PHL 72049224R00011 Senior Construction Management Specialist.pdf

SOLICITATION NUMBER: 72049224R00011

ISSUANCE DATE: August 12, 2024 CLOSING DATE AND TIME: September 11, 2024, 11:59 PM, Manila time

SUBJECT: Solicitation for U.S. Personal Services Contractor (USPSC) and Third Country National Personal Services Contractor (TCNPSC) - Senior Construction Management Specialist

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.

Offers must be in accordance with this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.

USAID will evaluate all offerors based on the stated evaluation criteria. USAID encourages all individuals, including those from disadvantaged and underrepresented groups, to respond to the solicitation.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any costs incurred in the preparation and submission of an offer.

Any questions must be directed in writing to the Point of Contact specified in this solicitation.

Sincerely, Jennifer L. Crow Supervisory Contracting Officer

72049224R00011

I. GENERAL INFORMATION

1. SOLICITATION NO: 72049224R00011

2. ISSUANCE DATE: August 12, 2024

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS:

September 11, 2024 /11:59 PM, Manila time

4. POINT OF CONTACT: Human Resources Division, e-mail: aidmnlhr@usaid.gov

5. POSITION TITLE: Senior Construction Management Specialist, GS-14

6. MARKET VALUE: $104,604 - $135,987 equivalent to GS-14

Final compensation will be negotiated within the listed market value. USPSCs performing overseas are not entitled to Locality Pay.

7. PLACE OF PERFORMANCE: USAID/Philippines

Overseas USPSCs and TCNPSCs not subject to the local compensation plan, may be authorized to telework or remote work only from a location within the country of performance, in accordance with Mission policy. Telework or remote work from outside the country of performance may only be authorized in certain situations in accordance with the terms and conditions of the contract.

8. PERIOD OF PERFORMANCE: The base period will be for one year, estimated to start on or about (o/a) December 2024, or earlier if required clearances are obtained. Based on Agency need, the Contracting Officer may exercise an additional option period for one year for the date estimated as follows:

Base Period: December 2024 to December 2025 Option Period 1: December 2025 to December 2026

9. ELIGIBLE OFFERORS: U.S. Citizens, Resident Aliens (USNs), and Third Country Nationals

(TCNs)

10. SECURITY LEVEL REQUIRED: The final selected candidate must obtain the appropriate security (HSPD-12) facility access authorization.

11. STATEMENT OF DUTIES

A. General Statement of Purpose of Contract

USAID/Philippines' Executive Office serves as a regional support hub for itself and eleven

(11) other countries, directly impacting the recruitment, onboarding, personnel maintenance, and general administrative support of over 246 personnel throughout the region. The countries with a presence are the Philippines, Mongolia, Fiji, Marshall Islands, Papua New Guinea, Solomon Islands, Micronesia, Palau, Japan, Korea, and Australia.

Since the launch of the USAID Regional Mission for Pacific Islands in Suva, Fiji and the country office in Port Moresby, Papua New Guinea, the growing presence and expanded programming are requiring additional staff and increase in office space for USAID Philippines. The Senior Construction Management Specialist (Engineer) is a priority hiring action to manage the office space constructions/renovations for the growing USAID staff in the Philippines.

The Senior Construction Management Specialist is responsible for providing management, technical oversight and quality assurance for construction and possible renovations under the jurisdiction of USAID/Philippines which serves clients in multiple locations throughout the region assisting USAID to plan and supervise construction projects from start to finish. The Senior Construction Management Specialist will help USAID organize and oversee Architecture and Engineering (A&E) and Construction procedures to ensure that projects are completed in a timely and efficient manner.

Principle projects to be managed include: Office Build Out with A&E and Construction for the USAID Mission in the Philippines as well as possible renovation projects in the Operating Units that the Executive Office, USAID Philippines manages.

The Senior Construction Management Specialist will serve as USAID’s Construction Project Manager reporting to the Manila Supervisory Executive Officer leading these efforts and may be designated as Contracting Officer Representative (COR) or Activity Manager (AM) by the Regional Office of Acquisition and Assistance (ROAA) Contracting Officer who will also be supporting this effort to provide oversight to intended Architecture and Engineering (A&E), Construction or other relevant contracts necessary for successful build out of USAID spaces.

