72011724R00003.pdf

PDF 3 MB Posted Mar 29, 2024

Attached to: USPSC Assistant EXO (General Services Specialist) Federal contract opportunity
Solicitation number: 72011724R00003
Issued by: US Agency for International Development Moldova

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Written by GovTribe AI · Mar 29, 2024

This document is a Solicitation for a U.S. Personal Services Contractor (USPSC) Assistant Executive Officer (A/EXO) or General Services Specialist position with USAID in Chisinau, Moldova. The solicitation is open to U.S. citizens and has a final closing date of April 30, 2024. The position is for a base period of one year, with up to four one-year option periods, and is valued at $74,441 - $96,770 per year, equivalent to a GS-12. The A/EXO will assist the General Services Officer at the U.S. Embassy in Chisinau with property management, travel, fleet management, leasing and housing, supply chain management, and other general services functions. Applicants must have at least a bachelor's degree and five years of directly related professional experience. The evaluation criteria includes an application review (30 points) and an interview (70 points). Offers must include a completed AID 309-2 form, a cover letter, a CV/resume, and three references.

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72011724R00003

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 13

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OFFEROR

CODE

FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

REQ-117-24-00004003/29/2024

720117

USAID/Moldova 00000

2359 B 04/30/2024

Constantin Buruiana cburuiana@usaid.gov

PAGE(S)

Matthew Corbin

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____0_________ calendar days (60 calendar days unless a different period is inserted

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 13

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

72011724R00003

(A) (B) (C) (D) (E) (F)

Delivery Location Code: USAID/MOLDOVA

USAID/Moldova

57/1 Banulescu Bodoni St.

ASITO Bldg. 5th Fl.

Chisinau, Moldova 2005

0001 Base period of one year - Compensation and Fringe

Benefits/Other Direct Costs (ODCs)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

SOLICITATION NUMBER: 72011724R00003

ISSUANCE DATE: March 29, 2024

FINAL CLOSING DATE/TIME: April 30, 2024 at 11:59 p.m. Chisinau Time

SUBJECT: Solicitation for a USPSC Assistant EXO (General Services Specialist)

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.

Offers must be in accordance with Attachment 1, of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.

USAID will evaluate all offerors based on the stated evaluation criteria. USAID encourages all individuals, including those from disadvantaged and under-represented groups, to respond to the solicitation.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offers.

Any questions must be directed in writing to the Point of Contact specified in the Attachment 1.

Sincerely, Mathew Corbin Contracting Officer

I.GENERAL INFORMATION

1. SOLICITATION NO.: 72011724R00003

2. ISSUANCE DATE: March 29, 2024

3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: April 30, 2024 at 11:59 p.m. Chisinau Time

4. POINT OF CONTACT: Natalia Ciobanu, email at chisinauhr@usaid.gov

5. POSITION TITLE: Assistant EXO (General Services Specialist)

6. MARKET VALUE: $74,441 - $96,770 per year, equivalent to GS-12. Final compensation will be negotiated within the listed market value. USPSCs performing overseas are not entitled to Locality Pay.

7. PLACE OF PERFORMANCE: Chisinau, Moldova. Overseas USPSCs may be authorized to telework or remote work only from a location within the country of performance, in accordance with Mission policy. Telework or remote work from outside the country of performance may only be authorized in certain situations in accordance with the terms and conditions of the contract.

8. PERIOD OF PERFORMANCE: The base period will be one year, estimated to start o/a August 2024.

Based on Agency need, the Contracting Officer may exercise additional four 1-year option periods for the dates estimated as follows:

Base period August 2024 - July 2025

Option Period 1: August 2025 – July 2026

Option Period 2: August 2026 - July 2027

Option Period 3: August 2027 - July 2028

Option Period 4: August 2028 - July 2029

9. ELIGIBLE OFFERORS: United States Citizens (due to the requirement for Top Secret clearance).

10. SECURITY LEVEL REQUIRED: Top Secret.

11. STATEMENT OF DUTIES:

1. General Statement of Purpose of the Contract

Moldova borders Ukraine, and the on-going illegal invasion by Russia is impacting Moldova in several ways including an influx of refugees and humanitarian response, economic pressures including inflations, and interruptions of energy supplies. The General Services office is regularly engaged in crisis management planning as a result of this crisis. Due to the expansion of U.S government programming, mailto:chisinauhr@usaid.gov

Embassy Chisinau is experiencing significant staffing growth which is increasing the volume of general services customers by approximately 30%. This increase in staffing has strained the Chisinau ICASS platform. Representatives of the Management Bureaus of both Department of State and USAID collaborated, resulting in a Memorandum of Understanding that was signed on April 5, 2023. The MOU outlines that USAID will fund sub-cost centers to support the increase of five ICASS LE Staff, and also establish a USPSC Assistant Executive Officer position who would be seconded to the U.S. Embassy General Services Office (GSO).

