Attachment_J.2_-_G-K_road_M&S__Best_Practice_Project_Management_Specifications.pdf

ATTACHMENT J.2: G-K Road Marking and Signage Best Practice Project Management

Table of Contents

Document Sections Page

1. SECTION 01 00 00- GENERAL REQUIREMENTS……………………….. …………….2

2. SECTION 01 33 00 - SUBMITTAL PROCEDURES………………………………………14

3. SECTION 01 40 00 - QUALITY REQUIREMENTS………………………………………19

4. SECTION 01 25 00 - SUBSTITUTION PROCEDURES………………………………….25

5. SECTION 01 60 00 - PRODUCT REQUIREMENTS……………………………………..29

6. SECTION 01 32 33 - PHOTOGRAPHIC DOCUMENTATION………………………...32

7. SECTION 01 77 00 - CLOSEOUT PROCEDURES………………………………………35

8. SECTION 01 78 39 - PROJECT RECORD DOCUMENTS………………………………39

9. SECTION 01 42 00 - REFERENCES ………………………………………………….……43

Gardez- Khost (G-K) Road Section 2 Pavement Marking and Road Signage Installation Project

SECTION 01 00 00 - GENERAL REQUIREMENTS

Table of Contents

Document Sections Page

PART-1 GENERAL

1.1 RELATED DOCUMENTS……………………………………………….. 2

1.2 SUMMARY………………………………………………………………… 2

1.3 PROJECT INFORMATION……………………………………………… 2

1.4 WORK RESTRICTIONS……………………………………………………3

1.5 SPECIFICATION AND DRAWING CONVENTIONS………………… 3

1.6 CONTRACT AWARD DATE…………………………………………… 3

1.7 TIME IS OF THE ESSENCE……….……………………………………… 3

1.8 UNIT OF TIME…………………………………………………………… 4

1.9 CONSTRUCTION MANAGEMENT AGENT (CMA)…………………. 4

1.10 SPECIAL CONDITIONS………………………………………………… 4

1.11 ORDER OF PRECEDENCE……………………………………………… 4

1.12 KEY PERSONNEL……………………………………………………….. 5

1.13 PERFORMANCE BOND………………………………………………… 5

1.14 PERMITS AND CUSTOMS………………………………………………. 5

1.15 SITE WALKTHROUGH………………………………………………….. 6

1.16 SITE DEMINING OPERATIONS………………………………………… 6

1.17 SITE DEMOLITION AND GRADING AND……………………………. 6

DIFFERING SITE CONDITIONS

1.18 HEALTH AND SAFETY PLAN (HASP)………………………………… 6

1.19 TRAFFIC CONTROL PLAN (TCP)

1.20 SECURITY PLAN ………………………………………………………. 7

1.21 GENDER PLAN…………………………………………………………. 7

1.22 MOBILIZATION AND DEMOBILIZATION…………………………… 7

1.23 ENVIRONMENTAL COMPLIANCE AND MANAGEMENT…………. 8

1.24 NOTICE TO PROCEED……………………………………………….. 8

1.25 PROPERTY DAMAGE

1.26 SOURCE OF SUPPLY AND QUALITY OF MATERIALS……………... 8

1.27 CONSTRUCTION REQUIREMENTS…………………………………. 8

1.28 CONSTRUCTION SCHEDULE (CS) AND…………………………… 9

SCHEDULE OF VALUES (SOV)

1.29 PROJECT MEETINGS…………………………………………………. 9

1.30 REPORTING REQUIREMENTS………………………………………. 9

1.31 INDEMNITY…………………………………………………………... 10

1.32 FORCE ACCOUNT WORK………………………………………… 11

PART-2 PRODUCTS (Not Used)…………………………………………. 12

PART-3 EXECUTIONS (Not Used)……………………………………….. 12

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Project Information

2. Work Restrictions

3. Specification and Drawing Conventions

4. Contract Award Date

5. Time is of the Essence

6. Unit of Time

7. Construction Management Agent

8. Special Conditions

9. Order of Precedence

10. Key Personnel

11. Performance Bond

12. Permits and Customs

13. Site Walkthrough

14. Site Demining Operations

15. Site Demolition and Grading and Differing Site Condition

16. Health and Safety Plan

17. Traffic Control Plan

18. Security Plan

19. Gender Plan

20. Mobilization and Demobilization Plan

21. Environmental Compliance and Management

22. Notice to Proceed

23. Property Damage

24. Source of Supply and Quality of Materials

25. Construction Requirements

26. Construction Schedule and Schedule of Values

27. Project Meetings

28. Reporting Requirements

29. Indemnity

30. Force Account Work

1.3 PROJECT INFORMATION

A. Project Identification: Gardez-Khost (G-K) Road Section 2 Pavement Marking and Road

Signage Installation Project

B. Project Location: Gardez-Khost Road, Afghanistan from Km (26+700) to km (64+700)

C. Financer: U.S. Agency for International Development (USAID)

D. Construction Manager Agent (CMA): Tetra Tech, Inc.

E. Owner: Ministry of Public Works (MOPW), Government of Afghanistan (GOA)

F. Period of Performance (POP): See Section F – Deliverables and Performance.

1.4 WORK RESTRICTIONS

A. General: Comply with restrictions on construction operations.

1. On-Site Work Hours: Established work hours are from 8:00 a.m. to 4:30 p.m. (local time), Saturday through Thursday. In the event the Contractor requests a change in the established work hours and/or days, the Contractor shall submit a proposal to the Contracting Officer Representative (COR) justifying such change for review and concurrence. The Contractor shall take sole responsibility for changes in work hours and/or days, and shall not be eligible for additional costs and/or time. The

Contractor is solely responsible to abide by all local labor laws and customs.

