72011519R00004.pdf

Issuance Date: March 1, 2019 Question Due Date/Time: March 15, 2019 at 10:00 AM Almaty Time Closing Date/Time: April 1, 2019 at 10:00 AM Almaty Time

Subject: Request for Proposal (RFP) 72011519R00004 Eliminating Tuberculosis in Central Asia (ETICA)

The United States Agency for International Development (USAID), Regional Mission to Central Asia (USAID/CA) is seeking proposals from qualified organizations to implement an activity entitled “Eliminating Tuberculosis in Central Asia (ETICA)” as described in the attached Request for Proposals (RFP). USAID anticipates awarding a single, five-year, cost-plus-fixed-fee contract (CPFF-C) with a total estimated cost of approximately $30-34 million. The North American Industry Classification System (NAICS) code for this acquisition is 541990. The Geographic Codes for this acquisition are 937 and 110.

Please refer to Section L for information regarding proposal requirements. Offerors should take into account the expected delivery time required by the proposal transmission method they choose, and they are responsible for ensuring proposals are received at USAID by the due date and time as specified above. Failure to comply with the submission date will deem any submission unacceptable and it will not be reviewed or evaluated. Faxed proposals are not acceptable, nor will they be reviewed or evaluated.

Section L of the RFP sets forth all instructions for the preparation and submission of required proposal contents. Section M states the criteria by which proposals will be evaluated. Oral explanations or instructions given before award of the contract will not be binding.

This RFP can be viewed and downloaded from www.fedbizopps.gov. USAID bears no responsibility for data errors resulting from transmission or conversion processes. Further, be aware that amendments to solicitations are occasionally issued and will be posted on the same website from which you downloaded the solicitation. USAID advises to regularly check the above website for amendments.

This RFP in no way obligates USAID to award a contract nor does it commit USAID to pay any cost incurred in the preparation and submission of a proposal. Award of a Contract under this RFP is subject to availability of funds and other internal USAID approvals.

Sincerely, /s/

Maychin Ho Contracting Officer http://www.fedbizopps.gov/

72011519R00004

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 100

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

REQ-176-19-00000402/28/2019

X

720115

USAID/Central Asia/Kazakhstan 41 Kazibek Bi St.

Almaty 050010, Kazakhstan

1000 X 04/01/2019

Olessya Oliyarnik ooliyarnik@usaid.gov

X

X

X

X

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PAGE(S)

Maychin Ho

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

6-8

10-11 13-14 15-27 28-32 33-47

48-65

67-80

81-90

99-100

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____0_________ calendar days (60 calendar days unless a different period is inserted

Request for Proposal (RFP) 72011519R00004 USAID Eliminating Tuberculosis in Central Asia (ETICA)

Contents

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

B.2 CONTRACT TYPE AND SERVICES

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

B.4 PRICE/COST SCHEDULE

B.5 FIXED FEE (CPFF)

B.6 INDIRECT COSTS

B.7 CEILING ON INDIRECT COST RATES

B.8 COST REIMBURSABLE (CPFF)

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION D – PACKAGING AND MARKING

D.1 752.7009 MARKING (JAN 1993)

D.2 752.7034 ACKNOWLEDGMENT AND DISCLAIMER (DEC 1991)

D.3 BRANDING AND MARKING POLICY

D.4 BRANDING STRATEGY AND IMPLEMENTATION PLAN

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE

E.2 INSPECTION AND ACCEPTANCE/RESPONSIBLE OFFICIAL

E.3 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

SECTION F – DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE

F.2 PERIOD OF PERFORMANCE

F.3 PLACE OF PERFORMANCE

F.5 PERFORMANCE STANDARDS

F.6 REPORTS AND DELIVERABLES OR OUTPUTS

F.7 DELIVERABLES, DELIVERY SCHEDULE AND FIXED FEE PAYMENT

SCHEDULE

F.8 KEY PERSONNEL

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 ADMINISTRATIVE CONTRACTING OFFICE

