RFP No. 72048220R00002- RITA.pdf

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING PAGE OF PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

CODE7. ISSUED BY 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER EXTENSION

C. E-MAIL ADDRESS

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. PAGE(S)DESCRIPTION

A B C D E F G H

I

J

K

L

M EVALUATION FACTORS FOR AWARD

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

LIST OF ATTACHMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/COSTS

DESCRIPTION/SPECS./WORK STATEMENT

PACKAGING AND MARKING

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

DATEAMENDMENT NO.AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFEROR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN

OFFER(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION:

10 U.S.C. 2304 (c) ( )41 U.S.C. 3304(a)

24. ADMINISTERED BY (If other than Item 7)

26. NAME OF CONTRACTING OFFICER (Type or print)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

CODE

ITEM

STANDARD FORM 33 (REV. 6/2014)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

SEALED BID (IFB)

NEGOTIATED (RFP)

(Hour) (Date)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

1 101

REQ-482-20-00008

Office of Acquisition and Assistance USAID/Burma

72048220R00002 burmaoaa@usaid.gov 08:00 am

Adam J. Walsh burmaoaa@usaid.gov

29 88

3/19/2020

2/7/2020

USAID/Burma 72048220R00002

Table of Contents

Contents

PART I – THE SCHEDULE

SECTION B - SERVICES AND PRICE/COSTS

B.1 PURPOSE

B.2 CONTRACT TYPE AND CONTRACT SERVICES

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

B.4 CONTRACT BUDGET

B.5 INDIRECT COSTS

B.6 CEILING INDIRECT COST RATES

B.7 COST REIMBURSABLE

B.8 PAYMENT OF AWARD FEE

B.9 MULTI-YEAR CONTRACT

SECTION C – DESCRIPTION/SPECIFICATIONS

SECTION D – PACKAGING AND MARKING

D.1. AIDAR 752.7009 MARKING (JAN 1993)

D.2. BRANDING IMPLEMENTATION PLAN AND MARKING PLAN

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE

E.3 PERFORMANCE STANDARDS

E.4 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)/MONITORING AND

EVALUATION PLAN

SECTION F– DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PERIOD OF PERFORMANCE

F.3 PLACE OF PERFORMANCE

F.4. KEY PERSONNEL

F.5 AUTHORIZED WORK DAY/WEEK

F.6 REPORTS AND DELIVERABLES

F.7 CONTRACT MANAGEMENT

F.8 PROJECT EVALUATION

SECTION G– CONTRACT ADMINISTRATION DATA

G.1 CONTRACTING OFFICER'S AUTHORITY

G.2 CONTRACTING OFFICER’S REPRESENTATIVE

G.3 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

G.4 PAYING OFFICE AND ACCOUNTING AND APPROPRIATION DATA

G.5 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

SECTION H– SPECIAL CONTRACT REQUIREMENTS

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

H.2 AUTHORIZED GEOGRAPHIC CODE

H.3 NONEXPENDABLE PROPERTY PURCHASES AND INFORMATION

TECHNOLOGY RESOURCES

H.4 LIMITATION ON ACQUISITION OF INFORMATION TECHNOLOGY

(DEVIATION NOS. M/OAA-DEV-FAR-18-2C AND M/OAA-DEV-AIDAR-18-2C)

(APRIL 2018)

H.5 CONTRACTOR’S STAFF SUPPORT AND ADMINISTRATIVE AND L OGISTICAL

ARRANGEMENTS

H.6 ELECTRONIC PAYMENTS SYSTEM

H.7 EMPLOYEE COMPENSATION LIMITATIONS UNDER THE CONTRACT AND

SUBCONTRACTS

H.8 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY (DDL)

(OCTOBER 2014)

H.9 GRANTS UNDER CONTRACTS (GUC)

H.10 EXCHANGE VISITORS AND TRAINING

H.11 GOVERNMENT FURNISHED FACILITIES OR PROPERTY

H.12 EXECUTIVE ORDER ON TERRORISM FINANCING (FEB 2002)

H.13 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL CONFERENCES

(JAN 2002)

H.14 AIDAR 752.229-71 REPORTING OF FOREIGN TAXES (JUL 2007)

H.15 SUBCONTRACTING CONSENT

H.16 CONTRACTOR’S USE OF PROJECT VEHICLES AND LIABILITY INSURANCE

REQUIREMENTS FOR PRIVATELY OWNED VEHICLES

H.17 DEFENSE BASE ACT INSURANCE

H.18 HOMELAND SECURITY PRESIDENTIAL DIRECTIVE-12 (HSPD-12) (SEPT 2006)

H.19 USAID-FINANCED THIRD-PARTY WEB SITES (NOVEMBER 2017)

H.20 PROHIBITION OF ASSISTANCE TO DRUG TRAFFICKERS

H.21 INHERENTLY GOVERNMENTAL AND CLOSELY ASSOCIATED FUNCTIONS

H.22 ENVIRONMENTAL COMPLIANCE

H.23 RESTRICTIONS AGAINST DISCLOSURE (MAY 2016)

