Amendment 1 Women Economic Empowerment and Leadership Activity Request for Proposals (1).pdf

Issue Date: 06/02/2020 Questions Due: 06/15/2020 10:00 AM (Amman Time) Closing Date: 07/17/2020 2:00 PM (Amman Time) Revised Closing Date: 07/24/2020 2:00 PM (Amman Time)

SUBJECT: Request for Proposal (RFP) 72027820R00009

Women’s Economic Empowerment and Leadership (Women’s Empowerment) Activity

To All Potential Offerors:

The United States Government, represented by the United States Agency for International Development Mission to Jordan (USAID), invites interested and qualified organizations to submit proposals in accordance with the requirements of this RFP. The selected Offeror will be required to provide technical assistance services required to implement the program named “Women’s Economic Empowerment and Leadership (Women’s Empowerment) Activity.” The details of this program are defined in the Statement of Objectives (SOO) incorporated in Attachment J.1 of this Request for Proposal (RFP).

This procurement will be conducted as a total small business set-aside in accordance with Federal Acquisition Regulation (FAR) 19.502-1 and utilizing competitive proposal procedures pursuant to Part 15 of the FAR. The North American Industry Classification System (NAICS) code for this opportunity is 541990. The authorized geographic code for procurement of goods and services under the resulting contract is 937.

USAID/Jordan anticipates awarding a Cost-Plus-Fixed-Fee (CPFF) completion-type contract as a result of this solicitation. The total estimated cost of the resulting contract will range from $25 to $30 million for a period of five years. USAID/Jordan will select the Offeror’s proposal that demonstrates the technical understanding required to achieve the project objectives at the best value to the Government.

USAID/Jordan is not obligated to make an award as a result of issuance of this solicitation.

Proposals must be submitted in accordance with the instructions listed in Section L of this RFP.

Proposals received after the closing date and time will be processed as late and handled in accordance with FAR 15.208. Only electronic submissions will be accepted.

Questions related to this RFP must be submitted electronically to the email address Jordan_WEELA@usaid.gov no later than June 15, 2020 10:00 am, Jordan time using the mailto:Jordan_WEELA@usaid.gov following format for the email subject line: “72027820R00009, Women’s Empowerment Activity– [Name of Organization] Questions”.

USAID may consolidate and/or not respond to questions and will publicly post all responses as an amendment to this RFP. All amendments to this solicitation will be issued and posted on the BetaSAM.GOV website. Offerors are encouraged to check this website (https://beta.sam.gov/) periodically. As the due date for questions has passed, no additional questions will be answered by USAID.

Issuance of this solicitation does not obligate the Government to make an award, nor does it commit the Government to pay for costs incurred in the preparation and submission of a proposal. Furthermore, the Government reserves the right to reject any and all offers, if such action is considered to be in the best interest of the Government.

Offerors are hereby notified that changes are made to this solicitation. The changes are highlighted in yellow for ease of reference. It is, however, the responsibility of the Offeror to review the document fully in case of any omissions, and to ensure the proposal responds to the solicitation accordingly.

Sincerely, Michael Ashkouri, Esq.

Supervisory Contracting Officer https://beta.sam.gov/

72027820R00009

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 113

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

REQ-278-20-00004503/11/2020

X

720278

USAID/Jordan American Embassy PO Box 354 Amman, 11118, Jordan 11118

1400 C 07/24/2020

Diana Khoury dkhoury@usaid.gov

X

X

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PAGE(S)

Michael Ashkouri

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ____180_________ calendar days (60 calendar days unless a different period is inserted

, Esq.