G.2 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.3 TECHNICAL DIRECTION/RELATIONSHIP WITH USAID

G.4 CONTRACTOR’S PRIMARY POINT OF CONTACT

G.5 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

G.6 PAYING OFFICE

G.7 ACCOUNTING AND APPROPRIATION DATA

G.8 CONTRACTOR'S PAYMENT ADDRESS

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 CONTRACTOR’S STAFF SUPPORT, AND ADMINISTRATIVE AND

LOGISTICS ARRANGEMENTS

H.2 AAPD 17-01 DEFENSE BASE ACT (DBA) INSURANCE FOR 2015 - 2020

H.3 GOVERNMENT FURNISHED FACILITIES OR PROPERTY

H.4 ADS 547 MANAGEMENT OF INFORMATION TECHNOLOGY RESOURCES

H.5 GRANTS UNDER CONTRACT

H.6 752.222-70 USAID DISABILITY POLICY - ACQUISITION (DECEMBER

2004)

H.7 AUTHORIZED GEOGRAPHIC CODE

H.8 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012)

H.9 LIMITATION ON ACQUISITION OF INFORMATION TECHNOLOGY (APR

2018)

H.10 302.3.5.19 USAID-FINANCED THIRD-PARTY WEB SITES (NOVEMBER

2017)

H.11 EXECUTIVE ORDER ON TERRORISM FINANCING

H.12 ELECTRONIC PAYMENTS SYSTEM

H.13 CONFIDENTIALITY AND OWNERSHIP OF INTELLECTUAL PROPERTY.41

H.14 302.3.5.22 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA

LIBRARY (DDL) (OCTOBER 2014)

H.15 752.7004 EMERGENCY LOCATOR INFORMATION (JUL 1997)

H.16 752.7010 CONVERSION OF U.S. DOLLARS TO LOCAL CURRENCY (APR

1984)

H.17 752.7013 CONTRACTOR-MISSION RELATIONSHIPS (JUN 2018)

H.18 ENVIRONMENTAL COMPLIANCE

H.19 GENDER EQUALITY AND FEMALE EMPOWERMENT

H.20 PROHIBITION AGAINST DISCRIMINATION (OCT 2011)

H.21 SUBCONTRACTING CONSENT

PART II – CONTRACT CLAUSES

SECTION I – CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE

I.252.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT (OCT

2015)

I.3 52.222-50 COMBATING TRAFFICKING IN PERSONS (JAN 2019)

I.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

I.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

I.6752.231-72 CONFERENCE PLANNING AND REQUIRED APPROVALS (AUG

2013)

I.7 752.231-71 SALARY SUPPLEMENTS FOR HOST GOVERNMENT

EMPLOYEES (MAR 2015)

I.8 752.7032 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION

REQUIREMENTS (APR 2014)

I.9 752.245-70 GOVERNMENT PROPERTY – USAID REPORTING

REQUIREMENTS (OCT 2017)

I.10 752.7007 PERSONNEL COMPENSATION (JUL 2007)

PART III – LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J – LIST OF ATTACHMENTS

PART IV – REPRESENTATIONS AND INSTRUCTIONS

SECTION K – REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

OF THE OFFEROR

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE

K.2 52.204-17 OWNERSHIP OR CONTROL OF OFFEROR (JUL 2016)

K.3 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2018)

K.4 52.204-20 PREDECESSOR OF OFFEROR (JUL 2016)

K.5 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (OCT

2015)

K.6 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT

2018)

K.7 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING

DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY

FEDERAL LAW (FEB 2016)

K.8 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB

1999)

K.9 52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984)

K.10 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND

CERTIFICATION (OCT 2015)

K.11 52.230-7 PROPOSAL DISCLOSURE--COST ACCOUNTING PRACTICE

CHANGES (APR 2005)

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR

RESPONDENTS

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE

L.2 52.216-1 TYPE OF CONTRACT (APR 1984)

L.3 52.233-2 SERVICE OF PROTEST (SEP 2006)

L.4 GENERAL INSTRUCTIONS TO OFFEROR

L.5 DELIVERY INSTRUCTIONS

L.6 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL

PROPOSAL

L.7 INSTRUCTIONS FOR THE PREPARATION OF THE COST PROPOSAL

SECTION M – EVALUATION FACTORS FOR AWARD

M.1 GENERAL INFORMATION

M.2 TECHNICAL EVALUATION CRITERIA

M.3 COST PROPOSAL EVALUATION

M.4 CONTRACTING WITH SMALL BUSINESS CONCERNS

M.5 SOURCE SELECTION

M.6 DETERMINATION OF THE COMPETITIVE RANGE AND CONTRACT

AWARD

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to provide services as described in Section C, Description/Specifications/Statement of Work for the Expanding Tuberculosis Identification, Treatment, and Prevention in Central Asia (TB-CA).

