LIST OF ACRONYMS
3PAO Third Party Assessor ADS Automated Directive System AIDAR USAID Acquisition Regulation AMEL Activity Monitoring, Evaluation, and Learning AMS ASEAN Member States ASEAN Association for Southeast Asian Nations ASEC ASEAN Secretariat ATO Authority to Operate BEO Bureau Environmental Officer BIP Branding Implementation Plan CAS Cost Accounting Standards CCN Cooperating Country National CFR Code of Federal Regulations CIO USAID Chief Information Officer CIPP Certified Information Privacy Professional CLIN Contract Line Item Number CO Contracting Officer COP Chief of Party COR Contracting Officer’s Representative CPA Certified Public Accountant CPARS Contractor Performance Assessment Reporting System CPFF Cost-plus-fixed-fee CSP Cloud Service Provider CST Contractor Salary Threshold DBA Defense Base Act DDL Development Data Library DEC Development Experience Clearinghouse DOC Development Outreach and Communications DUNS Data Universal Numbering System EA Environmental Assessment EIT Electronic and Information Technology EMMP Environmental Mitigation and Monitoring Plan FAR Federal Acquisition Regulation FEDRAMP Federal Risk and Authorization Management Program FIPS Federal Information Processing Standards FISMA Federal Information Security Management Act FITARA Federal Information Technology Acquisition Reform Act FOIA Freedom of Information Act GAO U.S. Government Accountability Office GUC Grants under Contract HIPAA Health Insurance Portability and Accountability Act IEE Initial Environmental Examination IGNITE Inclusive Growth in ASEAN through Innovation, Trade, and eCommerce IPN Implementing Partner Notices IRS Internal Revenue Service ISCM Information Security Continuous Monitoring LOE Level-of-effort ix
LSI Large Scale Integration LTTA Long-term Technical Assistance NAICS North American Industry Classification System NARA National Archives and Records Administration NGO Non-governmental Organization NICRA Negotiated Indirect Cost Rate Agreement NIST National Institute of Standards and Technology OAA Office of Acquisition and Assistance OCI Organizational Conflict of Interest ODCs Other direct costs OIG USAID Office of Inspector General OMB U.S. Office of Management and Budget OPM U.S. Office of Personnel Management PII Personally Identifiable Information PIRS Performance Indicator Reference Sheet PIA Privacy Impact Analysis PPIRS Past Performance Information Retrieval System PTA Privacy Threshold Analysis PWS Performance Work Statement RCE Request for a Categorical Exclusion RFP Request for proposals SAM System for Award Management SB Small Business SBU Sensitive but Unclassified SLA Service Level Agreements SOO Statement of Objectives SOQ Statement of Qualifications STIG Security Technical Implementation Guides STTA Short-term Technical Assistance TCN Third Country National TIC Trusted Internet Connection TIN Taxpayer Identification Number TOS Terms of Service USAID United States Agency for International Development USGCB United States Government Configuration Baseline VAT Value-added Tax XML Extensible Mark-up Language
Section B – Page 10
PART I – THE SCHEDULE
SECTION B – SUPPLIES OR SERVICES AND COST/PRICES
B.1 PURPOSE
The purpose of this Contract is to provide professional technical services to the Association of Southeast Asian Nations (ASEAN) Secretariat (ASEC) and other key ASEAN institutions to develop institutional capacity to reduce non-tariff barriers to trade, increase the availability within and among ASEAN Member States (AMS) of relevant, affordable, and secure digitally-enabled trade in services, and to strengthen institutional structures and policies that provide incentives for increased entrepreneurship and the use of science, technology, and innovation to drive inclusive economic growth.
B.2 CONTRACT TYPE AND CONTRACT SERVICES
This is a Cost-Plus-Fixed-Fee (CPFF) term type contract. For the consideration set forth below, the Contractor must provide the targets, results and deliverables described in Section C ((Performance Work Statement) that will be submitted by Offeror) and all reports and deliverables set forth in Section F, and in accordance with the performance standards specified therein.