The Assistant Executive Officer (A/EXO) will report to the General Services Officer (GSO) at Embassy Chisinau and perform functions of an Assistant General Services Officer (AGSO). The General Services Office is the largest section in the Embassy, composed of two contractor Facility Management Specialists (PAE), one EPAP GSO Assistant and over 75 local staff. The A/EXO will be responsible for assisting the GSO in the areas of customs and shipping, travel, property management, housing, motor pool, and facilities maintenance sections. The incumbent backs up the GSO in his/her absence. The section provides service to a customer base of ~ 70 USDH and over 270 LE Staff from five agencies. The A/EXO will complete required DOS tradecraft training--GSO course (PA221) prior to arrival at post. The incumbent will be evaluated by the General Services Officer and reviewed by the USAID/Moldova Supervisory Executive Officer with input from the Management Officer at Embassy Chisinau.

2. Statement of Duties to be Performed

Under direction of the GSO, provides support related to all aspects of the General Services Unit. Develops and implements new and ongoing programs. Establishes the work goals, priorities, and time schedules of subordinate supervisors.

Property Management and Warehouses (20%):

Oversees warehousing and property management. Manages, regulates, coordinates, or controls official supplies, equipment, and other material. Coordinates initial requirements determination, receipt of goods and services, distribution, and issuance. Provides oversight of government-owned personal property by conducting scheduled inventories, maintaining depreciation accounts and repair cost analyses, disposing of excess property through sales or other approved methods, and identifying accountability for lost or stolen property.

Travel and Transportation (10%):

Manages all travel and transportation activities at post for personnel, goods, supplies, and equipment;

including approving travel orders, ticketing for official travelers on commercial air and surface transportation and advising official travelers on internal and international travel policies. Facilitates the arrival and departure of American Embassy employees, household effects, vehicles, embassy supplies and equipment with local customs officials.

Fleet Management (20%):

Manages all motor pool operations, including supervision of drivers, and the scheduling, maintenance, and replacement of vehicles, including armored vehicles. Maintains meticulous records of fuel usage, maintenance expenses, vehicle purchase justifications, and customer requests for use of vehicles.

Leasing and Housing (20%):

Participates in the development of the mission’s facilities requirements (office and residential) utilizing government-owned and leased properties. Works in close coordination with the Inter-Agency Housing Board (IAHB) and the Bureau of Overseas Building Operations’ Planning and Real Estate Directorate (OBO/PRE) in acquiring, leasing, and selling real property. Recommends housing assignments based on personal preferences, rank, and family size to the IAHB. Ensures record-keeping compliance. Oversees preparation of residences and assists post personnel with housing problems. Makes recommendations for returning properties to landlords and negotiates the return of those properties. Responsible for maintaining and updating the Housing Handbook.

Supply Chain Management (10%):

Routinely monitors the supply chain and identifies/mitigates the cause and impact of delays and other problems; evaluates plans for and provision of logistical support feasibility, efficiency, and economy; and develops alternatives when required.

Visit Support (10%):

Supports official and VIP visitors to post. Coordinates with regional and functional bureaus, other agencies, and host country officials to prepare for visits. In the case of White House visits, works with the Office of Presidential Travel Services (A/PTS). For Secretary of State travel, coordinates with the Office of the Secretary, and Bureaus of Diplomatic Security (DS) and Information Resource Management (IRM) to ensure a successful trip. Serves as lead for hotel and venue arrangements, vehicle requirements, contracting needs, and customs clearances. Sets up and breaks down control rooms as required.

Special Projects and Reporting (10%):

In addition to support for normal activities, identifies and provides required support for ad hoc embassy activities. Special projects include representational events, public affairs outreach activities, trade fairs, and other events.