B.2 CONTRACT TYPE AND SERVICES

This is a Cost-Plus-Fixed-Fee (CPFF) completion contract. For the consideration set forth below, the Contractor shall provide the deliverables or outputs described in Section C and F in accordance with the performance standards specified herein.

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

(a) The estimated cost for the performance of the work required hereunder, exclusive of fixed fee, if any, is $TBD. The fixed fee, if any, is $TBD. The estimated cost plus fixed fee, if any, is $TBD.

(b) Within the estimated cost plus fixed fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is $TBD. The Contractor shall not exceed the aforesaid obligated amount.

(c) Funds obligated hereunder are anticipated to be sufficient through $TBD.

B.4 PRICE/COST SCHEDULE

Line Item Amount ($)

a. Direct Cost

b. Indirect Cost

c. Fixed Fee

Total Estimated Cost + Fixed Fee

B.5 FIXED FEE (CPFF)

Pursuant to FAR 16.306(d), the fixed fee payable under this contract will be tied to the accomplishment of the deliverables or outputs described in Sections C, E, and F, as well as complying with all Contract requirements and in accordance with the final approved Fee Schedule as shown at F.7.1 Fee Schedule subject to FAR 52.216-8, Fixed Fee.

B.6 INDIRECT COSTS

FAR Subpart 52.216-7, Allowable Cost and Payment (JUN 2013), specifies that the indirect cost rates must be established for each of the Contractor’s accounting periods which apply to this contract. Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs will be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period

[TBD] [TBD] 1/ 1/ 1/

[TBD] [TBD] 2/ 2/ 2/

[TBD] [TBD] 3/ 3/ 3/

1/ Base of Application:

Type of Rate:

Period:

2/ Base of Application:

Type of Rate:

Period:

3/ Base of Application:

Type of Rate:

Period:

NOTE: Contractors are allowed to recoup indirect costs (Overhead, G&A, etc.) as other direct costs if it is part of the contractor’s usual accounting procedures, consistent with FAR Part 31 and the contractor’s Negotiated Indirect Cost Rate Agreement (NICRA).

B.7 CEILING ON INDIRECT COST RATES

(a) For each of the Contractor’s accounting periods during the term of this contract, the parties agree as follows:

(1) The distribution base for establishment of final overhead rates is __________________.

(2) The distribution base for establishment of final G&A rates is _____________________.

(b) The Contractor will make no change in its established method of classifying or allocating indirect costs without the prior written approval of the contracting officer.

(c) Reimbursement for indirect costs will be at final negotiated rates, but not in excess of the following ceiling rates for each fiscal year:

Indirect Cost Type FY 19 FY 20 FY 21 FY22 FY 23 FY 24 (contractor’s FY)

1. [TBD]________ _____ _____ _____ _____ _____ _____ _____

2. [TBD]________ _____ _____ _____ _____ _____ _____ _____

3. [TBD]________ _____ _____ _____ _____ _____ _____ _____

(d) The government will not be obligated to pay any additional amount on account of indirect costs above the ceiling rates established in the contract. This advance understanding will not change any monetary ceiling, cost limitation, or obligation established in the contract.

B.8 COST REIMBURSABLE (CPFF)

The U.S. dollar costs allowable shall be limited to reasonable, allocable and necessary costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment, FAR 52.216-8, Fixed Fee, if applicable, and AIDAR 752.7003, Documentation for Payment.

In addition, the requirement and conditions concerning estimated cost and funding apply as detailed in FAR 52.232-22, Limitation of Funds, incorporated by reference in Section I of this contract.

[END OF SECTION B]

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

The Performance Work Statement (PWS) will be inserted at time of award. The PWS is to be developed by the Offeror, based on the content of this RFP, specifically, Attachment J.1 Statement of Objectives (SOO).

[END OF SECTION C]

SECTION D – PACKAGING AND MARKING

D.1 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 752.7034 ACKNOWLEDGMENT AND DISCLAIMER (DEC 1991)

(a) USAID shall be prominently acknowledged in all publications, videos or other information/media products funded or partially funded through this contract, and the product shall state that the views expressed by the author(s) do not necessarily reflect those of USAID.

Acknowledgments should identify the sponsoring USAID Office and Bureau or Mission as well as the U.S. Agency for International Development substantially as follows:

"This [publication, video or other information/media product (specify)] was made possible through support provided by the Office of [ ], Bureau for [ ], U.S. Agency for International Development, under the terms of Contract No. [ ]. The opinions expressed herein are those of the author(s) and do not necessarily reflect the views of the U.S. Agency for International Development."