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS 6

B.1 PURPOSE 6

B.2 CONTRACT TYPE AND SERVICES 6

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT 6

B.4 BUDGET AND CEILING PRICE 6

B.5 COST REIMBURSABLE 7

B.6 INDIRECT COSTS 7

B.7 FIXED FEE CEILING 8

B.8 FIXED FEE PAYMENT SCHEDULE 8

SECTION C - PERFORMANCE WORK STATEMENT 9

SECTION D - PACKAGING AND MARKING 10

D.1 AIDAR 752.7009 MARKING (JAN 1993) 10

D.2 BRANDING AND MARKING POLICY 10

D.3 BRANDING STRATEGY 10

SECTION E - INSPECTION AND ACCEPTANCE 12

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 12

E.2 INSPECTION AND ACCEPTANCE/RESPONSIBLE OFFICIAL 12

E.3 Quality Assurance Surveillance Plan ( QASP) 12

SECTION F – DELIVERIES OF PERFORMANCE 13

F.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

F.2 PERIOD OF PERFORMANCE 13

F.3 PLACE OF PERFORMANCE 13

F.4 PERFORMANCE STANDARDS 13

F.5 KEY PERSONNEL 13

F.6 AUTHORIZED WORK WEEK 14

F.7 DELIVERABLES AND REQUIRED REPORTING 14

F.8 SECURITY PLAN 24

SECTION G - CONTRACT ADMINISTRATION DATA 26

G.1 CONTRACTING OFFICER’S AUTHORITY 26

G.2 ADMINISTRATIVE CONTRACTING OFFICE 26

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR) 26

G.4 PAYING OFFICE 26

G.5 CONTRACTOR’S PRIMARY POINT OF CONTACT 26

G.6 ACCOUNTING AND APPROPRIATION DATA 27

G.7 TECHNICAL DIRECTION/RELATIONSHIP WITH USAID 27

SECTION H - SPECIAL CONTRACT REQUIREMENTS 29

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 29

H.2 ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION 29

H.3 AUTHORIZED GEOGRAPHIC CODE 31

H.4 NONEXPENDABLE PROPERTY PURCHASES AND INFORMATION TECHNOLOGY

RESOURCES 31

H.5 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998) (CPFF) 31

H.6 LIFE SUPPORT AND SECURITY SERVICES 33

H.7 ELECTRONIC PAYMENTS SYSTEM 33

H.8 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY (DDL)

(OCTOBER 2014) 34

H.9 GRANTS UNDER CONTRACTS (GUCs) – ADS 302.3.4.13 (09/28/2016) 35

H.10 LOGISTIC SUPPORT 35

H.11 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL CONFERENCES

H.12 ENVIRONMENTAL COMPLIANCE 35

H.13 VALUE ADDED TAX AND CUSTOMS DUTIES 36

H.14 PRESS AND PRESS RELATIONS 37

H.15 PROHIBITION AND ASSISTANCE TO DRUG TRAFFICKING 37

H.16 GOVERNMENT FURNISHED FACILITIES OR PROPERTY 37

H.17 SOVEREIGN RELATIONSHIPS 37

H.18 U.S. CITIZENS REGISTRATION 37

H.19 TEAMS AND USAID SPONSORED J-1 VISAS 38

H.20 MEETINGS WITH GOVERNMENT OF JORDAN MINISTERS 38

H.21 CONTRACTOR’S USE OF PROJECT VEHICLES 39

H.22 MANAGEMENT OF INFORMATION TECHNOLOGY RESOURCES - ADS 547 39

H.23 INDIRECT COSTS FOR NON-U.S. ORGANIZATIONS 39

H.24 USAID-FINANCED THIRD-PARTY WEB SITES (NOVEMBER 2017) 40

H.25 COMPLIANCE WITH SECTION 508 OF THE REHABILITATION ACT OF 41

1973, AS AMENDED 41

H.26 ACCESS TO USAID FACILITIES AND USAID'S INFORMATION SYSTEMS (APRIL

2018) (DEVIATION NO. M/OAA-DEV-AIDAR-18-2c) 41

H.27 RESTRICTIONS AGAINST DISCLOSURE (MAY 2016) 42

H.28 INFORMATION TECHNOLOGY APPROVAL (APRIL 2018) (DEVIATION NO.

M/OAA-DEV-FAR-18-2c) 43

H.29 MEDIA AND INFORMATION HANDLING AND PROTECTION (APRIL 2018) 44

H.30 PRIVACY AND SECURITY INFORMATION TECHNOLOGY SYSTEM INCIDENT

REPORTING (APRIL 2018) 45

H.31 CLOUD COMPUTING (APRIL 2018) 49

H.32 RELOCATION OF U.S. BUSINESSES, ASSISTANCE TO EXPORT PROCESSING

ZONES, INTERNATIONALLY RECOGNIZED WORKERS' RIGHTS (JAN 1994) 54

H.33 COUNTRY CLEARANCE 54

H.34 FOREIGN FUNDING TO LOCAL ORGANIZATIONS 54

H.35 DEFENSE BASE ACT (DBA) INSURANCE 54

SECTION I - CONTRACT CLAUSES 56

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 56

I.2 752.252-1 AIDAR CLAUSES INCORPORATED BY REFERENCE (MAR 2015) 56

I.3 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 56

I.4 52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL CONFIDENTIALITY

AGREEMENTS OR STATEMENTS (JAN 2017) 60

I.5 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (Jun 2016) 61

I.6 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-

Commercial Items (Mar 2020)[(DEVIATION JUN 2020)] 63

I.7 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (OCT 2015) 68

I.8 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUL 2014) 68

I.9 52.244-6 Subcontracts for Commercial Items (Aug 2019)[(DEVIATION JUN 2020)] 69

I.10 752.229-71 REPORTING OF FOREIGN TAXES (JULY 2007) 70

SECTION J - LIST OF ATTACHMENTS 72

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF THE

OFFEROR 73

K.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 73

K.2 AGREEMENT ON, OR EXCEPTIONS TO, TERMS AND CONDITIONS 73

K.3 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JANMAR 2020) 73

K.4 52.204-20 PREDECESSOR OF OFFEROR (JUL 2016) 81

K.5 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance

Services or Equipment (Dec 2019) 82

K.6 52.204-26 Covered Telecommunications Equipment or Services-Representation (Dec 2019)83

