RFQ_72044019Q00003_Local_Coordinator_for_Disability_Project_Development.pdf

TABLE OF CONTENTS

1. TITLE

2. STATEMENT OF WORK

3. PERIOD AND PLACE OF PERFORMANCE

4. CONTRACT TYPE AND PRICE

5. PAYMENT SCHEDULE

6. INVOICES

7. SUPERVISORY CONTROL OVER POSITION

8. CONTRACTOR’S STAFF SUPPORT, AND ADMINISTRATIVE AND LOGISTICS

ARRANGEMENTS

9. EXECUTIVE ORDER ON TERRORISM FINANCING

10. CONFIDENTIALITY AND OWNERSHIP OF INTELLECTUAL PROPERTY

11. FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

12. FAR 52.204-1 APPROVAL OF CONTRACT (DEC 1989)

13. QUALIFICATION REQUIREMENTS

14. SUBMISSION INSTRUCTIONS

15. EVALUATION CRITERIA:

1. TITLE

Local Coordinator for Joint Government of Vietnam (GVN) - USAID Disability Project Development.

2. STATEMENT OF WORK

2.1 Identification of the Task

USAID/Vietnam requests the technical assistance of a local consultant to coordinate the development of a joint GVN-USAID project. The counterpart for the GVN is Office 701, representative of Committee 701, an inter-ministerial organization headed by the Prime Minister. The local consultant, heretofore named “Coordinator” will facilitate the development and approval of a joint $50-$60 million dollar project between USAID and Office 701, in support of persons with disabilities in provinces heavily sprayed by Agent Orange.

2.2 Background

USAID has been supporting programs for persons with disabilities in Vietnam since 1989. These projects have evolved over time from providing direct humanitarian assistance such as prosthetic and orthopedic devices, to supporting disability policies and regulations, strengthening inclusive education and vocational/employment opportunities. Since 2016, USAID through a process of evaluation and experience has formulated a new approach that is geographically focused on provinces that were heavily sprayed by Agent Orange during the American - Vietnam War to develop a comprehensive model of care that includes 1) Direct Services to Severely Disabled, 2) Increasing the capacity of Vietnam to deliver rehabilitation services to its disabled populations, and 3) community based social services. The overall goal of this new program is to “Improve the Quality of Life of Persons with Disabilities” and will be measured by World Health Organization standardized metrics.

In April, 2019 nine U.S. Senators witnessed the signing of a Memorandum of Intent (MOI) between USAID and Office 701, responsible for “Overcoming the impact of toxic substances during the war”.

This MOI laid the foundation for USAID to enter into a joint planning process for a $60 million project (2020-2024) with Office 701, the Ministry of Health (MoH), Ministry of Invalids, Labor, and Social Affairs (MOLISA), the Vietnam Association for Victims of Agent Orange (VAVA), the Vietnam Union of Science and Technology Associations (VUSTA), Ministry of Planning and Investment (MPI), and provincial authorities (PPC) of seven provinces (Quang Tri, Thua Thien Hue, Quang Nam, Binh Dinh, Dong Nai, Binh Phuoc, and Tay Ninh).

At the same time, USAID has a robust existing portfolio working in these provinces managed by eight partners, International Center (IC), Vietnam Assistance to the Handicapped (VNAH), Humanity and Inclusion (HI), Institute of Population, Health and Development (PHAD), Center for Creative Initiatives in Health and Population (CCHIP), Disability Research and Capacity Development Center (DRD), Action for Community Development Center (ACDC), and VietHealth, covering a variety of services from early childhood intervention, direct home interventions, to the establishment of national guidelines and education programs.

In May, 2019 USAID and Office 701 conducted a joint vision exercise along with the relevant ministries above and USAID partners, to the provinces of Quang Nam, Dong Nai, Tay Ninh, and Ho Chi Minh City. Following from this field visit, in August, 2019, Office 701 will host a planning workshop with all the partners to begin development of a joint GVN-USAID project under the MOI.