USAID will be working with an extended team including USAID/Washington support and anticipates a multi-phased process starting with Architecture and Engineering (A&E) design/build drawings contract based on directions of Interior Designer/Architect provided by the USAID/Overseas Management Division. Once the design/build drawings are completed and accepted, the process will move to a construction solicitation to engage a firm to complete a build out/renovation of the office space. This will include the interior renovation of existing structure on two floors including, but not limited to electrical power generation and distribution, potable water and waste disposal systems, internal and external electrical systems, telephone, internet, and television systems, security systems, access security controls on both floors, and safe havens. The Senior Construction Management Specialist will help coordinate the extended team, make recommendations based on ground conditions and be overall responsible for the project management necessary to ensure successful build outs.

It is estimated that the architecture and engineer design and construction management specific duties will take up to 90% of the incumbent’s full-time level of effort.

B. Statement of Duties to be performed:

The Senior Construction Management Specialist is responsible to the Cognizant Contracting Officer in accordance with applicable letter(s) of appointment as COR or AM, and in that capacity: Maintains thorough familiarity with applicable contracts and, as appropriate, subcontracts, including all associated modifications.

The duties and responsibilities of the Senior Construction Management Specialist include:

Project Planning and Initiation:

● Assist USAID to refine project scope, objectives, deliverables, and success criteria in collaboration with stakeholders.

● Assist USAID to develop project plans, including work breakdown structure, schedules, and resource allocation.

● Identify project risks and develop mitigation strategies.

● Obtain necessary USAID approvals and support for project initiation.

Project Execution and Control:

● Plans and organizes prioritizes work to support the progression of quality work in accordance with timely completion of the project/s.

● Manage the day-to-day activities of construction projects, ensuring adherence to project plans and schedules.

● Monitor project progress, track milestones, and provide regular status updates to stakeholders.

● Coordinates and recommends to cognizant EXO allocation of resources, including personnel, equipment, and materials, to ensure efficient project execution.

● Manage project budget and expenses, ensuring cost control and adherence to financial guidelines. Responsible for review, recommending approval/withholding of payments, tracking vouchers and invoices from contractors, and reconciling accounts with the Contracting Office and Office of Financial Management.

● Resolve project issues, conflicts, and changes by applying effective problem-solving and decision-making techniques.

● Implement project management best practices and methodologies to improve project outcomes.

● Ensure compliance with relevant regulatory standards and quality requirements.

Team Leadership and Collaboration:

● Creates project communication plan/strategy to facilitate input from the USAID extended team including engineers, designers, technicians, and security experts.

● Set clear expectations, requests provide guidance and mentor team members to ensure project success.

● Fosters a collaborative and productive work environment, promoting effective communication and teamwork.

● Facilitate meetings, discussions, and reviews to drive project progress and resolve any challenges.

● Collaborate with stakeholders, including Manila EXO, cognizant in country EXO, USAID/Washington staff, vendors, and internal departments, to ensure alignment and timely project delivery.

● Confers with the Contractor staff, maintaining an open line of communication and, in consonance with applicable Contract and COR/AM designation letter of appointment language, remains responsive to Contractor queries and requests as appropriate, and compiles and maintains contract data, maintaining appropriate contract files in accordance with applicable U.S. Government and Agency regulation and policy in accordance with applicable contract/s convenes and chairs periodic USAID/Contractor reviews of project progress.

Risk Management and Quality Assurance:

● Identify project risks and develop risk management strategies to minimize their impact.

● Conduct regular project risk assessments and implement appropriate mitigation plans.

● Ensure adherence to quality standards and best practices through the project lifecycle.

● Perform project reviews and quality control measures to ensure compliance with specifications and customer requirements.

● Reviews and analyzes Contractor submittals of plans, drawings, construction technical data, and material samples to ensure contractual compliance; reports all deficiencies and/or instances of non-compliance immediately to the Contracting Officer, Manila Supervisory EXO and the cognizant in-country EXO.