2. For each hour of work beyond the approved work hours, USAID and/or its CMA may be required to provide appropriate oversight and inspection staff. As solely determined by the Contracting Officer (CO), the Contractor may be required to reimburse USAID at the rate of $50.00 per hour for costs incurred in support of such overtime. The Contractor shall provide a credit to USAID in its Application of

Payment.

3. Weekend Hours: No restriction provided prior written approval from the COR.

4. Early Morning Hours: No restriction provided written approval from the COR.

5. Local Holidays: The Contractor can work on holidays as observed by the U.S.

Embassy in Kabul, Afghanistan if the QA engineers were able to perform their duties on local holidays.

B. Noise, Vibration, and Odors: The Contractor shall coordinate operations that may result in high levels of noise and vibration, odors, or other disruption with the CMA and surrounding communities to ensure disruptions do not occur during night hours and/or holidays.

1.5 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. The words “must” and "shall” is defined in FAR Part 2-Definitions and Terms.

2. Requirements herein are to be performed by Contractor unless stated otherwise.

B. Division 01 General Requirements: Apply to all sections and phases of the work.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the technical Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations scheduled on

Drawings.

3. Keynoting: Materials and products are identified by reference keynotes referencing

Specification Section numbers found in this Project documents.

1.6 CONTRACT AWARD DATE

A. The contract award date shall be the considered the same as the Contracting Officers signature date.

1.7 TIME IS OF THE ESSENCE

A. The Contractor shall perform its obligations under the Contract as expeditiously as is consistent with reasonable skill and care and the orderly progress of the Works. The

Contractor shall consider the contract duration and time requirements as stated in the contract documents to be of the essence.

1.8 UNIT OF TIME

A. Time, if stated as a number of days, is calculated using calendar days, unless otherwise specified, and will include Fridays, Saturdays, and legal holidays as observed by the U.S.

1.9 CONSTRUCTION MANAGEMENT AGENT (CMA)

A. An independent Construction Management Agent (CMA) firm will be employed and funded by USAID to provide technical assistance, project monitoring, and quality assurance. The intent and role of the CMA shall not be to direct or instruct the Contractor in any of its activities, nor is to provide Quality Control (QC) and Quality Assurance (QA) services to the Contractor. The CMA is not authorized to alter and/or waive any provisions of the

Contract, stop work, or issue instructions contrary to the terms and conditions of the

Contract unless otherwise stated herein.

1.10 SPECIAL CONDITIONS

A. Language: All correspondence, documents, reports, submittals, photograph descriptions and submissions produced in the performance of this contract shall be in the English language.

B. Communication: The Contractor shall communicate with the COR, CMA, MoPW, and the general public in a diplomatic and professional manner at all times.

C. Media Communication: The Contractor shall refer all media requests for information to

USAID. The Contractor shall not answer questions or provide information related to this project with exception of the COR’s contact information.

D. Property/Data Rights: All property purchased and/or produced by the administration of this contract shall become the sole and exclusive property of USAID at no additional cost to USAID. USAID shall retain the sole and unlimited right to own and use any design, document, drawing, notes, calculations, specifications, or other works developed in the performance of this contract by the Contractor. The Contractor shall relinquish its right to publish, advertise, or use any material created in the performance of this contract for gain or profit, without prior written approval from the CO.

E. COR, CMA, and/or CO Review Time / Approval: The Contractor shall provide the COR, CMA and/or the CO a fourteen (14) calendar day review period for each submission of a deliverable requiring review and approval.

F. Review Time / Approval: Should the review period fall on a holiday as observed by the U.S.

Embassy, the review period shall be extended by the same period of days. If the last day falls on a Friday, Saturday, or legal holiday, then the period shall include the next working day.

G. Approval of Deliverables: Approval from the COR and/or CMA shall not relieve the

Contractor from the contract requirements nor constitute acceptance liability on behalf of

USAID and/or its CMA.

1.11 ORDER OF PRECEDENCE

A. The contract documents forming the contract are to be taken as mutually explanatory of one another. In the event there is an ambiguity or discrepancy found in the contract documents, the CO shall issue a clarification to the Contractor. For the purpose of interpretation, the documents shall be prioritized with the following sequence:

1. Part 1 – The Schedule

a. Attachment J.2 G-K road Section 2 Marking and Signage Best Practice

Project Management specifications

2. Part II – Contract Clauses

3. Part III – List of Attachments

a. Attachment J.7 - G-K road Section 2 Marking and Signage Technical

Specifications

b. Attachment J.1 – G-K Road Marking and Signage schedule and Plans

c. Attachment J.4 - Environmental Assessment

4. Any other document forming part of the contract

1.12 KEY PERSONNEL

A. The performance of this contract requires the use of key personnel. All key personnel shall be fluent in the English language as to effectively communicate at a level of technical competency with the COR and CMA. The COR shall have the sole right to determine, without appeal of such decision, whether the proposed personnel has sufficient capabilities.

All key personnel shall be located and present at the construction site on a full time basis throughout the construction period, unless otherwise pre-approved in writing by the

COR. During the absence of any Key Personnel, the Contractor shall have an equal alternate presence on site during any construction activities. Alternates shall be submitted to the COR for review and approval no later than 72 hours prior to use. Alternates shall meet the minimum requirements of the Key Personnel position, unless otherwise approved by the COR.