H.24 BURMA SPECIAL REQUIREMENT

PART II – CONTRACT CLAUSES

SECTION I – CONTRACT CLAUSES

I.1.NOTICE LISTING CLAUSES INCORPORATED BY REFERENCE

I.2. 52.203-13CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT (OCT 2015)

I.3. 52.204-1 APPROVAL OF CONTRACT (DEC 1989)

I.4. 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION

SYSTEMS. (JUN 2016)

I.5.52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUL 2014)

I.6. 52.222-50 COMBATING TRAFFICKING IN PERSONS (MAR 2015)

I.7.52.229-8 TAXES – FOREIGN COST-REIMBURSEMENT CONTRACTS (MAR 1990)

I.8.52.244-2 SUBCONTRACTS (OCT 2010) - ALTERNATE I (JUN 2007)

I.9. 52.247-1 COMMERCIAL BILL OF LADING NOTATIONS. (FEB 2006)

I.10. 52.247-67 SUBMISSION OF TRANSPORTATION DOCUMENTS FOR AUDIT. (FEB

2006)

I.11. 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.12. 752.245-70 GOVERNMENT PROPERTY - USAID REPORTING REQUIREMENTS.

(JUL 1997)

PART III - LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J – LIST OF ATTACHMENTS

SECTION K– REPRESENTATIONS, CERTIFICATION, AND OTHER STATEMENTS OF

OFFERERS

K.1. NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE ... 61

K.2. 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2018)

K.3. 52.204-20 PREDECESSOR OF OFFEROR (JUL 2016)

K.4. KEY INDIVIDUAL CERTIFICATION NARCOTICS OFFENSES AND DRUG

TRAFFICKING

K.5. 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS. (JUL 2013)

K.6. 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT

TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW

(FEB 2016)

K.7. 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999)

K.8. 52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984)

K.9. 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION. (OCT

2015)

K.10. 52.230-7 PROPOSAL DISCLOSURE—COST ACCOUNTING PRACTICE CHANGES

(APR 2005)

K.11. SIGNATURE

SECTION L– INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 NOTICE LISTING CLAUSES INCORPORATED BY REFERENCE

L.2 52.216-1 TYPE OF CONTRACT (APR 1984)

L.3 52.233-2 SERVICE OF PROTEST. (SEP 2006)

L.4 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE.

(FEB 1998)

L.5 AIDAR 752.252-2 AIDAR SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (MAR 2015)

L.6 FAR 52.215-1 INSTRUCTIONS TO OFFERORS-COMPETITIVE ACQUISITION

(JAN 2017)

L.7 PROPOSAL PREPARATION AND DELIVERY INSTRUCTIONS

L.8 INSTRUCTIONS FOR PREPARATION OF TECHNICAL PROPOSAL

L.9 INSTRUCTIONS FOR THE PREPARATION OF THE COST/BUSINESS PROPOSAL ... 80

SECTION M– EVALUATION FACTORS FOR AWARD

M.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

M.2 GENERAL INFORMATION

M.3 TECHNICAL EVALUATION CRITERIA

M.4 COST EVALUATION CRITERIA

M.5 DETERMINATION OF THE COMPETITIVE RANGE AND CONTRACT AWARD

M.6 SOURCE SELECTION

PART I – THE SCHEDULE

SECTION B - SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to provide technical assistance and other services as described in detail in Section C for the implementation of USAID/Burma’s Responsible Investment and Trade Activity

(RITA).

B.2 CONTRACT TYPE AND CONTRACT SERVICES

This is a Cost-Plus-Award-Fee (CPAF) completion type contract. For the consideration set forth in the contract, the Contractor must achieve the performance objectives and deliverables or outputs described in this contract.

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

a) The estimated cost for the performance of the work required hereunder, exclusive of award fee and base fee, is $[TBD]. The base fee is $[TBD]. The maximum award fee is $[TBD]. The total estimated cost plus all fees is $[TBD].

b) Within the estimated cost plus fee specified in paragraph a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is $[TBD]. The Contractor must not exceed the aforesaid obligated amount nor will the U.S. Government (USG) be responsible for costs incurred should the Contractor do so.

c) Funds obligated hereunder are anticipated to be sufficient through [TBD]. Funding for this contract will be on an incremental basis, subject to the availability of funds.

B.4 CONTRACT BUDGET

The total cost (including all fees) stated below may not be adjusted without a written modification signed by the Contracting Officer. No amounts in excess of the amounts specified for each line item below shall be billed against the Contract.

