USAID_Mail_-_Fwd__Revised_PD,_Action_Memo_and_Budget_for_the_Long-term_PSC_for_PSO.pdf

3/12/2019 USAID Mail - Fwd: Revised PD, Action Memo and Budget for the Long-term PSC for PSO https://mail.google.com/mail/u/0?ik=ce619cbbfa&view=pt&search=all&permthid=thread-f%3A1627783662273586941%7Cmsg-f%3A16277836622735… 1/4

Aatish Jain <aajain@usaid.gov>

Fwd: Revised PD, Action Memo and Budget for the Long-term PSC for PSO 1 message

Gulshan Bhatla <gbhatla@usaid.gov> Tue, Mar 12, 2019 at 12:53 PM To: Aatish Jain <aajain@usaid.gov>

Please add attached PD also to your supporting documents in the GLAAS request.

Thanks ---------- Forwarded message --------- From: Gulshan Bhatla <gbhatla@usaid.gov> Date: Fri, Dec 21, 2018 at 1:46 PM Subject: Re: Revised PD, Action Memo and Budget for the Long-term PSC for PSO To: Edward Michalski <emichalski@usaid.gov> Cc: Cheryl Williams <cherwilliams@usaid.gov>, Aaron Bishop <abishop@usaid.gov>, Diana Weed <dweed@usaid.gov>, Pamela Morris <pamorris@usaid.gov>, Ramona M EL Hamzaoui <relhamzaoui@usaid.gov>, Vandana Sharma <vsharma@usaid.gov>, Jyothi Krishnamoorthy <jkrishnamoorthy@usaid.gov>

Ed, Attached please find the revised action memo and PD. These revised documents make this a two year USPSC position, provide illustrative budget as an attachment to the action memo and have addressed EXO/HR comments on the PD.

Please process this action memo for the Front Office clearance.

Please let us know if any additional information is needed.

Thanks

On Thu, Dec 13, 2018 at 5:17 PM Edward Michalski <emichalski@usaid.gov> wrote:

Dear Cheryl:

The budget is a required document. Thanks, -Ed-

On Thu, Dec 13, 2018 at 2:07 PM Cheryl Williams <cherwilliams@usaid.gov> wrote:

Thanks Aaron.

Ed and I agreed to make this a two year PSC. I will include the TEC for a two year contract and I agree that unless EXO advises us that we need to share the budget as part of the approval package we will not include it.

We'll make your other edits.

Regards, Cheryl A. Williams Director Program Support Office USAID/India

Email: cherwilliams@usaid.gov

Office ext. 8462 mailto:gbhatla@usaid.gov mailto:emichalski@usaid.gov mailto:cherwilliams@usaid.gov mailto:abishop@usaid.gov mailto:dweed@usaid.gov mailto:pamorris@usaid.gov mailto:relhamzaoui@usaid.gov mailto:vsharma@usaid.gov mailto:jkrishnamoorthy@usaid.gov mailto:emichalski@usaid.gov mailto:cherwilliams@usaid.gov https://mail.google.com/mail/u/0?ik=ce619cbbfa&view=pt&search=all&permthid=thread-f%3A1627783662273586941%7Cmsg-f%3A16277836622735… 2/4

In accordance with the policies and procedures set forth in E.O. 13526 this e-mail is UNCLASSIFIED

On Thu, Dec 13, 2018 at 1:55 PM Aaron Bishop <abishop@usaid.gov> wrote:

Cheryl, The resource/funding section needs to clearly state the cost of the proposed action. Note that this is true for every Action Memo that has cost implications. Personally, I think the detailed budget does not need to be attached, but if someone says it is required, then use either the 2-year or 5-year version of the attached file.

I added my track changes to the Vandana's version of the Action Memo. I clear, subject to my edits.

Aaron J. Bishop Regional Financial Controller USAID India, Sri Lanka, and Maldives

On Tue, Dec 11, 2018 at 4:05 PM Vandana Sharma <vsharma@usaid.gov> wrote:

Hello Cheryl: Attached are Action Memo and PD with further suggested edits/comments (in 'track changes') from EXO. Please let me know if you have any questions or need assistance. Thanks.

Best Regards, Vandana

Vandana Sharma | Human Resources Specialist USAID India | Executive Office/Human Resources Division American Embassy, Chanakya Puri, New Delhi - 110021 Tel: 91-11-24198000, Ext. 8117 | Fax: 91-11-24198612/8454 E-mail: vsharma@usaid.gov | Website: http://www.usaid.gov/india

On Tue, Dec 11, 2018 at 3:41 PM Cheryl Williams <cherwilliams@usaid.gov> wrote:

Hi Ed, Thanks for the feedback. If you think two years will be be more likely to be approved and more quickly then I'm okay with shortening the timeframe knowing that we can request a one or two year extension in the future, if needed.

I can make that change. All, please let me know if you have other edits or comments on this as well.

Regards, Cheryl A. Williams Director mailto:abishop@usaid.gov mailto:vsharma@usaid.gov mailto:vsharma@usaid.gov http://www.usaid.gov/india https://mail.google.com/mail/u/0?ik=ce619cbbfa&view=pt&search=all&permthid=thread-f%3A1627783662273586941%7Cmsg-f%3A16277836622735… 3/4

Program Support Office USAID/India

Email: cherwilliams@usaid.gov

Office ext. 8462

On Tue, Dec 11, 2018 at 3:13 PM Edward Michalski <emichalski@usaid.gov> wrote:

Dear Cheryl:

I believe this request to hire a USPSC would be more likely to be approved if it were for two years (a typical timeframe for HCTM to approve). Given all the work we are doing to transition to "USAID 3.0" it seems an unusual request to ask for five years, but is more defensible asking for two years for all the extra work the transition will create for the Program Office in the immediate future. HCTM would likely prefer to place USDH in the field vs. a USPSC if support is needed for 4-5 years. If approved, we can always request an extension near the two-year anniversary. I don't mind clearing on this as is, but I'm highly confident it will be questioned and/or edited as it goes through the Washington clearance process. Thanks, -Ed-

On Mon, Dec 10, 2018 at 1:26 PM Cheryl Williams <cherwilliams@usaid.gov> wrote:

Hi all, We found the email with Diana's comments and Aaron's. Thank you both.

Please find attached the above three subject documents for your review and clearance.

Once we have received these clearances from RLA, RFMO and the EXO we will ask for the Front Office's clearance so that the EXO and his team may begin processing this action with the Bureau.

Please provide your clearance no later than COB this Friday, December 14. Most of you have seen the documents however we ask that one you take one last look at each one again.

Gulshan, thanks for helping me draft these!

Thanks!

Regards, Cheryl A. Williams Director Program Support Office USAID/India

Email: cherwilliams@usaid.gov

Office ext. 8462

PD- USPSC for long term USPSC Program Support version as of 12 21 2018.doc 162K mailto:cherwilliams@usaid.gov mailto:emichalski@usaid.gov mailto:cherwilliams@usaid.gov https://mail.google.com/mail/u/0?ui=2&ik=ce619cbbfa&view=att&th=16970c9dd10066fd&attid=0.1&disp=attd&realattid=f_jpxrc8hj2&safe=1&zw https://mail.google.com/mail/u/0?ik=ce619cbbfa&view=pt&search=all&permthid=thread-f%3A1627783662273586941%7Cmsg-f%3A16277836622735… 4/4