Attachment_J.10_National_Technical_Assistance_(NTA)_Salary_Scale_and_Implementation_Guideline.pdf

Islamic Republic of Afghanistan

National Technical Assistance Salary Scale and Implementation Guideline

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Table of Contents

1. Introduction

2. Objectives

3. Target Group

4. Problem Statement

9. Critical Success Factors

10. Expected Results of the Guideline Implementation

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Acronym and Abbreviation

ADB Asian Development Bank

CSMD Civil Service Management Department

GoIRA Government of Islamic Republic of Afghanistan

IARCSC Independent Administrative Reform & Civil Service Commission

MOF Ministry of Finance

NTA National Technical Assistance

SOM Senior Official Meeting

USAID United State Agency for International Development

WB World Bank

WG Working Group

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1. Introduction

The variant pay scales implemented in the line ministries based on the mutual agreement of the line ministries and donors have raised different challenges, such as lack of institutional memory because of high employee turnover at the line ministries which is an obstacle in strengthening the institutions. In addition the inequality in the salaries of the employees has decreased the level of efficiency, effectiveness and has created social challenges. Recently, Capacity Building for Results (CBR) salary scale was developed and approved. In addition it was agreed in the Senior Official Meeting (SOM) that CBR salary scale will be applicable on NTA as well. Following to the Presidential Decree No. 852, dated 7 Assad 1394, it has been instructed to develop NTA salary scale and guideline and after the required consultation it should be presented to the Cabinet of Ministers for approval. The success of the guideline's implementation requires support and compliance of the Government of Afghanistan and International Donors.

2. Objectives

Based on the Presidential Decree No. 852, the Salary Scale and Guideline are developed to harmonize the salary scales of national staff who work for the Afghan Government out of line positions of official Tashkeel, including Externally Funded Staff (EFS) who are funded by international donors. The overall objectives of the scale and guideline are:

• to have harmonized, consistent, and fair pay framework for all NTA in the Country;

• to assure fiscal sustainability up to possible extend;

• to increase government's control over the deliverables of NTA, including but not limited to strengthen the ability of government to hire national contractors through the national budget of the Country.

• to avoid competition with CBR and assuring transparency and accountability.

3. Target Group

The NTA Salary Scale and Guideline cover the remuneration package for those national staff who work for and in GoIRA ministries and other public agencies on national and sub-national levels and they are out of official Tashkeel of the institutions. This includes all those national staff who are hired by and reporting to GoIRA but paid by donor agencies through GoIRA core budget as well as those who are funded through off budget programs hired by donor agencies or their implementing partners and reports to donors and GoIRA and they are embedded in the line ministries.

It is worth mentioning that NTA Salary Scale and Guideline do not apply on those staff who are directly hired by the donors for their offices and do not report to the Government of Afghanistan and those short term technical consultants (at least up to 3 months) to be hired either by the international donors or the Government of Afghanistan.

4. Problem Statement

Since 2001(1382), the Government of Afghanistan has constantly brought and implemented selective reforms and changes in public institutions; it includes changes in the structure, capacity, and

5 | P a g e pay scale for efficient and effective administration and performances. The Government of Afghanistan launched the P &G System in 2008 and it has brought substantially consistency in the payments of civil servants, but due to continues inflation and increased living cost, the system is still incompatible in maintaining professionals in the public system. The System has eight grades (G1-G8) and each grade has five steps . The lowest grade's salary is Afghanis 5,000 and the highest Afghanis 32,500 per month plus non-cash benefits. Besides the P&G system, the Afghan Government later introduced Super Scale benefits to attract and keep technical staff in technical positions. The amount of this incentive window is in the range of US$ 300 to US$ 1500 per month in addition to the P&G benefits.

In addition to these two scales, another program-based allowance by the name of Management Capacity Program (MCP) was started which was ended in 2011 and then it was followed up with larger scale by the Capacity Building for Results Facility (CBR), which funds 1 - 4 grades and sometimes grade 5 of Tashkeel positions. CBR has a salary scale which is applicable on NTA as well and it is mentioned in this guideline. The new NTA scale from grade 1 - 5 is the same as CBR salary scale. NTA is stretched down and has three more grades proportionally to the first five grades to cover all levels of NTA.