Description Amount

Direct Activity Costs TBD

Indirect Costs TBD Total Estimated Cost TBD Base Fee TBD Maximum Award Fee TBD Total Estimated Costs plus Total Fees TBD

B.5 INDIRECT COSTS

The contract clause entitled “Allowable Cost and Payment (MAR 2000)”, FAR 52.216-7, specifies that the indirect cost rates shall be established for each of the Contractor’s accounting periods that apply to this contract. Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs shall be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period

___________ 1/ 1/ 1/ TBD

B.6 CEILING INDIRECT COST RATES

(1) Reimbursement for allowable indirect costs shall be at final negotiated rates but not in excess of the following ceiling rates:

Description Rate Base Type Period

___________ 1/ 1/ 1/ TBD

(2) The Contractor will make no change in its established method of classifying or allocating indirect costs without the prior written approval of the Contracting Officer.

(3) The Government will not be obligated to pay any additional amount on account of indirect costs above the ceiling rates established in the contract.

(4) This understanding shall not change any monetary ceiling, obligation, cost limitation, or obligation established in the contract.

B.7 COST REIMBURSABLE

The costs allowable shall be limited to reasonable, allocable and allowable costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment, FAR 52.216-8, Fixed Fee, if applicable, and AIDAR 752.7003, Documentation for Payment.

B.8 PAYMENT OF AWARD FEE

The Contractor may earn and be paid all or a portion of an award fee for performance under this contract. The Government's purpose in granting an award fee is to encourage and reward superior contract performance.

The maximum award fee must be made available to the Contractor in six (6) increments, with the first evaluation occurring six months after the award date, and the remaining five evaluations occurring annually, on the anniversary of the award date, as specified below:

Period of Performance Period (Start / End Date) Amount of Award Fee Available

First Six Months TBD at Award TBD Second Six Months TBD at Award TBD Second Year TBD at Award TBD Third Year TBD at Award TBD Fourth Year TBD at Award TBD

Fifth Year TBD at Award TBD Maximum Award Fee Available

TBD

B.9 MULTI-YEAR CONTRACT

This contract is considered non-severable, and is therefore a multi-year contract as defined in FAR

17.103. Consequently, this contract is subject to the requirements of FAR 17.106.

This is a CPAF completion type contract where the Contractor is authorized to be reimbursed for all costs which are allowable in accordance with FAR 52.216-7, “Allowable Costs and Payment.” The Contractor will not incur any costs which would have been amortized over the life of the contract should the contract be cancelled in accordance with FAR 52.217-2. Therefore, the cancellation ceiling established pursuant to FAR 17.106-1(c)(1) for each program year is $0.00.

- END OF SECTION B –

SECTION C – DESCRIPTION/SPECIFICATIONS

PERFORMACNE WORK STATEMENT

[USAID will insert the Contractor’s Performance Work Statement (PWS) at award; see Attachment J.1 for the Statement of Objectives that informs the development of Section C.

-END OF SECTION C -

SECTION D – PACKAGING AND MARKING

D.1. AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this Contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2. BRANDING IMPLEMENTATION PLAN AND MARKING PLAN

The Contractor shall comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and Marking in USAID Direct Contracting” at http://www.usaid.gov/policy/ads/300/320.pdf; and USAID “Graphic Standards Manual” available at www.usaid.gov/branding or any successor branding policy.

USAID’s web page contains the electronic version of the Graphic Standards Manual that is compulsory for all Contractors. Marking under this contract shall comply with the “USAID Graphics Standards Manual” available at http://www.usaid.gov/workusaid/branding/acquisition-awards.

The Contractor must follow the approved Branding Implementation and Marking Plan submitted on [date TBD] and incorporated into this Contract as Attachment [TBD].

[END OF SECTION D]

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.246-5 Inspection of Services - Cost-Reimbursement APR 1984

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs shall take place at USAID/Burma or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. Unless otherwise specified, the Contracting Officer’s Representative (COR) has been delegated authority to inspect and accept all services, reports, and deliverables required by the contract.

E.3 PERFORMANCE STANDARDS

Evaluation of the Contractor's overall performance will be conducted on an annual basis jointly by the COR and the CO and will form the basis of the Contractor's permanent performance record with regard to this contract. The following general performance standards will form the basis of the evaluation for the Contractor Performance Assessment Report (CPAR):

• Quality of Product and Service

• Schedule

• Cost Control

• Management

• Regulatory Compliance

E.4 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)/MONITORING AND

EVALUATION PLAN

The progress, success and impact of the contractor’s performance under this contract will be monitored and evaluated as a part of the overall activity results. The QASP is a management process with the intent of encouraging maximum performance, efficiencies, and cost effectiveness by the contractor and can be modified at any time by the Government.

The QASP will be used as a Government monitoring process to enforce the inspection and acceptance clauses of the contract. The QASP may require modification and/or updates after selection for award to reflect the contractor’s known strengths and weaknesses. The QASP is a “living” monitoring process that should be discussed, reviewed and updated regularly but no less than on an annual basis. It is based on the premise that the contractor, not the Government, is responsible for managing and ensuring that quality controls meet the terms of the contract.