(b) Unless the contractor is instructed otherwise by the cognizant technical office publications, videos or other information/media products funded under this contract and intended for general readership or other general use will be marked with the USAID logo and/or U.S. AGENCY FOR INTERNATIONAL DEVELOPMENT appearing either at the top or at the bottom of the front cover or, if more suitable, on the first inside title page for printed products, and in equivalent/appropriate location in videos or other information/media products. Logos and markings of co-sponsors or authorizing institutions should be similarly located and of similar size and appearance.

(End of Clause)

D.3 BRANDING AND MARKING POLICY

All USAID-funded foreign assistance (including programs, projects, activities, public communications, or commodities) must be communicated, promoted, and marked as coming from the American People through USAID. Specific communications and promotion measures must be described in “Branding Implementation Plan,” and specific marking will be described in the “Marking Plan” for the contract. Branding and marking under this contract must comply with the USAID Automated Directive System Chapter 320 Branding and Marking (ADS 320) at http://www.usaid.gov/policy/ads/300/320.pdf, or any successor branding policy.

D.4 BRANDING STRATEGY AND IMPLEMENTATION PLAN

Name of the activity:

USAID Expanding Tuberculosis Identification, Treatment, and Prevention in Central Asia (TB-CA) Activity.

Translations to other applicable languages must be proposed by the contractor and approved by USAID as part of the Branding Implementation Plan.

How the materials and communications will be positioned:

In all project communications and materials the project will be referred to as USAID’s. In all public events and public communications the project will also acknowledge and make it visible and understandable that the project, all its activities and/or materials/deliverables are made possible by the American People. Any materials and communications produced by any sub-contractor must follow USAID branding requirements.

The desired level of visibility:

The contractor must ensure that the project (as well as the fact that it is made possible by the American people through USAID) receives broad visibility not only among its beneficiaries and counterparts, but also among the general public in Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan and Uzbekistan. USAID’s experience in Central Asia demonstrates critical importance and multiple opportunities for public outreach through information dissemination.

In the case of events, trainings or conferences related to market based solutions that are put on by private sector lead firms and not directly by the implementer or its sub-contractors, a reduced branding and marking approach can be applied. This is to promote more visibility for the role of the private sector and private sector actors in leading these events. However, this does not apply when an event, training or conference is being directly sponsored by the implementing partner and its sub-contractors.

The Contractor must follow the approved Branding Implementation Plan and Marking Plan submitted on [TBD date] and incorporated into this Contract as Attachments J.2.1 and J.2.2 unless a waiver is requested and approved. Guidance applying for waivers can be found at USAID Automated Directive Supplement Chapter 320, Branding and Marking.

Note: The cover page of all report deliverables required in Section F must include the USAID Identity (or the name of the Agency written out) prominently displayed, the Contract number http://www.usaid.gov/policy/ads/300/320.pdf

(see the cover page of this Contract), contractor name, name of the USAID project office, the publication or issuance date of the document, document title, author name(s), project number, and project title. Descriptive information is required whether contractor-furnished products are submitted in paper or electronic form. All materials must include the name, organization, address, and telephone/fax/internet number of the person submitting the materials.

[END OF SECTION D]

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR “52.252.-2 CLAUSES INCORPORATED BY REFERENCE” in Section I of this contract. See http://www.acquisition.gov/comp/far/index.html for electronic access to the full text of a FAR clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

Clause Number Clause Title 52.246-3 Inspection of Supplies - Cost-Reimbursement. (MAY 2001) 52.246-5 Inspection of Services - Cost-Reimbursement. (APR 1984)

E.2 INSPECTION AND ACCEPTANCE/RESPONSIBLE OFFICIAL

USAID inspection and acceptance of services, reports and other required deliverables or outputs must take place at USAID/Central Asia or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The COR listed in Section G has been delegated authority to inspect and accept all services, reports and required deliverables or outputs.

E.3 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

The quality assurance surveillance plan (QASP) is pursuant to the requirements listed in the PWS. This plan sets forth the procedures and guidelines that will be used in ensuring the performance standards or services levels are achieved by the Contractor. The plan describes the systematic methods used to monitor performance and to identify the required documentation and the resources to be employed. The intent of the QASP is to encourage maximum performance, efficiencies, and cost effectiveness by the Contractor and can be modified at any time by the Government.