B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT
(a) For the Base Level of Effort (LOE), the total estimated cost and ceiling for the performance of the work required hereunder, exclusive of fixed fee, if any, is $ (to be inserted upon award). The fixed fee, if any, is $(to be inserted upon award). The estimated cost plus fixed fee, if any, is $(to be inserted upon award). USAID will not pay the Contractor any sum in excess of the total estimated cost.
(b) Within the estimated cost plus fixed fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is $(to be inserted upon award). The Contractor must not exceed the aforesaid obligated amount and unless authorized by the Contracting Officer in accordance with Federal Acquisition Regulation (FAR) 52.232-22, entitled, “Limitation of Funds.”
(c) For the Option 1 LOE tranche, the total estimated cost and ceiling for the performance of the fixed fee, if any, is $(to be inserted upon award). The estimated cost plus fixed fee, if any, is $(to
(d) For the Option 2 LOE tranche, the total estimated cost and ceiling for the performance of the fixed fee, if any, is $(to be inserted upon award). The estimated cost plus fixed fee, if any, is $(to
(e) Funds obligated hereunder are anticipated to be sufficient through (to be inserted upon award).
Section B – Page 11
B.4 PRICE SCHEDULE
(a) Price Schedule. The Contractor is not allowed to exceed any contract line item nor is authorized to shift funding between contract line items without prior written approval of the Contracting Officer. The fee is fixed according to the Contract Level of Effort and the terms of this contract.
BASE LOE OPTION 1
LOE
OPTION 2
LOE
BASE LOE &
OPTIONS
Direct Costs Indirect Costs Subcontracts Grants Under Contract Total Costs Fixed Fee Total Estimated Cost (including Fixed Fee)
(b) Fixed Fee. The fee set forth in section (a) is based upon furnishing the level of effort specified in
Section B.5.
B.5 LEVEL OF EFFORT (LOE)
[The Offeror is free to propose LOE allocations to accomplish the contract’s objectives that are set forth in the Statement of Objectives.]
(a) The Contractor must not exceed the total level of effort of [TBD at time of award] person-days, which is broken down as follows:
Note:
1) The required LOE does not include non-professional support staff (e.g., office managers, administrative assistants, or drivers);
2) Short term professional TCNs/CCNs are not subject to the local compensation plan. “Short term” is defined as employment of less than one year over the duration of the Activity.
Base
LOE
Option 1
LOE
Option 2
LOE
Total LOE (Base + Options)
Long-term Technical Assistance (LTTA) – US Nationals & Third Country Nationals/Cooperating Country Nationals
(TCN/CCN)
Short-term Technical Assistance (STTA) - US Nationals & TCN/CCN
Home Office Support
TOTAL LOE
Section B – Page 12
(b) The number of person-days for any labor category may not be used in any other labor category for a different LOE tranche (i.e., LOE cannot be transferred between the Base LOE, Option 1 LOE, and Option 2 LOE). The Contractor can request a modification to the Contract to reallocate LOE between labor categories (e.g., LTTA, STTA, Home Office). No reallocation of LOE can result in an increase in the total estimated cost of, or exceed the obligated amount in, the Contract without the prior written approval of the Contracting Officer.
(c) Approvals, technical orders or other direction from the Contracting Officer’s Representative
(COR) do not constitute authorization to increase the total LOE for this Contract. The Government is not obligated to reimburse the Contractor for any actions which increase LOE unless such actions have been authorized in writing by the Contracting Officer.
B.6 PAYMENT OF FIXED FEE
Monthly payment of fixed fee will be paid in proportion to the LOE delivered during that month and pursuant to FAR 52.216-8, it will be made upon receipt of a proper invoice. In the event the Contractor has not delivered the total LOE at the expiration of the Contract period, the fixed fee will be adjusted proportionately to the LOE delivered. For example, if the Contractor has expended 85% of the total LOE, then the Contractor is entitled to 85% of the fixed fee amount, provided that the performance has been satisfactory.
