Solicitation_-_RFQ_MSP-Sindh.pdf

REQUEST FOR QUALIFICATIONS (RFQ)

Solicitation Number: SOL: 72039118R00015

Date Issued: June 21, 2018

Questions Due: July 09, 2018 – (14:30 Local Time)

Qualifications Due: July 27, 2018 – (14:30 Local Time)

Subject: Request for Qualifications (RFQ): “Architect and Engineer (A&E) services for

Sindh Municipal Services Program (MSP)”

Reference: Limiting Competition to Local Entities – Automated Directives System (ADS)

302.3.4.5 f

Dear Prospective Offerors:

Pursuant to the authority in the Foreign Assistance Act of 1961, as amended, the U.S. Agency for

International Development (USAID) is seeking proposals from local Pakistani Architect & Engineering

(A-E) Firms eligible to provide specific services and related activities as described in the scope of work

(Attachment 1) of this RFQ. Attachment 1 describes the complete statement of work, goals and expected results. This competition is limited to Pakistani A-E firms (local entities) only. For purposes of consistency and reporting, the definition of “local entity” means an individual, a corporation, a nonprofit organization, or another body of persons that:

● Is legally organized under the laws of;

● Has as its principal place of business or operations in;

● Is majority owned by individuals who are citizens or lawful permanent residents of; and,

● Is managed by a governing body the majority of who are citizens or lawful permanent residents of the country receiving assistance.

For purposes of this section, ‘majority owned’ and ‘managed by’ include, without limitation, beneficiary interests and the power, either directly or indirectly, whether exercised or exercisable, to control the election, appointment, or tenure of the organization's managers or a majority of the organization's governing body by any means.

Offerors (Prime and Sub-Contractor) must be registered with Pakistan Engineering Council (PEC) and or

Pakistan Council for Architects and Town Planners (PCATP). In addition, offerors must be eligible in accordance with the authorized geographic code 937 for this procurement. The interested offerors must provide valid registration certificate issued by PEC or PCATP to satisfy the evaluation board that potential offerors are authorized to perform the work specified in Attachment 1 and have registered in relevant category. Similarly, offerors must also provide PEC valid registration certificate and discipline for its entire technical staff. The provided data will be validated through PEC/PCATP.

USAID/Pakistan will follow Federal Acquisition Regulations (FAR) Part 36 Construction and Architect –

Engineer procedures for this procurement. In Phase One, the Evaluation Board (EB) will select the most highly qualified offeror(s) and request most highly qualified offeror to submit cost proposals as part of

Phase Two evaluation. USAID/Pakistan anticipates award of cost reimbursement Time and Material type

Contract to the successful offeror. Other Direct Costs (ODC) will be considered as cost-reimbursable items.

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

PAKISTAN CODE 16. ADMINISTERED BYCODE

X

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

07/27/2018 1430 E

06/21/2018

92-51-2082460Aaqib Hameed (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

72039118R00015

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 2 REQ-391-18-000074OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Islamabad, Pakistan Diplomatic Enclave Ramna 5 c/o U.S. Embassy USAID/Pakistan

15. DELIVER TO

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

0001 A&E Services for MSP Sindh

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

TABLE OF CONTENTS

REQUEST FOR QUALIFICATIONS (RFQ) 1

SOLICITATION PAGE 3

TABLE OF CONTENTS 4

ACRONYMS 5

ATTACHMENT 2 - INSTRUCTIONS TO OFFERORS AND SELECTION PROCESS 25

3. PROPOSAL SUBMISSION/DELIVERY INSTRUCTIONS 31

4. INSTRUCTIONS FOR PREPARATION OF TECHNICAL PROPOSAL (SF-330): 32

ATTACHMENT 3 37

LIST OF ATTACHMENTS 37

Annex # 1: SF-330 37

Annex # 2: Partner Information Form 37

ACRONYMS

A-E Architect and Engineering

AAD Activity Approved Document

AAPD Acquisition & Assistance Policy Directives

AIDAR Agency for International Development Acquisition Regulations

ADS Automated Directives System

CO Contracting Officer

COP Chief of Party

COR Contracting Officer’s Representative

DUNS Data Universal Numbering System

D&B Dun and Bradstreet

EB Evaluation Board

EDF Environmental Documentation Form

EMMP Environmental Monitoring and Mitigation Plan

FAR Federal Acquisition Regulations

FARA Fixed Amount Reimbursement Agreement

FedBizOpps Federal Business Opportunities

GoS Government of Sindh

IEE Initial Environmental Examination

IQC Indefinite Quantity Contract

ODC Other Direct Costs

PEC Pakistan Engineering Council

PCATP Pakistan Council for Architects and Town Planners

PEB Procurement Executive Bulletins

PIL Project Implementation Letter

PMIU Program Management and Implementation Unit

PSC Program Steering Committee

RFQ Request For Qualifications

MSP Municipal Services Program

SOL Solicitation

SF Standard Form

USAID United States Agency for International Development

ATTACHMENT 1- Scope of Work for Architect and Engineering (A&E) Services for

Municipal Service Program (MSP) Sindh

1. TITLE OF ACTIVITY

Architect and Engineer (A&E) Services for Sindh Municipal Services Program (MSP)