The QASP will be used as a Government document to enforce the inspection and acceptance clauses of the contract. The contractor must follow the QASP dated [TBD], incorporated into this contract as Attachment J.3. The QASP may require revision after selection for award to reflect the Contractor’s known strengths and weaknesses. This is intended to be a “living” document that will be reviewed and updated on an annual basis. It is based on the premise that the Contractor, not the Government, is responsible for managing and ensuring that quality controls meet the terms of the contract. The Government reserves the right to modify performance standards and/or metrics during the life of this contract, in order to ensure that the right performance results are being assessed and that the performance standards are appropriate. The COR will ensure that the QASP is implemented and updated.

http://www.acquisition.gov/comp/far/index.html

A variety of mechanisms may be used to monitor the progress/success of the activity and the Contractor’s performance to include but not limited to:

1. Meetings during contract implementation

2. Monthly progress review meetings

3. Review of Contractor’s scheduled reports

4. Feedback from stakeholders

5. Site visits by USAID personnel

6. Quarterly reviews of work plan with performance milestones

7. Periodic impact evaluations

8. Surveillance Plan Matrix (Attachment J.3, QASP)

[END OF SECTION E]

SECTION F – DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR “52.252-2 CLAUSES INCORPORATED BY REFERENCE” in Section I of this contract. See http://www.acquisition.gov/comp/far/index.html for electronic access to the full text of a FAR clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

Clause Number Clause Title 52.242-15 Stop Work Order Alternate I (APR 1984)

F.2 PERIOD OF PERFORMANCE

The contract period for furnishing services as described in Section C will be five (5) years from the date of award.

F.3 PLACE OF PERFORMANCE

Performance of this contract must be in the Central Asia Region, specifically the countries of Kazakhstan, Uzbekistan, the Kyrgyz Republic, Tajikistan, and Turkmenistan.

F.4 AUTHORIZED WORK DAY / WEEK

No overtime or premium pay is authorized under this contract. The contractor is authorized up to a 5 day workweek for long-term staff in the field with no premium pay, and 6 day workweek for short-term advisors in the field with no premium pay.

F.5 PERFORMANCE STANDARDS

Evaluation of the Contractor's overall performance will be in accordance with the performance standards set forth in Section C, the QASP, and corresponding USAID procedures, as appropriate. The COR and the Contracting Officer will jointly conduct the evaluation of the Contractor’s overall performance and this evaluation shall form the basis of the Contractor's permanent performance record with regard to this contract as required in FAR Part 42.15 and

AIDAR 742.15.

The Contractor’s performance under this contract will be evaluated annually and at Contract completion, in accordance with the Contractor Performance Assessment Reporting System (CPARS), utilizing at minimum, the following factors:

1. Quality;

2. Schedule;

3. Cost control;

http://www.acquisition.gov/comp/far/index.html

4. Management;

5. Utilization of Small Business (as applicable);

6. Regulatory Compliance; and

7. Other Areas (as applicable) (e.g., late or nonpayment to subcontractors, trafficking violations, tax delinquency, failure to report in accordance with Contract terms and conditions, defective cost or pricing data, terminations, suspension and debarments).

F.6 REPORTS AND DELIVERABLES OR OUTPUTS

In addition to the requirements set forth for submission of reports in Sections C, I and J, and in the AIDAR clause 752.242-70, Periodic Progress Reports, the Contractor must submit required deliverables or outputs as specified in the contract to the COR specified in Section G with a copy to the Contracting Officer at AlmatyAAReporting@usaid.gov.

All deliverables and required reporting must be submitted in the English language, unless otherwise specified. The Contractor must promptly notify the Contracting Officer’s Representative, of any problems, delays, or adverse conditions which materially impair the Contractor’s ability to meet the requirements of the contract. The COR and the Contractor will develop a standard format for submission of all deliverables and reports within the first 30 days of contract award.

REQUIRED DELIVERABLES:

F.6.1 Annual Work Plan

Within 45 calendar days of the award, the contractor must submit a detailed annual work plan and budget to describe the activities specified in the PWS and must cross reference the applicable sections. The work plan and budget will be a guide to the implementation of the contract with a breakdown of activities or tasks to complete benchmarks, timelines, and anticipated progress in the achievement of the program results as well as associated costs. The work plan and budget must have a link to the results and have no inconsistencies with the PWS.

