RFP 72011520R00002.pdf

72011520R00002

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 86

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

REQ-176-20-00001412/26/2019

X

720176

USAID/Central Asian Republics Regio USAID/Central Asian Republics 41 Kazibek bi St Almaty 050010 Kazakhstan 00000

1400 F 02/20/2020

Liam Garvey lgarvey@usaid.gov

PAGE(S)

Joshua Schramm

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____0_________ calendar days (60 calendar days unless a different period is inserted

U.S. Agency for International Development (USAID) Central Asia

Project Title: Healthy Mother, Healthy Baby Activity Solicitation #72011520R00002

Contents

SECTION B

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

B.2 CONTRACT TYPE AND SERVICES

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

B.4 PRICE/COST SCHEDULE

B.5 FIXED FEE (Cost Plus Fixed Fee)

B.6 LABOR

B.7 INDIRECT COSTS

B.8 CEILING ON INDIRECT COST RATES

SECTION C – STATEMENT OF OBJECTIVES

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (January 1993)

D.2 752.7034 ACKNOWLEDGMENT AND DISCLAIMER (DEC 1991)

D.3 BRANDING IMPLEMENTATION PLAN AND MARKING

D.4 BRANDING STRATEGY

D.5 APPROVED BRANDING IMPLEMENTATION PLAN

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 14

E.2 INSPECTION AND ACCEPTANCE/RESPONSIBLE OFFICIAL

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 15

F.2 PERFORMANCE PERIOD

F.3 PLACE OF PERFORMANCE

F.4 AUTHORIZED WORK DAY / WEEK

F.5 PERFORMANCE STANDARDS

F.6 REPORTS AND DELIVERABLES OR OUTPUTS

F.7 DELIVERABLES, DELIVERY SCHEDULE AND FIXED FEE PAYMENT

SCHEDULE

F. 8 KEY PERSONNEL

Project Title: USAID’s Healthy Mother, Healthy Baby Activity Solicitation #72011520R00002

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 ADMINSTARTIVE CONTRACTING OFFICE

G.2 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.3 CONTRACTOR’S PRIMARY POINT OF CONTACT

G.4 752.7003 DOCUMENTATION FOR PAYMENT (NOVEMBER 1998)

G.5 PAYING OFFICE

G.6 ACCOUNTING AND APPROPRIATION DATA

G.7 CONTRACTOR'S PAYMENT ADDRESS

G.8 TECHNICAL DIRECTION/RELATIONSHIP WITH USAID

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 752.225-70 SOURCE AND NATIONALITY (FEBRUARY 2012)

H.2 AUTHORIZED GEOGRAPHIC CODE

H.3 752.228-3 WORKER'S COMPENSATION INSURANCE (DEFENSE BASE ACT)

(DECEMBER 1991)

H.4 752.229-71 REPORTING OF FOREIGN TAXES (JULY 2007)

H.7 ELECTRONIC PAYMENTS SYSTEM

H.8 752.7019 PARTICIPANT TRAINING (JANUARY 1999)

H.9 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY (DDL)

(OCTOBER 2014)

H.10. USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL FOR

ACQUISITION (JULY 2014)

H.11 NONDISCRIMINATION (JUNE 2012)

H.15 752.7004 EMERGENCY LOCATOR INFORMATION (JULY 1997)

H.16 752.7007 PERSONNEL COMPENSATION (JULY 2007)

H.17 752.7010 CONVERSION OF U.S. DOLLARS TO LOCAL CURRENCY (APR

1984)

H.18 752.7013 CONTRACTOR-MISSION RELATIONSHIPS (JUNE 2018)

H.19 ENVIRONMENTAL COMPLIANCE

H.20 GENDER CONSIDERATION

H.21 LIMITATION ON ACQUISITION OF INFORMATION TECHNOLOGY (APR

2018)

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE . 48

I.2 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS (JUNE 2016)

I.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEBRUARY 1998)

I.8 752.225-9 BUY AMERICAN ACT - TRADE AGREEMENTS ACT - BALANCE OF

PAYMENTS PROGRAM

I.9 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEBRUARY 2012)

I.10 752.231-71 SALARY SUPPLEMENTS FOR HOST GOVERNMENT EMPLOYEES

(MARCH 2015)

I.11 752.245-70 GOVERNMENT PROPERTY - USAID REPORTING REQUIREMENTS

(JULY 1997)

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

OF THE OFFEROR

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE

K.2 52.204-17 OWNERSHIP OR CONTROL OF OFFEROR (JULY 2016) …………..64

K.3 52.204-20 PREDECESSOR OF OFFEROR (JULY 2016)

K.4 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS

(OCTOBER 2015)

K.5 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT

2018)

K.6 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING

DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY

FEDERAL LAW (FEBRUARY 2016)