2. OBJECTIVE

The objective of this Contract is to provide Architect-Engineer services including construction management for the improvements and expansion of water, wastewater, and solid waste infrastructure in Jacobabad, Sindh.

3. BACKGROUND AND CHALLENGES

3.1 Municipal Services in Pakistan

In Pakistan, local government units, particularly municipalities, constitute important delivery vehicles for key public services. Despite their crucial role, local levels of government have long suffered from a lack of clarity regarding their lines of authority and division of responsibilities with the provinces and the federal government. A national public opinion survey sponsored by

USAID in 2008 concludes that citizens prioritize improvement of local public services in the following order: solid waste disposal, drinking water supply, education, community roads, health facilities, and major roads. However, the low quality of municipal service delivery contributes to

Pakistan’s poor social indicators and lack of citizen confidence in government. Also, most municipalities lack transparency and accountability in their operations, and rarely solicit citizen input into decision-making.

The structure of local government is in flux in Pakistan. In early 2010, the Government of Sindh introduced amendments to the existing Local Government Ordinance (2010) to dissolve the elected councils and put administrators in power. However, the acceptance by all parties in 2010, of Article 140a (Local Governments) and the elimination of the ‘Concurrent Legislative List’ as permanent aspects of the Constitution in the 18th Amendment package now opens the door for a rational distinction between the roles of the federation, provinces and local governments.

Realizing that previous isolated efforts to raise standards of municipal services and improve citizen satisfaction have been fairly ineffective, MSP planned to take a systemic approach to reform. Since the Sindh province represents complex social systems that include multiple centers of power with considerable autonomy and resources at their disposal, it is essential to recognize that an institutional transformation is required to put in place a fundamental reform that will affect municipal service delivery and that can be implemented to endure.

3.2 Water and Sanitation Situation in Jacobabad City

Jacobabad is the capital city of Jacobabad District, Sindh, Pakistan. The city is also the administrative center of Jacobabad Taluka, an administrative subdivision of the district. Total area of the Jacobabad city is 10.25 square-kilometers with a current population of around

200,000. The city is subdivided into 8 Union Councils. Jacobabad is situated in the tropical and drought prone geographic zone. The groundwater of Jacobabad city is brackish, highly contaminated and unfit for human consumption.

The water supply, sanitation, and solid waste management systems in Jacobabad was in very poor condition until 2005. Prior projects in water supply and wastewater collection and treatment had totally deteriorated. Water supply and wastewater projects were started in 2005 with federal and provincial funding. The water supply improvement project was completed in 2008 resulting in construction of intake works, an additional pre-settlement storage lagoon near the intake works, a rapid sand filtration plant, and a new distribution system. The wastewater system improvement project was also started that included three new wastewater treatment plants and primary/secondary drainage network. However, despite these major improvement projects, the overall system still has major deficiencies. Through the Municipal Services Program, USAID is also assisting GoS in the rehabilitation and completion of city’s drainage system and procurement of solid waste infrastructure. These overall rehabilitation works includes the following:

• Storage capacity at the intake was limited due to capacity and operational problems at the two existing lagoons and water shortages occur during low flows in the Khirther Canal and annual canal closure periods. One of the existing lagoons was rehabilitated and a new lagoon was also constructed.

• Electricity supply was intermittent with power available for less than 12 hours per day.

The electricity feeder to the intake works also provides electricity to a nearby village, thus hampering the continuous supply and required voltage to the intake pumping works.

Electricity problems also impact pumping operations at the water treatment plant. The stand-by generators were badly affected by the past floods. SEPCO has already constructed a dedicated feeder serving high lift pumping station and the water treatment plant. MSP is assisting in provision of electrical connections from dedicated feeder. The generators are being repaired and the new generators are also being installed.

• The 20 Km long transmission line was in adequate to meet the full supply of the city. A new transmission line of about 22 Km has been laid in parallel to the existing line while the existing line is also being repaired.

• Many of the physio-chemical processes of the treatment plant were not working and the existing water treatment plant was undersize. MSP is rehabilitating the existing treatment plant and the capacity of the plant is increased by the construction of new components.