Between now and September 2020, several actions must occur which will require robust coordination between the national government (701, VUSTA, MPI, MoH, MOLISA), the seven provincial governments, the eight USAID activities, and USAID’s Environment and Social Development Office (ESDO). Actions that need to be undertaken between now and September 2020 include the following:

1. Development of an Implementation Recommendation Report to be submitted and approved by the Prime Minister.

2. Development of a Project Document to be submitted and approved by the Chairman of the

Standing Board of Committee 701.

3. Development and approval of a Limited Scope Grant Agreement (LSGA) between USAID and Office 701 outlining the $50-$60 million commitment over 5-years.

4. Joint work plans across the five national GVN entities, the seven provinces, VAVA and existing USAID partners.

5. The joint development and procurement of new USAID assistance mechanisms.

It is important to note that this new project to support persons with disabilities in provinces is a Government of Vietnam led initiative. USAID is providing coordination, technical assistance, implementation support, and other services as needed, but it is expected that Vietnamese resources and policy will make up a significant portion of the effort.

Given the breadth of partners, the need to support Office 701, and procurement sensitivities of new USAID programming, USAID is seeking a consultant to navigate both USAID and GVN systems, support decision making, coordinate meetings, support documentation, and facilitate agreements between the interested parties.

2.3 Purpose of the Assignment

The purpose of this Statement of Work (SOW) is to procure services for a period of one year to coordinate and advise the development of a new USAID-GVN project to support persons with disabilities in provinces sprayed by Agent Orange. This project, expected to be up to $60 million, and implemented in seven provinces, will require the participation of provincial governments, national ministries and associations, non-governmental organizations, and state sponsored associations.

The services required are that of a Coordinator, working for USAID, but in close coordination with Office 701 for the purposes of facilitating:

1. Development of an Implementation Recommendation Report to be submitted and approved by the Prime Minister.

2. Development of a Project Document to be submitted and approved by the Chairman of the

Standing Board of Committee 701.

3. Development and approval of a Limited Scope Grant Agreement (LSGA) between USAID and Office 701 outlining the $50-$60 million commitment over 5-years.

4. Joint work plans across the five national GVN entities, the seven provinces, VAVA and existing USAID partners.

5. The joint development and procurement of new USAID assistance mechanisms.

2.4 Required Tasks and Deliverables

It is expected that the Coordinator works in tandem with the USAID/Vietnam’s ESDO and Office 701 to facilitate information exchange, conduct workshops, coordinate the drafting of official documents, generate official minutes for formal meetings, travel, and other duties as required to facilitate agreements and ensure that all five objectives above can be achieved by September 2020.

In the course of carrying out this coordination function the consultant is expected to carry out three

(03) trips to the southern provinces and three (03) trips to Central/ Northern Provinces, 3 days/ trip.

Specific content and timing of trips will be agreed upon between the consultant and USAID/Vietnam.

In addition to workshop, travel reports, meeting minutes as required, the consultant must deliver the following deliverables:

Reports/ Deliverables Date Due Delivery

1 List of GVN & USAID actions required to accomplish the five objectives and estimated timeline.

No later than thirty

(30) days of the initiation of this purchase order

Electronically

USAID/ESDO

2 Monthly reports detailing tasks completed to date, planned actions for the following month, GVN/USAID progress against timeline, and recommendations. The monthly reports must also address the number of LOE days/ hours worked on specific tasks, the total number of LOE days utilized to date; and the total number of LOE days remaining

The last day of the reporting month

Electronically

USAID/ESDO

2.5 Technical Guidance and Reporting

The consultant will receive technical guidance from and report to the Director of USAID/Vietnam’s ESDO, or his/ her designee.

The consultant must not speak on behalf of the USG or formally represent USAID/Vietnam.

3. PERIOD AND PLACE OF PERFORMANCE

The period of performance of this purchase order is October 1, 2019 - September 30, 2020. The total number of LOE days expected for this purchase order is 131 days.