B. The Contractor shall consider Key Personnel essential to the project work and successful implementation of the contract. Replacement of key personnel shall not be made without the written consent of the CO. The CO reserves the right to update the list of Key

Personnel during the course of the contract to add, change and/or delete positions as appropriate.

C. The Contractor shall assign the following Key Personnel with 100% Level of Effort (LOE) dedicated to this Contract. The Contractor may utilize a different organizational, providing the following key functions are clearly defined:

1. Construction Project Manager (CPM)

The Contractor shall designate one (1) CPM for the project. At a minimum, the CPM shall possess a bachelor’s degree in civil engineering or other relevant field and minimum five (5) years of relevant experience in a similar devel-opment setting. At a minimum, the CPM, shall:

a. Have the authority and responsibility for the execution of the Project

b. Act as agent of and be the single point of contact on behalf of the Contractor

c. Have the authority to execute the requirements of the contract

1.13 PERFORMANCE BOND

A. Performance Bond: Within ten (10) calendar days after the award date, the Contractor shall furnish a performance bond to the CO or other acceptable form of assurance as provided in FAR Part 28. The assurance shall be in the amount of ten (10) percent of the contract value. The assurance must be effective no later than fifteen (15) calendar days from date of contract award. The assurance shall permit modifications formalized by change orders or other supplemental agreements without affecting the validity of the assurance and as provided in FAR 28.106-5.

1.14 PERMITS AND CUSTOMS

A. The Contractor shall be solely responsible to obtain licenses and/or permits required to execute the project. The Contractor shall comply with Afghanistan laws, codes, and regulations applicable to the performance of the work.

B. The Contractor may request, in writing, any reasonable assistance in the permit clearance process, and/or importation of materials, supplies, and/or equipment from the COR. A request for assistance shall not relieve the Contractor of its responsibility or obligation, nor shall the Contractor hold USAID liable for delays, damages or inabilities to provide assistance.

1.15 SITE WALKTHROUGH

A. Site Walkthrough: Prior to the start of work, the Contractor shall survey the Project to identify conflicts, if any, from the design documents and specifications. In the event the

Contractor discovers a conflict, the Contractor shall notify the CO, COR and CMA in writing, no later than ten (10) calendar days prior to the planned start of work.

1.16 SITE DEMINING OPERATIONS

A. The Contractor shall conduct a “General and Technical Mine Survey” as defined by the

United Nations Mine Action Committee Afghanistan (UNMACA) and or UNMAS, including detection, removal and disposal of land mines and UXOs along the project site.

1.17 SITE DEMOLITION AND GRADING AND DIFFERING SITE CONDITIONS

A. The Contractor shall remove existing debris and prepare the site for construction. All material shall be removed and disposed in accordance with local regulations and USAID environmental requirements. The Contractor shall notify the COR, CMA, and CO in writing no later than one (1) calendar day upon the discovery of differing site conditions.

1.18 HEALTH AND SAFETY PLAN (HASP)

A. The Contractor shall submit a Health and Safety Plan (HASP) to the COR for review and approval within fourteen (14) calendar days from Contract Award, and or as specified in

Section-F Deliverables and Deliverables’ Schedule. The HASP shall be concise and relevant to the work types required under this contract, as such the contractor shall avoid including general non-required general details in the HASP. At a minimum, the Health and Safety

Plan shall contain the following:

1. Required use of appropriate clothing by the project personnel, including personal protective equipment (PPE). At a minimum, the Contractor shall require all workers to wear safety glasses, vests, hard hats and covered/hard shoes. In the event the required safety requirements creates security threats to project personnel, the

Contractor may propose alternate solutions to the COR for review and approval.

2. Proposed Medical services at the project site (s) and first aid kit locations, including emergency phone numbers and procedures for handling an emergency situation.

3. Procedures for time, content, and record keeping of daily safety briefings.

4. Method by which safety and health procedures and practices proposed by Sub-

Contractors will be reviewed for compliance with the Contractors approved HASP.

5. Identification of potential health and/or safety hazards and potential mitigation measures, relevant to the type of works under this contract.

6. Identification and mitigation measures for all chemical, biological, and material hazards.

7. Reporting procedure to COR and CMA for violations against the HASP.

8. Procedures for reporting health and safety compliance in the monthly progress reports.

B. The COR and/or CMA shall be authorized to stop any activity that is considered to be an immediate life threatening safety hazardous or gross violation of the Environmental

Assessment. The Contractor shall be solely responsible for any loss of time, cost, and/or liabilities caused by the work stoppage.

1.19 TRAFFIC CONTROL PLAN (TCP)

A. The Contractor shall develop and submit for COR review and approval, its traffic control plan (TCP) no later than seven (14) calendar days after the CA date. The Contractor shall comply with the 2009 Manual on Uniform Traffic Control Devices (MUTCD) and

“Guidance Developing Internal Traffic Control Plans (ITCP’s) for Work Zones” as attached in Section J. At a minimum, the Contractor shall:

1. Ensure that its operations are planned as such the length, duration, and number of detours and shutdowns are minimized. Endeavor to keep existing roads open to traffic during construction operations.