• It was not clear how much water the treatment plant was supplying on a daily basis; there were no flow meters at the plant and on the main transmission lines from the treatment plant. New flowmeters are being installed throughout the system at strategic locations to measure the hydraulic flows.

• The existing distribution system was in total disrepair with biological contaminants found in drinking water. A new polyethylene based distribution system is being constructed.

Additionally, four overhead tanks are constructed while two others are under construction.

• In the existing distribution system, house connections were substandard and potentially a source of contamination through cross-connections. Many connections were not registered with the operating authority. New household connections are provided from the newly laid distribution system and a new consumer record will be created.

• Three wastewater treatment plants are already constructed while the fourth one is planned to be conducted under USAID funding.

• The primary and secondary drains were constructed by GoS but some of them need to be rectified as these are unable to carry the required flow due to adverse slope and other issues. In addition, the design and supervision of the tertiary drainage system falls under the scope for this contract.

• There is no solid waste management system in place in Jacobabad. The streets and bazaars of the city are littered with piles of solid waste and even street sweeping is not done regularly. USAID is funding to procure some equipment and machinery that will help to collect the solid waste and dispose it off to the Garbage Transfer station at selected locations.

4 REQUIRED ARCHITECT-ENGINEER SERVICES

This Contract is follow-on to the existing A-E services for design and construction management to continue with the rehabilitation, upgradation and expansion of the water, wastewater, and solid waste infrastructure in Jacobabad. The estimated budget for the construction of completed, ongoing and to be initiated works is about $47 million.

Through the use of fixed amount reimbursement agreements (FARAs) or Cost Reimbursable agreement, USAID reimburses the Government of Sindh for the construction based upon construction milestones (in case of FARA) for each construction/procurement package. The procurement of all construction services and equipment purchase is the responsibility of the

Program Management Unit (PMU) that was established by the Government of Sindh (GoS).

USAID is providing the A&E services and other technical support to PMU through a direct contract with a Pakistani A&E firm that will be replaced by the new Contractor under this contract.

Different components of the system are at different stages of completion as provided below.

Similarly, the designs and technical specifications for the waste water drainage system have been completed. The Contractor under this Contract will continue to provide full Architect-engineer services and other technical support for Jacobabad wastewater, water and solid waste infrastructure.

Summary of the on-going and to be initiated work packages with status as of June 2018 is given below in “Program Status Table”:

S. No Construction packages

Title Total Value

(PKR)

Physical Status

1 WS-01 Intake Works, Storage lagoon, Generator Room

332,142,149

100% completed

2 WS-02 High Lift Pumping

Station and 600mm transmission steel rising main

639,589,414 100 % completed

3 WS-03 Water supply transmission loop

256,507,205 98 % completed

4 WS-04R Water distribution network and overhead storage tanks for Zone 1

&2

186,005,442 28% Completed.

5 WS-05 Water distribution network and overhead storage tanks for Zone 3 and 4

220,798,980

95% completed

6 WS-06 Water distribution network and overhead storage tanks for Zone 5 and 6

153,129,329 90% completed.

7 WS-15 Rehabilitation and upgrade of water treatment plant

201,894,354 80% completed

8 WS-11 Procurement and installation of electro-mechanical component

123,126,892 25% completed

9 EM-14 Procurement of solid waste machinery and

Equipment

In contract award stage

10 Various

Packages

Construction of wastewater Components

2,753.1 Million PC-1 has been approved

Once the Contractor is hired under this Contract, USAID will provide the relevant technical reports including Detailed Designs and technical specifications for all these activities. A brief overview of the remaining works is stated below in the order of required efforts on the part of the

Contractor:

a) Improvement of Wastewater Drainage and Disposal System: This is the major component as apparent from item 10 of Program Status Table for which PC-I is approved and but the construction has not yet started. The works includes, but not limited to, the cleaning and rehabilitation of primary and secondary drainage system, construction of new tertiary drainage system, provision of drain cleaning equipment, improvements to the existing pumping stations, construction of new pumping stations and wastewater treatment plant. USAID through its existing contract has completed the survey of the recently constructed primary/secondary drainage system. This has revealed some of the shortcomings including the poor quality of construction for some sections of the drains or other components, lack of required gradient to result in the required self-cleaning velocity or other technical issues. The initial design is revised to address all of these issues. The contractor must review all the relevant technical reports including design/drawings and associated cost estimates and suggest design changes and rectifications as part of the required value engineering. The review and associated changes may be continuous before and throughout during construction phase.

b) Solid Waste Management: This component as given in item 09 of the Program Status

Table is for the provision of solid waste collection equipment. It is expected that by the award of this Contract, some of the solid waste related components may have been completed. However, the contractor must be required to help and complete the remaining works under solid waste management infrastructure.

c) Water Supply System Improvements: As noted in the table above, many of the water supply components may be substantially completed by the end of 2018. However, the construction contractors engaged by PMU are generally of low capacity and may not be able to follow the work schedule for the completed works or there may be a need for some rectifications. Therefore, there could be some residual works, especially in the distribution system, water treatment plan and procurement of electro-mechanical machinery. The Contractor must provide all the required support to supervise, coordinate, complete and commission the water supply improvements works.

