RFP___72026818R00002_New_USAID_Trailer_Office_Space.pdf

mailto:aruble@usaid.gov

Solicitation no. 72026818R00002 New USAID Trailer Office Space

SECTION I – DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 Streamlined solicitation for commercial items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation number is 72026818R00002 and is issued as a Request for Proposal (RFP).

This solicitation incorporates Federal Acquisition Regulation provisions and clauses in effect through Federal Acquisition Circular FAC 2005-96.

This procurement is in accordance with FAR Part 12 and FAR 6.302-1, only one responsible source and no other supplies or services will satisfy agency requirements for procurement of a new USAID office trailer which meets Department of State (DOS) FE/BR (Forced Entry / Ballistic Resistance) standards as established by the Department of Sate / Office of Diplomatic Security (DOS/DS). The North American Industrial Classification System (NAICS) code is 236220, Commercial and Institutional Building Construction, with a small business size standard of $36.5 million in annual receipts for the company and its affiliates (See FAR Part 19 definitions).

The proposal must include a quotation of the cost of the required office in the form of a Bill of Quantities (BOQ) broken down by the following:

FE/BR office (material + workmanship + Overhead)

- FE/BR shell fabrication

- Windows

- External doors (with locks)

- Internal doors (with locks)

- Electrical works

- Mechanical works

- Internal partitioning

- Service spaces (toilets, pantry, etc.)

- Flooring

- Furniture

- Shipping

- Transport and lifting

- Assembly and commissioning

- Connection to utilities

- Other optional ancillaries

- Any other cost deemed necessary

Details of the requirements for the new office trailer can be found in Annexes 1 & 2.

APPLICABLE FAR CLAUSES:

The following Federal Acquisition Regulations (FAR) clauses are hereby incorporated by Reference:

• FAR 52.212-1 Instructions to Offerors. Commercial Items.

• FAR 52.212-2 Evaluation. Commercial Items. The specific evaluation criteria to be included in paragraph (a) of that provision are the following:

Technical Proposal will be evaluated using the below criteria in order of importance.

Each criterion will be evaluated as: Acceptable, Conditionally Acceptable, or Unacceptable.

- The extent to which the draft Work Plan and Schedule demonstrates a clear, comprehensive, and achievable methodology for the office fabrication and installation with the minimum possible duration.

- The extent to which the Management Narrative proposes the necessary and sufficient resources for the timely fabrication and assembly of the new office.

- The extent to which the draft Structural Analysis provides the necessary information on the capacity of the foundations and existing office to receive the new office

- The extent to which the draft Illustrative Layout is responsive to the SOW requirements

- The extent to which the Past Performance demonstrates prior satisfactory experience with the design and installation of FE/BR units in general and, stacked ones specifically.

Cost Proposal will be evaluated for completeness, and for reasonability of cost compared to market prices.

• FAR 52.212-3 Offeror Representations and Certifications. Commercial Items.

(Completed copy of the provisions to be submitted with the proposal).

• FAR 52.212-4 Contract Terms and Conditions. Commercial Items.

• FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or

Executive Orders. Commercial Items. The additional FAR clauses which were cited in the clause and are checked by the Contracting Officer and were found to be applicable to the acquisition are the following:

− 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (Jan 2017) − 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov

2015).

− 52.233-3, Protest After Award (Aug 1996) − 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) − 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006) –

Alternate I (Oct 1995) − 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards

(Oct 2016) − 52.204-14, Service Contract Reporting Requirements (Oct 2016) − 52.209-6, Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015)

− 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013)

− 52.219-9, Small Business Subcontracting Plan (Jan 2017) – Alternate I (Nov 2016) − 52.222-19, Child Labor. Cooperation with Authorities and Remedies (Oct 2016) − 52.222-21, Prohibition of Segregated Facilities (Apr 2015) − 52.222-26, Equal Opportunity (Sept 2016) − 52.222-50 Combating Trafficking in Persons (Mar 2015). Alternate I (Mar 2015).