2. Keep roads and footpaths free from soil, material spillage, and other debris.

3. Ensure that construction areas safely accommodate traffic at all times.

4. Replace; lost, damaged, and/or destroyed traffic control devices within four (4) hours.

5. Remove all TCP warning and/or notification signs upon completion of the work.

6. Details on proposed Standard Traffic Control Devices for implementation of works under this contract.

1.20 SECURITY PLAN

A. The Contractor shall submit its Security Plan to the COR for review and approval within fourteen (14) calendar days from Contract Award. The Contractor shall provide detailed procedures it will use to ensure adequate security is provided for all personnel, materials, equipment, and all other property related to the performance of this Contract. The

Contractor shall propose inclusion of summarized security related issues in its monthly progress reports. In case of a security event affecting the project, the Contractor shall notify the COR and CMA within eight (8) hours. The Contractor shall be responsible to provide all life-support and security services required for all personnel, including the CMA to the project site. The contractor shall only include security activities and procedures relevant to this contract and must avoid irrelevant and general data not related to the performance of this contract.

1.21 GENDER PLAN

A. The Contractor shall submit a Gender Plan to the COR for review and approval within fourteen (14) calendar days from Contract Award. The Contractor Gender Plan shall present a concise gender analysis, which discusses important gender issues and explain how gender considerations shall be integrated into the project. The Contractor is required to have familiarity with the USAID policies on gender (see USAID ADS Chapter 201 and http://www.usaid.gov/what-we-do/gender-equality-and-womens-empowerment/).

1.22 MOBILIZATION AND DEMOBILIZATION

A. The Contractor shall submit its Mobilization Plans to the COR for review and approval within fourteen (14) calendar days from date of contract award. At a minimum, the

Mobilization Plan shall include the following:

1. Identification List of key equipment, personnel, materials and supplies required to commence construction.

2. Contractor Field Office; including office space, storage, sanitation, staff transportation, safety and security.

3. CMA field office: Office space for CMA staff with all requirements including office furniture, toilets, computers, stationary and internet services.

4. Details on anticipated arrival schedule to the site; of all construction labor, equipment and materials.

5. Details including schedules on arrival of key Contractor personnel, Sub-Contractors, start of construction and layout of temporary site facilities for the Contractor

(Temporary offices, etc.).

6. Anticipated/planned starting date of project activities.

7. Materials Submittals processing procedures and schedule.

B. The Contractor shall submit a Demobilization plan to the COR for review and approval within thirty (30) calendar days after issuance of NTP. At a minimum, the plan shall include the Contractor’s schedule and methodology for personnel and equipment demobilization activities. The Contractor shall clearly state any impacts demobilization will have on current construction activities or operations. It shall also state contractor planned activities for restoration of the site office location substrates and sub-grade base. The plan shall also include the Contractor’s responsibilities for completed work during the warranty period.

C. Removal of temporary facilities: The Contractor may properly remove and dispose of all temporary facilities within three (3) calendar days after Substantial Completion. The http://www.usaid.gov/what-we-do/gender-equality-and-womens-empowerment/

Contractor shall conduct cleaning activities at the site after completion of the project activities, remove debris, garbage and other pollutants created during the implementation of the project activities, restore substrates and sub-grade base, including areas to be paved or otherwise finished prior to Substantial Completion.

1.23 ENVIRONMENTAL COMPLIANCE AND MANAGEMENT

A. The Contractor shall submit an Environmental Mitigation Plan and Report (EMPR) to COR for review and approval within fourteen (14) calendar days after the contract award date.

The EMPR shall identify environmental risks and measures to mitigate the risks as identified in Attachment J.4. The Contractor shall comply with USAID as well as all Afghanistan environmental regulations. In case of conflict between Afghanistan and USAID regulations, the latter shall govern.

1.24 NOTICE TO PROCEED

A. The Notice to Proceed (NTP) will be issued to the contractor after submission and approval of deliverables stated in Section F. The Contractor shall commence physical work no later than seven (7) calendar days after receipt of NTP. The Contractor shall not commence any construction work, mobilization, and/or physical work prior to the issuance of the NTP.

1.25 PROPERTY DAMAGE

A. The Contractor shall be solely responsible to repair utilities, private property and/or infrastructure damaged by the Contractor and/or its representatives during the implementation of this project. In the event of damage, the Contractor shall notify the

COR and CMA in writing, provide photos, a description of the incident, and the

Contractor’s plan to repair such works, no later than seventy-two (72) hours from the time of damage.

1.26 SOURCE OF SUPPLY AND QUALITY OF MATERIALS

A. The Contractor shall furnish only new materials and supplies for incorporation into the

Project Work, except as specifically otherwise permitted in the Contract. Materials shall comply with the terms and conditions of the contract. Materials shall be subject to review and inspection by USAID and/or the CMA at any time. The quality of all materials shall conform to requirements listed in the technical Specifications.

B. Manufacturers test reports may supplement Contractor's inspections, sampling, testing, and certification provisions for new materials. Manufacturers’ warranties, guarantees, instruction sheets, parts lists, and other material that are furnished with certain articles or materials incorporated into the Project shall be provided to the COR and CMA.

C. Materials incorporated into the Project shall be stored as to ensure the preservation of the materials quality, fitness for the Project and efficient facilitation of inspection.

1.27 CONSTRUCTION REQUIREMENTS

A. The Contractor shall provide all labor, supervision, materials, equipment, construction means and methods, coordination, logistics, testing, surveys and tools necessary or reasonably inferable to complete the Project.

B. The Contractor shall take necessary precautions to ensure safe execution of project activities. The Contractor shall take immediate actions, as required for the safety of project personnel and equipment.

1. Adverse Weather: In the event of adverse weather conditions, the Contractor shall take precautions to minimize danger to persons, protect the work and property.