5 STATEMENT OF WORK

This Contract will fund all costs associated with the general management and administrative support, identification of activities, surveys, assessments, design and tendering, construction management and supervision. These costs will include, but not limited to the following:

All costs of key personnel, technical staff and other support staff (salary, transportation, benefits, etc.) of the project. This will include costs associated with site visits, coordination and project monitoring.

All costs of establishing a required project office in Jacobabad with all the support costs associated with such offices, including equipment, and project vehicles.

All costs for the preparation and maintenance of the annual work plan, detailed work plans and schedule specific to construction and commodity procurement, monthly progress reports, all financial reports or other reports as required under this Contract.

All costs for the preparation and maintenance of a security plan, including any expert professional advice from outside sources. This will exclude costs of security provided as part of individual construction contracts.

All costs associated with environmental compliance planning, monitoring, and reporting

(excluding any mitigation measures that might be included in individual construction contracts).

All costs for specific deliverables such as assessment reports, detailed designs/drawings, technical specifications, tender documents and analyses of bids and preparation of contracts for construction.

All costs for specific USAID Branding and Marking requirements.

5.1. Element One Activities – General Management and Administrative Support:

Activities and responsibilities of the Contractor under this element include but are not limited to the following:

1. General Advice and Support: Provide general advice and support to USAID, the

Government of Sindh (GoS), and other entities authorized by USAID in the implementation of activities under USAID’s MSP Sindh.

2. Overall Management and Administrative Support: Provide overall management and administration of the Contract, including the provision of staff for the project office.

3. Management Systems: Provide and ensure the proper, efficient and uniform use of modern management and administration, accounting practices, information technology, communications, reporting, human resource management, property control, security, records, and other systems required to comply with the terms and conditions of the Contract and this Contract.

4. Utilization of Staff and Facilities: Provide and ensure the effective, efficient, safe, and proper use of staff, office space, and other facilities as required to implement this Contract.

5. Security: Provide a reasonable level of security for all contract and subcontract personnel, facilities, and equipment. The Contractor must prepare a security plan covering all activities under this Contract.

6. Coordination with Stakeholders: Coordinate activities with appropriate stakeholders in accordance with the approved project coordination plan developed under this Contract. Special coordination will be required with the present A&E contractor for smooth taking over of activities to ensure seamless transition and continuity of services and support.

7. Gender Considerations: The goal of USAID's Gender Equality and Female Empowerment

(GEFE) Policy is to improve the lives of citizens around the world by advancing equality between females and males, and empowering women and girls to participate fully in, and benefit from the development of their societies. To that end and within the scope of this contract, it is important that the awardees of this contract work with USAID/Pakistan, its implementers and the

Government of Pakistan to ensure the needs of women and girls are met, and that women and men are provided equal opportunities to serve in the design and management of services.

8. Property Control: Procure, assign, and ensure the proper and efficient control and use of

USAID-funded expendable and non-expendable property.

9. Program Management: The program management functions and responsibilities include establishing project management controls; budget and cost reporting; liaising with USAID, GoS agencies, and other donors and their implementing partners actively working in the water, wastewater and solid waste sectors in Jacobabad; securing approvals or No Objection Certificate

(NOCs) from various agencies/departments; reporting progress; personnel management; and monitoring performance.

10. Data Base Development and Management: During the term of the Contract, the Contractor is required to establish and manage data bases, which could support varied activities and analyses for Jacobabad under MSP. This will include measuring qualitative and quantitative improvements to the infrastructure system in Jacobabad. The Contractor must carry out limited testing throughout the contract period through government approved laboratories. The water at the source, the influent and effluent of the water treatment plant, and multiple points in the water distribution system may be analyzed for physical, chemical and biological quality. Analysis of wastewater must be carried out through reputable public or government certified laboratories. As wastewater is the major component of this contractor analyses carried out during the water and sanitation assessments may be further elaborated and extended under this contract, if necessary.

Some of the data may already be managed by the existing A&E Contractor. In such case, the

A&E contractor under this contract will take over and maintain the data base adequately.