The Government reserves the right to modify performance standards and/or metrics during the life of this contract, in order to ensure that the right outcomes are being assessed and that the performance standards are appropriate. It is the Contractor's responsibility to follow up with the COR to ensure the QASP monitoring process is implemented and updated.

The QASP is incorporated as a component of the Activity Monitoring, Evaluation and Learning Plan

(AMELP).

[END OF SECTION E]

SECTION F– DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.242-15 STOP-WORK ORDER AUG 1989

ALTERNATE I APRIL 1984

F.2 PERIOD OF PERFORMANCE

The effective date of this contract is the date of the Contracting Officer’s signature. The period of performance for this contract is five (5) years from [TBD] to [TBD].

F.3 PLACE OF PERFORMANCE

The place of performance is Burma.

F.4. KEY PERSONNEL

(a) The key personnel that the Contractor must furnish for the performance of this contract is as follows:

Position Title: Chief of Party

The key personnel is considered essential to the work being performed under this contract. The Contractor must remain responsible for providing key personnel for full time performance for the term of this contract unless otherwise approved by the CO. The key personnel will be under the direct supervision of the prime Contractor (not under a subcontractor), unless otherwise approved by the COR.

(b) Failure to provide key personnel may be considered nonperformance unless such failure is beyond the control of the Contractor, and through no fault or negligence of the Contractor.

(c) The Contractor must immediately notify the CO and the COR of any key personnel’s departure and the reasons therefore. Prior to replacing any of the specified key personnel, the Contractor must immediately notify both the CO and COR reasonably in advance and must submit written justification in sufficient detail to permit evaluation on the impact to the program. To obtain prior approval, the Contractor must submit the proposed candidate’s curriculum vitae and AID Form 1420-17, to the CO and COR.

(d) The Contractor must not replace any of the key personnel without the prior written approval of the Contracting Officer.

(e) USAID reserves the right to adjust the number of key personnel during the performance of this contract.

(f) The initial starting salary for any key personnel position must be approved in advance and in writing by the Contracting Officer.

(g) Key personnel under this award may be replaced through written approval of Contracting Officer based on the responsibilities, qualifications and experience as stated below.

i. Chief of Party: The Chief of Party (COP) will be the primary liaison with USAID/Burma on technical matters and shall adjust programming and operations in response to USAID/Burma technical direction. The COP’s primary responsibilities are aimed at providing overall leadership, management and technical direction of the entire activity, ensuring an integrated vision and strategy among different components and actors. This individual will be expected to identify issues and risks related to activity implementation in a timely manner and suggest appropriate adjustments. The COP will also be responsible for ensuring quality control and the overall responsiveness and performance of the activity.

Required qualifications for the COP:

1. Formal training (Master’s degree at a minimum) and education in business administration, economics, law, public policy, finance or a related field;

2. At least 10 years of experience in a senior management position with a demonstrated track record of building and effectively managing a strong team, preferably with a private sector firm;

3. At least 3 years of professional experience with a donor, contractor, international NGO, or government engaged on international trade or investment promotion programs or economic reform programs in transition countries, preferably in Asia;

4. Demonstrated expertise in one or more areas such as trade, investment promotion, transaction facilitation, corporate governance, or other forms of private sector and financial sector development;

5. Demonstrated ability to liaise and navigate effectively with USG agencies, host country government officials, private sector stakeholders, and other donors; and

6. Strong written and oral presentation skills in English.

Apart from the above key personnel, the Contractor must maintain a comprehensive team composition that demonstrates an appropriate balance of skills and expertise needed to achieve the objectives of the activity in an efficient and effective manner. All long-term professional staff (position or individual), unless previously approved and budgeted for in the Contract, must be approved in advance and in writing by the Contracting Officer.

F.5 AUTHORIZED WORK DAY/WEEK

No overtime or premium pay is authorized under this Contract. For overseas employees: The work week for the Contractor’s overseas employees must not be less than forty (40) hours and will be scheduled to coincide with the work week of the employees of USAID/Burma. Holidays taken by Contractor overseas employees may not exceed those of the U.S. Mission in Burma, as published annually.

Non-overseas employees: The length of the Contractor’s U.S. non-overseas employee’s workday will be in accordance with the Contractor’s established policies and practices and will not be less than eight (8) hours per day and forty (40) hours per week.

Short-Term Technical Assistance: STTA personnel are authorized a six (6) day workweek with prior written concurrence of the COR.

In no event, however, will payment be made for any travel time in excess of the time required for travel by the most direct and expeditious route as determined by USAID in its sole discretion.

F.6 REPORTS AND DELIVERABLES

In addition to the requirements set forth for submission of reports in this section of the contract, and in accordance with AIDAR 752.242-70, Periodic Progress Reports, the Contractor must submit reports, deliverables or outputs as further described below to the COR specified in Section G. All written documentation for submission to USAID/Burma must be written in English. Other documents, such as activity fact sheets and developed materials, may be required in English and/or in Myanmar.