B.7 REIMBURSABLE COSTS
The U.S. dollar costs reimbursable under this contract will be limited to those costs determined to be necessary allocable, allowable, and reasonable as determined in accordance with FAR 31 (Contract Cost Principles), 2 Code of Federal Regulations (CFR) 215 (Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-profit Organizations), 2 CFR 230 (Cost Principles for Non-Profit Organization), FAR 52.216-7, (Allowable Cost and Payment), and FAR 52.216-8, (Fixed Fee), if applicable, and USAID Acquisition Regulations (AIDAR) 752.7003 (Documentation for Payment).
B.8 INDIRECT COST
The Contractor is allowed to recover applicable indirect costs (i.e., overhead, G&A, etc.) on other direct costs (ODCs), if it is part of the Contractor’s usual accounting procedures, consistent with FAR Part 31, and an approved Negotiated Indirect Cost Rate Agreement (NICRA).
Pending establishment of revised provisional or final indirect cost rates, for each of the Contractor’s accounting periods which apply to this contract, allowable indirect costs must be reimbursed on the basis of the following negotiated provisional or predetermined rates applied to the bases which are set forth below:
Description Year 1 Year 2 Year 3 Year 4 Year 5
Type of Rate:
Base of Application:
Section B – Page 13
Period:
(Indirect Cost for Prime Contractor and Any Major Subcontractor(s):
To be determined at time of award)
B.9 ADVANCE UNDERSTANDING ON CEILING INDIRECT COST RATES AND FINAL
PERFORMANCE FOR INDIRECT COSTS
B.9.1 Reimbursement for indirect costs will be at final negotiated rates, but not in excess of the following ceiling rates:
Description Year 1 Year 2 Year 3 Year 4 Year 5
Type of Rate:
Base of Application:
Period:
(To be determined at time of award)
B.9.2 The U.S. Government will not be obligated to pay any additional amount should the final indirect cost rates exceed the negotiated ceiling rates. If the final indirect cost rates are less than the negotiated ceiling rates, the negotiated rates will be reduced to conform with the lower rates.
B.9.3 This understanding must not change any monetary ceiling, obligation, or specific cost allowance or disallowance. Any changes in classifying or allocating indirect costs require the prior written approval of the Contracting Officer.
B.10 MULTI-YEAR CONTRACT
All contract line item numbers (CLINs) under this award are considered non-severable and constitutes a multi-year contract as defined in FAR 17.103. Therefore, this contract is subject to the requirements of FAR 17.106. In the event that the Government cancels requirements for services in subsequent program years under this contract, the following conditions will apply: [Amount and dates to be filled in at time of award]
Cancellation Dates:
Contract Year 2: DATE TBD, 2019 Amount: $XX
Contract Year 3: DATE TBD, 2020 Amount: $XX
Contract Year 4: DATE TBD, 2021 Amount: $XX
Contract Year 5: DATE TBD, 2022 Amount: $XX
Section B – Page 14
Cancellation Ceiling:
This is a CPFF type contract where the Contractor is authorized to be reimbursed for all costs which are allowable in accordance with FAR 52.216-7, “Allowable Costs and Payment (June 2013).” Therefore, the Contractor will not incur any costs which would have been amortized over the life of the contract should the contract be cancelled in accordance with FAR 52.217-2, “Cancellation under Multiyear Contracts (October 1997).” Therefore, the cancellation ceiling for each cancellation date is provided above.
END OF SECTION B
Section C – Page 15
SECTION C – DESCRIPTIONS/SPECIFICATIONS/PERFORMANCE WORK STATEMENT
(To be submitted by Offeror)
Section D – Page 16
SECTION D – MARKING AND BRANDING
D.1 AIDAR 752.7009 MARKING (JAN 1993)
a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.
Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.
b) Specific guidance on marking requirements must be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.
c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.
d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original be retained by the Contractor.
D.2 MARKING AND BRANDING STRATEGY
Branding Implementation and Marking Plan under this contract must comply with the “USAID Graphics Standards Manual” available at http://www.usaid.gov/branding and any successor branding policy as detailed in the Automated Directive System (ADS) Chapter 320.
The Marking and Branding strategy will be laid out in the Branding Implementation Plan (BIP) and the Marking Plan. These are developed by the Contractor to describe how the program will be promoted to beneficiaries and host-country citizens. They outline the events (press conferences, site visits, etc.) and materials (success stories, Public Service Announcements [PSAs], etc.) the Contractor will organize and produce to assist USAID in delivering the message that “the assistance is from the American people” or provide an explanation if this message is not appropriate or possible. The contractor will outline how to publicize the program, project, or activity in the host-country and a description of the communications tools to be used.
To advance activity communication objectives while increasing the profile of the activity as a whole, the prospective contractor must develop a Strategic Communications Plan after the award has been made.
The strategic communications plan must also include deliverables, including a monthly report of media coverage / press clips, website and social media reach (if any), quarterly communications report, and final report at the end of the project.
END OF SECTION D
Section E – Page 17
SECTION E – INSPECTION AND ACCEPTANCE
E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE
The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a clause.
NUMBER TITLE DATE
FEDERAL ACQUISITION REGULATION
(48 CFR Chapter 1)
52.246-3 INSPECTION OF SUPPLY – COST REIMBURSEMENT MAY 2001
52.246-5 INSPECTION OF SERVICES - COST REIMBURSEMENT APR 1984
E.2 INSPECTION AND ACCEPTANCE
USAID inspection and acceptance of services, reports and required deliverables or outputs must be subject to the performance standards set forth in Sections C and F. Unless otherwise specified, inspection and acceptance must take place at USAID/Indonesia.
The Contracting Officer’s Representative (COR) listed in Section G has been delegated authority to inspect and accept all services, reports and required deliverables or outputs.
END OF SECTION E
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Section F – Page 18
SECTION F – DELIVERIES OR PERFORMANCE
F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE
The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a clause.
NUMBER TITLE DATE
FEDERAL ACQUISITION REGULATION
(48 CFR Chapter 1)
52.242-15 STOP-WORK ORDER AUG 1989
Alternate I (APR 1984)
F.2 PERIOD OF PERFORMANCE
The effective date of this contract is the date of the Contracting Officer’s signature. The period of this contract is five (5) years, from [TBD] to [TBD]. This period of performance for the Base LOE is five (5) years; the period of performance for the Option LOE tranches is concurrent with the Base LOE.
F.3 PLACE OF PERFORMANCE
The Contractor must maintain a project office in Jakarta, Indonesia to manage the activities under this contract. The place of performance of this contract is Indonesia and other ASEAN member countries as identified in this contract.
F.4 PERFORMANCE STANDARDS
USAID will evaluate the Contractor’s performance in accordance with FAR Part 42.15, corresponding USAID procedures, and the Contractor’s adherence to the annual work plan, reporting against its Activity Monitoring Evaluation and Learning Plan (AMEL Plan) and quality of reports described below. The Contracting Officer (CO) and COR will jointly conduct the evaluation of the Contactor’s overall performance.
The Contractor’s performance will be evaluated at least annually and at contract completion, and will form the basis of the Contractor’s permanent performance record with regard to this contract as required by FAR 42.15 and AIDAR 742.15. Through the Contractor Performance Assessment Reporting System (CPARS), USAID will utilize at a minimum, the following factors:
• Quality;
• Schedule;
• Cost control;
• Management;
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Section F – Page 19
• Utilization of Small Business (as applicable);
• Regulatory Compliance;
• Other Areas (as applicable) (e.g., late or nonpayment to subcontractors, trafficking violations, tax delinquency, failure to report in accordance with contract terms and conditions, defective cost or pricing data, terminations, suspension or debarments).