2. Temporary Sanitary Facilities: The Contractor shall provide adequate sanitary conveniences, properly secured from public observation, and maintained in accordance with local culture norms. Upon completion of the work, the Contractor shall remove the conveniences from the premises, leaving the premises clean and free.

3. Temporary Buildings: Temporary facilities shall be in “new” or “like new” condition and shall be maintained throughout the project. If required; trailers shall be anchored to resist high winds and must meet applicable Afghanistan Government and local standards for anchoring mobile trailers. Storage of material/debris under such facilities is prohibited.

1.28 CONSTRUCTION SCHEDULE (CS) AND SCHEDULE OF VALUES(SOV)

A. Construction Schedule: The Contractor shall submit its baseline resource loaded CPM schedule to the COR for review and approval, within ten (10) calendar days from the contract award date. The schedule shall contain adequate level of details for the COR to determine the daily, weekly, and monthly activities. The schedule shall contain key milestone dates. The Contractor shall update the baseline schedule no later than seven (7) calendar days in the event significant changes occur to the baseline schedule.

B. Schedule of Value (SOV): The Contractor shall submit its SOV to the COR for review and approval, within ten (10) calendar days from the contract award date. The SOV shall be used as the basis of payment for each Application of Payment as described in Section B.

The Contractor shall provide an adequate level of detail in the SOV to accurately account for work completed during each payment period.

1.29 PROJECT MEETINGS

A. Pre-Construction Meeting: The Contractor shall schedule a preconstruction meeting with the COR, CO, and CMA no later than one (1) week after contract award at the U.S.

Embassy in Afghanistan. The Contractor shall produce and solicit meeting minutes in a format approved by the COR, within three (3) calendar days after the meeting date.

B. Weekly Progress Meetings: The Contractor shall schedule regularly weekly progress meetings at the U.S. Embassy. At a minimum, the Contractors Key Personnel and quality control manager shall attend. The Contractor shall produce and solicit meeting minutes in a format approved by the COR, within three (3) calendar days after the meeting date.

C. Other Meetings: The COR, CMA, and/or CO reserves the right to schedule additional meetings as required. The Contractor’s Key Personnel and others as requested shall attend. The Contractor shall produce and solicit meeting minutes in a format approved by the COR, within three (3) calendar days upon the meeting date.

1.30 REPORTING REQUIREMENTS

A. The Contractor shall submit a weekly, monthly, and final reports to the COR and CMA.

The report submission date, format, and contents shall be approved by the COR. At a minimum, each report shall contain:

1. Executive summary

2. Planned and completed activities during the reporting period

3. Earned Value Management Analysis

4. Quality Analysis

5. Security Analysis

6. Health and Safety related details for the reporting period

7. Photographs

B. Weekly Reports: The Contractor shall submit the Weekly Report to the COR and CMA each Thursday by 1:00 pm Local Time after the issuance of Notice to Proceed.

C. Monthly Reports: The Contractor shall submit the Monthly Report to the COR and CMA on the twenty fifth (25th) of each month upon issuance of Notice to Proceed. Monthly reporting shall continue through the warranty period.

D. Final Report: The Contractor shall submit the final report to the COR and CMA for review and approval before requesting final Acceptance/before the end of the warranty

Period, as described in Attachment J.2 Section 017700-CLOSEOUT PROCEDURES/1.7-

FINAL ACCEPTANCE PROCEDURES.

E. Resubmission: In the event the COR rejects the reports, the Contractor shall revise and resubmit within seven (7) calendar days.

1.31 INDEMNITY

A. To the fullest extent permitted by applicable law, the Contractor and its Agents, Partners, Employees, and Consultants (collectively “Indemnitors”) shall and do agree to indemnify, protect, defend with counsel approved by USAID, and hold harmless USAID, its affiliated enterprises, representatives, and respective Officers, Directors, Partners, Employees and

Agents (collectively “Indemnitees”) from and against all claims, damages, losses, liens, causes of action, suits, judgments and expenses, including attorney fees, of any nature, kind, or description (collectively “Liabilities”) of any person or entity whomsoever arising out of, caused by, or resulting from the performance of the Services or any part thereof which are caused in whole or in part by any negligent act or omission of the Contractor, anyone directly or indirectly employed by it or anyone for whose acts it may be liable even if it is caused in part by the negligence or omission of any indemnitee, so long as it is not caused by the sole negligence or willful misconduct of any Indemnitee.

B. In the event more than one of the Indemnitors are connected with an accident or occurrence covered by this Indemnification, then each of such Indemnitors shall be jointly and severally responsible to the Indemnitees for indemnification and the ultimate responsibility among such Indemnitors for the loss and expense of any such indemnification shall be settled by separate proceedings and without jeopardy to any Indemnitee. The indemnity provided for in this article shall not apply to any liability resulting from the negligence of USAID, its officers or employees or its separate contractors or assigned contractors to the extent that such negligence causes personal injury, death or property damage. The provisions of this article shall not be construed to eliminate or reduce any other indemnification or right which USAID or any of the Indemnities has by law.

C. The Contractor shall protect and indemnify the USAID from and against all claims, damages, judgments and loss arising from infringement or alleged infringement of any

United States patent, or copyright, arising by or out of any of the work performed hereunder or the use by the Contractor, or by USAID at the direction of the Contractor, of any article or material, provided that upon becoming aware of a suit or threat of suit for patent or copyright infringement, USAID shall promptly notify the Contractor and the

Contractor shall be given full opportunity to negotiate a settlement. The Contractor does not warrant against infringement by reason of USAID’s or Design Consultant’s design of articles or the use thereof in combination with other materials or in the operation of any process. In the event of litigation, USAID agrees to cooperate reasonably with the

Contractor and parties shall be entitled, in connection with any such litigation, to be represented by counsel at their own expense.