All Activity outputs and deliverables will be submitted to the COR in an electronic format. Work plans and Reports will align with the U.S. fiscal year. Hard copies may be requested on a case-by-case basis as deemed appropriate by the COR.

All reports and deliverables are subject to approval by the USAID/Burma COR. In addition to the reports/deliverables outlined below, the dynamic nature of the activity will require the Contractor to respond quickly to information requests, often with little preparation time.

Additionally, all data produced or purchased under this contract will be reported in accordance with USAID’s Open Data policies as described in Section H under “Submission of Datasets to the Development Data Library (DDL)”.

F.6.1. Reports

The following reports are included as part of this contract:

NO. REPORT/DELIVERABLE DUE DATE FOR FINAL, APPROVED

REPORTS/DELIVERABLES

DISTRIBUTION

1 Mobilization Plan Within 15 calendar days of award. COR and CO

2 Annual Work Plan Within 60 calendar days of award, then 30 calendar days prior to the end of each U.S.

Government Fiscal year (September 30).

COR

3 Gender and Inclusive Development Action Plan

Within 60 calendar days of award. COR

4 Grants Manual Within 60 calendar days of award. CO

5 Activity Monitoring, Evaluation and Learning Plan (AMELP)

Within 30 calendar days of approval of the Annual Work Plan.

COR

6 Quality Assurance Surveillance Plan (QASP)

Within 30 calendar days of approval of the Annual Work Plan.

COR

7 Fact sheet Annually and as needed COR

8 Annual Report Within 30 calendar days after each U.S.

Government Fiscal year end, i.e. October 30 of each year.

COR and CO

9 Quarterly Report Within 45 calendar days after the end of the quarter.

COR and CO

10 Quarterly Financial Report Within 15 calendar days after the end of the quarter.

COR and CO

11 Quarterly Accrual Report 20 calendar days before the end of the quarter.

COR

12 Bi-Weekly highlights Typically on Thursday every other week, or as otherwise requested.

COR

13 Reports by Expatriate Short Term Technical Assistance (STTA) Providers

Within 15 calendar days after the conclusion of each STTA trip.

COR

14 Demobilization Plan Within 90 calendar days prior to the completion date of contract.

COR and CO

15 Final Report Within 30 calendar days after the completion date of the contract. (Draft Final Report is due 30 calendar days prior to the completion date.)

COR and CO

16 Ad-hoc requests As needed. COR

(1) Mobilization Plan

The contractor will submit a Mobilization Plan for COR approval. The Mobilization Plan will describe the Contractor’s plan to ensure timely establishment of its office(s). It must also address benchmark technical, management, and logistical (vehicles, office space, etc.) requirements that include: planning and schedule for the prompt mobilization of the Chief of Party (COP).

(2) Annual Work Plan

The Annual Work Plan must include, at a minimum:

• A description of the principal tasks and activities to be undertaken by the Contractor for the period under each activity component, a proposed schedule for such activities, a listing of principal counterparts for each proposed activity, and a description and estimate of the amounts of technical expertise, training, and other support resources that would be required to carry out the plan as proposed. The activities must be cross-referenced with the applicable sections in the contract;

• Specific measures the Contractor will follow to coordinate with other USAID/Burma implementing partners operating in the same geographic areas;

• A description of expected accomplishments for each activity or combination of activities (anticipated outputs and outcomes from each intervention conducted), along with an explanation of how and to what extent those accomplishments will contribute to achieving RITA’s overall targets, benchmarks, and results;

• Description and estimate of amounts of short-term technical assistance, training, and other support resources that would be required to provide the assistance proposed;

• Detailed budget for implementation including illustrative budget breakdown per proposed intervention;

• The identification of any assumptions used in preparing the WP, as well as suggested alternatives if necessary and the methods to assess whether the assumptions hold true;

• The anticipated risks with regard to achieving the anticipated objectives of the contract and how they will be mitigated;

• Any specific award terms or conditions that interfere with maximizing the developmental impact of the award;

• The strategies and approaches the activity will adopt in coordinating and collaborating with other USAID activities/projects, relevant host country governments and other line agencies, local governments and other relevant stakeholders implementing projects in the same geographic location;

• The Environmental Management Approach (EMA) and other environmental compliance requirements in accordance with Section H and the attached Initial Environmental Examination Information.

If acceptable, the COR will provide a written approval of the final Annual Work Plan to the contractor.

Failure to have an approved annual work plan in place may be viewed as a failure to comply with essential terms and conditions of the contract. Significant deviations to the approved annual work plan will require the additional prior written approval of the COR (and may require a revision to the approved Quality Assurance Surveillance Plan (QASP)/Monitoring and Evaluation Plan).

(3) Gender and Inclusive Development Action Plan

The Contractor will submit a Gender and Inclusive Development Action Plan. It shall be based on a gender and social inclusion analysis to identify gender constraints, gaps and issues faced by women, men, boys and girls and other marginal populations, including LGBTI, youth, persons with disability and ethnic minorities that relate to the “Goals” and “Objectives” as outlined in Section C. The Contractor must document the analysis and how it informed intervention design in a Gender and Inclusive Development Action Plan.