K.7 52.209-2 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC

CORPORATIONS—REPRESENTATION (NOV 2015) 83

K.8 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018) 84

K.9 52.209-11 – REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX

LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016) 85

K. 10 52.209-12 CERTIFICATION REGARDING TAX MATTERS (FEB 2016) 85

K.11 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS-

CERTIFICATION (JUN 2018) 86

K.12 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999) 87

K.13 52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984) 88

K.14 52.225-25 Prohibition on Contracting With Entities Engaging in Certain Activities or

Transactions Relating to Iran—Representation and Certifications. (Jun 2020) 88

K.15 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION (OCT

2015) 89

K.16 52.230-7 PROPOSAL DISCLOSURE-COST ACCOUNTING PRACTICE CHANGES

(APR 2005) 92

SIGNATURE 92

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS 93

L.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

L.2 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

L.3 752.252-1 AIDAR SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(MAR 2015) 94

L.4 52.216-1 TYPE OF CONTRACT (APR 1984) 94

L.5 52.233-2 SERVICE OF PROTEST (SEPT 2006) 94

L.6 GENERAL INSTRUCTIONS TO OFFERORS 94

L.7 PROPOSAL SUBMISSION 95

L.8 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL 97

L.9 INSTRUCTIONS ON PREPARATION OF THE COST PROPOSAL 102

L.10 Instructions For Preparation Of Branding Implementation Plan And Marking Plan (Annex

6): 108

SECTION M - EVALUATION FACTORS FOR AWARD 110

M.1 GENERAL AND SOURCE SELECTION INFORMATION 110

M.2 TECHNICAL EVALUATION CRITERIA 110

M.3 COST PROPOSAL EVALUATION 111

M.4 DETERMINATION OF COMPETITIVE RANGE 112

M.5 SOURCE SELECTION 112

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to obtain services as described in Attachment J.1 - DESCRIPTION /

SPECIFICATIONS/STATEMENT OF OBJECTIVES.

B.2 CONTRACT TYPE AND SERVICES

This is a Cost-Plus-Fixed-Fee (CPFF) Completion contract. For consideration set forth below, the contractor must provide the deliverables or outputs described in Sections C and F in accordance with the performance standards specified in Section F. The Contractor must also comply with all other contract requirements.

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

(a) The estimated cost for the performance of the work required hereunder, exclusive of fixed fee, if any, is TBD. The fixed fee, if any, is TBD. The estimated cost plus fixed fee, if any, is TBD.

(b) Within the estimated cost plus fixed fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the contractor (and payment of fee, if any) for performance hereunder is TBD. The contractor cannot exceed the aforesaid obligated amount.

(c) Funds obligated hereunder are anticipated to be sufficient through TBD.

B.4 BUDGET AND CEILING PRICE

Line

Item

Description Year 1 Year 2 Year 3 Year 4 Year 5 Total

0001 Technical

Services

Line

Item

Description Year 1 Year 2 Year 3 Year 4 Year 5 Total

0002 Fixed Fee $ $ $ $ $ $

B.5 COST REIMBURSABLE

The U.S. dollar costs allowable will be limited to reasonable, allocable and necessary costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment; FAR 52.216-8, Fixed

Fee, if applicable; FAR 52.232-20, Limitation of Cost; FAR 52.232-22, Limitation of Funds; and

AIDAR 752.7003, Documentation for Payment.

B.6 INDIRECT COSTS

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs must be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases for prime contractors and their major subcontractors:

Description Fringe Rate

Overhead Rate

G&A Rate

Prime contractor: [•]

Base of

Application: [•]

Source: [•]

Period: [•]

Description Fringe Rate

Overhead Rate

G&A Rate

Subcontractor:

Base of

Application: [•]

Source: [•]

Period: [•]

NOTE: Insert additional indirect rates as needed for the prime and major subcontractors in the above tables.

The Contractor is allowed to recoup indirect costs (OH, G&A, etc.) as Other Direct Costs (ODC) if it is part of the contractor’s usual accounting procedures, consistent with FAR Part 31 and the contractor's Negotiated Indirect Cost Rate Agreement (NICRA). The Contractor indirect cost rates will be removed from Section B.6.

B.7 FIXED FEE CEILING

The Government and the contractor may agree to regularly review the schedule and revise the deliverables or adjust fixed fee assigned to specific deliverables or milestones. However, the total amount of the fixed fee will remain unchanged.

In accordance with FAR 52.216-8, Fixed Fee (2011) USAID will withhold 15% of the total fee or

$100,000, whichever is less until the required conditions under the referenced clause have been met.

B.8 FIXED FEE PAYMENT SCHEDULE

[Inserted at award]

END OF SECTION B

SECTION C - PERFORMANCE WORK STATEMENT

Contractor’s Performance Work Statement (PWS) will be inserted as the Statement of Work at time of award.

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk

(such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the Contracting Officer’s

Representative (COR), or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the contractor.

