J.1_Technical_Annexes.pdf

J.1 Technical Annexes

Annex 1 – Background

Macedonia became an independent state in 1991 after the break-up of Yugoslavia. The years of independence have been marked by significant political, ethnic, economic and social turmoil, with sporadic advances and subsequent back-sliding in the economic and the democratic development. The complex ethnic composition of the population 1 (64.2%

Macedonians, 25.2% Albanians, 3.9 % Turks, 2.7% Roma, 1.8 % Serbs, 0.8% Bosnians, and others) has further complicated the fragile social cohesion within the population of 2 million.

The long-standing issue that neighboring Greece has with the constitutional name of the

Republic of Macedonia has prevented Macedonia from entering NATO and starting pre-accession negotiations with the European Union (EU), thus creating deep frustrations within the Macedonian population, political polarization and economic underperformance. More recently, Macedonia has undergone a serious political crisis, which started in 2015 with youth protesting the new Law on Higher Education, and culminated with massive anti-

Government protests against corruption, the disrespect of the rule of law, lack of media freedom, and an overall deteriorating democracy. The protests led to talks between the ruling and opposition parties, and an agreement between them to hold early elections that took place in December 2016. The ensuing change in government that took place in May 2017 was the first step on the path to resolving the country’s political crisis. The change has also awakened a heightened political consciousness and increased citizens’ expectations for change, especially among youth.

Ever since its independence, Macedonia has been particularly affected by high youth unemployment rates (40.6% in 2016) and employment in the informal economy (35% of total youth employment in 2016).2 Despite such high unemployment, the private sector reports that there is insufficient qualified labor for the jobs that do exist in the country. This information points to a mismatch between the skills that youth get in the education system and the needs of the labor market. As noted in the 2017 European Commission’s Progress Report for

Macedonia3 “Substantial improvements in the quality and delivery of primary and secondary education are required;” “…Children and students with disabilities and from Roma communities continue to face barriers to regular and quality education and training;” and

“…Further improvement of the labor market conditions for young people, the long-term and unskilled unemployed people and socially disadvantaged groups has been required for years now, without a significant break-through.”

The high youth unemployment, overall low wages and the lack of affordable housing contribute to the youth’s general financial dependence on their parents, their late transitions to adulthood, and the low degree of social mobility. Divisions along ethnic lines, particularly visible in the education system, preclude youth’s unified voice and interest in active

1 2002 Census (the latest performed) 2 http://www.ilo.org/budapest/whats-new/WCMS_625307/lang--en/index.htm 3 https://ec.europa.eu/neighbourhood-enlargement/sites/near/files/20180417-the-former-yugoslav-republic-of-macedonia-report.pdf participation in the community life. More importantly, with the regional susceptibility to influences for radicalization and violent extremism, the unhappy youth camp (economically deprived, indifferent, socially disengaged, and excluded) can become an easy target for manipulation and foreign fighters’ recruitment.

The youth out-migration, for both educated and uneducated, is one of the major issues in

Macedonia. Although there is no precise data, informal figures say that over 200,000 of

Macedonia’s youth have left the country to search for better opportunities. As a result, many

Macedonian communities, particularly in Eastern part of Macedonia, have been hollowed out, causing a significantly diminished social capital. While there is no available data, it is well known that many youth from the eastern parts of Macedonia have obtained or are in pursuit of getting a Bulgarian passport to be able to easily access developed European Union countries.4 The 2016-2025 National Youth Strategy tackles a number of the issues youth faces, but not many results can be seen yet.

Despite the aforementioned issues, the youth in Macedonia demonstrated great capacity to raise their voice in 2015. It showed that youth can and want to be part of the development solutions. Their actions were, and are, a clear indication that youth should be considered as an agent of change in Macedonia. The new government’s pro-reform agenda presents an opportunity to promote youth development. Given this context, the challenge faced by the government and donors is to identify and leverage the factors that would ignite youth’s interest and motivation to act on their behalf and be part of the development solutions.

USAID/Macedonia current youth-related portfolio

Several of USAID/Macedonia’s current development activities have prominent youth-focused components or interventions. The following is a brief summary of two of these activities:

The Youth Ethnic Integration (2017-2022) works to strengthen the interethnic cohesion in school communities through (1) creating conditions for positive interactions among teachers and students of diverse ethnic origin, and (2) developing a new civic education curriculum and teaching methodologies that cultivate civic attitudes, skills and behaviors of students and support community service, service learning and volunteering practices.