It must also describe the anticipated achievements toward performance indicators with an explanation of how those achievements are expected to contribute to the intermediate result level.

The contractor must submit subsequent annual work plans to the COR for review and approval no later than 60 days prior to the end of the USG fiscal year (September 30). The annual work plan will be closely tied to the Performance Work Statement. The annual work plan will include a list of clearly defined Tasks, Activities, Deliverables, Benchmarks and Indicator Targets, and must have no inconsistencies with the Performance Work Statement. The contractor may not include activities in the work plan that fall outside the parameters of the statement of work. The contractor’s annual work plan will describe how the contractor intends to organize responsibilities among its staff to ensure accomplishment of the tasks. The work plan, at a minimum, will include:

mailto:AlmatyAAReporting@usaid.gov

A systematic presentation (i.e., Gantt chart) of activities to be accomplished under the different results and sub-results, on monthly basis;

The proposed location of the activity;

The anticipated outputs and outcomes from each tasks conducted;

The anticipated level of effort required from program technical staff and financial resources required to complete the tasks;

The identification of any assumptions used in preparation of the work plan, as well as suggested alternatives, if necessary;

The anticipated risks with regard to achieving the anticipated objectives of the contract and how they will be mitigated;

Any specific award terms or conditions that interfere with maximizing the developmental impact of the award.

Each year the contractor will submit for approval a list of commodities that will be purchased during the fiscal year as part of the annual work plan process. The annual commodities procurement list may be revised as necessary in consultation with the COR and by approval of the Contracting Officer, as appropriate. The initial list of commodities due with the technical proposal must be updated and finalized within forty-five (45) days of the contract award. Any substantial revisions to the work plan will require the written approval of the COR.

F.6.2 Performance Monitoring, Evaluation, And Learning

The contractor is required to develop and implement a monitoring, evaluation, and learning (MEL) plan that is consistent with ADS 201, in consultation with the COR, and, as appropriate, with the mission monitoring and evaluation lead. Within 60 calendar days of the award the MEL plan and its annexes, if applicable, must be submitted to the COR for approval. No major implementations of activities and data collection are authorized prior to this.

The MEL plan shall cover the life of award. Annual MEL Plan development is NOT recommended. However, the contractor must review the MEL plan annually to ensure that it is still valid. If, over the course of implementation, modifications to the MEL plan become necessary, changes to the MEL plan shall be proposed to the COR and approved by the CO.

Once approved, the contractor will then amend the MEL plan to reflect those changes and document clearly the changes as approved. If modified, the MEL plan shall not exclude data previously collected, and, to the extent possible, shall mitigate any significant variations in data collection methodology, indicator definition, or data presentation. The intent of the MEL plan is to show changes over time as a result of USAID intervention.

The MEL plan will be guided by the activity’s goal(s) and objective(s), anticipated results articulated in the results framework, the theory of change, and planned inputs/interventions as laid out in the annual work plan. The MEL plan will also serve as a tool of mutual understanding among all involved parties (e.g. USAID, the Contractor, Sub-contractor (if any), and other stakeholders) on stakeholders’ MEL roles and responsibilities and how the achievements of this award will be measured and presented. Routine MEL tasks and reports will give the contractor and USAID/CA a basis for gauging performance and return on investment, promoting learning, and facilitating adaptive management to allow activity adjustment due to unforeseen changes in strategy, approach, or operating environment that may be needed to achieve or maximize results.

The MEL plan must, therefore, articulate the link to the results framework and the theory of change of the award; identify how key assumptions in the theory of change would be tested or validated over the course of implementation; clearly define the high quality indicators to be reported to USAID (see below); and contain practical, feasible, and cost-effective methodologies to accomplish the tasks laid out in the MEL plan.

Performance Monitoring

Regardless of the start date of the award, the performance monitoring plan will be adjusted to the fiscal calendar of October 1 to September 30.

The MEL plan must follow contents and instructions as specified in the USAID/CA MEL Plan Template1. At minimum, the MEL plan will be accompanied by two annexes: an indicator tracking table (ITT) and indicator reference sheets (IRSs). The ITT will contain a list of all indicators with appropriate disaggregation to be tracked and reported to USAID/CA. The contractor is encouraged to use quantitative as well as qualitative indicators, as deemed appropriate, for the result it is intended to measure. The ITT will be submitted to the COR according to the reporting timeline specified in the award. To the extent possible, and with COR approval, baseline data should be collected prior to intervention inputs.