D.2 BRANDING AND MARKING POLICY

All USAID-funded foreign assistance (including programs, projects, activities, public communications, or commodities) must be communicated, promoted, and marked as coming from the American People through USAID. Specific communications and promotion measures must be described in the “Branding Implementation Plan,” and specific marking will be described in the

“Marking Plan” for the contract.

D.3 BRANDING STRATEGY

The name of the project: Women’s Economic Empowerment and Leadership (Women’s

Empowerment) Activity.

Translations to other applicable languages must be proposed by the contractor and approved by

USAID as part of the Branding Implementation Plan.

Positioning: Publicity materials and communications must clearly reflect the notion that this activity is provided by the American People through USAID, with the close collaboration and support of the Government of Jordan. No other organizations or bodies must be acknowledged publicly in connection with the “Women’s Economic Empowerment and Leadership (Women’s

Empowerment) Activity.” The contractor must use full branding and the USAID tagline “From the

American People” on materials and communications, which may be translated into local languages as appropriate. Co-branding and no branding will only be considered on a case-by-case basis as considered appropriate by the COR and the Contracting Officer (CO).

The desired level of USAID’s visibility for this project is high.

The primary audience for all materials and documents produced includes the Government of

Jordan, private sector, civil society organizations, the general public, and other stakeholders. The secondary audience for materials and documents produced includes other donors, international organizations and institutions, development partners, and sub-contractors.

END OF SECTION D

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following solicitation provisions pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the FAR provision at

FAR “52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE” in Section

E of this solicitation. See https://www.acquisition.gov/browse/index/far for electronic access to the full text of a FAR clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION

(48 CFR Chapter 1)

52.246-5 INSPECTION OF SERVICES-COST REIMBURSEMENT APR

E.2 INSPECTION AND ACCEPTANCE/RESPONSIBLE OFFICIAL

USAID inspection and acceptance of services, reports and other required deliverables or outputs shall take place at USAID/Jordan or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The COR listed in Section G has been delegated authority to inspect and accept all services, reports and required deliverables or outputs.

In accordance with the clauses of this contract entitled ― Inspection of Services – Cost

Reimbursement, (FAR 52.246-5), the Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the

Government during contract performance and for as long afterwards as the contract requires.

E.3 Quality Assurance Surveillance Plan ( QASP)

The progress, success and impact of the contractor’s performance under this contract will be monitored and evaluated as a part of the overall activity results. The QASP is a management process with the intent of encouraging maximum performance, efficiency, and cost effectiveness by the contractor and can be modified at any time by the Government.

The QASP will be used as a Government monitoring process to enforce the inspection and acceptance clause of the contract. The QASP may require modification and/or updates after selection for award to reflect the contractor’s known strengths and weaknesses. The QASP is a

“living” monitoring process that should be discussed, reviewed and updated regularly but no less than on an annual basis. It is based on the premise that the contractor, not the Government, is responsible for managing and ensuring that quality controls meet the terms of the contract.

The Government reserves the right to modify performance standards and/or metrics during the life of this contract, in order to ensure that the right outcomes are being assessed and that the performance standards are appropriate. It is the contractor’s responsibility to follow up with the

COR to ensure the QASP monitoring process is implemented and updated. The QASP is incorporated as a component of the activity.

END OF SECTION E

https://www.acquisition.gov/browse/index/far

SECTION F – DELIVERIES OF PERFORMANCE

F.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by

Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES

INCORPORATED BY REFERENCE" in Section I of this contract. See http://acquisition.gov/far/index.htmlfor electronic access to the full text of a FAR clause.

FEDERAL ACQUISITION REGULATION (48CFR Chapter 1)

NUMBER TITLE DATE

52.242-15 STOP-WORK ORDER AUG 1989

ALTERNATE I APR 1984

52.243-2 CHANGES—COST-REIMBURSEMENT- ALTERNATE I APR 1984

F.2 PERIOD OF PERFORMANCE

The estimated period of performance for this contract is five (5) years.

F.3 PLACE OF PERFORMANCE

The place of performance for this contract is Jordan.

F.4 PERFORMANCE STANDARDS

Evaluation of the contractor's overall performance will be conducted on an annual basis jointly by the COR and the Contracting Officer in accordance with the below standards and will form the basis of the contractor's permanent performance record with regard to this contract.

(1) Quality of product or service, including consistency in meeting goals and targets.

(2) Cost control, including forecasting costs as well as accuracy in financial reporting.

(3) Schedule, including the timeliness against the completion of the contract, milestones, delivery schedules, and administrative requirements (e.g., efforts that contribute to or affect the schedule variance).

(4) Management, addressing the history of professional behavior and overall business-like concern for the interests of the customer, including the contractor’s history of reasonable and cooperative behavior (to include timely identification of issues in controversy), customer satisfaction, timely award and management of subcontracts, cooperative attitude in remedying problems, and timely completion of all administrative requirements.

(5) Regulatory compliance.