The Civic Engagement Project (CEP) (2016-2021) is a grant-making mechanism that works to strengthen constructive engagement by CSOs on policies and issues of public concern; and increase and sustain youth engagement in public life in Macedonia. Through a combination of grants, capacity development, mentorship, and a year-long youth leadership program, CEP supports CSOs, alliances and youth to become leaders and constructively engage with citizens, media, government institutions, and other stakeholders in advancing the public’s wellbeing.

The Bulgarian Ministry of Justice stated publicly (June 2018) that in the last 12 months, 17,792 individuals have submitted applications for a Bulgarian passport. More than 10,000 of them are Macedonian citizens.

Annex 2 – Illustrative Secondary-level Research Questions

The illustrative-secondary-level research questions have been identified and grouped into categories below. The CSYA Team is not expected to answer each of these questions, but should use them when developing the research design process and assessment instruments.

Youth Status/Demographics/Policies:

What is the overall situation of the youth in Macedonia (demographics, education levels, employment, civic participation)?

Who are the key players working with youth?

How well is the overall Youth Policy of the Government of Macedonia addressing youth issues? Are there local youth policies?

What other donors, international and local NGOs are active in youth-focused activities in

Macedonia? What is the level of budgetary allocation and expenditure on the key youth-related activities?

What are the characteristics and prevailing differences among youth cohorts (age, different ethnic groups, socio-economic origin and status)?

What drives youth from rural to urban areas (particularly in the capital)?

Education for life:

What does youth think about their knowledge for jobs and life? What would youth like to see changed in their education? What can youth do to acquire adequate skills?

What can schools do to better prepare youth for jobs and life?

What would make vocational secondary lead to good employment/careers?

What are the barriers that (marginalized) youth identifies for completing the mandatory

(primary and secondary) education? What are the rates and main causes for drop-out?

Employment:

What are the statistics on youth employment and unemployment in Macedonia? What are the primary occupations of youth, and how does that vary by youth cohort and demographics?

What are the aspirations of youth with regard to employment/self-employment by demographics?

What are the key barriers and opportunities to getting employed?

What current skillsets do youth believe can help them earn decent income?

What seem to be the most successful pathways for youth employment?

Which industries offer to youth well paid jobs?

Are there gender and other disparities/inequalities in the employment opportunities?

Where?

What kind of support does youth need for self-employment ?

What opportunities and barriers youth face in accessing credit lines?

To what extent is the youth out-migration an issue? What does youth think would work in addressing the emigration issue?

Social Cohesion/Vulnerabilities:

Which are the most vulnerable youth populations? Why?

What is the level and sources of violence among youth?

Does youth think they are at risk to radicalization and violent extremism? What are contributing/mitigating factors?

Civic skills/participation/aspirations:

What are the prevalent values among youth? Who are youth’s ‘heroes’ or ‘role models’ they look up to?

Is youth interested to participate in the society life? Do they participate? Are there/what are the venues for youth to voice their concerns?

To what extent does youth feel part of Macedonia’s policy-making and decision-making bodies?

Does youth believe in the MK institutions?

Is the youth interested in the social/economic/political development in the country?

Where does youth get news from? What factors are relevant to youth to trust the media?

Is youth susceptible to fake news and manipulation?

What are youth voting rates? Is youth interested in politics (campaigning, attending political events, and running for office)?

What would make youth proud about their country?

Windows of opportunity:

What enables/empowers the youth to raise their voice, participate, or engage, at different levels (school, community)? What motivates youth for activism?

Where does youth see a potential for their growth?

What would motivate youth to participate in volunteering activities?

What opportunities exist for collaboration/cooperation with the private sector?

Which good practices in social inclusion can become systemic? How can youth support such process?