K.7 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999)

K.8 52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APRIL 1984)

K.9 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION

(OCTOBER 2015)

K.10 52.230-7 PROPOSAL DISCLOSURE - COST ACCOUNTING PRACTICE

CHANGES (APRIL 2005)

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR

RESPONDENTS

L.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEBRUARY 1998)

L.2 52.216-1 TYPE OF CONTRACT (APRIL 1984)

L.3 52.233-2 SERVICE OF PROTEST (SEPTEMBER 2006)

L.4 GENERAL INSTRUCTIONS

L.5 DELIVERY INSTRUCTIONS

L.6 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL 69

L.7 INSTRUCTIONS FOR THE PREPARATION OF THE COST/BUSINESS

PROPOSAL

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 GENERAL INFORMATION

M.2 TECHNICAL EVALUATION FACTORS

M.3 DETERMINATION OF COMPETITIVE RANGE

M.4 COST PROPOSAL EVALUATION

M.5 SOURCE SELECTION

SECTION B

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to provide services that fall within the Scope of Work (SOW) specified in Section C for the USAID’s Healthy Mother, Healthy Baby Activity.

B.2 CONTRACT TYPE AND SERVICES

This is a Cost-Plus-Fixed-Fee (CPFF) completion contract. For the consideration set forth below, the contractor must provide the deliverables or outputs described in Sections C and F in accordance with the performance standards specified in Sections C and F.

Contract Line Items (CLINs) are delineated as follows, corresponding to the three Objectives outlined in Section C, Statement of Objectives:

Line item Description

0001 Objective 1: Support the Ministry of Health and Social Protection of Population in scaling-up and institutionalizing quality health and nutrition services to mothers, newborns and children.

0002 Objective 2: Support the Scaling up Nutrition

Movement and Republic of Tajikistan’s national strategies.

0003 Objective 3: Implement social and behavior change (SBC) activities to improve nutrition and maternal and child health practices.

Implement social and behavior change (SBC) activities to improve nutrition and maternal and child health practices.

For the purposes of the contract’s budget, these CLINs do not require separate pricing.

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

(a) The estimated cost for the performance of the work required hereunder, exclusive of fixed fee, if any, is [TBD]. The fixed fee, if any, is [TBD]. The estimated cost plus fixed fee, if any, is [TBD].

(b) Within the estimated cost plus fixed fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the

Contractor (and payment of fee, if any) for performance hereunder is [TBD]. The Contractor shall not exceed the aforesaid obligated amount.

(c) Funds obligated hereunder are anticipated to be sufficient through [TBD].

B.4 PRICE/COST SCHEDULE

The total cost (exclusive of fixed fee) stated below for the budget categories specified below may not be adjusted without a written modification signed by the Contracting Officer. No amounts in excess of the amounts specified for each cost category shall be billed against the contract.

Item Description Total Cost

Direct Labor $

Fringe Benefits $

Travel $

Equipment $

Contractual $

Other Direct Costs $

Indirect Costs $

Total Cost $

B.5 FIXED FEE (Cost Plus Fixed Fee)

Pursuant to FAR 16.306(d), the fixed fee payable under this contract will be tied to the completion of the reports and deliverables specified in this contract and in accordance with the final approved Fee Schedule.

B.6 LABOR

(a) The workday and workweek policies and method of accounting for paid absences including holidays for the contractor and major subcontractors must be in accordance with the

Contractor’s organizational policies and acceptable accounting procedures which should be compliant with the Office of Management and Budget (OMB) cost principles and the terms of this contract. Compensation of personnel under this contract or any resulting subcontract must be in accordance with AIDAR 752.7007 Personnel Compensation (July 2007) (See

Section H.).

(b) All locally hired national personnel and other non-U.S. expatriates must be paid in accordance with USAID Acquisition Regulation (AIDAR) 722.170. Salaries for individual locally-hired personnel and other non-U.S. expatriates under this Contract and any resulting subcontract must be in accordance with AIDAR 752.7007, Personnel Compensation (July

2007), and should be based upon a combination of factors including the prevailing compensation paid to personnel performing comparable work in the cooperating country as determined by USAID and consideration of the individual’s education, work experience and recent relevant salary history.

B.7 INDIRECT COSTS

The Contract clause entitled “Allowable Cost and Payment (JUN 2013)”, FAR Subpart 52.216-7, specifies that the indirect cost rates must be established for each of the Contractor’s accounting periods which apply to this contract. Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs will be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period

[TBD] [TBD] 1/ 1/ 1/

[TBD] [TBD] 2/ 2/ 2/

[TBD] [TBD] 3/ 3/ 3/

1/ Base of Application:

Type of Rate:

Period:

2/ Base of Application:

3/ Base of Application:

NOTE: Contractors are allowed to recoup indirect costs (Overhead, G&A, etc.) as other direct costs if it is part of the contractor’s usual accounting procedures, consistent with FAR Part 31 and the contractor’s Negotiated Indirect Cost Rate Agreement (NICRA).