F.5 KEY PERSONNEL
a. The key personnel positions which the Contractor must furnish for the performance of this contract are as follows:
Title Names
1. Chief of Party TBD
2. Deputy Chief of Party/Senior Trade Facilitation Advisor TBD
3. [Position Title – (based on Offeror’s proposal, if applicable)] TBD
b. Key Personnel are considered essential to the work being performed under this contract. The
Contractor must be responsible for providing key personnel for full-time performance for the term of the contract unless otherwise agreed to by the CO. USAID reserves the right to adjust the level of key personnel during the performance of this contract. Failure to provide key personnel may be considered nonperformance unless such failure is beyond the control of the contractor, and through no fault or negligence, of the Contractor.
c. The Contractor must immediately rectify this situation and will propose a substitute candidate for each vacated position along with a budget impact statement in sufficient detail to permit evaluation of the impact on the program. Substitute candidates must meet the minimum qualifications as defined below.
d. The Contractor must not replace any of the key personnel without the prior written consent of the COR and prior written approval from the CO.
e. All key personnel must be based in Jakarta.
f. Key Personnel Responsibilities and Qualification Requirements. The following are the illustrative responsibilities for the above named key personnel and minimum qualifications:
Chief of Party
The Chief of Party (COP) is responsible for being the primary liaison to ASEAN Secretariat leaders and heads of ASEAN Sectoral bodies, oversees complete award management, and is the primary liaison to the USAID COR and Contracting officer.
Qualifications:
1. Ten (10) years of experience managing development programs, with at least three (3) years managing programs with multilateral organizations.
2. Master’s degree or equivalent related to economics, business, law, international development, or in a related field, OR Bachelor’s degree in one of these fields plus fifteen (15) years relevant experience.
3. Proven leadership qualities and excellent management skills as demonstrated by at least five years of experience in the following:
Section F – Page 20
a. Development of activity design and implementation, including creating work plans;
b. Establishing systems and overseeing program start-up under limited time constraints as well as program close-out;
c. Overseeing multiple program areas simultaneously;
d. Hiring, training and supervision of local personnel; and
e. Financial management including budgeting; tracking, reporting and accounting of finances and procurement.
4. Demonstrated diplomatic skills, meaning experience working in an environment which required frequent negotiations to manage bureaucratic processes,
5. Relevant technical knowledge in an area related to trade, commerce, investment, or inclusive economic growth in general.
6. Experience working in Southeast Asia is preferred.
7. Experience working with ASEAN as an institution is especially preferred.
8. Experience working with U.S. Government operational and management systems is preferred.
Deputy Chief of Party (DCOP)
The DCOP will serve as an alternate to the COP in all issues. Particularly, the DCOP will oversee all working-level interactions with ASEAN Secretariat and sectoral body staff.
Qualifications:
1. Minimum of seven (7) years of relevant work experience in trade facilitation, economic growth, or related projects.
2. At least five years of direct work experience with the ASEAN Secretariat or a technically-relevant ASEAN sectoral body.
3. Bachelor’s degree or equivalent related to economics, business, law, international development, or in a related field.
4. At least three years of demonstrated experience in the following:
a. Planning and management of multi-year projects, including budgeting;
b. Sourcing and overseeing short-term expertise; and
c. Reporting both data and narrative results of progress.
5. Relevant technical knowledge in the Contract subject matter is required.
6. Demonstrated interpersonal skills in dealing with government and private sector stakeholders.
7. Experience working with government officials to assess economic needs and jointly plan activities is desired.
8. An ASEAN national currently or previously residing in Indonesia is preferred for this position.
Section F – Page 21
F.6 REPORTS AND DELIVERABLES
In addition to the requirements set forth for submission of reports in Section I and in accordance with AIDAR clause 752.242-70, Periodic Progress Reports, the Contractor must submit required reports, deliverables or outputs as further described below to the COR specified in Section G.