D. The indemnities contained herein shall survive the termination of this contract for any reason whatsoever.

1.32 FORCE ACCOUNT WORK

A. Definitions

1. Force Account Work: Work ordered on a construction project without an existing agreement on its cost, and performed with the understanding the contractor will bill the owner according to the cost of labor, materials, and equipment, plus a certain percentage for overhead and profit.

2. Labor: Effort expended by people for wages or salary. Labor is generally classified as either direct or indirect. Direct labor is applied to meeting project objectives and is a principal element used in costing, pricing, and profit determination; indirect labor is a component of indirect cost, such as overhead or general and administrative costs.

3. Material: Any product or substance specified for use in the construction of a project.

4. Equipment: All the machinery, tools, and apparatus necessary for the proper construction and acceptable completion of a project.

5. Authorization: The prior written authorization of the Contracting Office or his designated representative is required for all additional work which will utilize force account work procedures.

B. Allowable Costs:

1. Payroll cost for employees in the direct employ of the Contractor in the performance of the work. Such employees shall include superintendents, foremen and other personnel employed full time on the work. Payroll costs for employees not employed full time on the work shall be apportioned on the basis of their time spent on the work. Payroll costs shall include social security contributions, unemployment, excise, and payroll taxes, workers’ compensation, health and retirement benefits, bonuses, sick leave, vacation and holiday pay applicable thereto.

The expenses of performing work outside of regular working hours, on Friday, or legal holidays shall be included in the above to the extent authorized by the CO.

2. Cost of all materials furnished and incorporated in the work, including applicable taxes, customs fees, and costs of transportation and storage thereof.

3. The rental cost of construction equipment used in the construction of the work, including operating costs for the hours actually worked. Equipment rental rates and operating costs shall be as per the local market rates at the time of Notice to

Proceed.

4. Payments made by the Contractor to Subcontractors for work performed by

Subcontractors.

5. Supplemental Costs:

a. The proportion of necessary transportation, travel, and subsistence expenses

Contractor employees incurred in the discharge of duties connected with the work.

b. Cost of office and temporary facilities at the site, including office supplies.

c. Cost of hand tools not owned by the workers which are consumed in the performance of the work and cost less market value, of such items used but not consumed which remain the property of the Contractor.

d. The cost of utilities and sanitary facilities at the site.

e. The cost of premiums for all bonds and insurance the Contractor is required by the

Contract Documents to purchase and maintain.

C. Cost Excluded:

1. Payroll costs and other compensation of Contractor’s officers, executives, principals, general managers, safety managers, engineers, architects, estimators, attorneys, auditors, accountants, purchasing and contracting agents, expediters, timekeepers, clerks, and other personnel employed by the Contractor, whether at the Site or in the Contractors’ principal or branch office for general administration of the work.

2. Expenses of Contractor’s principal and branch offices other than Contractor’ office at the site.

3. Any part of the Contractor’s capital expenses, including interest of the Contractor’s capital employed for the work and charges against Contractor for delinquent payments.

4. Costs due to the negligence of Contractor, any Subcontractor, or anyone directly or indirectly employed by any of them or for whose acts any of them may be liable, including but not limited to, the correction of defective work, disposal of materials or equipment wrongly supplied, and making good any damage to property.

5. Other overhead or general expense cost of any kind and the costs of any item not specifically and expressly included in the paragraph entitled “Allowable Costs”.

D. Contractor’s Fee:

The Contractor’s fee for overhead and profit shall be determined as follows:

1. For costs incurred under paragraphs C.1, C.2 and C.3, the Contractor’s fee shall be

15 percent (includes overhead and profit).

2. For costs incurred under paragraph C.4, the Contractor’s fee shall be 5 percent

(includes overhead and profit).

3. No fee shall be payable on the basis of costs itemized under paragraph C.5.

A. Documentation:

Whenever the cost of the work for any purpose is to be determined pursuant to paragraphs C and D, the Contractor will establish and maintain records thereof in accordance with generally accepted accounting practices and submit in a form acceptable to USAID an itemized cost breakdown together with supporting data.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

- END OF SECTION 01 00 00 -

Gardez-Khost (G-K) Road Section 2 Pavement Marking and Road Signage Installation Project

SECTION 013300 - SUBMITTAL PROCEDURES

PART-1 GENERAL

1.1 RELATED DOCUMENTS……………………………………….. … 2

1.2 SUMMARY…………………………………………………………… 2

1.3 DEFINITIONS…………………………………………………………. 2

1.4 GENERAL INFORMATION…………………….……………………… 2

1.5 SUBMITTAL ADMINISTRATIVE REQUIREMENTS…………………… 2

PART-2 EXECUTION

2.1 SUBMITTAL PROCEDURES…………………………………………… 3

2.2 RESUBMITTAL…………………………………………………………… 3

2.3 MATERIALS SUBMITTALS……………………………………………… 3

PART-3 EXECUTION

3.1 CONTRACTOR'S REVIEW……………………………………………… 4

3.2 COR/CMA’s ACTION…………………………………………………

3.3 DISRUPTION OF PROGRESS DUE TO SUBMITTAL DELAYS………… 5

1.1 RELATED DOCUMENTS

Drawings and general provisions of the Contract, including General and Supplementary

A. Section includes:

1. Definitions

2. General Information

3. Submittal Administrative Requirements

4. Submittal Procedures

5. Resubmittal

6. Materials Submittals

7. Contractor's Review

8. COR/CMA’s Action

9. Disruption of Progress Due To Submittal Delays

1.3 DEFINITIONS

A. Action Submittals: The Contractor shall submit sufficient written and graphic information and/or physical samples that require the COR or CMA’s responsive action. Action submittals are those submittals indicated in individual Specification Sections as "action submittals."