F.5 KEY PERSONNEL

In‐country management will be provided by Key Personnel who will ensure the objectives articulated in Attachment J.1 are fully met. The key personnel whom the Contractor must furnish for the performance of this contract are:

http://acquisition.gov/far/index.html

1.Chief of Party (COP); and

2.Other key personnel (to be inserted at time of award).

In recruiting the other Key Personnel, the Contractor must identify candidates who exhibit the appropriate combination of technical, managerial, and interpersonal skills and expertise.

1. Chief of Party

He/She is responsible for leading all aspects of contract performance, providing technical guidance to all tasks under the contract, and representing the Contractor’s activities as a whole to outside audiences. He/She is responsible for leading the strategic planning for the program, including but not limited to: Quarterly reports, Annual Work Plans, Monitoring, Evaluation and Learning Plans;

ensure close coordination with USAID COR and program partners in the private sector, GOJ and donor communities; and, be responsible for the day-to-day operational oversight and administration of the program.

Qualifications:

[To be inserted at time of award]

2. Other Key Personnel

[To be inserted at time of award]

F.6 AUTHORIZED WORK WEEK

The Contractor is authorized up to a 5-day workweek for long-term staff in the field and 6-day workweek for short-term advisors in the field with no premium pay. The COR is authorized under this contract to provide written approval for work in excess of 5 days per week, including overtime.

F.7 DELIVERABLES AND REQUIRED REPORTING

In addition to the requirements set forth in AIDAR clause 752.242-70, Periodic Progress Reports, the Contractor will electronically submit to the COR and Alternate COR reports, deliverables or outputs, as further described below.

The following are the required reporting requirements. All reports and other deliverables must be in the English language, unless otherwise specified by the COR. The reports must be concise and focus on the progress obtained, problems identified, and measures proposed to overcome such problems. The reports must outline implications of any developments that might have a bearing on the overall achievement of the program’s goals.

REPORTS DUE DATES

1. Activity Monitoring, Evaluation and Learning (MEL) Plan :

(a)

(b) (a)Theory of Change and proposed indicators

(c)

(d) (b) Draft Activity MEL Plan

(a) Within 60 working days of the contract award date.

(b) Within 90 working days of the contract award date.USAID intends to approve this draft within

30 working days of this submission.

2. Annual Work Plans:

(a) Draft Annual Work Plan for

Year 1 and Four-Year Program

Work Plan

(b) Subsequent years Draft

Annual Work Plans

(a) Within 30 working days of the contract award date. USAID intends to approve this draft within

30 working days of this submission.

(b) Within 60 working days prior to the contract anniversary date. USAID intends to approve this draft within 30 working days of this submission.

3. Quarterly Reports Within 15 working days after the end of each fiscal year quarter.

Note: USAID fiscal year starts on October 1 and ends on September 30 of the following year.

Fiscal quarters end: December 31, March 31, June

30 and September 30.

4. Annual Reports Within 15 working days after the end of the first full USAID fiscal year and annually thereafter for each authorized year of performance

*The annual report will be submitted in lieu of the

4th quarter report.

Progress Report and shall be submitted within 15 working days after the end of the first full USAID fiscal year and annually thereafter for each authorized year of performance

5. Final Project Report A draft is due within 30 days prior to completion of the award, and a final public, internal and electronic versions (two print copies and an electronic version), within 45 working days of the expiration of the award

*The last Quarterly/Annual Progress Report for the final year will also be the Final Project Report

6. Close-Out Plan and Equipment

Disposition

Within Six (6) months prior to the completion date of the contract

7. Activity-level Climate Risk

Screening and Management Plan

Within 90 working days of the contract award date

8. Environmental Compliance

Reports:

(a) Environmental Mitigation and Monitoring Plan (EMMP)

(b) Environmental Mitigation and Monitoring Report (EMMR)

(a) Within 90 working days of the contract award date

(b) To be submitted along with Annual Reports

9. Financial Reports

(a) Quarterly Financial

Reports

(b) Quarterly Accruals Reports

(c) Annual Report of

Expendable

Property

(d) Report on Foreign Tax

(a) No later than 15 working days after the end of the quarter of implementation. The fourth quarterly report will be cumulative and will serve as an annual report.

(b) No later than 15 working days before the end of each quarter

(c) Annually, no later than 30 working days after the end of 12 months of implementation and each year thereafter

(d) Annually, no later than April 16th of each year.