All reports and other deliverables must be in the English language and each of the reports must be submitted electronically unless otherwise specified below and/or by the USAID/Indonesia COR.
Within the first month of operations, the Contractor and the COR will set a fixed schedule and standard formats for reports including due dates if not otherwise specified in the Contract, except for those reports that will be provided on an ad hoc basis or upon COR request.
The Contractor must submit the following deliverables to the COR or delivery point designated by the COR. All deliverables are subject to approval by the COR.
A. REPORTS AND PLANS
Deliverable Delivery Date 1 Mobilization & Quick Start Activity Plan Due within 30 days after contract award 2 Initial Annual Work Plan (covers period from date of award through December 31, 2019) Due 30 days after contract award
3 Strategic Communications Plan Due 45 days after contract award 4 Life of Project Work Plan Due 30 days after contract award 5 Annual Work Plan Due November 15, 2019, and subsequently on each November 15 until the end of the award.
6 Monitoring, Evaluation, and Learning Plan Due 45 days after contract award, and updated yearly in conjunction with the Annual Work Plan
7 Grants Manual Due 90 days after contract award 8 Weekly Progress Report Due each Monday during activity implementation 9 Quarterly Progress Report Due 30 days after end of reporting quarter 10 Annual Reports Due 30 days after reporting year 11 Quarterly Financial Report (Pipeline Analysis &
Accrual Reports) Due 15 days prior before the end of each quarter
12 Report on Non-Expendable Property Due October 30th each year 13 Demobilization & Closeout Plan Due 90 days prior to end date of contract 14 Draft of Final Report Due 45 days before end date of contract 15 Final Report Due 60 days after end of contract
B. DELIVERABLES AND OUTCOMES BY TASK
Deliverable Delivery Date TBD based on the offer accepted TBD based on the offer accepted
The following provides more detail as to the content of each of the listed deliverables.
F.6.1 Mobilization and Quick Start Activity Plan
In consultation with the COR, the Contractor will develop a start-up plan that will serve as the basic blueprint for the first three months of the contract. The start-up plan will be submitted to the COR for
Section F – Page 22 written approval and will outline the key tasks required to make the project fully operational. These include but are not limited to:
1. Establishment of Jakarta office;
2. Hiring of high-priority staff (other than ‘Key Personnel’);
3. Consultations with key stakeholders;
4. Communications strategy; and
5. Implementation of the Activity Monitoring, Evaluation, and Learning (AMEL) plan.
Many of these activities may begin even while the work plan is being developed and approved.
Due Date: The Quick Start Plan must be submitted to USAID within 30 days of contract award. The Contractor must conduct the baseline assessment of target areas within 45 days of contract award to inform the Work Plan.
F.6.2 Work Plans
There will be three types of work plans which will be used as deliverables:
1) Initial Work Plan (for first year of award)
2) Life of Project Work Plan
3) Subsequent Annual Work Plans (starting just prior to year two, and given yearly thereafter)
The work plan is the key document for contract performance against which performance must be monitored and evaluated by both USAID, in consultation with the ASEAN Secretariat, and the Contractor. The Contractor must prepare the work plans in close consultation with USAID and relevant ASEAN bodies.
During contract performance, the Contractor will update the annual work plan as required, subject to COR approval. COR’s approval of work plan updates are required if the proposed changes impact on the use of available contract funds. Such comments and changes, however, if accepted by the Contractor, may not constitute a change from the terms of the contract.
Work plans must describe the activities and interventions required to meet the Contract outputs, including:
1) Overview of operations such as staffing plans and changes to these over the course of the award.
2) Proposed plan for subcontracting and factor for the selection of sub-contract/grants in support of achieving the expected results.
3) Proposed activities for the given year.
4) Update on monitoring, evaluation, research and learning processes and outcomes and planned support for the year.
5) A breakdown of expenditures by focus areas or work streams.