− 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving

(Aug 2011) − 52.224-3, Privacy Training (JAN 2017) − 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) − 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) − 52.232-30, Installment Payments for Commercial Items (Jan 2017) − 52.232-33, Payment by Electronic Funds Transfer. System for Award Management

(Jul 2013) − 52.242-5, Payments to Small Business Subcontractors (Jan 2017) − 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) − 52.222-41, Service Contract Labor Standards (May 2014) − 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) − 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price

Adjustment (Multiple Year and Option Contracts) (May 2014) − 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards. Price

Adjustment (May 2014)

The above clauses are available on the internet at https://www.acquisition.gov/browsefar.

Copies of the clauses are also available from this office.

OTHER APPLICABLE CLAUSES:

Additional contract requirements determined by the contracting officer to be necessary for this acquisition:

AIDAR 752.204-71 PARTNER VETTING (FEB 2012)

(a) The contractor must comply with the vetting requirements for key individuals under this contract.

(b) Definitions. As used in this provision—

Key individual means:

(i) Principal officers of the organization's governing body (e.g., chairman, vice chairman, treasurer and secretary of the board of directors or board of trustees);

(ii) The principal officer and deputy principal officer of the organization (e.g., executive director, deputy director, president, vice president);

(iii) The program manager or chief of party for the USG-financed program; and

(iv) Any other person with significant responsibilities for administration of the

USG financed activities or resources, such as key personnel as described in https://www.acquisition.gov/browsefar

Automated Directives System Chapter 302. Key personnel, whether or not they are employees of the prime contractor, must be vetted.

Vetting official means the USAID employee identified in paragraph (d) of this clause as having responsibility for receiving vetting information, responding to questions about information to be included on the USAID Partner Information Form, USAID Form 500-13, coordinating with the USAID Office of Security, and conveying the vetting determination to each offeror, potential subcontractors subject to vetting, and to the contracting officer. The vetting official is not part of the contracting office and has no involvement in the source selection process.

(c) The Contractor must submit a USAID Partner Information Form, USAID Form 500-

13, to the vetting official identified below during the contract when the Contractor replaces key individuals with individuals who have not been previously vetting for this contract. Note: USAID will not approve any key personnel who have not passed vetting.

(d) The designated vetting official is: Vetting official: Address: Email:

lebanonaidvsu@usaid.gov (for inquiries only)

(e) (1) The vetting official will notify the Contractor that it—

(i) Has passed vetting,

(ii) Has not passed vetting, or

(iii) Must provide additional information, and resubmit the USAID Partner Information Form with the additional information within the number of days the vetting official specifies.

(2) The vetting official will include in the notification any information that USAID's Office of Security (SEC) determines releasable. In its determination, SEC will take into consideration the classification or sensitivity of the information, the need to protect sources and methods, or status of ongoing law enforcement and intelligence community investigations or operations.

(f) Reconsideration. (1) Within 7 calendar days after the date of the vetting official's notification, the contractor or prospective subcontractor that has not passed vetting may request in writing to the vetting official that the Agency reconsider the vetting determination. The request should include any written explanation, legal documentation and any other relevant written material for reconsideration.

(2) Within 7 calendar days after the vetting official receives the request for reconsideration, the Agency will determine whether the contractor's additional information warrants a revised decision.

(3) The Agency's determination of whether reconsideration is warranted is final.

(g) A notification that the Contractor has passed vetting does not constitute any other approval under this contract.

(h) When the contractor anticipates awarding a subcontract for which consent is required under FAR clause 52.244-2, Subcontracts, the subcontract is subject to vetting. The prospective subcontractor must submit a USAID Partner Information Form, USAID

Form 500-13, to the vetting official identified in paragraph (d) of this clause. The contracting officer must not consent to award of a subcontract to any organization that has not passed vetting when required.