B.8 CEILING ON INDIRECT COST RATES

(a) For each of the Contractor’s accounting periods during the term of this contract, the parties agree as follows:

(1) The distribution base for establishment of final overhead rates is __________________.

(2) The distribution base for establishment of final G&A rates is _____________________.

(b) The Contractor will make no change in its established method of classifying or allocating indirect costs without the prior written approval of the contracting officer.

(c) Reimbursement for indirect costs will be at final negotiated rates, but not in excess of the following ceiling rates for each fiscal year:

Indirect Cost Type FY 20 FY 21 FY 22 FY23 FY24

(contractor’s FY)

1. [TBD]________ _____ _____ _____ _____ _____

2. [TBD]________ _____ _____ _____ _____ _____

3. [TBD]________ _____ _____ _____ _____ _____

(d) The government will not be obligated to pay any additional amount on account of indirect costs above the ceiling rates established in the contract. This advance understanding will not change any monetary ceiling, cost limitation, or obligation established in the contract.

B.9 COST REIMBURSABLE (CPFF)

The U.S. dollar costs allowable shall be limited to reasonable, allocable and necessary costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment, FAR 52.216-8, Fixed Fee, if applicable, and AIDAR 752.7003, Documentation for Payment.

In addition, the requirement and conditions concerning estimated cost and funding apply as detailed in FAR 52.232-22, Limitation of Funds, incorporated by reference in Section I of this contract.

[END SECTION B]

SECTION C – STATEMENT OF OBJECTIVES

USAID’s Statement of Objectives is attached in Section J. The Performance Work Statement of the successful offeror will be incorporated as Section C.

[END SECTION C]

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (January 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk

(such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating

Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant

Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 752.7034 ACKNOWLEDGMENT AND DISCLAIMER (DEC 1991)

(a) USAID shall be prominently acknowledged in all publications, videos or other information/media products funded or partially funded through this contract, and the product shall state that the views expressed by the author(s) do not necessarily reflect those of USAID.

Acknowledgments should identify the sponsoring USAID Office and Bureau or Mission as well as the U.S. Agency for International Development substantially as follows: "This [publication, video or other information/media product (specify)] was made possible through support provided by the Office of [ ], Bureau for [ ], U.S. Agency for International Development, under the terms of Contract No. [ ]. The opinions expressed herein are those of the author(s) and do not necessarily reflect the views of the U.S. Agency for International Development."

(b) Unless the contractor is instructed otherwise by the cognizant technical office publications, videos or other information/media products funded under this contract and intended for general readership or other general use will be marked with the USAID logo and/or U.S. AGENCY FOR

INTERNATIONAL DEVELOPMENT appearing either at the top or at the bottom of the front cover or, if more suitable, on the first inside title page for printed products, and in equivalent/appropriate location in videos or other information/media products. Logos and markings of co-sponsors or authorizing institutions should be similarly located and of similar size and appearance.

D.3 BRANDING IMPLEMENTATION PLAN AND MARKING

All USAID-funded foreign assistance (including programs, projects, activities, public communications, or commodities) must be communicated, promoted, and marked as coming from the American People through USAID. Specific communications and promotion measures must be described in “Branding Implementation Plan,” and specific marking will be described in the “Marking Plan” for the contract. Branding and marking under this contract must comply with the USAID Automated Directive System Chapter 320 Branding and Marking (ADS 320) at http://www.usaid.gov/policy/ads/300/320.pdf.

The cover page of all report deliverables required in Section F must include the USAID Identity

(or the name of the Agency written out) prominently displayed, the Contract number (see the cover page of this Contract), contractor name, name of the USAID project office, the publication or issuance date of the document, document title, author name(s), project number, and project title. Descriptive information is required whether contractor-furnished products are submitted in paper or electronic form. All materials must include the name, organization, address, and telephone/fax/internet number of the person submitting the materials.

D.4 BRANDING STRATEGY

The Contractor’s approach to marking and branding will be governed by standard USAID marking and branding guidelines in the ADS, as well as the Branding Strategy outlined below.

The project name: For all purposes, the Contractor must reference the project as “The USAID

Healthy Mother, Healthy Baby Activity.” Translations to other applicable languages, including

Russian and any of the local languages of the countries covered by the project will be proposed by the Contractor and approved by USAID as part of the Branding Implementation Plan.

How the materials and communications will be positioned: In all project communications and materials the project must be referred to as USAID’s. In all public events and public communications, the project shall also acknowledge and make visible and understandable that it

(and all its activities and/or materials/deliverables) is made possible “by the American People.”