It is highly recommended that the MEL plan include no more than 10 indicators; i.e., those at the higher-level results or at the output level and above, rather than all indicators that the contractor uses for its internal management. When selecting indicators, the contractor must take into consideration the relevance and accuracy of the indicators according to the planned tasks/services and intended results, as well as time and resources required to collect and report each indicator data. All selected indicators must be in line with the activity as well as the Mission-wide Performance Management Plan (PMP). The existing U.S. Foreign Assistance Standard Indicators and/or those of the US Government’s Initiatives, the mission’s Regional Development and Cooperation Strategy, and other relevant IRSs must be used as applicable.2

A separate IRS is to be developed independently for each indicator as per the template and instructions provided. If a qualitative indicator is used it must also be accompanied by a IRS. If a qualitative indicator is used it must also be accompanied by a IRS. If a Standard Foreign Assistance Indicator is used a standard definition must also be used. The contractor may add a “precise definition” to the standard definition to further elaborate inclusion and exclusion criteria specific to the nature the activity as needed. However, the precise definition must be within the scope of the standard definition. If the selected standard or custom indicators are same as those being used in activity and/or the PMP, the same standard IRSs shall be used so that the results can be aggregated at USAID/CA level. As applicable, all indicators shall be disaggregated by geographical locations at the Administrative 1 (province or state) level. All people indicators must be disaggregated by sex and include other metrics that allow the full capture of effect on gender equality and women’s empowerment. This includes gender impacts in analysis of the

1 MEL Plan templates will be provided by the COR after the award is signed.

2 https://www.state.gov/f/indicators https://www.state.gov/f/indicators project results, whenever applicable. Performance and custom gender indicators from the start to end of the activity will be developed and appropriate qualitative and quantitative methodologies (including impact evaluation) will be used to gather and analyze gender-sensitive data (ADS

205) in coordination with USAID, as appropriate.

USAID/CA will conduct data quality assessment (DQA) of the indicators that are to be reported to Washington, DC, as soon as each required indicator data is being collected and reported to the mission. The mission may conduct the DQA on other indicators as deemed appropriate.

Routine monitoring is not all about tracking and reporting numbers against the selected indicators. The contractor should use appropriate means, mechanisms, and tools to assess the level of performance beyond tracing numbers; capture any unintended positive results and the factors contributing to such results; and examine any unintended negative consequences or results of the implementation, especially those that could affect the safety of beneficiaries or their equitable access to the services. All these should be well documented and shared with the COR. USAID staff may pay visits to the implementation sites at any time during the life of the award.

Evaluation

The USG funding shall not be used for any studies that do not meet USAID and/or international standards, are not necessary or have no added value to maximize the outcomes or results, and/or have no clear objectives and a plan for data use. The contractor may conduct special studies, such as internal evaluations1, formative assessment, and baseline and endline surveys, as deemed necessary. The studies shall be planned and their purposes, methods, and intended use of the findings and recommendations be precisely described in a relevant section of the MEL plan. The study concept/protocol and the scope of work or terms of reference of the study team should be shared with the COR and COR clearance shall be obtained prior to implementation.

At any time of award, USAID/CA may conduct one or more evaluation(s), either by USAID staff and/or a third-party external to USAID and the contractor, as deemed appropriate. This is mainly to generate strategic information and learning opportunities that can inform program management and to strengthen current programming and/or to support design of future activities;

measure progress and/or achievement of intended/unintended higher-level outcomes; and account for the investments and demonstrate their effectiveness and/or impact. The contractor must work closely with and provide essential support to USAID and/or external evaluators as requested.

Learning

The contractor shall concisely describe the plan for adaptive learning in the MEL plan. This section shall explain the activity’s approach to learning from monitoring data, evaluation findings (if applicable), data presentation, and other learning activities, and how it will be adapted in response to new learning and knowledge, especially how the lessons can be applied to the USAID program cycle. Learning also includes creating case studies, best practices, and 1 Either by the Contractor’s or Sub-contractor’s staff or outsourced contractor or consultant. See definition in ADS 201.

communications pieces to share internally to USAID and externally to partners and stakeholders.

The Contractor must provide in the Activity MEL Plan an appropriate set of indicators to accurately measure the outcomes.