6) A brief review of previous year’s accomplishments, problems, and progress when relevant for achieving future contract outcomes.
The work plans are intended to be working documents for the use of the Contractor and USAID, together in consultation with ASEAN, however there is no expectation of widespread public dissemination.
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Note that the first year work plan will cover the period from the start of award through December 31, 2019, thereby covering a period longer than one year. Subsequent annual work plans will cover the period of the upcoming calendar year.
The Life-of-Project Work Plan includes the initial work plan, plus a projection of activities and efforts for Years 2-5. The same information should be included in this work plan as in the annual work plans, however, the level of detail for future years is not expected to be the same as would be found in the annual work plans.
Due Date: The Contractor must submit the Initial Work Plan as well as the Life-of-Project Work Plan within 30 days following the award. The first Work Plan will cover a period from the award of the contract up to the end of the calendar year in 2019 (December 31st).
Subsequent work plans will cover activities from January 1 to December 31 of each year of implementation. The Contractor must submit each Contract year’s Annual Work Plan no later than November 15 of each year during the life of the contract, beginning in 2019.
F.6.3 Strategic Communications Plan
To advance activity communication objectives while increasing the profile of the activity as a whole, the Contractor must develop a Strategic Communications Plan. The strategic communications plan must also include deliverables, including a monthly report of media coverage / press clips, website and social media reach (if any), quarterly communications report, and final report at the end of the project.
Due Date: The Contractor must submit the Strategic Communications Plan within 45 days following the award.
F.6.4 Activity Monitoring, Evaluation, and Learning (AMEL) Plan
The AMEL Plan is a tool for the Contractor and USAID to jointly understand how efficiency, efficacy and success of the IGNITE activity will be assessed on an ongoing basis over the course of the award. It must support planning, managing and documenting how performance data are collected and used in ongoing activity management. It must also outline evaluation, learning and research activities oriented to understanding the impacts of the solutions supported over the course of the award.
At a minimum, the AMEL plan must address:
1) Methods for understanding the effectiveness of project management.
2) Approach to evaluating effectiveness of activities supported.
3) Approach to assessing ASEAN systemic change.
The AMEL Plan must effectively track the inputs and outputs of activities and achievement of outcomes over the life of the Contract. This plan must also facilitate the flow of information within the Contractor’s organizational structure, enabling all parties to more effectively monitor and manage activities required.
Methods must be presented for collecting, storing, and reporting administrative, financial and programmatic data on project inputs and outputs as well as actual progress toward achieving the AMEL Plan targets. The Plan must also address the Contractor’s plans for providing assistance to project partners
Section F – Page 24 on data quality control by facilitating annual data quality reviews to ensure that reported information is of acceptable quality and accuracy. These regular reviews will identify gaps and produce recommendations to enhance data quality. After the first AMEL plan, which will establish the framework described above, the AMEL plan must closely complement the annual work plan, providing an overview of the major AMEL activities planned for the year.
Indicators: The AMEL Plan must include all indicators the Contractor believes to be necessary in order to adequately measure and track progress and impact of tasks outlined in the award. The Contractor must describe the rationale behind the indicators selected (relevance of the indicator, data quality, availability, cost-effectiveness of collection, etc.) and tradeoffs will be agreed upon jointly with the COR. The Contractor is encouraged to keep these to the minimum number necessary for monitoring needs and to propose innovative approaches and creative technologies for data collection. The Plan must also identify all baselines and targets for these indicators, or at a minimum explain how they will be developed over the ensuing 12 months. The plan must also be able to track sex-disaggregated results as appropriate. The Plan must include Performance Indicator Reference Sheets (PIRSs), which describe indicators in detail and include definitions, data sources, frequency of data collection and reporting, data collection methods, and measures to maintain data integrity. The Contractor is responsible for ensuring the quality of indicator data, including that which is provided by any sub-contractors/grantees.