● Monitors construction/renovation work in progress and immediately reports to the Contracting Officer and Supervisory EXO any work (completed or in the process) that fails to comply with the Contract and/or with any applicable construction standards;

reports immediately to the cognizant in country EXO any instance of apparent lack of adequate Contractor oversight (e.g., inadequate, or unprofessional supervision of the workforce by the Contractor or a subcontractor).

Project Documentation and Reporting

● Maintain accurate project documentation, including project plans, schedules, reports, and technical specifications.

● Prepare project progress reports, highlight key milestones, issues, and risks.

● Communicate project status, progress, and results to USAID project stakeholders and senior management.

● Ensure USAID receives final copies of relevant blue prints, permits, licenses, drawings, interior design layouts etc.

● Reviews Contractor’s requests for deviation or changes to the contract or contract plans; reports, with appropriate recommendation, such requests to the Contracting Officer and the cognizant EXO, and reports to the Contracting Officer and cognizant EXO Suva any perceived contractual shortcomings that, if left unchanged, would threaten the quality of the work, the safety of individuals or property or the timely completion of the project(s); makes appropriate recommendations for modification(s) to the contract(s).

C. Key Position Elements

a. Degree of responsibility for decision-making assigned to the position: The incumbent must exercise sound and independent judgment in interpreting and applying the United States Government (USG) and USAID-specific regulations and standard operating procedures while carrying out the assigned duties.

b. Level of complexity for work assignment: Duties are varied and require application of methods to a broad range of problems or situations with substantial depth of analysis. The Senior Construction Management Specialist (Engineer) will serve as USAID’s Construction Project Manager reporting to the Manila Supervisory Executive Officer leading these efforts and may be designated as Contracting Officer Representative (COR) or Activity Manager (AM) by the Regional Office of Acquisition and Assistance (ROAA) Contracting Officer who will also be supporting this effort to provide oversight to intended Architecture and Engineering (A&E), Construction or other relevant contracts necessary for successful build out of USAID spaces.

c. Knowledge level required: The incumbent is expected to have extensive experience and knowledge, as well as serve as an expert, in all areas of construction and project management from planning to execution and control. S/he will manage key stakeholders and deliverables (including managing budgets), facilitate project scope deliverables, and meet deadlines while ensuring safety and construction standards ensuring timely start and completion of construction activities. Must have demonstrated expert-level knowledge of U.S construction standards, construction engineers and safety practices and procedures and of U.S. Government regulations for overseas construction.

d. Supervisory Controls: The Senior Construction Management Specialist works under the direct supervision of the Supervisory Executive Officer in Manila, Philippines. The position will have significant autonomy and be expected to function with limited supervision.

e. Guidelines for the required work, including reporting requirements: The position requires an understanding of U.S. Government and Agency regulations, and comprehension of host-country regulations and practices as they relate to architecture and engineer design and construction management in the Philippines.

The incumbent will refer to Automated Directives System (ADS), USAID Acquisition Regulations (AIDAR), Foreign Affairs Handbook (FAR), Foreign Affairs Manual (FAM), Mission Orders, and Mission Notices. As scheduled, the incumbent will submit periodic status reports of major activities or projects that fall under the incumbent’s responsibility.

f. Complexity of the work environment or its potential effect on the position’s responsibilities: The work environment is highly complex. Work assignments are of great breadth and require a high degree of problem-solving skills to ensure resolution. The incumbent must be able to identify project risks and develop risk management strategies to minimize their impact. S/he must resolve project issues, conflicts, and changes by applying effective problem-solving and decision-making techniques.

g. Scope and effect of the work performed: Principle projects to be managed include:

Office Build Out with Architecture and Engineering (A&E) and Construction for the USAID Mission in the Philippines as well as possible renovation projects in any of the Operating Units that the Executive Office, USAID/Philippines manages.