May chair or participate on interagency or multi-lateral boards or committees (i.e., awards committee, emergency action committee).

Negotiates or assists in negotiating reciprocal agreements with the host country.

Plans for, prepares for, and responds to emergency situations. Assesses and mitigates risks and threats to the embassy community (i.e., housing damage after severe weather). Coordinates required response and makes recommendations to post management and the Emergency Action Committee (EAC). Serves as Transportation Officer for evacuations.

Reports completed are primarily for the Post and Washington audience. Prepares reports annually or quarterly as needed, to include but not limited to inventory of personal property, representations items and motor vehicles, real property reports. May also provide data and trends to the International Cooperative Administrative Support Services (ICASS) Council and ICASS working groups. May be asked to develop and execute the GSO section’s budget as part of the ICASS post budget on an annual basis.

3. Supervisory Relationship: The A/EXO is subject to the direction and authority of the Chief of Mission and is directly supervised by the designated General Services Officer in the country assigned.

4. Supervisory Controls: Under direction of the GSO, the incumbent manages the office, section and/or organizational units and provides a complex variety of logistical functions and services to support the official U.S. government community, high level U.S. delegations, cultural, and representational events.

These functions include, but are not limited to property, and supply management, leasing of residential and office real property, shipping, transportation, customs clearance, and motor pool operations. May supervise various or all units of the section on a day-to-day basis, including locally employed staff and eligible family members. May provide technical guidance and/or support to regional posts, as required.

Provides broad guidance, establishes goals and priorities and coordinates activities for which multiple sections have responsibility including facilities management. Keeps staff informed of operational changes.

Reviews work assignments at frequent intervals to ensure compliance with instructions. Mentors, evaluates, and addresses subordinate performance. Identifies training needs, opportunities, and plans for subordinate staff. Develops and uses performance metrics and change management techniques to improve routine operations.

12. PHYSICAL DEMANDS

The work requested does not involve undue physical demands.

II.MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

a. Education: A University Degree in management, public administration, logistics, supply chain management, procurement, operations management, property management, or business administration is required.

b. Prior Work Experience: Minimum of five (5) years of directly-related professional level experience in performing and supervising management operations including experience which provided a general knowledge of one or more of the following areas: property management, facilities maintenance, procurement and contracting.

3. Language and communication skills: The candidate must have excellent English oral and written communication skills; there is no requirement for local language proficiency.

III.EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-

1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

The technical evaluation committee may conduct reference checks, including references from individuals who have not been specifically identified by the offeror, and may do so before or after a candidate is interviewed.

To meet the basic eligibility requirements for this position the offeror must:

● Be a U.S. citizen;

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far

● Submit a complete application (Offer) as outlined in the Section IV;

● Be able to attain a security clearance at the Top Secret level;

● Be cleared medically to work in the U.S. Mission to Moldova.

After the closing date for receipt of applications, those that meet the minimum qualification requirements (Education, Experience, and Language) will be referred to a Technical Evaluation Committee (TEC).

Applications from candidates who do not meet the minimum requirements will not be considered.

The TEC will review and score the applications to create a list of applicants to be further evaluated. Short-listed candidates will be evaluated based on information presented in the application, skills test (when used), interview, and obtained through reference checks against the Evaluation Factors listed below. An applicant’s references must be able to provide substantive information about past performance and abilities.

BASIS OF RATING

Applicants are rated as outlined below.

Application Review 30 points

The application will be scored based on information provided outlining the quality of experience supporting the statement of duties and the following evaluation factors:

Knowledge: Must be able to understand and apply a highly technical body of knowledge associated with applicable laws and regulations and instructions. Professional-level knowledge and understanding of management practices and principles, as well as policies and requirements pertaining to general services operations. A good understanding of USG regulations, policies and procedures associated with property management, procurement and computerized systems; interagency administrative platform; financial management and general administration is beneficial. Requires familiarity with Moldovan business and commercial practices. Extensive background in administrative management operations and practices is essential for effective performance.