Considering the local conditions such as, social, economic and human resources situation in the country, there is a strong need to develop such a consistent methodology for harmonization of the NTA salary scale and to implement it. This guideline will have important effect on project performance, service delivery, job securities and cooperation between different concerned agencies and institutions. So, that is why it is very important for the Afghan Government to bring all the various salaries schemes under one broader umbrella, it will improve the performance of, and will also bring accountability and transparency for the Government, international donors and other concerned individuals and meanwhile it will stabilize CBR program appointees in line ministries as well. Therefore it is necessary to present a unified, fair and comprehensive remuneration scale for all donors and GoIRA agencies to consider it for NTA.

5. Job Categories

Taking into consideration various job conditions, all NTA jobs have been divided in eight (8) categories and each category (grade) has its own conditions and responsibilities and each grade has ten (10) steps. The purpose of this categorization is to organize all payments of NTA according to the job responsibilities and donors adjustments to NTA's salaries accordingly. The following table suggests work conditions on the basis of eight categories system named with letters (A to H).

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NTA Job Profiles

General Conditions for NTA Staff

Category (Grade) A-

PURPOSE DIMENSIONS SKILLS AND COMPETENCE

Management, assignment and implementation of visions and strategic plans of the organization and having the authority to take decisions on behalf of organization.

• Management responsibility of administration, including HR, Financial and others.

• Develop administrative strategies divisionally and across the organization and approval of various plans.

• Authority for taking final decisions on organization level

• Long term strategic decisions and general leadership of the organization.

• Other responsibilities will be mentioned in the contracts of the individual.

General Skills:

• Develop policy and strategy to manage conflicting priorities, and effective management of human, financial and others.

• Ability to implement working leadership model in the organization, maximizing the contribution of team

• Ability to professionally communicate about the organization and represent the organization/project at national and international levels.

Examples:

• Director on Country or Zone level

• Equivalent of Director General or

Grade 1 level Positions in Civil Service

• Senior Advisors to Ministers

Minimum Requirements:

• Doctorate degree with 3 years relevant experience or Master decree with 5 years relevant experience or bachelor degree with 10 years relevant experience.

Category (Grade) B-

PURPOSE DIMENSIONS SKILLS AND COMPETENCE

Implementation and arrangement of administrative and technical affairs of the organization or project.

• Manage organization resources as per the contract.

• Contributes to the development of organizational strategies and implement them across the division or organization/ project.

• Taking the required decisions, planning and finding solutions for various problems and challenges.

General Skills:

• Ability to prepare plan for organization or department and responsibility of managing financial, HR and technical fields.

• Ability to prepare documents in the technical fields and to represent from it in related meetings.

• Ability of managing and liaison with outside of organization and project.

Examples:

• Head of Division

• Senior Technical Specialist

• Senior Advisor or Specialist

• Project Manager

• Equivalent to Grade 2 civil servant

• Advisors

Minimum Requirements:

Having at least Master’s or its equivalent degree with 5 years working experience or having Bachelor's degree with 7 years relevant experience.

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Category (Grade) C-

PURPOSE DIMENSIONS SKILLS AND COMPETENCE

Development and implementation of certain specific functions and activities.

• Managing/ supervising organization resources within defined boundaries. Implementation of operational plans of organization or project

• Provision and arrangement of an organization or project internal policies or terms.

• Providing professional/technical advice to senior managers in the specialized areas.

• Project management and budgeting for the function or activities being managed.

General Skills:

• Management and team leadership ability.

• Having the required skills in general management

• Writing and communication ability in professional and related area.

Examples:

• Advisor

• Technical Specialist

• Equivalent to Grade 3 of civil Servants

Minimum Requirements:

• Bachelor's Degree with 5 years experience in the related field.

Category (Grade) D-

To provide support to and implement technical and managerial activities..

• Preparing financial, operational, technical and other plans for related field of an organization or project.

• Implementing related part of the organization or project working plan

• Support to and implementing the organization or project operational plans

• Supervising and managing related functional units.

General Skills:

• Ability to prepare operational plans of organization or project.

• Having required skills in the related technical field.

Examples:

• Unit Manager

• Senior Officer

• Bachelor's Degree with 4 years experience in the related field.

Category (Grade) E-

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To perform operational/support, educational, technical and other tasks of the organization or project.

• Responsible for resources implementation within defined boundaries or a specialist area.

• Implement departmental plans to agreed standards of the organization or project.

• Coordinating activities with the related departments, data collection and preparation of project documents.

• Communication with interested persons both internally and externally.

General Skills:

• Ability to prepare various operational plans of the organization or project.

• Having specific skills in the related technical field.

Examples:

• Associate / Officer

Bachelor’s degree with 3 years related experience or 5 years working experience.

Category (Grade) F-

To perform administrative support tasks of the department.

• Delivery of managerial and technical tasks of the organization or project.

• Assist in the implementation of working plans and reporting to the organization or project management.

• Coordinating activities with other related units of the organization or project.

General Skills:

• Working ability in the field of management or support according to the internal terms of a project.

• Having skills in the related technical field.

Examples:

• Assistant

• Clerk

Bachelor degree with 2 years relevant experience or Baccalaureate degree with 4 years relevant experience.

Category (Grade) G-

PURPOSE DIMENSIONS SKILLS AND COMPETENCE

To perform administrative support tasks of the department.

• Carrying out daily tasks that are assigned to them by the organization or project.

• Prepare and type documents, manage the filing of the documents and coding when needed.

General Skills:

• The required skills as per the TOR of the position

• Produces work or conduct the assignment with acceptable standard. Examples:

• Technician

• Driver Minimum Requirements:

Baccalaureate degree from school / educational institute / professional institute as per the requirement of the job.

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Category (Grade) H-

Manual labour as per the requirements of the position

• Undertakes day to day routine work which is assigned by supervisor.

General Skills:

• The required skills as per the TOR of the position

• Produces work of a consistently and acceptable standard..

Examples:

• Chief

• Housekeeper

• cleaner

• Knowledge of equipment under care.

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6. Salary Scale for NTA Staff

NTA has eight grades, each grade has ten steps. There is a fix interval in each step. The interval is set by a variant multiplier to the original P&G salary of a civil servant. Payment of NTA salaries according to the eight grade system and ten steps within each grade, differs and all the factors affecting this salary scale have been considered in this guideline. All salaries should be in Afghani as per the NTA Salary Scale and Guideline and during the preparation of the scale 1 USD = 64 Afghani was considered.

Low High Low High Low High Low High Low High

A 160,000 177,778 195,556 213,333 231,111 248,889 266,667 284,444 302,222 320,000 35,556 35,556 35,556 35,556 35,556 35,556 35,556 35,556

B 128,000 142,222 156,444 170,667 184,889 199,111 213,333 227,556 241,778 256,000 28,444 28,444 28,444 28,444 28,444 28,444 28,444 28,444

C 76,000 83,111 90,222 97,333 104,444 111,556 118,667 125,778 132,889 140,000 14,222 14,222 14,222 14,222 14,222 14,222 14,222 14,222

D 38,000 43,667 49,333 55,000 60,667 66,333 72,000 77,667 83,333 89,000 11,333 11,333 11,333 11,333 11,333 11,333 11,333 11,333

E 25,000 27,889 30,778 33,667 36,556 39,444 42,333 45,222 48,111 51,000 5,778 5,778 5,778 5,778 5,778 5,778 5,778 5,778

F 22,000 24,000 26,000 28,000 30,000 32,000 34,000 36,000 38,000 40,000

G 18,000 19,889 21,778 23,667 25,556 27,445 29,334 31,223 33,112 35,001

H 8,000 9,111 10,222 11,333 12,444 13,555 14,666 15,777 16,888 17,999

Step 1 Step 2 Step 3 Step 4 Step 5

7. Implementation Condition of NTA Guideline

Harmonization of NTA salary scale would not be possible at once, as contracts adjustment would take times so that is why enough time has been considered for this as it is mentioned in the below parts. The following tasks must be done in order to achieve the results and implement the guideline in an appropriate manner:

A. New Recruitments

• Newly recruited staff should be offered the first step of the relevant category / grade of NTA Salary Scale. If the candidate has master or PHD degree then one additional step could be offered and if the candidate has two years additional experience than what is deemed in the TORs then one additional step level could be offered. In addition, technical positions could be also required to offer one additional step but it is mandatory that offer cannot be given beyond step 5 of the same grade even step 5 should be extreme exceptional.

• Promotion / increase from one step to another should happen only after annual successful performance appraisal of an employee by its relevant organization. Without performance appraisal salary level cannot be increased. It is recommended that CBR standard format for performance appraisal should be used but the format of the appraisal would depend on each project's internal procedure but CBR format is highly recommended.

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• All NTA recruitment should be based on merit through open competitive process and direct recruitment without going through the process is not allowed except for very technical positions (Note: all management positions are not technical).

• NTA Terms of Reference would have standard NTA format and it would be an Annex to this Guideline.

• NTA Salary Scale includes all regular benefits and allowances except transportation, communication and insurance to be provided as per the internal agreements of each organization.

B. Current NTA

• The contracts of all current NTA will be renewed after the end of their contracts period according to this Salary Scale and Guideline. If the contracts are not finalized until the 31 June 2016, then all current valid contracts will be adjusted according to the Guideline.

• All International Donors and GoRIAs offices are obliged to issue a notification to all their relevant NTAs about their contracts' adjustments by the date which is mentioned in the above points;

• Those contracts which are lower than the range of this salary scale and guideline, it should be kept as they are up to the end of the project.

8. Supervision & Compliance

For the implementation of the guideline a Supervisory Committee will be established in January 2016 in the Budget Department of the Ministry of Finance. The Supervisory Committee is composed from the representatives of IARCSC, World Bank (representing ARTF responsibilities) and one rotating member from other key donor for one year and the Committee will be operating under the leadership of MOF / Budget Department. The Committee is responsible to assure that all stakeholders are following NTA Salary Scale and Guideline. The Committee will be holding quarterly meetings in the Ministry of Finance and will be reporting regularly to the Steering Committee of CBR for final endorsement. The Supervisory Committee TORs is Annex to the guideline.

Some of the key responsibilities of the Supervisory Committee (SC) are listed below:

• NTA SC will receive regular quarterly updated information about the type, number, duration, salary and other required data from the stakeholders (International donors and GoRIAs offices).

For consistency, a standard reporting format will be shared with all donors and GoRIAs offices prior to the beginning of 2016.

• NTA SC will have a database to register all on/off budget NTA contracts and other available information. This will enhance overall accountability and transparency.

• NTA SC will report to the Steering Committee of CBR as per the Presidential Order No. 852 for the required decision.

• NTA SC could work on NTA Salary Scale revision and it will be in consultation with all international donors and GoRIAs offices, if needed.

• NTA SC will also be responsible to adjust a consultant in a grade if said position is not fit in criteria described in above table

According to this guideline the responsibility of all NTA related affairs must be given to the relevant offices of GoIRA; it includes recruitment, annual evaluation, promotion and duration of the contract. After receiving the authority of controlling, the GoIRA would conduct evaluations of all public administrations at various points of time, identify need of the organizations for new NTA and start recruiting NTA staff through the related government offices. The Steering Committee of CBR is authorized to amend or change the guideline but changes in the scale is subject to the approval of the Cabinet of Ministers.

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9. Critical Success Factors There are many important factors listed below which are necessary for the success of NTA guideline, consideration of these factors will have favorable results:

1- Agreement of all donors and compliance with the timeframe to adjust NTA contracts according to the guideline.

2- Establishment of the Supervisory Committee 3- Establishment of NTA Database in the Ministry of Finance.

4- Gradual implementation of the guideline and its revision, if needed.

5- Coordination between donors and GoIRA.

10. Expected Results of the Guideline Implementation with the implementation of this guideline, NTA staff salaries will be arranged to an extent, and it will be applied on all agencies including the GoA and international donors.

The following results are expected from the guideline implementation:

- More government control on NTA salaries.

- A harmonized, consistent, fair and transparent pay scale

- Strengthen the fiscal sustainability

- Fight recruitment corruption

- Avoid employees turnover in organizations

- Maintain organizational history

- An attempt to have social justice in income distribution

- Avoid excessive salaries paid to some employees

End

NTA Scale in USD for the budgeting purpose **USD Daily Rate is Based on 260 work days/year

** Conversion is based on 1 USD = 64 AFS

CAT: Low High Low High Low High Low High Low High Examples Minimum Requirement

A Monthly AFS 160,000.00 177,778.00 195,556.00 213,333.00 231,333.00 231,111.00 248,889.00 266,667.00 302,222.00 320,000.00 Country Director Phd or Equivalent with 3 years experience OR

Monthly USD $2,500.00 $2,777.78 $3,055.56 $3,333.33 $3,614.58 $3,611.11 $3,888.89 $4,166.67 $4,722.22 $5,000.00 Director General or Equivalent Masters + 5 yrs experience OR

Daily USD $115.38 $128.21 $141.03 $153.85 $166.83 $166.67 $179.49 $192.31 $217.95 $230.77 Senior Advisors to Ministers Bachelors + 10 yrs experience

B Monthly AFS 128,000.00 142,222.00 156,444.00 179,667.00 184,889.00 199,111.00 213,333.00 227,556.00 241,778.00 256,000.00 Head of Division Master's or Equivante with 5 Yeas Experience OR

Monthly USD 2,000.00$ 2,222.22$ 2,444.44$ 2,807.30$ 2,888.89$ 3,111.11$ 3,333.33$ 3,555.56$ 3,777.78$ 4,000.00$

Snr Technical Specialist / Snr

Advisor or Specialist Bachelors with 7 years experience

Daily USD 92.31$ 102.56$ 112.82$ 129.57$ 133.33$ 143.59$ 153.85$ 164.10$ 174.36$ 184.62$ Project Manager/Advisors

C Monthly AFS 76,000.00 83,111.00 90,222.00 97,333.00 104,444.00 111,556.00 118,667.00 125,778.00 132,889.00 140,000.00 Advisor Bachelors Degree with 5 yrs of experience

Monthly USD $1,187.50 $1,298.61 $1,409.72 $1,520.83 $1,631.94 $1,743.06 $1,854.17 $1,965.28 $2,076.39 $2,187.50 Technical Specialist

Daily USD $54.81 $59.94 $65.06 $70.19 $75.32 $80.45 $85.58 $90.71 $95.83 $100.96

Equivalent of Grade 3 of Civil

Serviants

D Monthly AFS 38,000.00 43,667.00 49,333.00 55,000.00 60,667.00 66,333.00 72,000.00 77,667.00 83,333.00 89,000.00 Unit Manager Bachelor's + 4 yrs experience

Monthly USD $593.75 $682.30 $770.83 $859.38 $947.92 $1,036.45 $1,125.00 $1,213.55 $1,302.08 $1,390.63 Senior Officer

Daily USD $27.40 $31.49 $35.58 $39.66 $43.75 $47.84 $51.92 $56.01 $60.10 $64.18

E Monthly AFS 25,000.00 27,889.00 30,778.00 33,667.00 36,556.00 39,444.00 42,333.00 45,222.00 48,111.00 51,000.00 Associate/Officer Bachelor's + 3 yrs of experience OR

Monthly USD $390.63 $435.77 $480.91 $526.05 $571.19 $616.31 $661.45 $706.59 $751.73 $796.88 5 yrs experience

Daily USD $18.03 $20.11 $22.20 $24.28 $26.36 $28.45 $30.53 $32.61 $34.70 $36.78

F Monthly AFS 22,000.00 24,000.00 26,000.00 28,000.00 30,000.00 32,000.00 34,000.00 36,000.00 38,000.00 40,000.00 Assistant Bachelor's Degree with 2 yrs experience

Monthly USD $343.75 $375.00 $406.25 $437.50 $468.75 $500.00 $531.25 $562.50 $593.75 $625.00 Clerk Baccalaureate + 4 yrs relevant experience

Daily USD $15.87 $17.31 $18.75 $20.19 $21.63 $23.08 $24.52 $25.96 $27.40 $28.85

G Monthly AFS 18,000.00 19,889.00 21,778.00 23,667.00 25,556.00 27,445.00 29,334.00 31,223.00 33,112.00 35,001.00 Technician

Baccalaureate / educational institute

/professional institute

Monthly USD $281.25 $310.77 $340.28 $369.80 $399.31 $428.83 $458.34 $487.86 $517.38 $546.89 Driver

Daily USD $12.98 $14.34 $15.71 $17.07 $18.43 $19.79 $21.15 $22.52 $23.88 $25.24

H Monthly AFS 8,000 9,111 10,222 11,333 12,444 13,555 14,666 15,777 16,888 17,999 Chef Knowleged of Equipment

Monthly USD $125.00 $142.36 $159.72 $177.08 $194.44 $211.80 $229.16 $246.52 $263.88 $281.23 Housekeeper

Daily USD $5.77 $6.57 $7.37 $8.17 $8.97 $9.78 $10.58 $11.38 $12.18 $12.98 Cleaner

Step 1 Step 2 Step 3 Step 4 Step 5

Date: Jan 2016

Subject: Clarification Note in the Implementation of the NTA Guideline

The NTA (National Technical Assistance (NTA) salary scale and implementation guideline was approved by the Cabinet of Ministers through decision number (33), dated 16 Dec 2015. According to the Guideline, the CBR steering committee has the authority to revise/amend and clarify the guideline for smooth implementation and changes in the level of salary is subject to the decision of the Cabinet of Ministers.

Hereby, the following clarification notes proposed for better and effective implementation of the guideline:

1. In the Guideline it is mentioned that during the recruitment process the salary offer cannot be over step 5 of the relevant category. So, within the category this applies only on the new recruitments and not applicable on current active contracts to reduce it to step 5 during renewal or extension of the contracts.

2. Contracts which are in progress or need for renewal before or after 30th June, 2016 would be adjusted according to the requirements of each category i.e. if a person is in category 3 but his/her salary is higher than the maximum amount of the category, then during the renewal his/her salary would be adjusted to the maximum step of category 3.

3. Candidates who are bearing contracts from CBR or other projects which have implemented NTA guideline, and compete for higher positions i.e. (from category C to B) in the same project, then their salary in the new category would be started from the previous step mentioned in the ex-contract in addition to that step 5 arrangements which are mentioned in clause (1) of this note.

4. In the guideline for each category the basic requirements are mentioned but the job titles are mentioned as examples as mostly the determination of the category mostly comes from the requirements and TORs rather than exactly the titles but still for better clarification and capturing maximum titles the below table describes the titles against each category and this version is applicable:

Category 1

Position Title

Requirements

Education Experience (Year)

• Project Director, Program Director or Chief of Party PhD.

Doctorate

Clarification Note # 01

• General Manager or Project Manager that the title is subject to the scope of the project and TORs of the post

• Senior Advisors who are hired for much technical tasks and offices of the Ministers or Independent Agencies with higher technical capabilities

Masters 5

Bachelors 10

Category 2

Position Title

Requirements

Education Experience (Year)

• Director of a project unit

• Deputy Project Manager

• Head or Manager of a Unit of a National Project

• Senior Technical Specialist

• Senior Specialist having higher technical capabilities

• Senior advisors who are hired for Directorates including

Consultants and Senior Coordinators

Masters

Bachelors 10

Category 3

Position Title Requirements

Education Experience (Year)

• Senior Project / Program officer

• Advisor

• Coordinator

• Head of Project Sub - Unit

• Associate

Bachelors

Category 4

Education Experience (Year)

• Project officer

• Senior assistant

4 relevant and 7 overall

Category 5

Education Experience (Year)

• Assistant

• Junior

3 relevant and 5 overall

Category 6

Education Experience (Year)

• Clerk

• Interns

2 relevant and 4 overall