Annex 3 – Useful Links https://www.usaid.gov/sites/default/files/documents/1863/USAID_Macedonia_Strategic_Fra mework_Public_Version.pdf http://www.sega.org.mk/web/images/NSM/2016/nsm%202016%20-%202025%20en.pdf http://www.ilo.org/budapest/what-we-do/publications/WCMS_384847/lang--en/index.htm http://www.ilo.org/budapest/whats-new/WCMS_625307/lang--en/index.htm http://www.youthpolicy.org/factsheets/country/macedonia/ http://www.balkaninsight.com/en/article/report-balkan-countries-most-vulnerable-to-adverse-effects-of-fake-news-03-29-2018 https://www.usaid.gov/sites/default/files/documents/1863/USAID_Macedonia_Strategic_Framework_Public_Version.pdf https://www.usaid.gov/sites/default/files/documents/1863/USAID_Macedonia_Strategic_Framework_Public_Version.pdf http://www.sega.org.mk/web/images/NSM/2016/nsm%202016%20-%202025%20en.pdf http://www.ilo.org/budapest/what-we-do/publications/WCMS_384847/lang--en/index.htm http://www.ilo.org/budapest/whats-new/WCMS_625307/lang--en/index.htm http://www.youthpolicy.org/factsheets/country/macedonia/ http://www.balkaninsight.com/en/article/report-balkan-countries-most-vulnerable-to-adverse-effects-of-fake-news-03-29-2018 http://www.balkaninsight.com/en/article/report-balkan-countries-most-vulnerable-to-adverse-effects-of-fake-news-03-29-2018 https://ec.europa.eu/neighbourhood-enlargement/sites/near/files/20180417-the-former-yugoslav-republic-of-macedonia-report.pdf http://www.qkss.org/repository/docs/Extremism_in_macedonia_402663.pdf http://osi.bg/downloads/File/2018/MediaLiteracyIndex2018_publishENG.pdf

J.2 SAM & DUNS Guidance:

Attachment 1 - How to Request a DUNS Number

Attachment 2 - NCAGE and SAM registration

Attachment 3 - RCO Notice # 18-004_Changes to SAM & DUNS Registration

Attachment 4 - RCO Notice # 18-004 Template1_SAM_Letter__International_US_Banking

Attachment 5 - RCO Notice # 18-004

Template3_SAM_Letter_International_No_Banking_Info https://ec.europa.eu/neighbourhood-enlargement/sites/near/files/20180417-the-former-yugoslav-republic-of-macedonia-report.pdf https://ec.europa.eu/neighbourhood-enlargement/sites/near/files/20180417-the-former-yugoslav-republic-of-macedonia-report.pdf http://www.qkss.org/repository/docs/Extremism_in_macedonia_402663.pdf http://osi.bg/downloads/File/2018/MediaLiteracyIndex2018_publishENG.pdf

Attachment 1 - How to Request a DUNS Number

Doing Business with the Federal Government

How to Request and Update your DUNS Number and Business Information

Jeanine Maas

D&B/GSA Program Manager

Dun & Bradstreet

April 2015

Dun & Bradstreet’s Dedicated Global Customer Response Team

• Dun & Bradstreet hosts a global network dedicated to assisting only those customer doing business with the US Federal Government

• This global network:

» Provides DUNS support services FREE OF CHARGE » Creates DUNS Records » Modifies a DUNS Records

• Legal Business Name

• Tradestyle (Doing Business As Name)

• Physical and mailing address

• City/Region

• Country

• Postal Code

» DUNS Lookup » DUNS Monitoring (changes pushed to SAM) » Navigating IAE award systems and how/where they use the DUNS

§ This global network does NOT:

» Sell additional Dun & Bradstreet commercial products » Charge fees for services

Dun & Bradstreet’s Online DUNS Request Webform

• Website: https://fedgov.dnb.com/webform

• This is the only D&B page that should be used by entities doing/or wanting to do business with the Government

» If a customer enters D&B through a site other than https://fedgov.dnb.com/webform, their request may result in a charge or product promotion.

• Contact Information for Assistance

» SAMHelp@dnb.com

Dun & Bradstreet’s Online DUNS Request Webform

PRESENTATION TITLE

h"p://fedgov.dnb.com/webform

Start here

D&B, SAM,

Grants, Contracts

Welcome to Dun Bradstreet’s Online

DUNS

Request Webform

Begin Search – Choose Country

PRESENTATION TITLE

Choose from dropbox and click continue

D&B, SAM,

Grants, Contracts

Enter Company Details

PRESENTATION TITLE

Enter as much data as possible, but the business name and city are required to execute a search

Search Results – Candidates Found

PRESENTATION TITLE

If you don’t see your company returned, you can attempt a search again or request a new DUNS

Search Results – No Candidates Found

New DUNS Request

Provide Company Information

Company Information – con’t

Verification Page

Contact Information

Confirmation Email

Fulfilled Email From: govt@dnb.com [mailto:govt@dnb.com] Sent: Tuesday, November 25, 2014 8:43 AM To: customer@gmail.com Subject: Fulfilled DUNS Modification Request - Tracking ID : xxxxxxxxx

THIS IS AN AUTOMATED MESSAGE GENERATED BY THE D&B D-U-N-S REQUEST PORTAL.