(i) The contractor agrees to incorporate the substance of paragraphs (a) through (g) of this clause in all subcontracts under this contract.

(End of clause) And

Alternate I (FEB 2012). As prescribed in 704.7005(b)(2), substitute paragraphs (h) and (i) below for paragraphs (h) and (i) of the basic clause:

(h)(1) When the contractor anticipates awarding a subcontract for which consent is required under FAR clause 52.244-2, Subcontracts, the subcontract is subject to vetting. The prospective subcontractor must submit a USAID Partner Information Form, USAID Form 500-13, to the vetting official identified in paragraph (d) of this clause. The contracting officer must not consent to award of a subcontract to any organization that has not passed vetting when required.

(2) In addition, prospective subcontractors at any tier providing the following classes of items (supplies and services):

must pass vetting. Contractors must not place subcontracts for these classes of items until they receive confirmation from the vetting official that the prospective subcontractor has passed vetting.

(i) The contractor agrees to incorporate the substance of this clause in all subcontracts under this contract.

VETTING REQUIREMENTS OF SUBAWARDEES

Prior to the provision of funding by the contractor to its sub-grantees ("sub-awardees "), the contractor shall conduct all screening procedures and due diligence on sub-awardees and key individuals of the sub-awardees, including a check of sub-awardees and such key individuals not screened at the time of award by the Contracting Officer to ensure compliance with Executive Order 13224 and U.S. law prohibiting transactions with, and the provision of resources and support to individuals and organizations associated with terrorism. The contractor will screen names of its sub-awardees and the key individuals of such subawardees against the Specially Designated Nationals List (“SDN” list) administered by the Department of the Treasury’s Office of Foreign Assets Control (“OFAC”) http://www.ustreas.gov/offices/enforcement/ofac/sdn/; UN’s 1267 Committee List on Al- Qaida and the Taliban and Associated Individuals and Entities:

http://www.un.org/sc/committees/1267/consolist.shtml ; and State Department’s Terrorist Exclusion List: http://www.state.gov/s/ct/list/ (see ADS 303.3.8.a.4 and ADS 303.3.9).

“Key individual” means

(i) principal officers of the organization’s governing body (e.g., chairman, vice chairman, treasurer and secretary of the board of directors or board of trustees);

(ii) the principal officer and deputy principal officer of the organization (e.g., executive director, deputy director, president, vice president);

(iii) the program manager or chief of party for the USG-financed program; and

(iv) any other person with significant responsibilities for administration of the USG-financed activities or resources.”

NONDISCRIMINATION (JUN 2012)

FAR Part 27 and the clauses prescribed in that part prohibit contractors performing in or recruiting from the U.S. from engaging in certain discriminatory practices. USAID is committed to achieving and maintaining a diverse and representative workforce and a workplace free of discrimination. Based on law, Executive Order, and Agency policy, USAID prohibits discrimination in its own workplace on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, disability, age, veteran’s status, sexual orientation, genetic information, marital status, parental status, political affiliation, and any other conduct that does not adversely affect the performance of the employee. USAID does not tolerate any type of harassment, either sexual or nonsexual, of any employee or applicant for employment. Contractors are required to comply with the nondiscrimination requirements of the FAR. In addition, the Agency strongly encourages all its contractors (at all tiers) to develop and enforce comprehensive nondiscrimination policies for their workplaces that include protection on these expanded bases, subject to applicable law.

52.203-99 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE

CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS (APR 2015)

(a) The Contractor shall not require employees or subcontractors seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(b) The contractor shall notify employees that the prohibitions and restrictions of any internal confidentiality agreements covered by this clause are no longer in effect.

(c) The prohibition in paragraph (a) of this clause does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(d)(1) In accordance with section 743 of Division E, Title VI I, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), use of funds appropriated (or otherwise made available) under that or any other Act may be prohibited, if the Government determines that the Contractor is not in compliance with the provisions of this clause.

(2) The Government may seek any available remedies in the event the contractor fails to comply with the provisions of this clause.

(End of clause)

The Contractor is reminded that U.S. Executive Orders and U.S. law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. It is the legal responsibility of the contractor/recipient to ensure compliance with these Executive Orders and laws. This provision must be included in all subcontracts/sub-awards issued under this contract/agreement.

Contract Type: The contract resulting from this combined synopsis/solicitation for commercial items will be a Firm Fixed price contract.

Contract Term: This contract may commence January 2018, and shall be effective thereafter for the time required to assess conditions, fabricate, ship, assemble, and commission the requirement as described in Section II of this Solicitation. Due to the potential for change in the award date, all proposals are required to remain valid for 180 days after the requested due date.

Period of Performance:

The period of performance for this contract is the time required to assess conditions, fabricate, ship, assemble, and commission the requirement as described in Section II of this Solicitation. The contract is expected to commence February of 2018. The contract may be terminated by the government with a 30 day written notice to the contractor. The government contact person for all contract notifications, regarding this paragraph, is the USAID contracting officer. (FAR 52.212-4).

(END OF SECTION I)

SECTION II - STATEMENT OF WORK

I. INTRODUCTION

USAID/Lebanon intends to procure the goods and services of Safe Haven Enterprises (SHE) to design, fabricate, ship, assemble, and furnish a 156m2 “Forced Entry/Ballistic Resistant (FE/BR)” certified modular unclassified office space at the U.S. Embassy in Beirut Lebanon on top of an identical existing FE/BR office.

The new space must comply with the requirements listed below in the ‘Requirements’ Section. The office design will be developed in coordination with USAID/Lebanon, USAID’s Bureau of Overseas Management Division (OMD), DOS Bureau of Diplomatic Security (DS), and DOS Bureau of Overseas Buildings Operations (OBO).

This purchase will include the following three phases that will be implemented in sequence upon the authorization of USAID for each phase.

1. Deliverability and Assembly assessment

2. Design

3. Fabrication, Delivery, and Completion

A full elaboration on the above three phases included in ‘Section III: Phasing’.

II. REQUIREMENTS

Certification and standards:

1. SHE must present a valid DOS/DS certification/license for fabrication and assembly of FE/BR modular offices.

2. The new office space must meet the “Forced Entry/Ballistic Resistant (FE/BR)” certification requirements, and must be comprised of FE/BR products certified by Bureau of Diplomatic Security, Physical Security Program, Physical Security Division (DS/PSP/PSD). Once completed, the whole two-floor space comprised of the existing FE/BR office and the new second floor FE/BR office must be inspected and approved by

DS.

3. The office must include the necessary Fire/Life safety systems including smoke and CO2 detectors, and an adequate access control hardware for the access/egress doors.

4. All materials and installations for the electrical, mechanical, plumbing, HVAC, data network, Fire/Life Safety installs, Access Control devices, and construction procedures should be in compliance with the most recent U.S. building codes.

5. All electrical components shall conform to National Electrical Code (NEC) for structures using 220 VAC 50 Hz as the power supply.

Office layout and function:

6. The new office space will be fixed on top of an existing similar FE/BR office fabricated and installed earlier by SHE. Architectural drawings and other relevant documentation related to the existing space are attached in Annex 1.

7. SHE will develop the final layout of the office post award in consultation with the Mission. The office layout design must consider the following factors:

a. Accommodate the maximum possible number of staff (at least eighteen) to be seated in cubicle work stations (of equal space while still providing a reasonable individual working space per person), closed offices (at least three), and one receptionist space.

b. Include sufficient shared working spaces for office equipment (printer, photocopier, scanner, shredder, and fax machine) with a preferable closed space for the photocopier and shredder to reduce noise. Consider including an ‘optional’ one small closed meeting room (4-6 persons).

c. Include one bathroom, and an ‘optional’ small pantry or at least a space for a fridge and a microwave.

d. Consider natural lighting by including sufficient number of FE/BR windows.

e. Consider healthy Heating/Ventilation/Air Conditioning (HVAC) air circulation, through the installation of air filtration units, and optimize HVAC control through maximization of number of temperature zone controls.

f. Consider noise reduction and acoustic privacy of personnel through installation of necessary soundproofing material.

g. Consider maintaining visual privacy of individual work stations.

h. Optimize space use through usage of dead spaces, notably for Fire Exit/Egress door if applicable.

Design:

8. SHE is responsible for the development of the detailed design, drawings, and assembly documents of the modular. SHE must submit the entire designs, plans, and other engineering documents for OBO’s review and approval through the design/review system ‘ProjNet’, as elaborated under ‘Section IV. Deliverables’.

9. SHE is encouraged to practice value engineering during the development of the office design. SHE is required to provide recommendations (but non-binding to USAID) for reduction on electric power requirements with the possibility of making use of the new office roof for generating photovoltaic power.

Assembly:

10. The office must consist of pre-manufactured sections to be assembled in situ in order to facilitate its transport into the narrow entrance and roads of the US Embassy compound.

SHE must propose the maximum size of these units following the findings required under Phase 1, to be reflected in the ‘Rigging plan’ elaborated in ‘Section IV. Deliverables’.

11. SHE is responsible for the fabrication of the modular, shipment to Lebanon, transportation to the US Embassy compound, assembly, and commissioning of the modular and offices at the site location at US Embassy Lebanon.

12. SHE must develop at onset a detailed transport, rigging plan, and safety plan for the transport of the units into the US Embassy compound and the subsequent lifting onto the top of the existing space, as further elaborated under ‘Section IV. Deliverables’.

13. SHE must allow for the following in the planning for the installation of the office”

a. Personnel and machinery access to the US Embassy compound requires prior approval by the Embassy Security office. Paper work for similar permits usually requires around 50 days (up to 90 days depending on different circumstances).

Documents required for access permits include clear and recent photos of Identity Cards, Passports, vehicle registration documents, and additional supporting documents per the request of the Security Office. SHE is responsible to perform prior due diligence during the selection of personnel in order to prevent deployment of personnel with criminal records or personnel that belong to, or are affiliated with a Foreign Terrorist Organization (FTO).

b. Personnel and machinery will be inspected and screened at the Embassy gates and will be escorted at all times while on compound.

c. While on compound, SHE and their subcontracted service providers have limited access to any structure/space outside the areas designated for the activity except with permission from the Embassy.

d. SHE shall perform the work at the site during the Embassy's normal workday hours (08:00 – 16:30; Monday through Friday). Working outside these days/hours is limited to unforeseen/emergency circumstances only and must be authorized by the contract

COR.

e. Activities on the Embassy compound must always be coordinated with COR, the Embassy Facility Management Office (FMO), and the security office when needed.

f. SHE is fully responsible for shipping of the office units to Beirut Port, clearance at Beirut Port, and then transport from the port to the US Embassy compound. USAID will not be responsible for any assistance in logistics or paperwork for these activities, except for the preparation a ‘customs declaration’ document that allows for exemption of custom fees. Accordingly, SHE must undertake the necessary arrangements in Lebanon for the customs clearance and transport activities, secure the necessary Lebanese Authorities permits, and coordinate with relevant Lebanese Authorities.

III. PHASING

Phase 1: Deliverability and Assembly assessment

USAID conducted in 2016/2017 a feasibility assessment of the installation of the new FE/BR office on top the existing USAID office (attached in Annex 2). The assessment revealed that the stacking of a second FE/BR trailer office on top of the existing one is feasible within certain limitations.

Immediately after award, SHE must deploy at least one of their senior officials/engineers/technicians to the US Embassy compound to witness first-hand the field conditions in order to validate USAID’s assessment. A visit by SHE’s local delegate that is not accompanied by a SHE senior representative will not be accepted.