Where appropriate, the indicators and performance reference sheets must be consistent with the indicators used by the State Department Bureau for East Asia and the Pacific annual Performance Plan and Report
(PPR).
Evaluation, Research and Learning activities: It is recognized that while important, indicators are only one tool for understanding performance and impacts. In addition to indicators, the Plan must detail any major evaluation, research and learning activities to be implemented during the year, as applicable.
Communicating AMEL: The Contractor must submit data collected through the AMEL Plan as part of the quarterly and annual performance reports to the COR for review and approval.
Due Date: The initial AMEL Plan must be submitted with the initial work plan, within 45 days of the beginning of the award. Updates to the AMEL plan must be submitted yearly in conjunction with subsequent annual work plans. Any modifications will be requested by the COR within ten (10) working days of submission of the plan. The Contractor must commence implementation of the AMEL Plan within ten (10) working days following receipt of the COR’s approval of the plan. After review and comment by the COR, the Contractor must finalize the AMEL plan and resubmit for the COR’s approval.
F.6.5 Grants Manual
With regard to implementing the Grants Under Contract (GUC) component of the Activity, the Contractor must follow ADS 302 and ADS 303 in all respects including all relevant rules and regulations. The Contractor is required to submit a Grants Manual for USAID’s review and approval.
Due Date: The Grants Manual must be within 90 days of the beginning of the award. After review and comment by the COR, within ten (10) days the Contractor must finalize the Grants Manual and resubmit for the COR’s approval.
Section F – Page 25
F.6.6 Progress Reports
For this award, there will be four types of regular reports submitted:
1) Weekly Reports
2) Quarterly Reports
3) Annual Reports
4) Final Report
Weekly Reports: On a weekly basis, the Contractor must provide the COR with a brief (1-3 page) report highlighting important current and upcoming actions, as well as other information that the Contractor or COR may feel is important to include. Substantial detail need not be included in this report, but enough to where the report could be distributed to a wider audience as needed.
Quarterly Reports: The Contractor must prepare and submit to the COR regular quarterly reports on IGNITE activities, issues, constraints, progress toward goals, and achievements. The format for these reports will be jointly established between the Contractor and the COR.
The Quarterly Progress Report format must contain at a minimum the following information:
1) Summary of progress on activities against deliverables and/or completion thereof, (with specific mention of gender-related results, if possible)
2) Performance indicator results
3) The status of resolving problems described in previous report
4) New problems encountered since previous report
5) Any other developments or events which have the potential to significantly affect the performance or progress toward targets
6) Proposed solutions to outstanding and new problems
7) Plans for next quarter, including international travel plan in accordance with AIDAR
752.7032;(9)
8) Success stories that highlight the impact of the project’s work.
a. Note: The stories must articulate how the work of the project has resulted in positive change. The stories must include impact statements and ideally be human-centered stories that help audiences personally and emotionally connect. All success stories and impact statements must be shared electronically with the development outreach and communications (DOC) team at jakartadocs@usaid.gov
Annual Reports: The Contractor must prepare and submit to the COR an Annual Report for each year of INGITE implementation. The Annual Report is not intended to be a compilation of Quarterly Reports.
Rather, the Annual Report must set out progress made in achievement of the expected results and those related to the three components. It will draw on the AMEL Plan and provide a clear presentation of progress over the course of the year and analysis of successes and challenges. The fourth quarterly report of each fiscal year (July – September) will be covered by the annual report. The final quarterly report will be covered by the Final Report.
Final Report: The Final Report for IGNITE Activity must discuss all activities and major achievements of the project from the start of the project through its completion. Any comments on the draft report are to be made by the COR and provided to the Contractor. The final report must then be resubmitted in final to an agreed upon distribution list.
mailto:jakartadocs@usaid.gov
Section F – Page 26
At a minimum the Final Report must include:
1) An executive summary
2) A summary of the achievement of results and intermediate results, giving the final tangible results
3) A summary of…
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