11. Performance Monitoring: It is envisaged that water, wastewater/storm water disposal and solid waste management facilities will be improved and constructed under MSP. As part of the preparation of the annual Work Plan, the Contractor may be required to develop a timeline to measure the required outputs. Performance indicators will include the relevant information such as the length of water pipelines and sanitary drains rehabilitated or constructed, new house connections, quantities of water supplied and wastewater collected, waste water treatment plant improvements, tons of trash collected, amount of solid waste sorted and disposal facilities constructed and commissioned.

12. Branding and Marking: Consistent with the requirements of the Branding Strategy for this activity and the approved Branding Implementation Plan and Marking Plan, the Contractor must promote the provision of services under this Contract as being provided by the U.S. Agency for

International Development (USAID) and “made possible by the American people.”

13. Support for Conferences, Workshops, Seminars and meetings: Provide technical and administrative support for conferences, workshops, seminars, meetings, groundbreakings, dedications, VIP visits, and other public events related to infrastructure improvements and expansion in Jacobabad under MSP. The Contractor must provide technical and administrative support for such functions by organizing the program, assisting in the identification and commitment of speakers, selecting or recommending the venue, monitoring and reporting the proceedings, and other support functions normally associated with conferences, workshops, seminars, and other public events.

14. Reports Required Prepare and submit all reports required under this Contract. This function relates to the preparation and submission to USAID of all reports and other deliverables specified in reports and other deliverables of this Contract.

15. Chief of Party’s communications with the USAID COR: The Contractor’s Chief of Party or its representative must provide email updates, as required and hold coordination meetings with the COR for the duration of this Contract. The Contractor must promptly notify the Contracting

Officer (CO) and COR of any problems, delays, or adverse conditions, which materially impair the Contractor’s ability to meet the requirements of the Contract.

5.2. Element Two Activities – Review of Existing Reports, Design and Tendering: Activities and responsibilities of the Contractor under this component include but are not limited to the following:

1. Review/vetting of Water and Waste water designs: The waste water component is the major component, some packages of which may be under design, procurement or in execution phases. USAID will share all the previous technical reports that may include surveys, assessments, feasibility reports, design reports and review reports that are either completed, or under implementation, or being planned. The Contractor must thoroughly review all these reports with an objective to continue providing unhindered and smooth architect-engineering services for the program. The review must be holistic and focused on determining the correctness of data, hydrological designs, authenticity of surveys, random analysis of existing infrastructure and assumptions for the upgrade and all related electro-mechanical and civil works.

The Contractor may be required to prepare a Review/Vetting report providing detailed assessments of proposed designs and recommendation for all the remaining works with especial focus on the value engineering aspect to economize the system and utilize the existing network to the maximum possible extent.

Although the water supply component is in the final stage of implementation and major changes are not expected. Yet, the contractor may be asked to review and capture inadequacies and deficiencies, if any, and propose measures that can be implemented at this stage of the project.

For all components of the project, the Contractor must propose ways and means through which the pace of construction can be increased.

2. Coordination with stake holders: Coordinate activities with all the key stake holders (such as municipal administration and others) in order to have smooth operation of work.

3. Community Engagement: To ensure local buy-in, the designs and infrastructure layouts must be adapted in consultation with local communities to reflect cultural perspectives, needs, and recommendations. Focus groups comprised of businessmen, government servants, teachers, minorities, community and religious leaders may be required on the functional and design requirements of the water and sanitation infrastructure. Gender issues must be addressed and women and girls must also be involved in the discussions process. Similarly, communities will be engaged before start of construction and continuously throughout the execution to inform them about the impending construction with an objective to minimize the disruptions caused by construction works.

4. Architectural Services: For any building structures proposed, the Contractor must provide conventional architectural services. These services must include the preparation of construction drawings such as, but not limited to, layouts, plans, longitudinal sections and profiles, and 3-dimensional renderings.

5. Design Codes: The design must be based on sound engineering judgment and prevailing codes. The designs for all the elements and components of the project must be prepared in accordance with the local national, international water, wastewater disposal, and solid waste infrastructure and other relevant code standards. If codes specified differ materially from major international or U.S. codes, this should be documented and the reasons and justifications for deviation noted.

7. Technical Specifications, Bills of Quantities (BOQ), Cost Estimates and Tender

Documents: Technical Specifications, Bills of Quantities (BOQ), Cost Estimates and Tender

Documents have been prepared for each component of the project and for each package of works. However the contractor shall be required to prepare/update the technical specification, BoQs, cost estimates and Tender documents. For all the components especially the components on which the construction has not started yet, the Contractor must thoroughly review all these documents and update them. The cost estimation will be based on a market rate analysis and will include an appropriate inflation factor for the proposed period of construction. A complete and updated set of tender documents for future construction contracts including design report, construction drawings, Bill of Quantities, and Engineer’s Cost Estimate, rate analysis report, Technical Specifications, and bidding documents will be submitted for USAID and PMU approval. The package will also include an illustrative construction schedule which must take into account site accessibility, weather, and security conditions.