USAID will be working with an extended team including USAID/Washington support and anticipates a multi-phased process starting with Architecture and Engineering (A&E) design/build drawings contract based on directions of Interior Designer/Architect provided by the USAID/Overseas Management Division. Once the design/build drawings are completed and accepted, the process will move to a construction solicitation to engage a firm to complete a build out/renovation of the office space. This will include the interior renovation of existing structure on two floors including, but not limited to electrical power generation and distribution, potable water and waste disposal systems, internal and external electrical systems, telephone, internet, and television systems, security systems, access security controls on both floors, and safe havens. The Senior Construction Management Specialist will help coordinate the extended team, make recommendations based on ground conditions and be overall responsible for the project management necessary to ensure successful build outs.

It is estimated that the architecture and engineer design and construction management specific duties will take up to 90% of the incumbent’s full-time level of effort.

h. Level and purpose of contacts: The incumbent will interact with: USAID Overseas

Management Division (OMD) in Washington; Department of State Overseas Building

Operations (OBO); support offices in USAID/Philippines: Executive Office, Regional Acquisition and Assistance Office, Regional Financial Services Center; USAID and U.S.

Embassy at post; selected contractors; and relevant host country government agencies. The purpose of the contact varies: to provide expert-level of technical advice, seek approval, coordinate actions, and to provide instructions.

i. Supervision or oversight the position has over others: The Senior Construction

Management Specialist will not directly supervise USAID staff. The incumbent will provide work directions to the contractors.

TRAVEL REQUIREMENTS: 50% travel to construction sites in the Philippines.

SUPPORT ITEMS: The PSC will be provided with the adequate support services, equipment, and supplies necessary to perform the work.

12. PHYSICAL DEMANDS

The work requested does not involve undue physical demands.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

EDUCATION: Completion of a college or university studies in any of the following fields is required: BSc/BA in engineering, architecture, building science or relevant field.

Project management certification such as Project Management (PMP) is highly desirable. (PASS/FAIL)

WORK EXPERIENCE: A minimum of five (5) years of progressively responsible experience in construction management and oversight. (PASS/FAIL)

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

The technical evaluation committee may conduct reference checks, including references from individuals who have not been specifically identified by the offeror, and may do so before or after a candidate is interviewed.

https://www.acquisition.gov/browse/index/far

“USAID policy specifies that U.S. citizens or resident aliens (USNs) are preferred over third country nationals (TCNs). Therefore, USN and TCN offers will not be evaluated together. USAID will evaluate USN offers first and if the CO determines that there are no qualified USNs, only then will USAID evaluate TCN offers.”

SELECTION PROCESS:

After the closing date for receipt of offers, a Technical Evaluation Committee will be convened to review offers and evaluate them in accordance with the evaluation criteria.

Offerors who clearly meet the aforementioned minimum qualification requirements may be further evaluated through review of the offeror’s submitted required documents and ranked based on the below evaluation and selection factors.

Knowledge (50 points) Must have extensive experience and knowledge, as well as serve as an expert, in all areas of construction and project management from planning to execution and control.

S/he will manage key stakeholders and deliverables (including managing budgets), facilitate project scope deliverables, and meet deadlines while ensuring safety and construction standards ensuring timely start and completion of construction activities.

Must have demonstrated expert-level knowledge of U.S construction standards, construction engineers and safety practices and procedures and of U.S. Government regulations for overseas construction.

Skills and Abilities (50 points)

● Proven experience as a Construction Management Specialist/Construction Project

Manager/Specialist.

● In depth understanding of construction procedures and materials and project management principles.

● Familiarity with quality and health/safety standards.

● Good knowledge of MS Office, and familiarity with construction/project management software and in reading blueprints.

● Strong communication, negotiation, and organizational/time management skills.

● Ability to work in a fast-paced environment with strong attention to detail.

● Ability to work in a team environment with varying levels of expertise and skills.

● Familiarity with estimating, scheduling, contract coordination, material procurement.

● Review change order, identify risks and proactively making recommendations to leadership.

● Knowledge in building code and construction math.