Any materials and communications produced by any sub-contractor or sub-grantee must follow

USAID branding requirements as applicable to grants.

The desired level of visibility: The Contractor must ensure that the project (as well as the fact that it is made possible by the American people through USAID) receives broad visibility not only amongst its beneficiaries and counterparts, but also amongst general public in all countries covered by the project, and that communication and outreach become an integral part of the policy reform process. USAID’s experience in the countries covered by the project demonstrates the critical importance and multiple opportunities for public outreach through a targeted and massive information dissemination. The Contractor must use a demonstration effect and visualization to promote its economic reform policy agenda in cooperation with the Governments of the countries covered by this project and the private sector. The Contractor may identify, in consultation with USAID, additional groups/sub-groups of target audiences for project’s public communications, such as women entrepreneurs, youth, others.

Any other organizations to be acknowledged: Co-branding and co-marking of public communications with host government counterparts is encouraged in order to promote ownership of the initiatives supported by USAID. Co-branding and co-marking will require approval by

USAID. The Contractor may also request USAID’s approval for co-marking of materials produced by the project’s key local subcontractors, if those subcontractors are also beneficiaries of the project’s Human and Institutional Capacity Development activities and the co-marking is required to promote those organizations as viable consulting organizations on the local consulting market.

D.5 APPROVED BRANDING IMPLEMENTATION PLAN

The contractor will follow the approved plan during implementation of this contract unless a waiver is requested and approved. Guidance applying for waivers can be found at USAID

Automated Directive Supplement Chapter 320, Branding and Marking.

[END OF SECTION D]

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by

Citation Number, Title, and Date) in accordance with the clause at FAR “52.252.-2 CLAUSES

INCORPORATED BY REFERENCE” in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

Clause Number Clause Title

52.246-3 Inspection of Supplies - Cost-Reimbursement (MAY 2001)

52.246-5 Inspection of Services – Cost Reimbursement (APR 1984)

E.2 INSPECTION AND ACCEPTANCE/RESPONSIBLE OFFICIAL

USAID inspection and acceptance of services, reports and other required deliverables or outputs must take place at USAID/Central Asia or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The COR listed in Section G has been delegated authority to inspect and accept all services, reports and required deliverables or outputs.

[END OF SECTION E]

http://acquisition.gov/far/index.html

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by

Citation Number, Title, and Date) in accordance with the clause at FAR “52.252.-2 CLAUSES

INCORPORATED BY REFERENCE” in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

Clause Number Clause Title

52.242-15 Stop Work Order Alternate I (Apr1984)

F.2 PERFORMANCE PERIOD

The period of performance for this Contract is from approximately July 2, 2020 through July 1, 2024.

F.3 PLACE OF PERFORMANCE

Performance of this contract will be in Tajikistan.

F.4 AUTHORIZED WORK DAY / WEEK

No overtime of premium pay is authorized under this contract. The contractor is authorized up to a five (5) day workweek for long-term staff in the field with no premium pay, and six (6) day workweek for short-term advisors in the field with no premium pay.

F.5 PERFORMANCE STANDARDS

Evaluation of the Contractor's overall performance in accordance with the performance standards set forth in Section C, Tangible Results and Deliverables, will be conducted jointly by the COR and the Contracting Officer, and shall form the basis of the Contractor's permanent performance record with regard to this contract as required in FAR Part 42.15 and AIDAR 742.15.

The Contractor’s performance under this contract will be evaluated annually and at Contract completion, in accordance with the Contractor Performance Assessment Reporting System

(CPARS), utilizing at minimum, the following factors:

(i) Quality;

(ii) Schedule;

(iii) Cost control;

(iv) Management;

(v) Utilization of Small Business (as applicable);

(vi) Regulatory Compliance;

http://acquisition.gov/far/index.html

(vii) Other Areas (as applicable) (e.g., late or nonpayment to subcontractors, trafficking violations, tax delinquency, failure to report in accordance with Contract terms and conditions, defective cost or pricing data, terminations, suspension and debarments).

F.6 REPORTS AND DELIVERABLES OR OUTPUTS

In addition to the requirements set forth for submission of reports in Sections C, I and J, and in the AIDAR clause 752.242-70, Periodic Progress Reports, the Contractor must submit required deliverables or outputs as specified in the contract to the COR specified in Section G with a copy to the Contracting Officer at AlmatyAAReporting@usaid.gov.

All deliverables and required reporting must be submitted in the English language, unless otherwise specified. The Contractor must promptly notify the Contracting Officer’s

Representative, of any problems, delays, or adverse conditions which materially impair the

Contractor’s ability to meet the requirements of the contract. The COR and the Contractor will develop a standard format for submission of all deliverables and reports within the first 30 days of contract award.