4. CONTRACT TYPE AND PRICE

This is a firm fixed price, purchase order. The total firm fixed price is $TBD.

5. PAYMENT SCHEDULE

Payment will be made 30 days after acceptant of deliverable/task and monthly report with a standard voucher form.

6. INVOICES

One (1) original of each invoice must be submitted on a Standard Form (SF-1034 Public Voucher for Purchases and Services Other Than Personal) to the Office of Financial Management, USAID/RDMA in Bangkok. One copy of the voucher and the invoice must also be submitted to the Director of USAID/Vietnam’s ESDO, or his/ her designee.

Electronic submission of invoices is encouraged. Invoices must be submitted via e-mail at:

bkkaidpaymentaction@usaid.gov

The SF-1034 must be signed and submitted along with the invoice as well as any other documentation.

Paper invoices must be sent to the following address:

Office of Financial Management (OFM)

USAID/RDMA

25th Floor Athenee Tower 63 Wireless Road, Bangkok, Thailand 10330

7. SUPERVISORY CONTROL OVER POSITION

The Contractor will establish priorities, adhere to and meet established deadlines, and perform responsibilities and duties with minimal guidance and little or no follow‑up. The Contractor must comply with all USAID regulations.

The Contractor has no supervisory responsibilities.

8. CONTRACTOR’S STAFF SUPPORT, AND ADMINISTRATIVE AND LOGISTICS

ARRANGEMENTS

The Contractor is responsible for most administrative support and logistics required to fulfill the requirements of this Purchase Order. These include all travel arrangements, appointment scheduling, secretarial services, report preparation services, printing, and duplicating. USAID/Vietnam will coordinate with the contractor in the scheduling of appointments and logistical arrangements to carry out some of the services. All costs will be paid by the contractor.

9. EXECUTIVE ORDER ON TERRORISM FINANCING

The Contractor is reminded that U.S. Executive Orders and U.S. law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. It is the legal responsibility of the Contractor to ensure compliance with these Executive Orders and laws.

10. CONFIDENTIALITY AND OWNERSHIP OF INTELLECTUAL PROPERTY

(a) All reports generated and data collected during this project are considered the property of USAID and must not be reproduced, disseminated or discussed in open forum, other than for the purposes of completing the tasks described in this document, without the express written approval of a duly-authorized representative of USAID. All findings, conclusions and recommendations are considered confidential and proprietary.

mailto:bkkaidpaymentaction@usaid.gov

(b) The Contractor may, at Government request, be required to sign formal non-disclosure and/or conflict of interest agreements to guarantee the protection and integrity of Government information and documents.

11. FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses and provisions incorporated by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses

NUMBER TITLE

FAR (48 CFR CHAPTER 1)

DATE

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-17 OWNERSHIP OR CONTROL OF OFFEROR (JUL 2016)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

(JUL 2016)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS

AND CERTIFICATIONS.

(DEC 2014)

52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED

DOMESTIC CORPORATIONS

(NOV 2015)

52.213-4 TERMS AND CONDITIONS - SIMPLIFIED ACQUISITIONS

(OTHER THAN COMMERCIAL ITEMS)

(JAN 2019)

52.223-18 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT

MESSAGING WHILE DRIVING

(AUG 2011)

52.246-1 CONTRACTOR INSPECTION REQUIREMENTS (APR 1984)

52.249-4 TERMINATION FOR CONVENIENCE OF THE GOVERNMENT

(SERVICES) (SHORT FORM)

(APR 1984)

AIDAR (48 CFR CHAPTER 7)

752.202-1 DEFINITIONS

ALTERNATE 72

(JAN 1990)

(JUN 2009)

752.211-70 LANGUAGE AND MEASUREMENT (JUN 1992)

752.222-71 NONDISCRIMINATION (JUN 2012)

752.7006 NOTICES (APR 1984)

752.7008 USE OF GOVERNMENT FACILITIES OR PERSONNEL (APR 1984)

752.7009 MARKING (JAN 1993)

752.7010 CONVERSION OF U.S. DOLLARS TO LOCAL CURRENCY (APR 1984)

https://acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses

752.7013 CONTRACTOR - MISSION RELATIONSHIPS (OCT 1989)

752.7025 APPROVALS (APR 1984)

752.7027 PERSONNEL (DEC 1990)

752-7029 POST PRIVILEGES (JUL 1993)

752.7033 PHYSICAL FITNESS (JUL 1997)

752.7034 ACKNOWLEDGEMENT AND DISCLAIMER (DEC 1991)

752.7037 CHILD SAFEGUARDING STANDARDS (AUG 2016)

752.7038 NONDISCRIMINATION AGAINST END-USERS OF SUPPLIES

OR SERVICES

(OCT 2016)

12. FAR 52.204-1 APPROVAL OF CONTRACT (DEC 1989)

This contract is subject to the written approval of the USAID Contracting Officer and shall not be binding until so approved.

13. QUALIFICATION REQUIREMENTS

Minimum Education Required: Master Degree in Development, Business Administration (MBA), or other related fields.

Minimum Working Experience Required: 2 years professional working experience in program assistance, financial management, and planning associated with USAID projects.

Technical Knowledge: The consultant is required to:

• Have a solid knowledge of GVN and Ministry of National Defense (MND) (Office 701 is staffed by MND personnel) project development procedures with a preference for experience in working with MND in the past.

• Strong understanding of USAID disability programming is preferred.

Skill and Abilities: The consultant is required to:

• Have ability to identify wide-ranging GVN program budget and operations issues and to establish a network to collect relevant data;

• Be able to plan, organize, and execute administrative requirements; to set, communicate, and enforce deadlines;

• Be capable of identifying priority activities and assignments, allocating appropriate amount of time and resources for completing work; foreseeing risks and allowing for contingencies when planning; monitoring and adjusting plans and actions as necessary; using time efficiently;

• Be conscientious and efficient in meeting commitments, observing deadlines and achieving results with high quality work output; works effectively on multiple tasks under time pressure;

• Be able to develop and maintain effective working relationships with team members, internal /external partners and/or other stakeholders;

• Speak and write clearly and effectively; possesses strong listening and verbal communication skills, including interpretation.

• Demonstrate strong interpersonal skills and proven ability to engage with various audiences and stakeholders.

Language Requirements:

• Fluency in Speaking/Reading/Writing English

• Fluency in Speaking/Reading/Writing Vietnamese.

14. SUBMISSION INSTRUCTIONS

Technical proposal:

1. A cover letter of no more than three pages that demonstrates understanding of the scope of work and details the qualifications meeting the requirements and;

2. Resume(s) that describes the past performance, work experience and education;

3. Names and contact information (preferably e-mail and phone number) of up to three references with knowledge of the offeror’s ability to perform the works detailed in this solicitation. The references will be asked to provide a general assessment of the offeror’s suitability for the required services. It is the responsibility of the offeror to ensure submitted references are available to provide a written or verbal reference in a timely manner.

Cost proposal:

Cost proposal detailing the daily rate and all travel related expenses such as airfare, lodging, M&IE, transportation, and other direct costs.

All of the above must be included for the quotation to be considered complete.

15. EVALUATION CRITERIA:

1) Quality and appropriateness of the contractor Offerors who meet the minimum education and experience requirements will be evaluated based on the following factors, listed in descending order of importance:

1. Skills and Abilities

2. Relevant Experience

3. Technical Knowledge

2) Price

EVALUATION PROCESS

a. This RFQ will utilize a best value, trade off process. USAID may award the contract to a quoter with higher price, provided the non-price factor merits the additional price.

b. For overall evaluation purposes of this RFQ, the non price factor, is considered more important than the price factor.

c. The Government may award the contract without discussion with quoter.

[END OF RFQ]