IV. SUBMITTING AN OFFER

1. Eligible offerors are required to complete and submit the offer form AID 309-2, “Offeror

Information for Personal Services Contracts with Individuals,” available at http://www.usaid.gov/forms;

2. Offers must be received by the closing date and time specified in Section I item 3 and submitted to the Point of Contact in Section I item 4;

3. Offeror submissions must clearly reference the Solicitation Number on all offeror-submitted documents;

4. A type-written and signed cover letter of no more than two (2) pages specifically applying for this position and addressing the minimum requirements and evaluation factors of the position;

5. A current Curriculum Vitae (CV) or Resume (without photo), which, at a minimum, describes education, latest experience, and career achievements;

6. Offers must provide a minimum of three (3) and a maximum of five (5) references within the last five years from the offeror’s professional life, namely individuals who are not family members or relatives. Three (3) references must be from direct supervisors who can provide information regarding the applicant’s work knowledge and professional experience. Applicants must provide e-mail addresses and/or working telephone numbers for all references;

7. Copies of diploma, certificates and relevant degrees should be included in the application package to corroborate the CV/Resume;

8. Limit all electronic (e-mail) submissions to one entry/email not larger than 5MB. Please submit attachments in PDF. Application packages must be submitted electronically to aidmnlhr@usaid.gov.

V. LIST OF REQUIRED FORMS PRIOR TO AWARD

The CO will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award.

1. Medical History and Examination (DS-1843)

2. Declaration for Federal Employment (OF-306)

3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or

4. Questionnaire for Non-Sensitive Positions (SF-85)

5. Fingerprint Card (SF-87). (NOTE: Form is available from the requirements office.)

http://www.usaid.gov/forms

VI. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a USPSC is normally authorized the following benefits and allowances:

1. BENEFITS:

(a) Employer's FICA Contribution

(b) Contribution toward Health & Life Insurance

(c) Pay Comparability Adjustment

(d) Annual Increase (pending a satisfactory performance evaluation)

(e) Eligibility for Worker's Compensation

(f) Leave and Holidays

2. ALLOWANCES:

Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas), available at https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

(a) Temporary Quarters Subsistence Allowance (Section 120)

(b) Living Quarters Allowance (Section 130)

(c) Cost-of-Living Allowance (Chapter 210)

(d) Post Allowance (Section 220)

(e) Separate Maintenance Allowance (Section 270)

(f) Education Allowance (Section 270)

(g) Education Travel (Section 280)

(h) Post Differential (Chapter 500)

(i) Payments during Evacuation/Authorized Departure (Section 600)

VII. TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a U.S.

Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/ads/policy/300/aidar http://aoprals.state.gov/content.asp?content_id=231&menu_id=92 http://aoprals.state.gov/content.asp?content_id=231&menu_id=92 https://aoprals.state.gov/content.asp?content_id=282&menu_id=101 https://www.usaid.gov/ads/policy/300/aidar

USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and With a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/ads/policy/300/aidar ]

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms. Pricing by line item is to be determined upon contract award as described below:

LINE ITEMS

ITEM

NO

(A)

SUPPLIES/SERVICES (DESCRIPTION)

(B)

QUANTITY

(C)

UNIT

(D)

UNIT

PRICE

(E)

AMOUNT

(F)

0001 Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: [e.g. R497]

- Accounting Info: [insert one or more citation(s) from Phoenix/GLAAS]

1 LOT $ _TBD__ $_TBD at Award after negotiatio ns with

Contractor

3. Acquisition and Assistance Policy Directives/Contract Information Bulletins

(AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/resources_standards-of-conduct.

5. PSC Ombudsman

The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the agency. Please visit our page for additional information: https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman

The PSC Ombudsman may be contacted via: PSCOmbudsman@usaid.gov.

https://www.usaid.gov/ads/policy/300/aidar https://www.usaid.gov/forms http://www.usaid.gov/work-usaid/aapds-cibs https://www.oge.gov/web/oge.nsf/resources_standards-of-conduct https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman about:blank

6. FAR Provisions Incorporated by Reference [Insert the applicable FAR date in the format 3-LETTER MONTH, 4-DIGIT YEAR]

52.204-27 PROHIBITION ON A BYTEDANCE COVERED

APPLICATION

June,

- End of solicitation -