(4) Grants Manual

The Contractor is required to submit a Grants Manual for USAID’s review and approval, in accordance with the requirements of Section C and H. The Grants Manual will provide guidance for the award and administration of grants to non-governmental entities under Grants Under Contract. The Contractor will proceed with the award of grants only upon receipt of written consent from the CO or as designated in the COR designation letter and approval of the Grants Manual from the CO. The Contractor must follow the procedures and policies provided therein. The Grants Manual will contain information on the following:

• Program Description

• Objectives of the Grants Program

• Types of Grants to be issued

• Roles and Responsibilities

• Eligibility and Criteria for Award

• Competition and Public Notice

• Pre-Award Surveys

• Evaluation and Negotiation

• Grant Agreement Issuance Process

• Preparation of the Grant

• Reporting Requirements

• Branding and Marking

• Title to and Use of Property

• Post-Award Orientation

• USAID Approval

• Financial Management

• Performance Monitoring and Site Visits

• Modifications

• Disputes and Appeals

• Termination

• Grants Closeout Procedures

(5) Activity Monitoring, Evaluation and Learning Plan (AMELP)

The MEL Plan will serve several functions: (a) provide a framework that compiles performance information and indicators contributing to an activity; (b) clearly describe how the activity will collect needed data over the life of the activity; (c) identify evaluation questions and suggest appropriate evaluation methods/approaches, along with confirming an evaluation budget; and (d) develop a learning agenda over the course of activity to improve activity outcomes through adaptive management. MEL Plan should adopt indicators that quantify the extent to which its component program elements are contributing to the main objectives and allow for the tracking of progress made towards achieving those objectives.

The MEL Plan will be revised as appropriate on an ongoing basis in collaboration with the COR. As part of the MEL Plan, per ADS 205.3.6, “Integrating Gender Equality and Female Empowerment in USAID’s Program Cycle, Monitoring, Evaluation and Learning”, the Contractor will include gender sensitive indicators that focus on gender equality and female empowerment. Specifically, the indicators must be designed to track changes in key gender gaps and male and female roles. The Contractor will also disaggregate information by sex and age and should provide an analysis of the differing impacts on women, children and vulnerable groups. The COR will approve the final activity MEL Plan. Any revisions to the approved Activity MEL Plan will require additional COR approval.

The content of Activity MEL plan includes but is not limited to:

• A Results Framework (RF) or a Logical Framework (LF) that reflects the objectives described in the award;

• The indicators that will be used to assess progress towards the Activity goal, purpose and sub-purpose; It must include both USAID Standard Foreign Assistance indicators as well as customized indicators developed specifically for the Activity;

• Monitoring, evaluation and learning structures and functions;

• Detailed Performance Indicators Reference Sheet (PIRS) for each indicator;

• Plan for dissemination/sharing and use of M&E data;

• The sources, method, frequency and limitation of data collection, review, analysis and reporting;

• Data entry, storage and security plan;

• The parties responsible for data collection and management;

• The baseline data or the plan and timeline for gathering the baseline data for each indicator;

• The estimated cost associated with implementing this MEL Plan;

• Annual and tentative life of project targets for each indicator;

• The Data Quality Assessment (DQA) plan and procedures;

• An Evaluation Plan, if applicable, and how the internal and/or external evaluation results will be used to inform project implementation (learning and adapting);

• In order to better represent the results of Activity interventions, in the MEL Plan, the Contractor must identify which indicators lend themselves to geographic representation and report accordingly.

• Coordination with others for monitoring and evaluation tasks (as applicable)

• Capacity building in monitoring and evaluation (as applicable)

• Plan for specific reviews, evaluations and studies;

• Learning plan indicating how the activity will address learning questions or knowledge gaps and identify ways to allow for adjustments as circumstances change or learning evolves.

• Annexes to the Activity MEL Plan may include a schedule for performance monitoring tasks, indicators tracking table, indicator reference sheets, and any additional M&E tools and guidance as relevant to the Activity.

(6) Quality Assurance Surveillance Plan (QASP)

Quality Assurance Surveillance Plan will directly correspond to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS) and details how, when and by whom the Government will survey, observe, test, sample, evaluate, and document contractor performance results to determine whether the contractor has met the required standards for each objective in the PWS.

The COR will approve the QASP. Any revisions to the approved QASP will require additional COR approval. The content of QASP includes but is not limited to:

• Methods of Surveillance: The applicable mix of contractor metrics, random sampling, periodic inspection, 100% inspection, customer feedback and third party audits, as appropriate, that are specified to properly monitor performance and quality.

• Sampling Guide: A sampling guide is a written procedure which states what will be checked, the Acceptable Quality Level (AQL)1 and how the checking will be done. Using the sampling guide, the COR can accept or reject the service, based on the AQL.