REQUIRED DELIVERABLES:

F.6.1 Annual Work Plan

Within 45 days after award, the contractor must submit a detailed annual work plan and budget to describe the activities specified in their PWS and must cross reference the applicable sections.

The work plan and budget will be a guide to the implementation of the contract with a breakdown of activities or tasks to complete benchmarks, timelines, and anticipated progress in the achievement of the program results as well as associated costs. The work plan and budget must have a link to the results and have no inconsistencies with the PWS. It must also describe the anticipated achievements toward performance indicators with an explanation of how those achievements are expected to contribute to the intermediate result level.

The contractor must submit subsequent annual work plans to the COR for review and approval no later than 60 days prior to the end of the USG fiscal year (September 30). The annual work plan will be closely tied to the Performance Work Statement. The annual work plan will include a list of clearly defined Tasks, Activities, Deliverables, Benchmarks and Indicator Targets, and must have no inconsistencies with the Performance Work Statement. The contractor may not include activities in the work plan that fall outside the parameters of the statement of work. The contractor’s annual work plan will describe how the contractor intends to organize responsibilities among its staff to ensure accomplishment of the tasks. The work plan, at a minimum, will include:

1. A systematic presentation (i.e., Gantt chart) of activities to be accomplished under the different results and sub-results, on monthly basis;

2. The proposed location of the activity;

3. The anticipated outputs and outcomes from each tasks conducted;

4. The anticipated level of effort required from program technical staff and financial resources required to complete the tasks;

mailto:AlmatyAAReporting@usaid.gov

5. The identification of any assumptions used in preparation of the work plan, as well as suggested alternatives, if necessary;

6. The anticipated risks with regard to achieving the anticipated objectives of the contract and how they will be mitigated;

7. Any specific award terms or conditions that interfere with maximizing the developmental impact of the award.

Each year the contractor will submit for approval a list of commodities that will be purchased during the fiscal year as part of the annual work plan process. The annual commodities procurement list may be revised as necessary in consultation with the COR and by approval of the Contracting Officer. The initial list of commodities due with the technical proposal must be updated and finalized within forty-five (45) days of the contract award. Any substantial revisions to the work plan shall require the written approval of the COR.

F.6.2 Activity Monitoring, Evaluation, and Learning Plan (MEL)

The Contractor is required to develop and implement a Monitoring, Evaluation and Learning

(MEL) Plan that is consistent with ADS 201, in consultation with the COR. The MEL Plan shall cover the life of award. Annual MEL Plans development is NOT recommended. However, the

Contractor should review the Plan annually to ensure that it is still valid. If, over the course of implementation, modifications to the Plan become necessary, changes to the Plan shall be proposed to the COR. Once approved by the COR, the Contractor will then amend the MEL Plan to reflect those changes and document clearly the changes as approved.

The MEL Plan will be guided by the goal and anticipated results articulated in the results framework and the theory of change and will serve as a tool to pave mutual understanding among all involved parties (e.g. USAID, the Contractor, Sub-contractor (if any) and other stakeholders), on MEL roles and responsibilities of each party and how the achievements of this award will be measured. Routine MEL tasks and reports will give the Contractor and USAID/CA a basis for gauging performance, promote learning and adaptive management through understanding of any unforeseen changes in strategy/approach that may be needed to achieve or maximize results. The

MEL Plan must, therefore, articulate clearly the link to the results framework and the theory of change of the award; identify how key assumptions in the theory of change would be tested or validated over the course of implementation; clearly define the high quality Indicators to be reported to USAID (see below); and contain practical, feasible and cost-effective methodologies to accomplish the tasks laid out in the Plan.

The Plan will be submitted to the COR for approval within 45 days of the award; and is separate from the work plan and regular financial and other reports required by the standard clauses. The

MEL Plan and its annexes should be finalized within 90 days after Activity start-up, before major implementations begin, and prior to the first indicator data is being collected.

Performance Monitoring

Regardless of the start date of the award, the performance monitoring plan will be adjusted to the fiscal calendar of October 1 to September 30.

The MEL Plan shall follow contents and instructions as specified in the USAID/CA MEL Plan

Template. At minimum, the Plan shall be accompanied by two annexes: an indicator tracking table

(ITT) and indicator reference sheets (IRSs). The ITT will contain a list of all indicators with appropriate disaggregation to be tracked and reported to USAID/CA. The Contractor is encouraged to use quantitative as well as qualitative indicators as deemed appropriate for the result it is intended to measure. The ITT will be submitted to the COR according to the reporting timeline specified in the award.