Your D-U-N-S Number Record at D&B has been modified. Any changes to entity name and address will become available to SAM within 24 to 48 hours. New SAM registrations can begin by going to http://sam.gov.

If you have completed a SAM record, log in to your record at http://sam.gov to view the changes.

For questions about the SAM registration process, please contact the FSD help desk in the U.S. at 334-206-7828 or visit www.fsd.gov for more information.

For questions about your D-U-N-S Number, please contact D&B in the U.S. at 703-807-5733 or email SAMhelp@dnb.com

Your D-U-N-S Number is 123456789 for Test Company 5-7, Rue de Grenelle Paris, France, 75006

DUNS Modification Request

Search Results – Choose your company

Company Details

Affirmation

Input Modifications

Verification Page

DUNS Lookup

Company Search

Search Result – Request Existing DUNS

Email - Existing DUNS number

DUNS Request Type Summary

• Requesting Existing DUNS

Ø Once you’ve supplied basic contact information, including email, and your DUNS number and associated business information will be emailed immediately.

• Requesting New DUNS

Ø Supply basic company details, physical and mailing address, organization information and parent information (if applicable) then submit. Confirmation and tracking ID will be provide upon submission.

Ø Webform will be reviewed and executed by D&B agent in the specified country.

Ø D&B will verify the information provided using the business names and contact listed in the ‘Company Details” section

Ø Requests will be fulfilled, placed in pending or denied. If placed in pending or denied, an email will be sent with further instructions

(ie. Further paperwork required) or denial reason (ie DUNS already exists)

Ø If fulfilled, DUNS number and associated business information is emailed to the contact that submitted the request.

• Requesting Modification to an existing DUNS

Ø Supply any necessary updates to the existing basic company details, physical and mailing address, organization information and parent information (if applicable). Confirmation and tracking ID will be provide upon submission.

Ø Webform will be reviewed and executed by D&B agent in the specified country.

Ø Once updated, notification of completion is emailed sent, via email, to the contact that submitted the request.

Step 3: Take Action

• Requesting Existing DUNS

Ø Supply your contact information, including email, your DUNS number and associated business information will be emailed immediately.

• Requesting New DUNS

Ø Supply basic company details, physical and mailing address, organization information and parent information (if applicable) then submit. Confirmation of receipt and tracking ID will be provided, via email, upon submission.

Ø Webform will be reviewed and executed by a D&B agent in the specified country.

Ø D&B will verify the information submitted using the business names and contact listed in the ‘Company Details” section

Ø Requests will be fulfilled, placed in pending or denied. If placed in pending or denied, an email will be sent with further instructions

(ie. additional business paperwork required) or a denial reason (ie DUNS already exists for that company)

Ø When fulfilled, the DUNS number and associated business information is emailed to the contact that submitted the request.

• Requesting Modification to an existing DUNS

Ø Supply any necessary updates to the existing company details, physical and mailing address, organization information and parent information (if applicable). Confirmation of receipt and tracking ID will be provide upon submission.

Ø Webform will be reviewed and executed by a D&B agent in the specified country.

Ø When fulfilled, the DUNS number and associated business information is emailed to the contact that submitted the request.

Attachment 2 - NCAGE and SAM registration

Objectives

At the conclusion of the presentation you will be able to:

• Complete the NATO Commercial And Government Entity

(NCAGE) enrollment steps to receive a NCAGE Code.

• Complete the SAM Registration process.

• Define the difference between an Individual and a System account

• Resolve questions about SAM by using the Help resources available in the application.

• Contact the Federal Service Desk when unable to resolve questions using Help resources in SAM.

Objectives (continued)

At the conclusion of the presentation you will be able to:

• Resolve discrepancies between NCAGE and D&B legal business name.

• Explain the purpose of the DUNS +4 extension.

• Define the difference between Mandatory and Optional fields required for POC information

The IAE mission is to support a common, secure business environment which facilitates and supports cost-effective acquisition of, and payment for, goods and services;

effective management of Federal acquisition and assistance awards; and consistent transparency into Federal acquisition and assistance awards.

Our Mission

Our Vision

The IAE vision is to continue to evolve and integrate the existing shared portfolio of ten electronic systems used for awarding and administering Federal financial assistance (i.e., grants, loans) and contracts.

The largest and most complex of the E-Government initiatives, the IAE works on behalf of the acquisition and financial assistance communities to save money, be more efficient, reduce burdens on the communities we serve, and improve Federal award management.

What is the System for Award Management (SAM)

An online IT system that serves as the centralized and mandated point of registration for entities who wish to contract with or receive financial assistance from the U.S. Government www.sam.gov

SAM is FREE for entities. The Federal Service Desk is the FREE Help Desk which serves users of SAM (as well as eSRS, FSRS, FBO, CFDA, and FPDS) www.fsd.gov

Federal Service Desk

Hours of Operation Monday - Friday 8 a.m. to 8 p.m. ET U.S. Calls: 866-606-8220 International Calls: 334-206-7828 q Live Web Chat q Webform q Telephone q Call Back

What is SAM

• Register as an entity

• Register as a government official

• Representations and Certifications

• Suspensions and Debarments (Exclusions) o Who must/should register ?

o When should they register ?

o How long is the registration good ?

o Do I need to register to search ?

Pre-Registration Steps

Purpose of Registration

DUNS

Registering a New Entity

Registering a New Entity (continued)

• Users are required to submit a NCAGE Code or a CAGE Code in SAM to register their entity.

• NCAGE and CAGE Codes are unique identifiers for entities that do business with and/or seek financial assistance from the U.S. federal government.

• The following table explains the differences between a NCAGE Code and a CAGE Code:

NCAGE and CAGE Code Assignments

NCAGE Code CAGE Code

Location of Entities Entities located outside the U.S.

and its outlying areas*.

Entities located in the U.S. and its outlying areas*.

Assigned By NATO Support Agency (NSPA) Defense Logistics Agency (DLA) Contractor and Government Entity (CAGE) Branch

Portal for Assignment NSPA ePortal SAM

* Puerto Rico, Guam, U.S. Virgin Islands, American Samoa, Northern Mariana Islands, Midway Islands, Wake Island, Johnston Atoll, Baker, Howland, and Jarvis Islands, Kingman Reef, Navassa Island, and Palmyra Atoll 13

NCAGE and CAGE Code Assignments To receive and report your entity’s NCAGE Code, please visit the NSPA ePortal Page: https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

Click here to review instructions on how to receive and report your entity’s NCAGE Code in SAM.

• After obtaining a NCAGE/CAGE Code, Non-US Business/Organizations wishing to do business (contracts/grants) with U.S. Government must:

1. Confirm that the NCB or NSPA has submitted your correct legal business name and/or physical address to the U.S. CAGE System by going to the Business Identification Number Cross Reference System (BINCS) and enter your NCAGE/CAGE code and click Search.

2. BINCS is a public facing search engine for domestic and foreign vendors, suppliers and potential contractors supporting the U.S. federal supply chain and should be used to verify the registration information.

3. BINCS is updated within 24-48 hours after U.S. CAGE System has processed the updates to the NCAGE/CAGE registration.

4. Verify the information at: https://www.logisticsinformationservice.dla.mil/ BINCS/begin_search.aspx

NCAGE and CAGE Steps

• How can I resolve a difference between the legal business name in DUNS and the NCAGE database.

1) The name must match exactly, any difference will result in an error.

This includes spaces, dashes, etc. Bassin-Bleu Inc. and Bassin Bleu Inc. are not the same company, the dash (-) needs to be included.

2) The DUNS Number links to the corresponding NCAGE Code.

3) If the discrepancy is with NCAGE database o Contact the following address at ncage@nspa.nato.int o Contact Mr. Patrice Verlaine at 352 3063 6145 or your POC .

4) If the discrepancy is with Dunn & Bradstreet database o Use the online webform http://fedgov.dnb.com/webform

NCAGE and CAGE Questions

CAGE Code

SAM Home

Creating an Account

Individual vs System accounts

Username

Passwords

Forced expirations

SAM Create User Account

SAM Account Information

SAM Log-in Information

SAM Log-in Error

SAM Search Records

SAM Data Access

SAM General Info

SAM Help Info

SAM Help Info (continued)

MY SAM

Migrating

Oh no! I do not know the CCR email address!!! What now??

• Automated Tool: DUNS number, TIN, ABA Routing Number, and

Bank Account Number

• Help Desk – certified letter

Business Information and the MPIN

IRS Consent Form

Executive Compensation

Legal Proceedings

Opting Out of Public Search

NAICS Codes

Representations and Certifications

Small Businesses

Size Standards

Submitting Registration -- Caution

Before your entity registration is complete, you will be asked to provide Mandatory POCs and Optional POCs.

• The POCs you will be asked to provide have been determined based on the answers you provided during the registration process.

• All Mandatory POCs must be completed before the registration may be submitted for certification.

• The next slide will display a listing of the Mandatory and Optional fields required for registration.

Point of Contact (POC) Information

POC Information (continued)

POC Field Name Mandatory / Optional Mandatory Data Elements Accounts Receivable POC Mandatory First Name, Last Name, Email, and Phone

EDI POC Mandatory if business wants to be EDI capable

First Name, Last Name, Email, Address, City, Country., Phone, State/Province (if US or Canada), ZIP/Postal Code

Electronic Business POC

Mandatory

First Name, Last Name, Email, Address, City, Country.

Phone, State/Province (if US or Canada) and ZIP/Postal

Government Business POC

Mandatory

First Name, Last Name, Email, Address, City, Country.

Phone, State/Province (if US or Canada) and ZIP/Postal

Party Performing Certification POC

Mandatory if you have used a 3rd party certifier for a small business certification.

First Name, Last Name, Email, Address, City, Country.

Phone, State/Province (if US or Canada), and ZIP/Postal Code.

Proceedings POC

Mandatory if you have entered proceedings details

First Name, Last Name, Email, Address, City, Country.

Phone, State/Province (if US or Canada), and ZIP/Postal

Sole Proprietorship POC

Mandatory if Sole Proprietor has been selected as a business type.

First Name, Last Name, Email, And Phone

Electronic Business Alternate POC Optional First Name, Last Name, Email, Address, City, Country., Phone, State/Province (if US or Canada), ZIP/Postal Code

Government Business Alternate POC Optional First Name, Last Name, Email, Address, City, Country.

Phone, State/Province (if US or Canada), and ZIP/Postal Code.

Past Performance POC Optional First Name, Last Name, Email, Address, City, Country.

Phone, State/Province (if US or Canada), and ZIP/Postal Code.

Past Performance Alternate POC Optional First Name, Last Name, Email, Address, City, Country.

Phone, State/Province (if US or Canada), and ZIP/Postal Code.

Proceedings Alternate POC Optional First Name, Last Name, Email, Address, City, Country.

Phone, State/Province (if US or Canada), and ZIP/Postal Code.

If you need to update a POC for an active SAM account, the following steps should be helpful:

1. An individual will need to be designated as an Entity

Registration Representative.

2. An individual can be designated for an agency POC for intra-governmental transactions/federal agency registration.

3. You may update the POC list.

4. POCs are for reference only and are not necessarily system users.

POC Information

SAM System Account

Summary

In the beginning of the presentation we stated the following objectives:

• Complete the NATO Commercial And Government Entity (NCAGE) enrollment steps to receive a NCAGE Code.

• Accurately complete the SAM Registration process.

• Define the difference between an Individual and a System account.

• Resolve questions about SAM by using the Help resources available in the application.

• Contact the Federal Service Desk when unable to resolve questions using Help resources in SAM.

Summary (continued)

In the beginning of the presentation we stated the following objectives:

• Resolve discrepancies between NCAGE and D&B legal business name.

• Explain the purpose of the DUNS +4 extension.

• Define the difference between Mandatory and Optional fields required for POC information.

Have we achieved our objectives ?

Thank you for your participation today

More questions????

www.interact.gsa.gov iaeoutreach@gsa.gov

Attachment 3 - RCO Notice # 18-004_Changes to SAM & DUNS Registration

Attachment 4 - RCO Notice # 18-004 Template1_SAM_Entity_Administrator_Letter__International_US_Banking

End of instructions. Complete the template that follows.

Background

The System for Award Management (SAM) is a computer system accessed by the Internet managed by the U.S. Government. Entities must have an active registration in SAM to do business with the U.S. Government. An “entity” is the company, business, or organization registering in SAM. Each entity is represented by a nine-digit unique entity identifier, the Data Universal Numbering System (DUNS®) Number as issued by Dun & Bradstreet.

Only individuals who are authorized to represent a particular entity, or individuals representing themselves as an entity, may register an entity in SAM. Accessing or using SAM, or information contained therein, for any unauthorized or illegal purposes, may have civil and criminal penalties, and may negatively impact the status of the SAM registration maintained for the entity.

Instructions to Entity

1. Single Entity. Use this template to formally appoint an Entity Administrator for 1) a single, domestic entity located in the U.S. or its outlying areas, or 2) a single, international entity that uses banking information from a U.S. financial institution in their SAM entity registration.

2. Complete the template. Fill in the blanks. Enter the highlighted information on the next two pages. Do not include this instruction page in your letter.

3. Print the letter on your entity’s letterhead. If you don’t have letterhead, enter your entity’s legal business name and physical address at the top of the letter before printing.

4. Sign the completed letter in the presence of the notary. Make sure the person who signs the letter is someone with signatory authority, i.e. who can make commitments on behalf of the entity like an executive, officer, partner, or other authorized signatory. The notary will confirm the signatory’s identity in accordance with your state’s notary procedures.

5. Mail the completed, signed, notarized letter. Your letter will be reviewed for completeness upon receipt at the Federal Service Desk at:

FEDERAL SERVICE DESK

ATTN: SAM.GOV REGISTRATION PROCESSING

460 INDUSTRIAL BLVD

LONDON, KY 40741-7285

UNITED STATES OF AMERICA

If incomplete or incorrect, you will be contacted. Your registration will not be activated until an approved letter is on file.

[PRINT LETTER ON ENTITY LETTERHEAD]

[Insert Date]

FEDERAL SERVICE DESK

ATTN: SAM.GOV REGISTRATION PROCESSING

460 INDUSTRIAL BLVD

LONDON, KY 40741-7285

UNITED STATES OF AMERICA

SUBJECT: Information Required to Activate SAM Entity Registration

Purpose of Letter

The purpose of this letter is to formally appoint an Entity Administrator for each named Entity and to attest to the accuracy of the information contained in the entity registration.

Designation of Entity Administrator

I, [Insert Name and Title of Signatory], the below signed individual, hereby confirm that the appointed Entity Administrator is an authorized officer, agent, or representative of the Entity. This letter authorizes the appointed Entity Administrator to manage the Entity's registration record, its associated users, and their roles to the Entity, in the System for Award Management (SAM).

Entity Covered by this Letter DUNS® Number: ____________________________________ Legal Business Name: ________________________________ Physical Address: ____________________________________

Entity Administrator Contact Information Full Name: ________________________________________ Phone Number: ____________________________________ Email Address: ____________________________________ *The Entity Administrator must have an individual user account in SAM associated with the email address listed.

Account Administration Preference (ONLY CHOOSE ONE)

You must choose ONE of the two following statements by checking the applicable box.

Remember, there is no cost to register in SAM -- it is free. However, if you choose to have a third-party agent administer your SAM registration, with or without an associated fee, you must check the Third-Party Agent Designation box below.

☐Self-Administration Confirmation For the purpose of registering with the United States Government through the online System for Award Management (SAM), I do not authorize any third party to act on behalf of the Entity listed above. I have checked the Self-Administration Confirmation box to indicate that the designated Entity Administrator is not a third-party agent.

☐Third-Party Agent Designation

System for Award Management (SAM), I do hereby authorize [insert full name, phone number, address, and email address of the Third-Party Agent] (Designated Third- Party Agent) to act on behalf of the Entity listed above. This authorization permits the Designated Third-Party Agent to conduct all normal, common business functions within SAM while binding the signatory to all actions conducted and representations made as a result of authorization granted herein. I have checked the Third-Party Agent Designation box and completed the above information to indicate that the designated Entity Administrator is a third-party agent.

Attestation

I, the below-signed, attest to the following:

● All information contained in this letter is complete and accurate.

● The designated Entity Administrator listed above has an individual SAM User

Account created with the email address provided in this letter.

● The banking information provided for Electronic Funds Transfer on the Financial

Information Page in the SAM.gov registration for the Entity above is correct and accurate.

Respectfully, [Insert Full Name of Signatory] [Insert Title of Signatory, e.g. Director of Contracting, Managing Partner, Vice President for Research, etc.] [Insert Email of Signatory] [Insert Entity Legal Business Name] [Insert Entity Physical Address]

TO BE COMPLETED BY NOTARY

(in accordance with State notary requirements)

State of _____________________________

County of ___________________________

This instrument was acknowledged before me this _____day of _____________ (month), _________ (year), by___________________________________________ (name of officer or agent, title or officer or agent) of _________________________________

(name of entity).

_____ Personally Known

_____ Produced Identification

Type of ID and Number on ID ____________________________

(Seal)

Signature of Notary

Name of Notary (Typed, Stamped or Printed)

Notary Public, State of _______________

Attachment 5 - RCO Notice # 18-004 Template3_SAM_Entity_Administrator_Letter_International_No_Banking_Info

End of instructions. Complete the template that follows.

Background

The System for Award Management (SAM) is a computer system accessed by the Internet managed by the U.S. Government. Entities must have an active registration in SAM to do business with the U.S. Government. An “entity” is the company, business, or organization registering in SAM. Each entity is represented by a nine-digit unique entity identifier, the Data Universal Numbering System (DUNS®) Number as issued by Dun & Bradstreet.

Only individuals who are authorized to represent a particular entity, or individuals representing themselves as an entity, may register an entity in SAM. Accessing or using SAM, or information contained therein, for any unauthorized or illegal purposes, may have civil and criminal penalties, and may negatively impact the status of the SAM registration maintained for the entity.

Instructions to Entity

1. International Entity, No U.S. Banking Information. Use this template to formally appoint an Entity Administrator for a single international entity only if your entity does not use banking information from a U.S. financial institution in your SAM entity registration.

2. Complete the template. Fill in the blanks. Enter the highlighted information on the next two pages. Do not include this instruction page in your letter.

3. Print the letter on your entity’s letterhead. If you don’t have letterhead, enter your entity’s legal business name and physical address at the top of the letter before printing.

4. Sign the completed letter. Make sure the person who signs the letter is someone with signatory authority, i.e. who can make commitments on behalf of the entity like an executive, officer, partner, or other authorized representative.

5. Scan the completed, signed letter. Submit a copy to the Federal Service Desk by creating a service ticket at https://www.fsd.gov and attaching the scanned letter. Your registration can be conditionally activated for 45 days if you have an approved, scanned copy of the letter on file.

6. Mail the completed, signed letter. It must be received at the address below within 45 days of activation or your registration will be expired.

FEDERAL SERVICE DESK

ATTN: SAM.GOV REGISTRATION PROCESSING

460 INDUSTRIAL BLVD

LONDON, KY 40741-7285

UNITED STATES OF AMERICA

[Insert Date]

FEDERAL SERVICE DESK

ATTN: SAM.GOV REGISTRATION PROCESSING

460 INDUSTRIAL BLVD

LONDON, KY 40741-7285

UNITED STATES OF AMERICA

SUBJECT: Information Required to Activate SAM Entity Registration

Purpose of Letter

The purpose of this letter is to formally appoint an Entity Administrator for each named Entity and to attest to the accuracy of the information contained in the entity registration.

Designation of Entity Administrator

I, [Insert Name and Title of Signatory], the below signed individual, hereby confirm that the appointed Entity Administrator is an authorized officer, agent, or representative of the Entity. This letter authorizes the appointed Entity Administrator to manage the Entity's registration record, its associated users, and their roles to the Entity, in the System for Award Management (SAM).

Entity Covered by this Letter DUNS® Number:______________________________________ Legal Business Name:________________________________ Physical Address:____________________________________

Entity Administrator Contact Information Full Name:________________________________________ Phone Number:____________________________________ Email Address:____________________________________ *The Entity Administrator must have an individual user account in SAM associated with the email address listed.

Account Administration Preference (ONLY CHOOSE ONE)

You must choose ONE of the two following statements by checking the applicable box.

Remember, there is no cost to register in SAM -- it is free. However, if you choose to have a third-party agent administer your SAM registration, with or without an associated fee, you must check the Third-Party Agent Designation box below.

☐Self-Administration Confirmation For the purpose of registering with the United States Government through the online System for Award Management (SAM), I do not authorize any third party to act on behalf of the Entity listed above. I have checked the Self-Administration Confirmation box to indicate that the designated Entity Administrator is not a third-party agent.

☐Third-Party Agent Designation

System for Award Management (SAM), I do hereby authorize [insert full name, phone number, address, and email address of the Third-Party Agent] (Designated Third- Party Agent) to act on behalf of the Entity listed above. This authorization permits the Designated Third-Party Agent to conduct all normal, common business functions within SAM while binding the signatory to all actions conducted and representations made as a result of authorization granted herein. I have checked the Third-Party Agent Designation box and completed the above information to indicate that the designated Entity Administrator is a third-party agent.

Attestation

I, the below-signed, attest to the following:

● All information contained in this letter is complete and accurate.

● The designated Entity Administrator listed above has an individual SAM User

Accounts created with the email address provided in this letter.

Respectfully, [Insert Full Name of Signatory] [Insert Title of Signatory, e.g. Director of Contracting, Managing Partner, Vice President for Research, etc.] [Insert Email of Signatory] [Insert Entity Legal Business Name] [Insert Entity Physical Address]