• Decision Tables: When a service has failed to meet AQL, a decision must be made as to who is at fault (contractor or Government). A decision table is used for this purpose. The decision table identifies different kinds of unsatisfactory performance, probable cause factors, and the things from which these factors could result.

• Checklists: Used to record what has been checked by a sampling guide and to record information on contract items not covered by sampling.

• In addition, a well written QASP will describe:

• How the team (i.e., Government and contractor personnel) will work together,

• How the team will treat data used to measure performance,

• How the team identifies ways to improve efficiency and reduce risk, and

• How disputes will be resolved.

(7) Fact sheet

The Contractor must provide one-page fact sheets summarizing the activity goal and objectives, highlighting activity interventions results, funding to date and other relevant information as determined by the COR. The fact sheet shall be updated annually and at other times as directed by USAID/Burma.

(8) Annual Report

The Contractor will provide USAID a concise Annual Report. The report will include all the contents that are required of the quarterly report (see below), will cover activities during the year of performance and will be submitted in lieu of the fourth quarterly report.

The Contractor must provide to the COR copies of any training or instructional materials, assessments, analytical materials, reports and other programmatic documents produced under this award as an annex to annual reports.

(9) Quarterly Performance Report

The Contractor will submit Quarterly Performance Reports describing performance during the past quarter and plans for the coming period. The Quarterly Performance Report must contain the following information at a minimum:

• Details of current progress achieved towards objectives, keyed to expected results and Activity’s indicators;

• Problems encountered, if any, and reasons why any targets were not met. Also address how challenges or problems will be overcome during the next reporting period;

• Projected USAID approvals, waivers or deviation requests anticipated during the next quarter;

• Management and personnel changes;

• Success stories with photographs.

The Contractor must submit one electronic copy of the Quarterly Report to the USAID/Burma COR.

(10) Quarterly Financial Report

Quarterly financial reports will contain, at a minimum:

• Total funds obligated to date by USAID into the contract;

• Total funds previously reported as expended by the Contractor by main line items;

• Total funds expended in the current quarter by the Contractor by main line items;

• Total unliquidated obligations by main line items;

• List of the significant expenses incurred during the period;

• A comparison of actual expenditures with original budget estimates, including analysis and explanation of cost overruns or high unit costs; and

• Project expenditures for next quarter.

The Contractor is solely responsible for not exceeding obligated amounts, and is reminded of the required notification to the CO as to the percentage of funds expended against the total obligated and available amount as set forth in FAR 52.232-22 “Limitation of Funds.”

(11) Quarterly Accrual Report

Quarterly accrual reports must include the following information:

• Total Estimated Cost remaining in the contract;

• Unliquidated balance in the contract;

• Accrual amount;

• Estimated Pipeline amount.

The COR will provide a template for the Contractor to follow.

(12) Bi-Weekly Highlights

The Contractor will provide a bi-weekly highlights report along with photos for USAID’s internal reporting and outreach every other Thursday or as otherwise requested by USAID.

(13) Reports by Expatriate Short Term Technical Assistance (STTA) Providers

Unless otherwise agreed to by USAID, the Contractor must submit to the COR within fifteen calendar days after the conclusion of each STTA trip, a trip report by the expatriate short-term technical assistance providers. These reports shall describe the progress made by such expert, significant issues, and follow-on activities and plans for the Contractor and host country/beneficiary counterparts.

(14) Demobilization Plan

The Contractor will submit a Demobilization Plan for COR approval. The Demobilization Plan will include a proposed Property Disposition Plan, a plan for the phase-out of in-country operations, a delivery schedule for all reports or other deliverables required under the Contract and a timetable for completing all required actions in the Demobilization Plan.

The Demobilization Plan shall be approved in writing by the COR.

(15) Final Report

The Contractor will submit a concise, draft final report to the COR for his/her review and approval prior to submission of the final report. S/he may share the draft report with relevant individuals for their feedback as deemed appropriate.

The Final Report must contain the following information, covering the full period of the Award: an executive summary of the accomplishments and results achieved; an overall description of the activities and accomplishments; a summary of problem/obstacles encountered during implementation; an assessment of the performance in accomplishing the activity’s objectives; significance of these activities; findings;

comments and recommendations; complete data from the performance monitoring and evaluation plan.

This report should eliminate politically sensitive or proprietary information. Reports must incorporate graphics (maps, photos, charts, etc.) and must include all project and evaluation tools and materials, in annex.

In addition, it will include lessons learned and recommendations to further strengthen capacity and foster the learning agenda. In addition, the Contractor is expected to propose a feasible exit strategy that indicates how the relationships, linkages, and partnerships established for implementing various components of this SOW might be sustained after the completion of the project.

The Contractor will incorporate USAID’s comments/inputs and submit the final version of the report to the COR by the specified due date. The Contractor will submit one electronic copy of a Final Report to the USAID COR and one copy to the Contracting Officer.

(16) Ad-hoc requests

The Contractor may be required to furnish information and/or data regarding this activity on an ad-hoc basis.