During this phase SHE must perform the following:

1. SHE shall conduct their own separate endeavor to validate USAID’s findings regarding the existing field conditions suitability for the stacking of the new office. Should SHE decide to rely on USAID’s assessment, SHE must update this assessment to reflect some changes in the field conditions around the USAID office that occurred after the completion of the assessment, notably the installation of a canopy structure above the neighboring Hardened Access Trailer System (HATS) offices. Whether through a separate assessment or an update of USAID’s assessment, SHEwill be solely responsible and liable for the determination on the capacity of the existing office and foundations to receive an additional office space, and for the determination of the feasibility of the delivery and assembly of the new office on top of the existing office.

2. SHE must prepare a ‘Deliverability and Assembly Assessment’ report, as elaborated in ‘Section IV. Deliverables’, that describes SHE’s endeavor to determine the feasibility of installing the new office, including the findings and recommendations of this endeavor.

3. SHE must prepare a ‘Rigging plan’ as elaborated in ‘Section IV. Deliverables’, that describes SHE’s methodology of transport of the units within the US Embassy compound and lifting on top of the existing office.

4. SHE must prepare a ‘Work plan and Schedule’ as elaborated in ‘Section IV.

Deliverables’, that describes SHE’s methodology to assemble the unit, and maintain the function of the existing office.

Phase 2: Design

Upon verification of the feasibility of the transport and assembly of the new office and USAID / OBO’s review and approval (as needed) of the reports generated under Phase 1, and upon USAID’s authorization and guidance, SHE must develop for USAID and OMD’s review, and OBO’s approval the 100% design of the office including drawings, specifications, and Bill of Quantities (BOQ).

SHE must coordinate closely with USAID/Lebanon on the design of the layout of the office space and selection of the furniture.

Phase 3: Fabrication, Delivery & Completion

Upon approval of the design developed in Phase 2, SHE must provide all necessary resources, tools, and equipment to fabricate, deliver, assemble, and commission the new office. SHE must dispatch at least one SHE core staff to supervise the process starting with the transport of the office to the US Embassy compound, through the lifting and assembly within the US Embassy compound, and ending with the commissioning of the office in Lebanon and handing over to USAID/Lebanon.

During this phase SHE must perform the following:

1. Fabricate and ship to Lebanon, transport to the US Embassy compound, assemble and install on site, furnish, connect to the existing utilities, and commission the new office space including all required material and equipment ancillaries. All of the above must be executed in coordination with and per the approval of US Embassy Facility Manager, Regional Security Officer (RSO), and General Services Officer (GSO), USAID/Lebanon, DOS/DS/PSD and DOS/OBO.

2. Remove and reinstate the existing thunder protection/earth installed on the existing office to provide the necessary protection for both the existing and the new office space.

3. Complete all internal electrical and LAN (voice/data) connections to every cubicle and office location.

4. Complete plumbing, mechanical, and HVAC installations

5. Install necessary internal partitioning and furniture requirements including but not limited to, doors, cubicles, flooring, false ceiling, workstations, chairs, conference table, pantry and toilets.

6. Paint the external surfaces of the new and existing office per USAID/Lebanon and DOS requirements.

7. Repair any damages that might occur to the existing office as a result of the installation of the new office.

8. Connect the new office to the exiting utilities and complete its commissioning

IV. DELIVERABLES

The below is the list of deliverables to be completed by SHE:

Phase 1

1. Deliverability and Assembly Assessment report (to be reviewed by USAID, OMD, and DS as needed; to be acknowledged as completed by the COR) that includes the following:

- SHE’s description of the methodology used to verify the feasibility of stacking a second office on top of the existing.

- Geotechnical analysis verifying the soil’s capacity and conditions to support the new office.

- Structural analysis of the adequacy and capacity of the foundations and the existing office to support an additional office.

- Analysis of the adequacy of the two-floor space, as one whole new unit, to comply with FE/BR requirements.

- Seismic and Blast analyses of the two-floor space, as one whole new unit, to withstand seismic and blast loads.

- The permissibility of the field physical conditions around the office location and along the road leading to it within the US Embassy compound for hauling the units within the compound and lifting them to their final destination on top of the existing office.

- SHE’s conclusion and recommendations including any recommendations for amendments/upgrades of the current field conditions to make them more conducive for the transport and assembly of the new office

- An explicit certification by SHE of the feasibility of stacking a new office on top of the existing.

2. Rigging plan (to be reviewed by USAID, OMD, and DS as needed; to be acknowledged as completed by the COR) that includes the following:

- Transport path and methodology of the new office units from the US Embassy entrance to the lifting location.

- Lifting methodology and machinery to be used in the rigging process to install the units at the final destination on top of the existing office. The methodology must be supported by all necessary engineering calculations for each lift.

- A risk mitigation plan that takes into account the function of the Embassy, the safety of the Embassy and SHE’s personnel, and the protection of all of the existing physical facilities along the rigging path, most notable but not limited to the electric overhead cables, electric poles, and other buildings/modular offices.

- A safety risk mitigation plan for the occupants of the existing modular spaces around the new office, and the occupants of the existing USAID office on top of which the new space will be stacked.

3. Work plan and schedule (to be reviewed by USAID, OMD, and DS as needed; to be approved by the COR) that includes the following:

- Detailed construction plan/methodology that elaborates on SHE’s approach to assemble, install, finish, and commission the new with a specific emphasis on the impact on the function of the existing office beneath the new office.

- Construction schedule including timeframes for fabrication, shipment, transport to site, and on site assembly and installation, inclusive of a tentative time anticipated for review and approval by USAID, OMD, OBO, and DS. The schedule shall include reference to any anticipated disruption to the existing office daily functions during construction, including the period, if needed, of employees’ temporary relocation from the existing office.

Phase 2

4. 100% design (to be reviewed by USAID, OMD, USAID SEC, DS/PSD; to be approved by OBO through ProjNet) that includes the following:

- Detailed Architectural drawings for the FE/BR office space including but not limited to the overall layout and necessary elevations, internal layout, access, egress, and other relevant information.

- Detailed Structural drawings for the FE/BR office space with an explicit indication on how and where the two floors will be anchored together

- Detailed Mechanical drawings including but not limited to the water supply and sanitation pipework of the FE/BR office space and the connection to the existing utilities.

- Detailed Electrical drawings including but not limited to the details for fire/life safety installs such as alarms and sensors, internal lighting, wall switches, standard array of duplex outlets and telephone/data jacks, and appropriate size breaker panel and telephone termination room/closet

Phase 3

5. Fabrication completion report (to be reviewed by USAID, OMD, and DS as needed; to be acknowledged as completed by the COR): Documenting with relevant evidence the completion of fabrication of the office at SHE’s facilities.

6. Shipping Report (to be reviewed by USAID, OMD, and DS as needed; to be acknowledged as completed by the COR): Documenting with relevant evidence the shipping of the units from SHE’s facilities to Lebanon.

7. Completion report (to be approved by COR pending clearance from USAID, OMD, OBO, and DS as needed) that includes the following:

- Brief description about the above three phases

- Certification by SHE of completion of the assembly, furnishing, connection to utilities, and commissioning of the new office

- As built drawings

V. PAYMENT SCHEDULE

Deliverable % of award 1 Deliverability and Assembly Assessment 10% 2 Rigging plan 5% 3 Work plan and schedule 2% 4 100% design 10% 5 Fabrication completion report 50% 6 Shipping Report 3% 7 Completion report 20%

(END OF SECTION II)

SECTION III - PROPOSAL FORMAT & GENERAL INSTRUCTIONS

The Offeror is required submit a technical proposal and a cost proposal. The offeror must submit their proposal in the below format.

A. TECHNICAL PROPOSAL (Not to exceed 20 pages)

The Technical Proposal shall contain the following sections: Cover page; draft Architectural Layout; draft structural Analysis; draft Work Plan and Schedule;

Management Narrative; and Past Performance Overview. Annexes (no more than 10 pages) should consist of information on the offeror, DS/PSP/PSD product certification, the proposed team, institutional capacity, past performance references, and other technical information as necessary. Applications must be on 8-1/2 by 11 inch paper, (210mm by 297mm paper), single spaced, Times New Roman 12, and have at least one inch margins on the top, bottom and both sides. The Technical Proposal shall respond to all factors of the Evaluation Criteria.

A.1. Cover Page: including the names of the organizations/institutions involved in the proposal. Any proposed alliance/consortia members and sub-awardees are to be listed separately in an annex. The Cover Page should include information about a contact person for the prime Offeror, including this individual’s name (both typed and his/her signature), title or position with the organization/institution, address, E-mail address, and telephone and fax numbers. Offerors are to acknowledge whether the contact person is the person with authority to contract for the Offeror, and if not, that person should also be listed. The Cover page shall also include a clear DS/PSP/PSD product certification reference.

A.2. Draft Architectural layout: showing an illustrative office layout and an elaboration on the compliance with the criteria included in ‘Section II. Requirements’ of the Scope of Work (SOW). The draft layout will be updated and detailed later after award.

A.3 Draft Structural Analysis: demonstrating the capacity of the foundation and existing office space to receive the load of the new proposed office.

A.4 Draft Work Plan and Schedule: including a description of the methodology and sequence the Offeror would pursue to accomplish the fabrication and assembly of the new office as described in the Statement of Work. The schedule shall include reference to any anticipated disruption to the existing office daily functions during construction, including the period, if needed, of employees’ temporary relocation form the existing office

A.3. Management Narrative (excluding resumes that must be included as an Annex):

including a description of the management structure, and key staff qualifications. The management narrative should include the following:

- A management and organization plan with roles and responsibilities.

- Proposed local service providers, if necessary.

- The key staff qualifications with detailed resumes.

A.4. Past Performance (excluding detailed review of offerors past performance that must be included as an Annex): including the Offeror’s presentation of installation of similar FE/BR offices in similar conditions.

B. COST PROPOSAL

Cost proposal must include a quotation of the cost of the required office in the form of a Bill of Quantities (BOQ) broken down by the following:

FE/BR office (material + workmanship + Overhead)

- FE/BR shell fabrication

- Windows

- External doors (with locks)

- Internal doors (with locks)

- Electrical works

- Mechanical works

- Internal partitioning

- Service spaces (toilets, pantry, etc.)

- Flooring

- Furniture

- Shipping

- Transport and lifting

- Assembly and commissioning

- Connection to utilities

- Other optional ancillaries

- Any other cost deemed necessary

C. EVALUATION CRITERIA

a. TECHNICAL PROPOSAL will be evaluated using the below criteria in order of importance.

Each criterion will be evaluated as: Acceptable, Conditionally Acceptable, or Unacceptable.

- The extent to which the draft Work Plan and Schedule demonstrates a clear, comprehensive, and achievable methodology for the office fabrication and installation with the minimum possible duration.

- The extent to which the Management Narrative proposes the necessary and sufficient resources for the timely fabrication and assembly of the new office.

- The extent to which the draft Structural Analysis provides the necessary information on the capacity of the foundations and existing office to receive the new office

- The extent to which the draft Illustrative Layout is responsive to the SOW requirements

- The extent to which the Past Performance demonstrates prior satisfactory experience with the design and installation of FE/BR units in general and, stacked ones specifically.

2. COST PROPOSAL

Cost proposal will be evaluated for completeness, and for reasonability of cost compared to market prices.

(END OF SECTION III)