It is highly recommended that the MEL Plan includes only up to the Top 10 Indicators; i.e., those at the higher-level results or at the output level and above, rather than all indicators that the

Contractor uses for its internal management. When selecting indicators, the Contractor should take into consideration the relevance and accuracy of the indicators according to the planned tasks/services and intended results, as well as time and resources required to collect and report each indicator data. All selected indicators must be in line with the Project that this award falls under as well as the Mission-wide Performance Management Plan (PMP). The existing US

Foreign Assistance Standard Indicators and/or those of the US Government’s Initiatives and their relevant IRSs shall be used as applicable.

A separate IRS is to be developed independently for each indicator as per the template and instructions provided. If a qualitative indicator is used, it must also be accompanied by a IRS. If a qualitative indicator is used, it must also be accompanied by a IRS. If a Standard Foreign

Assistance Indicator is used, a standard definition must also be used. The Contractor may add a

“precise definition” to the standard definition to further elaborate inclusion and exclusion criteria specific to the nature the SOW as needed. However, the precise definition must be within the scope of the standard definition. If the selected standard or custom indicators are same as those being used in relevant Project and/or the PMP, the same standard IRSs shall be used so that the results can be aggregated at USAID/CA level. As applicable, all indicators shall be disaggregrated by geographical locations at the Administrative 1 (province or state) level. All people indicators must be disaggregrated by sex and include other metrics that allow the full capture of effect on gender equality, if feasible.

USAID/CA will conduct data quality assessment (DQA) of the indicators that are to be reported to Washington, DC, as soon as each required indicator data is being collected and reported to the mission. The mission may conduct the DQA on other indicators as deemed appropriate.

Routine monitoring is not all about tracking and reporting numbers against the selected indicators. The Contractor should use appropriate means, mechanisms and tools to assess level of performance beyond tracing numbers; capture any unintended positive results and the factors contributing to such results; and examine any unintended negative consequences or results of the implementation, especially those that could affect the safety of beneficiaries or their equitable access to the services. All these should be well documented and shared with the COR. USAID staff may pay visits to the implementation sites at any time during the life of the award.

Evaluation

The USG funding shall not be used for any studies that do not meet USAID and/or international standards, are not necessary or have no added value to maximize the outcomes or results, and/or have no clear objectives and a plan for data use. The Contractor may conduct special studies, such as internal evaluations, formative assessment and baseline and endline surveys, as deemed necessary. The studies shall be planned; and their purposes, methods and intended use of the findings and recommendations be precisely described in a relevant section of the MEL Plan. The study concept/protocol and the scope of work or terms of reference of the study team should be shared with the COR; and the clearance be obtained prior to its implementation.

At any time of award, USAID/CA may conduct one or more evaluation(s), either by USAID staff and/or a third party external to USAID and the Contractor as deemed appropriate. This is mainly to generate strategic information and learning opportunities that can inform program management to strengthen current programming and/or to support design of future Activities; measure progress and/or achievement of intended/unintended higher level outcomes; and account for the investments and demonstrate their effectiveness and/or impact. The Contractor must work closely with and provide essential support to USAID and/or external evaluators as requested.

Learning

The Contractor shall concisely describe the plan for adaptive learning in the MEL Plan. This section explains the activity’s approach to learning from monitoring data, evaluation findings (if applicable) and other learning activities, and how it will be adapted in response to new learning and knowledge.

F.6.3 Quarterly Performance Reports

The contractor must submit quarterly performance reports no later than 30 calendar days following the end of each standard USG fiscal quarter (i.e. October 30, January 30, April

30, July 30) to the COR and a copy to the Contracting Officer at

AlmatyAAReporting@usaid.gov. Reports may be submitted electronically. Regardless of the start date of the contract all reporting will be adjusted to the USG fiscal year calendar.

The quarterly performance report will include details of major activities, achievements, and an indicator data table. These reports will include progress toward achievement of milestones, the

Annual Work Plan and success stories, as well as provide progress toward standard indicators for

Operational Plan (OP), Activity Monitoring, Evaluation, and Learning (MEL) Plan and other

USAID reporting purposes. The reports will include financial information on the expenses incurred, available funding for the remainder of the activity any variances from planned expenditures. This report will also include explanation of problems, delays or adverse conditions and actions taken or contemplated to resolve the situation, or any assistance needed to resolve the situation.

F.6.4 Annual Performance Report

An Annual Performance Report will be due within 30 calendar days after the end of each USG fiscal year, ending September 30, inclusive of the 4th quarter report for that year, and must mailto:AlmatyAAReporting@usaid.gov reflect the progress of the program activities over the last year against the approved Annual

Work Plan and Activity MEL Plan and will cover:

• Summary of cumulative accomplishments for the year as a whole;

• Situational background information concerning the program’s objective;

• Description of progress against planned accomplishments in the Work Plan and any deviations;

• Description of progress against planned Activity MEL Plan targets and any Deviations;

• Progress in coordination with host government, other donors, USAID-funded projects, and PPP partners;

• At least two success stories suitable for publication;

• Summary of administrative/staffing issues; and

• Planned main activities for the next year.