8. Procurement of Construction Firms: The Contractor must provide complete support to

PMU in competitive procurement of construction firms including pre-qualification/post-qualification, tendering, bidding, tender evaluations, preparation of bid evaluation reports, arranging site visits and pre-bid meetings. All these activities must be carried out strictly in accordance with Sindh Public Procurement Regulations (SPPRA).

9. Award of Construction Contracts: Contractor must assist PMU in timely award of all construction and commodities contracts under this program. In addition, the contractor must assist PMU in coordination, clarification of contract clauses, sub-sequent contract modifications

(if required) and other required correspondence with internal and external departments or parties.

8. Preparation/updating of Operation and Maintenance Manuals: The contractor will be required to prepare/update manuals for the operation and maintenance of all new equipment and/or rehabilitated equipment (pumps, motor control centers, chemical feed systems, water meters, solid waste collection equipment and any other major items of equipment procured for the project). The contractor should also review the existing manuals and make suggestions for any improvements.

10. Reports Required Under This Element: Prepare and submit all reports required under this element of the Contract. This function relates to the preparation and submission to USAID of all reports and other deliverables specified in this Contract.

5.3. Element Three Activities – Construction Management and Supervision: This is the major task required under this contract. The Contractor under this contract must provide required construction management for the elements already under construction and the elements for which construction is yet to commence. Activities and responsibilities of the Contractor under this element include, but are not limited, to the following:

2. Field Offices: The Contractor must establish a field office in Jacobabad, Sindh.

3. Construction Monitoring and Supervision: The Contractor must perform all procedures necessary to ensure that all the activities are completed successfully and in accordance with the approved designs, drawings and technical specifications. The Contractor must put in place all systems required to monitor the progress of the works.

4. Record Keeping: The Contractor must be responsible for maintaining records of all of the following:

a. Job files;

b. Working folders;

c. Project correspondence;

d. Verbal discussions/directives;

e. Daily diaries for project activities noting events affecting procurement and construction progress (weather, manpower, site equipment, material deliveries, test dates, and work performed);

f. Submittal review process logs;

g. Project schedules;

h. Marked-up sets of design drawings and technical specifications for future “as-built” drawings;

i. Change orders issued by the PMU GoS;

j. Environmental compliance reports;

k. Payment requests for works completed from the construction contractors; and

l. Any other documents pertinent to the monitoring and supervision of construction.

5. Inspections: The Contractor must perform all inspections required to ensure that project requirements are met. Inspection requirements include, but are not necessarily limited to, the following:

a. Regular Inspections: The Contractor must conduct routine on-site inspections of all activities under the project. During these inspections, the Contractor must:

1) Verify and ensure that the quality of materials used meet contract specifications;

2) Verify the correctness of the quantities used;

3) Monitor sampling and testing procedures, including testing frequency, and report failed tests to concerned parties for corrective action;

4) Verify the quality of construction/installation work and ensure conformity to contract design drawings, technical specifications, and requirements;

5) Monitor progress of work against the approved construction schedule, report deviations and their causes, and recommend corrective actions;

6) Report on the safety conditions at construction sites, contractors’ facilities, and identify violations of safety regulations;

7) Monitor safety violations and follow up on corrective actions;

8) Monitor environmental compliance;

9) Verify security incidents, weather problems, and any other events that could potentially affect the approved construction schedule; and

10) Photographs showing the progress of construction at each site.

b. Substantial Completion Inspections: Upon substantial completion of construction/installation, repair/rehabilitation activities, the Contractor with representatives from the PMU and USAID must inspect the activity/package and develop a punch list of items requiring remedial work before final inspection and acceptance.

c. Punch List Verification Inspection: When a construction contractor informs the

Contractor that the punch list activities have been completed, the Contractor must conduct an inspection and verify that the construction contractor has indeed addressed all items specified on the punch list. If additional work is still required, the Contractor must so inform the construction contractor.

d. Final Inspection and Acceptance: After the satisfactory completion of all punch list activities, the Contractor together with representatives from the PMU GoS and USAID must conduct a final inspection of all facilities constructed under the relevant contract. If all parties are satisfied that the punch list items have been satisfactorily completed, the

PMU will sign the handover certificate.

6. Quality Assurance Program and Progress Monitoring: The Contractor’s Quality

Assurance Program (QAP) must be a critical component of all construction activities. The

Contactor must develop and submit to USAID and the PMU for approval the plan for the QAP.

Implementation of the quality control programs are the responsibility of the individual construction contractors. However, the Contractor must monitor each construction contractor’s adherence to an approved Quality Control Program. Quality assurance and progress monitoring must be the responsibility of the Contractor. Under this responsibility, the Contractor must verify the levels of workmanship and quality of materials as defined in the drawings and technical specifications. The Contractor must also measure progress toward meeting the milestones established for payment under the FARA. As noted above, the Contractor is also responsible for maintaining the quality of work and ensuring delivery of required outputs as per schedule.

7. Environmental Compliance: The Contractor must ensure compliance with USAID and

Governments’ of Pakistan and Sindh environmental procedures. The Contractor must monitor all construction activities regularly and must provide adequate documentation of the environmental compliance status for each individual construction activity.

8. Approval of Materials and Sources: The Contractor must be responsible for the approval/disapproval of materials and sources of materials to be designated for procurement by the construction contractor or supplier.

9. Construction Schedules Specific to Construction Contracts: The specific construction schedules for each work package shall be prepared by each construction contractor working for the PMU; however, the A&E Contractor must review and approve it. These schedules must reflect the ground realities associated with all construction packages that includes material and equipment handling, construction in highly densely populated localities, diversion of sewage and other wastes during the construction activities, smooth traffic flows staff safety and security concerns and others. These schedules must be reviewed and updated in consultation with COR and PMU.

10. Pre-Construction Conferences: Under the auspices of the PMU, the Contractor must conduct pre-construction conferences with each package contractor to acquaint key personnel, local authorities, inspectors, community representatives, and the concerned government agencies’ staff with the procedures, lines of authority, and the interrelationship with the monitoring activities of the Contractor, USAID, the PMU, and others. These conferences must take place shortly after each construction contract is awarded.

11. Notice to Proceed: After PMU has issued Letter of Award and nominated the Contractor as the Project Manager, the Contractor may be required to issue Notice to Proceed (NTP) to the construction contractors in accordance with Conditions of Contract.

12. Progress Payment: The Contractor must assist the PMU in processing payments to the construction contractors by verifying that the measurements against the bill of quantities are accurate and the work is completed in accordance with the approved design/ drawings, technical specifications and required quality.

13. Obtaining of NOCs: The contractor should plan in advance and pre-empt the construction contractor at an early stage and assist the construction contractor in obtaining the relevant NOCs for smooth operation of works.

13. Reports Required Under This Element: Prepare and submit all reports required under this element of the Contract. This function relates to the preparation and submission to USAID of all reports and other deliverables specifically specified in reports and other deliverables of this

Contract.

5.4. Element Four Activities – Procurement of Commodities and Equipment: This component includes the provision of solid waste collection equipment. It is expected that by the award of this Contract, some of the solid waste related components may have been completed.

However, the contractor must be required to help and complete the remaining works under solid waste management infrastructure.

6. DELIVERIES AND PERFORMANCE

6.1 PERIOD OF PERFORMANCE

The estimated period of performance for this award is 3 years (2019-2022).

6.2 PLACE OF PERFORMANCE

The activity will be implemented in Jacobabad City, Sindh. The Contractor’s staff is expected to travel to other locations within Pakistan, as required, to complete the assigned tasks. The

Construction Manager must be located in Jacobabad.

6.3 AUTHORIZED WORK DAY/WEEK

The authorized workweek for long-term individuals working under this Contract must be five days per week in accordance with prevailing practice of USAID/Pakistan. A six-day work week is authorized for all personnel physically present and working in Jacobabad. No overtime or premium pay is authorized under this Contract.

6.4 REPORTS AND OTHER DELIVERABLES

In addition to the requirements set forth for submission of reports in and in accordance with

AIDAR clause 752.242-70, Periodic Progress Reports, the Contractor must submit reports, deliverables or outputs as further described below to the COR and, when so noted in this Section below, to the PMU.

The cover page of all reports prepared by the Contractor, pursuant to AIDAR 752.242.70, must include a descriptive title, the author’s name(s), the activity name, the activity number, , the

Contractor’s name, the name of the USAID activity office and the COR, and the publication or issuance date of the report.

The Contractor must be responsible for delivery of draft reports, schedules, plans, and other documents that are described below. Such documents as schedules or plans that do not readily conform to the forgoing format must be presented in a form to be agreed to by COR. All written documents must be provided in English on CD or other appropriate electronic media. Where due dates are not specified below for specific deliverables, the delivery dates must be in accordance with the schedule for deliverables included in the approved annual Work Plan.

All deliverables specified in this section are subject to USAID review and comment. USAID will strive to provide written comments, if appropriate, on all reports and deliverables within 14 calendar days or as otherwise jointly agreed with the Contractor in the approved Annual Project

Work Plan or as otherwise specified below. However, environmental compliance documents involve an extensive review and approval process and will generally require considerably more time. Additionally, many documents will require PMU approval (whether formal or tacit) and it is subject to the PMU approval period.

As advised by the COR, one hard copy and/or an electronic copy of all reports (unless otherwise noted in this Section below) must be submitted to USAID.

6.5.1. Element One Reports and Deliverables – General Management and Administrative

Support: Reports and other deliverables under this element of the Contract include, but are not necessarily limited to, the following:

1. Mobilization Plan: Within 15 calendar days of the contract award, the Contractor must submit a Mobilization Plan explaining its strategy for successful and seamless transition in the existing architect-engineer services and provision of continuity in these services without disrupting the ongoing project. It must be noted that the construction is underway on many components of the project. Other than Key Personnel, the mobilization plan must explain the immediate deployment of the critical construction staff to continue providing smooth construction management and quality assurance services. The Mobilization Plan must also address the expedient arrangement of other logistical requirements including field offices, transport and security. The contractor must clearly indicate in its proposal its plan to either rent a separate office building or using an existing office building or other proposed location.

2. Annual Project Work Plan: The Contractor must develop an overall plan of the work to be accomplished under this Contract. The Contractor must provide high quality engineering expertise, technical assistance and guidance in planning activities required under this contract including conceptualization, preliminary analysis, prefeasibility and feasibility studies, detailed designs, reports, and other deliverables that may be specified in this Contract. The Contractor must outline and categorize all activities into different major tasks such as General Management and Administrative Support, Technical

Reviews, Design and Tendering, and Construction Management and Supervision. The

Work Plan must be flexible to respond to possible changes required by the PMU GoS and

USAID and imposed by ongoing implementation of water, wastewater, and solid waste infrastructure. The Work Plan must include the identification of responsibilities, identification of critical completion milestones and project interfaces, inventory controls of all project documents, financial and budget procedures, scheduling procedures, administrative procedures and technical standards as well as design, procurement, construction, and project documentation/closeout procedures. The Work Plan must include an organizational chart for the Contractor’s project staff. The Work Plan must indicate the interdependencies of a wide variety of project functions, including administrative, legal, engineering, land acquisition, financial, construction, and interfaces with USAID and the GoS. Per the IEE, the Work Plan must include a section on environmental compliance. The Work Plan must address coordination with appropriate stakeholders both through the PMU and directly. The Work Plan will be used by USAID and its representatives to monitor Contractor performance. It will also provide a communication network to streamline coordination with all appropriate parties on a continuing basis and to ensure smooth turnover and utilization of completed projects. The

Work Plan must include a Gant chart. The Work Plan will be reviewed in coordination with PMU and USAID on a regular basis and updated as needed. In each year of the

Contract, the Contractor must provide an annual Work Plan. The Work Plan must provide a table establishing the Contractor’s proposed dates for submitting the deliverables specified in this Contract.

The first annual Work Plan is due to the COR not later than 60 calendar days after the effective date of this Contract. Subsequent annual Work Plans are due not later than 30 calendar days after each anniversary date of this Contract.

The subsequent work plan must also include the following:

a. Results achieved during the year in comparison to the annual Work Plan targets;

b. Significant implementation problems encountered during the year;

c. Actions taken to resolve problems;

d. Observations/recommendations to improve implementation in the future; and

e. An overview of the public events, during the reporting period, in a format approved by the USAID Development Outreach and Communications Officer through the COR.

3. Security Plan: Security for the Contractor’s personnel and offices is the responsibility of the Contractor. The Contractor will prepare a security plan covering all activities under this Contract. The proposed security plan will be required from the most highly qualified offeror in the second stage of evaluation (Cost Negotiations);

4. Project Procurement Plan: The Contractor may be required to prepare an overall plan for the procurement of construction contractors. The Procurement Plan must be in line with the rules and conditions laid down by the Pakistan Procurement Regulatory

Authority (PPRA) and in accordance with the procurement rules of the Government of

Sindh. More detailed Procurement Plans specific to each subset of activities or subprojects of Jacobabad Water, Wastewater and Solid Waste Development and

Extension Project must be prepared as part of element six of this Contract. The date for the project procurement plan shall be agreed between the contractors and COR, based on the need.

5. Cost Control Reporting System: The Contractor must develop a cost control reporting system including financial data required by USAID to monitor progress of cost versus budget for all activities under the Contract as well as construction services and project commodities being procured for the project by the PMU GoS.