B. Informational Submittals: The Contractor shall submit sufficient written and graphic information and physical samples that do not require the COR or CMA’s responsive action. Submittals may be rejected for not complying with requirements. Informational submittals are those submittals indicated in individual Specification Sections as

"informational submittals."

C. Portable Document Format (PDF): An open standard file format licensed by Adobe

Systems used for representing documents in a device-independent and display resolution-independent fixed-layout document format.

1.4 GENERAL INFORMATION

A. Submittal Register

The Contractor shall prepare and submit to the COR and CMA for review and approval, a

Submittal Register, within ten (10) calendar days from the contract award date. The register shall be in a format approved by the COR or CMA. The register shall be coordinated with the approved construction schedule. The register shall be used as the document for control-ling the submission of all submittals throughout the period of the Contract. At a minimum, the Submittal Register shall note:

1. Unique identifier for each submittal

2. Concise description of the submittal.

3. Applicable specification section the submittal is in reference to.

4. Planned date of transmittal to the CMA.

5. Actual date of transmittal to the CMA.

6. Planned date of return from the CMA.

7. Actual date of return from CMA.

8. Status of the Submittal (approved, approved as noted, revise and resubmit, rejected).

9. Date of re-submittal, if applicable.

1.5 SUBMITTAL ADMINISTRATIVE REQUIREMENTS

A. Electronic Submission: The Contractor shall submit all submittals electronically to the

COR and CMA. The Contractor shall include the following in each submission:

1. File Name: Submittal number, unique identifier assigned in the submittal register, and revision identifier - if applicable.

2. Submittal Package: Each submission shall contain one (1) submittal package under a single transmittal form.

PART 2 - PRODUCTS

2.1 SUBMITTAL PROCEDURES

A. Each submittal shall contain the following:

1. Transmittal Form: At a minimum, the Transmittal Form shall contain:

a. Project name

b. Date of submission

c. Name of the Contractor

d. Transmittal Number

e. Submittal Number

f. Submittal Register unique identifier

g. Revision Number, as appropriate

h. Type of submittal

i. Submittal purpose and brief description

j. Applicable specification section

2. Drawing sheets and detail references, as appropriate

3. Location(s) where product is to be installed, as appropriate

4. Related physical samples submitted directly, as appropriate

5. Indication of full or partial submittal

6. Comments box for reviewers and approvals.

7. Remarks.

2.2 RESUBMITTAL

A. The Contractor shall include the following for each resubmittal:

a. Date of previous submittal

b. Summary of Contractor response to CMA’s comments

2.3 MATERIALS SUBMITTALS

The Contractor shall submit all materials submittals required for the project and listed in the Contractor’s submittals register within thirty (30) calendars days for CMA review and approval. COR shall be copied in all communications.

A. The Contractor shall submit to the COR and CMA, in the form of a Submittal, information for all materials to be incorporated in the project to substantiate that such conforms to the requirements of the Specifications and/or the Drawings.

B. Any materials incorporated in the project without a formal submittal approval will be at the Contractor’s sole risk and any such found to be unacceptable or not in accordance with the requirements of the Specifications and/or Drawings shall be removed and replaced at the Contractor’s sole expense.

C. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. Include the following information, as applicable:

a. Manufacturer's catalog cuts.

b. Manufacturer's product specifications.

c. Standard color charts.

d. Statement of compliance with specified referenced standards.

e. Testing by recognized testing agency.

f. Installation procedures

g. Health and safety information

h. O&M instructions

2. Submit Product Data before or concurrent with Samples.

3. Submit Product Data in the following format:

a. PDF electronic file.

b. Three (3) paper copies of Product Data unless otherwise indicated by the

COR and CMA.

D. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on reproductions of the Contract Documents or standard printed data.

1. Preparation: Fully illustrate requirements of the Contract Documents. Include the following information, as applicable:

a. Identification of products.

b. Compliance with specified standards.

c. Notation of dimensions established by field measurement.

2. Sheet Size: Except for templates, patterns, and similar full-size drawings, submit Shop

Drawings on A3 sheets.

3. Submit Shop Drawings in the following format:

a. PDF electronic file.

b. Three (3) paper copies of each submittal unless otherwise indicated by the

COR and CMA.

E. Samples: Submit Samples for review of kind, color, pattern, and texture for a check of these characteristics with other elements and for a comparison of these characteristics between submittal and actual component as delivered and installed.

1. Identification: Submit samples with a copy of the transmittal form for the actual material submittal.

2. Transmit Samples that contain multiple, related components such as accessories together in one submittal package.

3. Provide corresponding electronic submittal of Sample transmittal, digital image file illustrating Sample characteristics, and identification information for record.

4. Disposition: Maintain sets of approved Samples at Project site, available for quality-control comparisons throughout the course of construction activity. Sample sets may be used to determine final acceptance of construction associated with each set.

a. Samples that may be incorporated into the Work must be kept in an undamaged condition at time of use.

b. Samples not incorporated into the Work, or otherwise designated as

Owner's property, are the property of Contractor.