Annual reports must include as separate attachments:

• List of commodities procured and revised inventory;

• List of all reports, analyses, presentations, and other key documents produced during the year;

• Personnel summary that will indicate all of the positions (short and long term –local and expatriate), LOE, and the salary rates;

• List of all subcontracts, if any, with a short description of the purpose and Amount;

• Status reports on the progress, delays, and issues with the implementation of the action plans in target municipalities/sectors;

• Other documents as may be required by USAID.

Reports will be provided electronically to the COR. Reports must be prepared in a reader friendly format so that they can be easily reviewed by the Mission and by USAID’s counterparts.

Relevant parts of the Quarterly and Annual Performance Reports will be translated into Russian and/or any relevant local language, as appropriate, for presentation to government partners and other local counterparts.

F.6.5 Final Report

No later than 45 calendar days prior to the Contract completion date, the contractor must submit electronically a draft Final Report that details accomplishments against the tasks, targets, and deliverables set forth in the Contract and in the Activity MEL Plan; highlights major achievements; address lessons learned during implementation; and recommend ways to resolve identified constraints. The COR and/or Contracting Officer may provide comments, which the contractor must address in revising the draft prior to final submission of the Final Report. The

Final Report must be prepared in a reader friendly format so that it can be disseminated within and outside USAID for study and future use. Relevant parts of the Final Report must be translated into Russian, as appropriate, for presentation to the host government partners and other local counterparts. The Final Report must also contain a well-organized table of contents of all reports, deliverables, presentations, and other key documents produced during the life of the activity. These documents must be compiled and delivered to COR concurrently with the draft

Final Report in a user-friendly, properly indexed, searchable electronic form (e.g. CD-ROM or equivalent media). If an Annual Report has not been completed for the Fiscal Year in which the award ends, the Final Report will have a distinct section that covers all information required for the Annual Report (see F.5.4).

REQUIRED REPORTING:

F.6.6 Participant Training Reports

The contractor will collect training data on all trainings, conferences, and workshops provided by the contractor under this contract held in the United States, third countries, or in-country. The training data will be entered into TraiNET and submitted to the COR no later than 45 days following the end of each fiscal quarter measured from October 1, as relevant. Any training data for the final fiscal quarter of the contract must be entered into TraiNET and submitted to the

COR no later than 30 days prior the end of the award. The contractor will follow USAID policy directives and required procedures governing the design and implementation of participant training activities found in ADS 252, which provides detailed information regarding visa compliance guidelines and ADS 253, which provides guidance on how to implement USAID funded training programs.

F.6.7 Quarterly Financial Reports

The contractor must submit quarterly financial summaries for the contractor and each major subcontractor to the COR, 10 days prior to the end of the quarter, showing disbursements and accruals to date by major cost item, budget estimate, subcontractor obligation and expenditures, and a variance analysis. The variance analysis will use the detailed cost proposal submitted for the contract award, or any revision made for a subsequent contract budget revision (authorized by the CO), as the baseline budget plan, and, as requested, will be able to explain significant actual expenditure variance in relation to the detailed baseline. The contractor will also include a brief note on any significant or accrued expenditures for the quarter that have not yet been billed to the contract, along with the specific amount involved, to enable the COR to accurately track the expenditure rate.

F.6.8 Accrual Reports

The contractor must submit a quarterly accrual reports for this contract overall as well as the resources allocated to this contract. Accrual reports must include the (a) total amount obligated;

(b) total amount invoiced for, (c) total amount of expended but not yet invoiced for, and (d) remaining unexpended funds by country and a consolidated regional accrual report. Accrual reports will be submitted to the COR electronically, 15 days prior to the end of the quarter.

F.6.9 Monthly Vouchers

The contractor will track and document in a monthly voucher the detailed expenditures for both project activities (project expenditures) and non-project expenditures (management, administrative, operational, indirect costs and fees) by country. Each voucher must include a financial summary sheet. The voucher must be submitted to the payment office indicated on the cover sheet of the Contract. In addition, a copy must be provided to the COR. Voucher reports must be consistent with AIDAR 752.7003 Documentation for Payment, requirements.

F.7 DELIVERABLES, DELIVERY SCHEDULE AND FIXED FEE PAYMENT

SCHEDULE

F.7.1 Fee Payment Schedule

This section will include the Fee Payment Schedule of the successful offeror. The proposed Fee

Payment Schedule must follow the following format. It must include the proposed fee percentage but NOT the overall amount for each payment.