Skills and abilities: A high level of analytical skill, professional expertise, sound judgment, initiative and resourcefulness are required. Management analysis skills are essential. Must have the ability to perceive quickly and accurately the status of programs and operations, analyze the causative factors and recommend creative solutions. Speed and quality of execution are key assets, as is high energy. Must be able to interact effectively with mid- to senior-level officials in USAID and the Embassy, vendors and GOM counterparts in order to convey expertise in administrative management advice and direction. Must be able to compile and present detailed administrative presentations and high-quality written products (procedures, guidance) to Mission management and staff in a concise and fully professional manner. Must be capable of effectively supervising staff and directing and coordinating various elements of a fast-moving office. Must be able to maintain effective working relationships within and outside of the US Mission, and demonstrate excellent teamwork and leadership skills and the ability to work collaboratively with co-workers. Advanced level skills in the Microsoft Office Suite, particularly with Excel, are required.

Interview Performance 70 points

Interview questions will be intended to explore the candidate’s experience, job knowledge, and skills regarding the requirements and functional role of the position. There will be at least one question regarding DEIA concepts.

Total Possible Points: 100 points

Reference Check Pass/Fail

A “Fail” Reference Check would result from information regarding confirmed illegal or unethical activities or a preponderance of negative feedback from numerous references, e.g., not a single critical comment.

IV.SUBMITTING AN OFFER

1. Eligible Offerors are required to complete and submit through email all the below documents in order to be considered for the position.

a. Completed AID 309-2 (Offeror Information for Personal Services Contracts with Individuals) which can be retrieved here: https://www.usaid.gov/forms/aid-309-2.

b. A cover letter of no more than 2 pages that demonstrates how the Offeror’s qualifications meet the evaluation and selection factors in section III. Excess pages (beyond 2) will not be read or considered.

c. A CV or standard resume of no more than 4 pages.

d. Names of three professional references, including at least one current/former supervisor, that have knowledge of the offeror’s ability to perform the duties set forth in the solicitation. This information may be included in the cover letter or resume/CV.

2. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I, item 4.

3. Offeror submission must clearly reference the Solicitation number on all offeror submitted documents.

Offerors who do not include all above required documents in their offer submission will not be considered for this position. Documents/offers received through links to Google Drive, Sky Drive, and/or any other private cloud computing database/websites will not be considered.

V.LIST OF REQUIRED FORMS PRIOR TO AWARD

https://www.usaid.gov/forms/aid-309-2

The CO will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award:

1. Medical History and Examination Form/ Medical Clearance Update (DS-1843/DS-3057)

2. Questionnaire for Non-Sensitive Positions (SF-85)

Failure of the selected offeror to accurately complete and submit required documents in a timely manner may be grounds for the CO to rescind any conditional pre-contract salary offer letter and begin negotiations with the next most qualified/highest ranked offeror.

Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors - Please be advised that, upon award, the contractor will be required to follow the Mission policies and/or directives from the U.S.

Department of State regarding COVID-19 requirements.

VI.BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, an Off-shore hire USPSC is normally authorized the following benefits and allowances:

1. BENEFITS:

(a) Employer's FICA Contribution

(b) Contribution toward Health & Life Insurance

(d) Annual Increase (pending a satisfactory performance evaluation)

(e) Eligibility for Worker's Compensation

(f) Annual and Sick Leave

2. ALLOWANCES (If Applicable):

Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas), available at https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

(a) Temporary Quarters Subsistence Allowance (Section 120)

(b) Living Quarters Allowance (Section 130)

(d) Separate Maintenance Allowance (Section 260)

(e) Education Allowance (Section 270)

(f) Educational Travel (Section 280)

(g) Post Differential (Section 500)

(h) Payments During Evacuation/Authorized Departure (Section 600)

*Department of State Standardized Regulations (DSSR) (Government Civilians Foreign Areas)

If a Resident Hire USPSC is selected for this position the benefits will be adjusted per the Mission policy and the AIDAR.

https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

VII.TAXES

U.S. Personal Services Contractors are required to pay U.S. Federal Income Taxes, FICA, Medicare and applicable State Income Taxes.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts With a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/ads/policy/300/aidar

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms. Pricing by line item is to be determined upon contract award as described below:

LINE ITEMS

ITEM NO

(A)

SUPPLIES/SERVICES (DESCRIPTION)

(B)

QUANTITY

(C)

UNIT

(D)

UNIT

PRICE

(E)

AMOUNT

(F)

0001 Base Period - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost