Pre-Proposal_Conference_Presentation_Commercial_Justice.pptx

Commercial Justice activity in Kosovo

Pre-Proposal Conference

SOL#72016718R0001

August 3, 2018

Opening Remarks

Introduction

Disclaimer: The information contained in this presentation and answers to the questions are for informational purposes only. In the event of a discrepancy between the information contained herein and the RFP documents and its Amendments, the RFP and its Amendment documents will take precedence.

Agenda Opening Remarks Technical Overview Procurement Overview Question and Answer Session

Technical Overview

The goal of the Activity is to improve commercial dispute resolution and enforcement to reduce opportunities for economic corruption, thereby encouraging investment in Kosovo.

The Activity will have two objectives:

Objective 1: Strengthen Kosovo’s Capacity to Resolve Commercial Disputes and Enforce Judgments;

Objective 2: Enhance Commercial Law, Use of Alternative Dispute Mechanisms, and Improve Public’s Awareness and Legal Literacy

Technical Overview(cont.)

Guiding Principles:

Systems Orientation;

Sustainability and self-reliance;

Leverage Existing and New Resources;

Gender and Youth.

Technical Overview (cont.)

Collaboration with USAID and other donor activities.

Collaboration with the upcoming Economic Governance activity.

Monitoring, Collaboration, Evaluation, and Learning.

The contract type is Cost Plus Award Fee;

Period of performance is five (5) years;

All types of organizations are eligible to compete. USAID encourages the participation to the maximum extent possible of local Kosovar organizations and US small business concerns;

Place of performance is Kosovo.

Procurement Overview

Procurement Overview (cont.)

Award Fee:

The Base Fee is max. 2% of estimated cost [$ TBD by the offeror];

The maximum award fee pool, is [$ TBD by the offeror];

Table in the next slide reflects evaluation periods, estimated available award fee and actually earned award fee for each evaluation period.

Offerors’ cost and technical proposals must be compliant with instructions in Section L of RFP Proposals must be sent electronically to Dukagjin Hasani at: dhasani@usaid.gov and Nadeem Shah at: nshah@usaid.gov USAID will evaluate proposals in accordance with evaluation criteria in Section M of the RFP and make an award based on best value.

Down-select system

Down-select system for this solicitation will be conducted in two stages. Only offerors receiving a “pass” on the submission from Stage 1 will be invited to participate in Stage 2.

USAID will be utilizing an adjectival rating system to evaluate the technical proposals in both stages as presented in section L.5.

Procurement Overview (cont.)

Stage 1:

Technical Proposal must address the technical approach and present an organizational chart, which must include positions roles and responsibilities for implementation of the proposed technical approach.

Technical Proposal is limited to 20 pages.

Required order Stage 1:

Cover Letter (Limited to one page and does not count against page limit) Executive Summary (Limited to two pages and does count against page limit) Table of Content (Does count against page limit) Technical Approach Organizational chart (Limited to two pages and does not count against page limit)

Stage 2:

Selected offerors from Stage 1 will be invited to submit a detailed Management Structure Plan with the identified key personnel and a staffing plan. In addition, the selected offerors must also submit a full cost proposal.

The Management Structure Plan is limited to 15 pages.

Same staffing plan but now with identified key personnel.

Procurement Overview (cont.)

Required order Stage 2:

Management Structure Plan, including a staffing plan along with the identified Key Personnel CVs for Key Personnel (Not to exceed 2 pages each and does count against page limit) and Mobilization Plan (Does count against page limit)

USAID will also conduct oral presentations with the selected offerors.

The offerors in Stage 2 will be provided notice along with detailed instructions and times for the oral presentation. The oral presentation will require the proposed key personnel to present their proposal to USAID.

Update – Must bring two key personnel of which one must be the Chief of Party.

Procurement Overview (cont.)

EVALUATION CRITERIA

For overall evaluation purposes of this RFP non-cost criteria (technical approach, management structure plan and past performance), when combined, are considered significantly more important than cost factors. Criteria (technical approach, management structure plan and past performance), are presented by major category, in descending order of importance.

Stage 1 Technical Approach:

For Stage 1, the technical proposals will be evaluated, on a pass/not pass basis.

Technical approach will be evaluated in terms of overall quality, including the considerations on the next page.

The extent to which the approach provides a clear, technically sound, realistic and contextually appropriate approach to achieve the tasks and deliverables of the activity.

The extent to which the offeror incorporates all Guiding Principles into a sound technical approach that will lead to successful implementation.

The extent to which the organizational chart is consistent with the technical approach.

Stage 2 Management Structure Plan:

The management structure plan will be evaluated for its effectiveness to successfully implement the activity and achieve its objectives including, but not limited to, the following considerations:

The extent to which the proposed management structure (as demonstrated in the proposal narrative and staffing plan) supports the technical approach and convincingly demonstrates the offeror’s ability to successfully achieve the contract’s objectives.

The quality and appropriateness of the proposed key personnel, and the extent to which the proposed key personnel (as demonstrated in the proposal narrative and CV’s) possess relevant experience, expertise, and leadership skills for successful implementation of the activity.

The feasibility of the proposed Mobilization Plan.

Oral Presentations:

For Stage 2, offerors will also conduct oral presentations which will be evaluated against the factors below.

Oral Communication. To present in a clear, concise and organized manner. The team must convey an understanding of the nuances of their proposal.

Interpersonal Skills. To interact in a constructive and cooperative manner; to work effectively as team players

Evaluation of Past Performance:

Past performance will not be scored and will be evaluated using an adjectival rating system as presented on the next page.

Offerors determined to have unsatisfactory past performance will be ineligible for award.

Adjective Past Performance Definition

Satisfactory The offeror’s past performance of previously awarded relevant contracts at the minimum met contractual requirements. The company performed with some problems, for which corrective actions taken by the contractor were effective. Performance of completed contracts was consistently of adequate or better quality or exhibited a trend toward becoming so. The offerors past performance record leads to an expectation of successful performance.

Unsatisfactory The offeror’s performance of previously awarded relevant contracts did not meet most contractual requirements and recovery, if any, did not occur within the stated period of performance. The contractor’s performance reflected serious problems for which the offeror either failed to identify or implement corrective actions were mostly ineffective. Performance of completed contracts was consistently of poor quality or a trend toward becoming so. The offeror’s past performance record leads to a strong expectation that successful performance would not be achieved or that it can occur only with greatly increased levels of government management and oversight.

Neutral The offeror lacks a record of relevant or available past performance history. Based on this, there is no expectation of either successful or unsuccessful performance.

Timeline

Stage 2, Proposal Submission: September 28, 2018* Oral Presentations Beginning: October 3, 2018* Award: December, 2018*

* On or about

Questions?

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