Year 1

Deliverable Schedule Format Fixed

Fee

$ Amount

% Do into include in proposal— only to be added in final contract

Year 2

Deliverable Schedule Format Fixed

Fee

$ Amount

Year 3

Deliverable Schedule Format Fixed

Fee

$ Amount

Not later than 30 calendar days prior to the project’s annual anniversary start date

Within 30 calendar days after the end of each USG fiscal quarter

Within 30 calendar days after the end of each USG fiscal quarter

Year 4

Deliverable Schedule Format Fixed

Fee

$ Amount

Not later than 30 calendar days prior to the project’s annual anniversary start date

Within 30 calendar days after the end of each USG fiscal quarter

Within 30 calendar days after the end of each USG fiscal quarter

Year 5

Deliverable Schedule Format Fixed

Fee

$ Amount

Not later than 30 calendar days prior to the project’s annual anniversary start date

Within 30 calendar days after the end of each USG fiscal quarter

Within 30 calendar days to the end of the project

TOTAL Do into include in proposal— only to be added in final contract

The percentage of the fee for a deliverable cannot be vouchered nor paid to the contractor until the deliverable has been inspected and accepted by USAID as governed by FAR Part 46 and

FAR 52.46-5. Each deliverable is considered one method for USAID to inspect the corresponding supplied service however nothing in this section prohibits USAID from inspecting the services provided by other methods.

F. 8 KEY PERSONNEL

The Offeror may propose a maximum of three Key Personnel. Of those three positions, the following positions must be proposed, and their qualifications must meet or exceed the qualifications described below, with at least one candidate having experience using adaptive management techniques. Key Personnel required will be the Chief of Party; a Team/Technical

Leader; and a Monitoring, Evaluation and Learning Manager. The responsibilities for each position are described below. The Offeror must propose individuals for key personnel positions that are highly qualified and are able to fulfill the responsibilities as described below. The staffing plan and its annexes (i.e. resumes) should clearly show how the individuals as well as the proposed staffing mix are appropriate to achieve Healthy Baby, Healthy Mother’s objectives and support implementation at all levels. Key personnel must have sufficient managerial as well as technical capacity, expertise and experience to effectively manage and support the overall project and its staff as outlined in the responsibilities below. The Contractor must include resumes for all key personnel (no longer than 2 pages each) to be included in an annex. Each resume must include multiple (maximum of five) references per candidate ideally from supervisors, colleagues, employees, and most importantly relevant donor organizations. The

Offeror must include a letter of commitment for each key personnel in an annex. Please note that

USAID expects the Offeror to nominate the best mix of key personnel to oversee the implementation of their activities, regardless of their national origin. Also note that the Tajikistan government highly scrutinizes international project staff and can delay or reject registration of the project. In order for international staff to obtain the required visa and work permits, they must be able to clearly demonstrate the unique skills of those international staff and how their skills are not locally available in country.

a) Chief of Party:

The position requires an individual with:

A Master’s degree (equivalent) or higher in any area of health and development, health or related field with significant years of relevant experience;

● Fifteen years or more of relevant experience in managing MNCH projects, of this size and scope (in terms of dollar amount and number of people managed), in developing countries and preferably in Central Asia;

● Strong ability to manage and deal with diverse stakeholders;

● Demonstrated ability to lead/supervise a diverse team on projects of similar scale

(financially, culturally, staff size and activities);

● Experience in leading similar work for donors/U.S. Government agencies

● Strong technical expertise in Maternal Child Health and Nutrition programming; and

● Demonstrated strong writing and oral presentation skills in English. Russian and/or Tajik language skills strongly preferred.

b) Team/Technical Leader: The position requires an individual with:

● Master’s degree (equivalent) or higher in the health field and significant years of relevant experience;

● A minimum of 10 years of relevant experience must be in managing health sector interventions in the respective areas they proposed to manage;

● Excellent interpersonal and leadership skills and experience in managing teams

Experience relevant to accomplishment of the cross-cutting objectives in the activity, including gender; and

● Demonstrated strong writing and oral presentation skills in English and Russian and/or Tajik

c) Monitoring, Evaluation and Learning Manager: The position requires an individual with:

● Master’s degree in a relevant field

● At least ten years of relevant experience

● Experience managing the monitoring and evaluation for activities of similar size and scope

● Experience using a Learning Plan to inform activity implementation

● Experience in monitoring and evaluation work for donors/U.S. Government agencies or international NGO or institutions

● Demonstrated strong writing and oral presentation skills in English and Russian and/or Tajik

● Excellent interpersonal and leadership skills

[END OF SECTION F]

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 ADMINSTARTIVE CONTRACTING OFFICE

The Administrative Contracting Office is:

Acquisition and Assistance Office

USAID/Central Asia Regional Mission

Internet email:

AlmatyAAReporting@usaid.gov

U.S. based mailing address:

USAID/CA, Acquisition and Assistance Office

USAID/DOS

7030 Almaty Place

Washington, DC 20521-7030

Street/del…