10. Special Reports As requested

11. Compliance:

(a) Geographic Data Reporting

Requirements

(b) Compliance with ADS 252

253 – Participant Training and

Results and Information

Network

(c) ADS 302.3.5.21-

Submission of Datasets to the

Development Data Library

(DDL) (October 2014)

(d) AIDAR 752.7005

Submission

Requirements for Development

Experience Documents (Sept

2013)

(a) As applicable, in Quarterly reports

(b) As applicable, in Quarterly reports

(c) Unless otherwise directed by the CO or COR, within 30 working days after the Dataset is first used to produce an Intellectual Work or is of sufficient quality to produce an

Intellectual Work. Within 30 working days after award completion, submit to the DDL any Datasets and supporting documentation that have not previously been submitted

(d) Within 30 working days of obtaining the

COR’s approval, and within 30 working days after completion of the contract, submit to the DEC any reports that have not been previously submitted

12. Security Plan Within 90 working days of the contract award date

13. Quality Assurance Surveillance

Plan

Within 60 working days of the contract award date

14. Technical Deliverables To be inserted at time of award in accordance with

Section C - Performance Work Statement

1. Activity Monitoring, Evaluation & Learning (MEL) Plan

As per ADS 201, the Contractor is required to submit for COR approval an Activity Monitoring, Evaluation & Learning (MEL) Plan for the life of the Activity based on its proposed monitoring, evaluation and learning (MEL) strategy for collecting, evaluating and validating data which will be used to measure overall progress towards Mission goals. The draft Activity MEL Plan is due to the

COR within 90 working days of the award. All aspects of the MEL Plan should be in line with

USAID’s ADS 201 on assessing and learning and adhere to the following:

● Activities must have an approved Activity MEL Plan in place before major implementation actions begin. The COR will work with the Contractor and the Mission’s M&E Specialist(s) to ensure that the Activity MEL Plan is consistent with, and meets the data collection needs of the

Mission’s Performance Management Plan (PMP), and the Mission’s annual Performance Plan and Report (PPR).

● Within 60 working days of contract award and prior to submitting the Activity MEL Plan, the

Contractor should submit a theory of change describing the causal and logical relationships between different levels of results, along with the associated interventions, indicators and other performance data, and critical assumptions under each result.

● The MEL Plan should include a narrative that clearly articulates the activity’s theory of change, describing the causal and logical relationships between different levels of results, along with the associated interventions, indicators and other performance data, and critical assumptions under each result. The MEL Plan should also present a logic model that illustrates these results, the causal and logical relationships between them, and the indicator and other performance data required to measure each.

● The MEL Plan should include approaches for a systematic, intentional and resourced approach to a strategic collaboration, continuous learning and adaptive management. In developing the

MEL Plan, the Contractor should identify and describe: learning objectives with corresponding information needs; strategic opportunities to “pause and reflect” and coordinate and collaborate with stakeholders; approaches for regular learning to address the identified learning objectives;

plans for documenting the knowledge and learning from these opportunities, and disseminating findings; resources (financial and human resources as well as tools) needed to implement learning approaches; and, approaches to adapting/adjusting implementation and programming as a result of this learning.

● The Contractor will develop performance indicators and establish baselines and targets for output, outcome, and impact level monitoring, as well as benchmarks for performance over the life of the activity. The baselines and targets will be developed with oversight from and in coordination with the Mission’s Program Office and MEL contractor. The MEL Plan should also contain metrics for the sustainability of successful interventions introduced with activity support. The COR will provide a list of Mission PMP indicators required for the activity. The

MEL Plan must include the required Mission PMP indicators along with any others being proposed by the Contractor that are deemed necessary or useful in measuring progress against the overall goal and project objective(s). Selected indicators should be a combination of performance and context indicators. Contractors should be strategic in their selection of additional indicators to ensure an appropriate balance between required data and the resource costs of data collection, analysis and reporting. The MEL Plan must include quarterly and/or annual targets, as per the indicator requirements, necessary to reach the life of project targets identified by the Mission for required Mission indicators and identified by the Contractor for all other indicators. USAID criteria for selecting performance indicators is that they be direct, objective, practical, adequate, management useful and reflect progress toward achieving results, and, to the extent possible, be attributable to USAID. Performance data must meet reasonable quality criteria of validity, reliability, timeliness, precision and integrity. The Contractor and

USAID will agree upon the final choice of performance indicators useful for timely management decisions and credibly reflecting the actual performance of the activity.

● USAID/Jordan may require the Contractor to track and report on additional performance indicators subject to changing of Agency guidance and/or the requirements of specific funding sources and the Mission’s own Performance Management Plan (PMP).

● The Contractor must collect, analyze, and submit to USAID data disaggregated by sex and geographic location as applicable. To ensure that USAID assistance makes the maximum optimal contribution to gender equality, performance management systems and evaluations must include gender-sensitive indicators and sex‐disaggregated data when applicable and feasible; M&E plans should also capture proposed actions that will address any identified gender-related issues. Geographic disaggregation is required to the first administrative level at a minimum; in Jordan this corresponds to the governorate level. The Contractor should also consider including other relevant disaggregation for indicators – for example, age and type of institution.

● The MEL Plan must also include, in consultation with USAID, agreed-upon planned internal and external evaluations and evaluation questions that are salient to the implementation, adaptation or review of the activity in line with the USAID Evaluation Policy. The MEL Plan should describe how the timing and content of evaluations and questions will: help clarify and focus activity objectives; serve as an early warning system, forecasting, and reporting tool;

promote on-going discussions pertaining to activity scope and direction; and, aid in effective management and decision making.

● The MEL Plan must also include an explanation of the monitoring approach and estimated resources required to successfully implement the MEL Plan. This will be done through describing the Contractor’s M&E system, including policies and procedures for how data and information will be collected, analyzed, and used; methodology of establishing baselines and targets; staffing/expertise, roles and responsibilities for the management and implementation of the MEL Plan; systems (automated or other) where data will be collected and stored; resources for M&E functions; procedures for communicating with USAID; means of adapting and learning; schedule for M&E functions, such as reporting performance data, assessing progress and making adjustments if needed; etc.

● Reporting on performance indicators will be done through the Mission’s performance management information system, which is currently DevResults.

USAID/Jordan’s recommended Activity MEL Plan and other related M&E templates are available https://jordankmportal.com/. The Contractor should check with the Program Office, through their

COR, for further guidance, clarifications and applicable templates.

2. Annual Work Plans

Annual work plans (AWP) are developed yearly and include proposed activities for the given year, time-frame, implementation of activities, an itemized and detailed budget, review of the previous year’s accomplishments (if applicable), problems and challenges encountered in achieving specified results, proposed annual outputs, and progress towards achieving results. The AWP must also describe a plan and timeline for internal monitoring and evaluation that takes into account the PMP and the external monitoring and evaluation plan. The AWP will be developed in-country by the

Contractor and in cooperation with USAID/Jordan and other stakeholders, including GoJ.

The Draft Year 1 Work Plan must include a Mobilization Plan -- a realistic plan for mobilizing the activity once awarded to ensure timely and effective implementation. The mobilization plan must describe a clear understanding of the technical requirements of the Contract. The mobilization plan must address benchmark technical, management, and logistical requirements that include: planning and schedule for in-country mobilization of the Chief of Party (COP) and rapid mobilization of other key personnel (if any), long-term expatriate and local staff. The focus of initial activities must be on reducing any start-up backlog and/or delay.

The first year’s AWP must also include a gender analysis, and integrate interventions to address the findings from the gender analysis. Subsequent annual work plans should then reflect any updates to the analysis and planned interventions. Gender analysis should contain information related to as many of the five domains listed below as possible (ADS 205.3.2):

https://jordankmportal.com/

● Laws, Policies, Regulations, and Institutional Practices

● Cultural Norms and Beliefs

● Gender Roles, Responsibilities and Time Use

● Access to and Control over Assets and Resources

● Patterns of Power and Decision-making

It should also include discussion of gender issues that impact men and boys as well as women and girls. The proposed interventions, integrated in the work plan, should ensure equal participation of and benefit to male and female beneficiaries, and directly address the gaps identified in the gender analysis. The activity's logic model and proposed indicators should reflect the gender-sensitive issues that the activity will impact.

The Contractor must ensure that sustainability approach is integrated in the AWP after USAID-funded efforts end. The Sustainability approach must address key sustainability challenges for key partners. It must detail a roadmap for how the Contractor will work with key partners during the program to address these key challenges.

Annual Work Plans must not deviate from contract requirements. All activities planned through this process must be in accordance with the contract Statement of Work and consistent with the approved budget for the contract. Modifications that respond to changed conditions may be proposed by the contractor and approved by the COR.

3. Quarterly Reports

The Contractor must provide to the COR, within 15 working days after the end of each fiscal year quarter, a report on the activities undertaken during the quarter compared with the approved work plan. The report must be brief yet precise, description of the activities, with emphasis on issues that have arisen, impacts made, constraints encountered, reasons and justifications for any delays on deliverables and suggestions for additional actions that might be taken. The quarterly report must include the Contractor’s accrued expenditures. The report should contain an executive summary and the following, at a minimum:

● Summary of the results for the reporting period and key achievements.

● Quarterly data for the required Performance Indicators, as determined in the MEL Plan.

Reporting will be done through the Mission’s online performance management information system, which is currently DevResults. The Contractor will work with the COR and the

Program Office to obtain access to the DevResults system and ensure proper structure of the system as necessary for their activity.

● Any implementation problems as well as proposed corrective actions and the costs associated with the delay, including submitted and anticipated claims from the construction contractors.

● Cross-cutting issues considerations in implementation and performance during the quarter should be specified and included as annexes. At a minimum, cross-cutting issues should include: gender; youth; disabilities; institutional strengthening and local capacity building;

policy reforms; science, technology and innovation.

● Documentation of lessons learned and best practices.

● Each quarterly report will include confirmation that the Contractor has complied with ADS

Chapter 253 and other USAID/Jordan specific policies and procures (i.e., Mission Order 253) requirements by providing a copy of a report generated by TEAMS/TraiNet.

● List of geographic data related to where interventions are being implemented.

● List of completed assessments, evaluations, plans and studies concluded during the reported period.

● List of completed and planned upcoming events (national and sub-national meetings, seminars, training sessions, conferences, and others; international consultant visits; and meetings with key

GOJ officials and decision-makers), with dates;

● Environmental Status Report (ESR) section based on the approved Initial Environmental

Examination (IEE) and Environmental Monitoring and Mitigation Plan (EMMP); and

● List of staff and consultants with dates in/out of the country.

Quarterly reports should not exceed 30 pages. Annexes may be included if they support findings, conclusions, and recommendations of the core document.

The Contractor should consult the project COR for applicable templates. A copy of the Mission’s recommended Quarterly Report Template is available at https://jordankmportal.com/.

4. Annual Report

The Annual Report shall be submitted in lieu of the 4th quarter report within 15 working days after the end of the first full USAID fiscal year and annually thereafter for each authorized year of performance. The Annual Report shall follow the same format as the quarterly report, but with additional focus on cumulative accomplishments, progress and problems toward achievement of results, performance measures, indicators and benchmarks tied to the Annual Work Plan and the

MEL Plan targets, for the quarter and the entire previous fiscal year, which runs from October 1-

September 30. In addition, the Annual Report must include an analysis of the performance indicators data and proposed revisions of annual target projections as needed. The report should contain an executive summary and the following, at a minimum, in addition to the quarterly report components:

● Qualitative and quantitative data required by USAID for the annual Performance Plan and

Report (PPR) purposes, a brief listing of the project’s major activities and successes during the year; knowledge sharing and learning activities; information on training activities; listing of sub-grants during the fiscal year; and, contributions to cross cutting issues as specified by the

Mission.

● Details on any impediments faced in implementing the strategies developed.

● An assessment of the sustainability of any activities supported through this project.

● An assessment of current conditions in each of the key component areas.

● List (and links) of all final and approved reports and data that were submitted during the fiscal year to the Development Experience Clearinghouse (DEC)

[https://dec.usaid.gov/dec/home/Default.aspx], USAID’s Development Data Library (DDL) website [http://www.usaid.gov/data], and the USAID/Jordan Knowledge Management Portal

(KaMP) [https://jordankmportal.com/] as applicable. These reports include: assessments, evaluations, studies, development experience documents, technical and consultant reports, quarterly and annual reports, media products, training manuals, databases and datasets, geo-coded data or other GIS related data (i.e. shape files and mapping files), computer software programs, videos and other intellectual deliverable materials required under the Contract

Schedule.

● Documentation of best practices that can be taken to scale.

● ESR section based on the approved IEE and EMMP.

Annual Reports shall not exceed 40 pages. Additional annexes may be included if they support findings, conclusions, and recommendations of the core document.

https://dec.usaid.gov/dec/home/Default.aspx

The Contractor should check with the Program Office through their COR for applicable templates or methodology of submitting reports and data to the DEC, DevResults, TraiNetTEAMS, DDL website or USAID/Jordan online sharing portal (KaMP).

5. Final Project Report:

The last Quarterly/Annual Progress Report for the final year will also be the Final Project Report.

The draft report, in English, is due 30 working days prior to completion of the award and a final public, internal and electronic versions (two print copies and an electronic version), within 45 working days of the expiration of the award, per standard USAID/ADS. The Final Pubic Summary

Report should largely mirror the Final Contract Completion Report, but should eliminate sensitive or proprietary information. The Final Public Summary Report must cover the entire period of the award.

The Final Project Report will include the information required in the Quarterly and Annual Reports as well as:

1. Basic Contract information.

2. A description of the activity, the accomplishments and successes achieved during the award period in terms of the expectations of activity design and changes in the activity environment as well as any shortcomings and/or difficulties encountered.

3. An assessment of the progress towards achievement of the objectives or results, including gender aspects and other cross cutting issues. This should clearly show how the award objectives have been accomplished or not and why.

4. A summary of performance indicators used and an assessment of their relative usefulness.

5. A summary of lessons learned and recommendations that might be relevant to programming, design and implementation of similar or follow-on activities.

6. Description of all entities and partners along with Jordanian non-governmental organizations with whom the Contractor worked with and an evaluation of their strengths and weaknesses.

7. A list of all publications, evaluations, and media products that were sent to DEC during the life of the award

8. Financial report showing, by line item, the amounts expended.

9. The Final Public Summary Report must include insensitive or proprietary cumulative results achieved, an assessment of the impact of the program, lessons learned and recommendations, notable impacts, success stories and financial and cost analysis/information.

The Final Project Report will not exceed 40 pages. Annexes may be included if they support findings, conclusions, and recommendations of the core document.

The Final Report will be submitted to an agreed upon distribution list. This will include at a minimum the COR, FMO, the Agreement Officer (if requested), the Development Experience

Clearinghouse (DEC) at http://dec.usaid.gov, and USAID/Jordan’s online sharing portal (KaMP) at https://jordankmportal.com/.

6. Close-Out Plan and Equipment Disposition

Six (6) months prior to the completion date of the contract, the Contractor must submit a close-out plan to the CO and COR. The close-out plan must include, at a minimum:

a) Brief program summary and program timeline

b) Financial status report, including…