Such requests may include special reports in the event of extraordinary, time-sensitive events that need to be brought to the COR’s attention sooner than every quarter. Also included can be briefing memoranda, scene-setters, and talking points for events in which USAID personnel participate.

F.6.2. Report Formats

All reports and other outputs shall be in the English language, unless otherwise specified by the USAID/COR. See also AIDAR 752.211-70, Language and Measurement (June 1992), which is incorporated by reference into this contract. The cover page of all deliverables required hereunder shall include the USAID Identity (or the name of the Agency written out) prominently displayed, the contract number (see the cover page of the contract), Contractor name, name of the USAID project office, the publication or issuance date of the document, document title, author name(s), project number, and project title. Descriptive information is required whether Contractor-furnished products are submitted in paper of electronic form. All materials shall include the name, organization, address, and telephone/fax/internet number of the person submitting the materials. Hard copy reports shall be prepared on non-glossy paper (preferably recycled and white or off-write) using black print. Elaborate art work, multi-color printing, and expensive bindings are not be used. Whenever possible, pages shall be printed on both sides.

F.6.3. Required Submission of Reports to DEC

With the exception of USAID/cooperating country confidential and proprietary project information, Contractor financial proprietary information, and sensitive technical/sector area specific reports that are determined by the COR in consultation with the Contracting Officer to require appropriate editing/screening by the Mission prior to publication, all final versions of approved quarterly/annual/final report documents must be submitted to USAID’s Development Experience Clearinghouse (DEC) for archiving and public access purposes. See http://dec.usaid.gov/index.cfm?p=default.contract for the details on submitting electronic copies of all required reports to:

USAID Development Experience Clearinghouse (DEC)

M/CIO/KM

RRB M.01

U.S. Agency for International Development http://dec.usaid.gov/index.cfm?p=default.contract

Washington, DC 20523 Phone: (202) 712-0579 Fax: (202) 216-3515 Online (preferred): http://dec.usaid.gov For document submission questions: docsubmit@usaid.gov

F.7 CONTRACT MANAGEMENT

The Contractor must provide home office support to fulfill all requirements of this contract. This includes cost and quality control of the Contractor’s implemented activities and contract administration matters. All work under this contract must be completed within the period of performance indicated at F.2. All reporting requirements at F.6 must be followed, and as may be adjusted and modified from time to time by formal change order directions based on USAID/Burma annual reporting guidance and directives, and in accordance with Mission program reporting requirements, as and when such directives are revised and communicated to the Contractor.

a) Outreach and Communication Support:

USAID conducts public affairs efforts to highlight the role and contribution of U.S. assistance programs in Myanmar as a way to raise public awareness, understanding, and support for USG-funded goals and activities. The Contractor shall enhance USAID’s outreach and communications efforts in two dimensions.

The first dimension is outreach to domestic audiences. This effort shall focus on describing and explaining USAID’s efforts to assist the people, private sector, civil society, and Government of Myanmar on economic reforms and including improved access to finance. The second dimension, if appropriate, is to strengthen local counterparts’ ability to advocate, communicate and manage reforms. In addition, the Contractor must coordinate with the COR and USAID’s Development Outreach and Communications Officer to provide information about the activities and collaborate on public diplomacy events and USG VIP visits to Myanmar.

b) Other Public Relations Requirements:

The Contractor shall be required on an as needed basis to prepare site visits and related supporting documents for site visits by high-ranking USG delegations (i.e. U.S. Ambassador, Congressional Delegations, USAID senior management, etc.). Formats for such supporting documentation and timelines for submission to USAID shall be provided to the Contractor in advance by the Mission COR. As needed and necessary, the US Embassy’s/USAID’s Public Relations representative(s) will work in collaboration with the Contractor’s field office staff. The Contractor shall be required to develop and maintain an official electronic library of all photos, public relations material, and other related documents (i.e. major media news releases in local periodicals) for use by both the Contractor and USAID. Upon completion of the contract, the complete electronic library will be transferred to USAID for official filing and archiving.

c) Press Relations:

The Contractor must coordinate all press inquiries and statements with the designated COR and Mission outreach specialist. The Contractor must seek approval from the COR before agreeing to or allowing staff to conduct interviews with the press.

http://dec.usaid.gov/ mailto:docsubmit@usaid.gov

F.8 PROJECT EVALUATION

USAID may conduct a mid-term and/or final evaluation or other performance assessments during the life of the contract. The focus of such evaluations will be to review overall progress, assess the continuing appropriateness of the project design, and identify any factors impeding effective implementation and to assess the achievements of the project versus the stated objectives and goals, to identify which elements of the project had the most significant impact and which did not, and which aspects of project design need to be considered for continuation under future possible projects.

Generally, USAID will utilize the results of the evaluations to recommend any mid-course changes in strategy if needed and to help determine appropriate future directions. The Contractor may be requested to provide input into the evaluation and must be prepared to collaborate in the implementation of the evaluation.