F. Test and Inspection Reports and Schedule of Tests and Inspections Submittals: Comply with requirements specified in Section 014000 "Quality Requirements."

G. Closeout Submittals: Comply with requirements specified in Section 017700 "Closeout

Procedures."

H. Product Certificates: Submit written statements certifying that product complies with requirements in the Contract Documents.

I. Material Certificates: Submit written statements certifying that material complies with requirements in the Contract Documents.

J. Material Test Reports: Submit reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting test results of material for compliance with requirements in the Contract Documents.

K. Product Test Reports: Submit written reports indicating that current product produced by manufacturer complies with requirements in the Contract Documents.

L. Field Test Reports: Submit written reports indicating and interpreting results of field tests performed either during installation of product or after product is installed in its final location, for compliance with requirements in the Contract Documents.

PART 3 - EXECUTION

3.1 CONTRACTOR'S REVIEW

A. General Information: The Contractor shall conduct a Quality Control review prior to the submission of submittals to ensure compliance with the Contract Documents.

B. QC Approval Stamp: Stamp each submittal with a uniform, approval stamp. Include Project name and location, submittal number, Specification Section title and number, name of reviewer, date of Contractor's approval, and statement certifying that submittal has been reviewed, checked, and approved by the Contractor for compliance with the Contract

Documents. For general approval process and specifying submittal codes, agreement shall be made between the Contractor, USAID COR and the CMA after the contract award.

3.2 COR/CMA’s ACTION

A. Action Submittals: COR/CMA will review each submittal, marks to indicate corrections or revisions required, and return it. COR/CMA will stamp each submittal with an action stamp and will mark stamp appropriately to indicate action.

B. Informational Submittals: COR/CMA will review each submittal and will not return it, if acceptable, or will return it if it does not comply with requirements. COR/CMA will forward each submittal to appropriate party.

C. Partial submittals prepared for a portion of the Work will be reviewed when use of partial submittals has received prior approval from COR/CMA.

D. Incomplete submittals are unacceptable, will be considered nonresponsive, and will be returned for resubmittal without review. Delays and any extra costs in such cases shall be solely born by the Contractor.

E. Submittals not required by the Contract Documents may be returned by the COR/CMA without action. Delays and any extra costs in such cases shall be solely born by the

Contractor.

3.3 DISRUPTION OF PROGRESS DUE TO SUBMITTAL DELAYS

The Contractor shall give written notice to the COR and CMA, in the event a submittal submission is anticipated to be delayed no later than forty eight (48) hours before the scheduled submission time. The notice shall include rationale of delay and revised submittal date. The Contractor shall not be eligible for additional time, costs, and/or relief for delayed submittals.

-END OF SECTION 013300-

SECTION 014000 - QUALITY REQUIREMENTS

1.1 RELATED DOCUMENTS……………………………………….. … 2

1.2 SUMMARY…………………………………………………………… 2

1.3 GENERAL INFORMATION …………………………………………. 2

1.4 QUALITY CONTROL SUBMITTALS………….……………………… . 2

1.5 QUALITY CONTROL PLAN (QCP)………….………………………. 2

1.6 STAFF RESPONSIBILITIES…………………………………………….. 3

1.7 DOCUMENTATION…………………………………………………. 3

1.8 QUALITY REQUIREMENT SUBMITTALS…………………………… 3

1.9 TESTING AND INSPECTION……………………………………….. 3

1.10 CONTROL OF INSTALLATION…………………………………… 4

PART-2 PRODUCTS (Not Used)

PART-3 EXECUTION

3.1 REPAIR AND PROTECTION…………………………………………… 5

1.1 RELATED DOCUMENTS

A. Section Includes:

1. General Information

2. Quality Control Submittals

3. Quality Control Plan (QCP)

4. Staff Responsibilities

5. Documentation

6. Quality Requirement Submittals

7. Testing And Inspection

8. Control Of Installation

9. Repair And Protection

1.3 GENERAL INFORMATION

A. Construction quality throughout construction shall be ensured through an integrated system of Quality Control by the Contractor and Quality Assurance is provided by the

CMA. The Contractor will be responsible for constructing the work in accordance with approved plans, specifications, and contract requirements. The Contractor shall establish procedures, checks and controls it will use during the construction process to assure quality is maintained. The Contractor’s procedures, checks and balances shall be described in its Quality Control Plan.

B. This section shall apply to all deliverables required in the contract documents.

C. The Contractor shall establish and maintain a quality control program that is administered by the Contractor’s independent quality control team. The quality control program shall apply to all deliverables, and on/off site work. All testing shall be coordinated with the

CMA for independent witnessing.

D. The contractor shall be solely responsible for quality of work under this contract. Quality

Assurance services provided by CMA shall not relieve the Contractor from its obligation for quality control under this contract.

1.4 QUALITY CONTROL SUBMITTALS

A. The Contractor shall prepare and submit the following for the COR and/or CMA’s review and approval:

1. Construction Quality Control Plan (QCP)

2. Certificates

3. Inspections and Final Acceptance Testing

1.5 QUALITY CONTROL PLAN (QCP)

A. The Contractor shall submit its Quality Control Plan (QCP) for review and approval by the COR within fourteen (14) calendar days from Contract Award. The Contractor shall not perform any construction activities until the QCP is approved. In the event the

Contractor elects to revise the plan, the Contractor shall resubmit to the COR for review and…