F.6.3 Quarterly Performance Reports

The contractor must submit quarterly performance reports no later than 30 calendar days following the end of each standard USG fiscal quarter (i.e. October 30, January 30, April 30, July 30) to the COR and a copy to the Contracting Officer at AlmatyAAReporting@usaid.gov. The fourth Quarterly Performance Report (October 31) shall serve as part of the Annual Performance Report (see F6.4). Reports may be submitted electronically. Regardless of the start date of the contract all reporting will be adjusted to the USG fiscal year calendar.

The quarterly performance report will include details of major activities, achievements, and an indicator data table. These reports will include progress toward achievement of milestones, the Annual Work Plan and success stories, as well as provide progress toward standard indicators for Operational Plan (OP), Activity Monitoring, Evaluation, and Learning (MEL) Plan and other USAID reporting purposes. The reports will include financial information on the expenses incurred, available funding for the remainder of the activity any variances from planned expenditures. This report will also include explanation of problems, delays or adverse conditions and actions taken or contemplated to resolve the situation, or any assistance needed to resolve the situation.

F.6.4 Annual Performance Report

An Annual Performance Report will be due within 30 calendar days after the end of each USG fiscal year, ending September 30, inclusive of the 4th quarter report for that year, and must reflect the progress of the program activities over the last year against the approved Annual Work Plan and Activity MEL Plan and will cover:

Summary of cumulative accomplishments for the year as a whole;

Situational background information concerning the program’s objective;

Description of progress against planned accomplishments in the Work Plan and any deviations;

Description of progress against planned Activity MEL Plan targets and any Deviations;

Progress in coordination with host government, other donors, USAID-funded projects, and PPP partners;

At least two success stories suitable for publication;

Summary of administrative/staffing issues; and Planned main activities for the next year.

Additionally, the annual report must include a specific gender section with the following explanations:

Summary of the Contractor’s accomplishments in achieving specific gender related results and conclusions about areas that need future support.

Overall description of all gender related activities.

Achievement of results, intermediate-results, outputs, and targets for all gender related indicators.

Difficulties or challenges encountered in the implementation.

Achievement of results, intermediate-results, outputs, and targets for all indicators, with specific discussion of improvements in previously identified gender disparities and inequalities.

Sustainability of the gender related activities after the Activity has ended.

Documentation on lessons learned and best practices, including identification of new opportunities for men and women that were created, what negative impacts were addressed or avoided, and what needs and gender inequalities emerged or remain.

Annual reports must include as separate attachments:

List of commodities procured and revised inventory;

List of all reports, analyses, presentations, and other key documents produced during the year;

Personnel summary that will indicate all of the positions (short and long term –local and expatriate), LOE, and the salary rates;

List of all subcontracts, if any, with a short description of the purpose and Amount;

Status reports on the progress, delays, and issues with the implementation of the action plans in target municipalities/sectors; and Other documents as may be required by USAID.

Reports will be provided electronically to the COR. Reports must be prepared in a reader friendly format so that they can be easily reviewed by the Mission and by USAID’s counterparts.

Relevant parts of the Quarterly and Annual Performance Reports will be translated into Russian and/or any relevant local language, as appropriate, for presentation to government partners and other local counterparts.

F.6.5 Final Report

No later than 45 calendar days prior to the Contract completion date, the contractor must submit electronically a draft Final Report that details accomplishments against the tasks, targets, and deliverables set forth in the Contract and in the Activity MEL Plan; highlights major achievements; address lessons learned during implementation; and recommend ways to resolve identified constraints. The COR and/or Contracting Officer may provide comments, which the contractor must address in revising the draft prior to final submission of the Final Report. The Final Report must be prepared in a reader friendly format so that it can be disseminated within and outside USAID for study and future use. Relevant parts of the Final Report must be translated into Russian, as appropriate, for presentation to the host government partners and other local counterparts. The Final Report must also contain a well-organized table of contents of all reports, deliverables, presentations, and other key documents produced during the life of the activity. These documents must be compiled and delivered to COR concurrently with the draft Final Report in a user-friendly, properly indexed, searchable electronic form (e.g. CD-ROM or equivalent media). If an Annual Report has not been completed for the Fiscal Year in which the award ends, the Final Report will have a distinct section that covers all information required for the Annual Report (see F.6.4).

REQUIRED REPORTING:

F.6.6 Participant Training Reports

The contractor will collect training data on all trainings, conferences, and workshops provided by the contractor under this contract held in the United States, third countries, or in-country. The training data will be entered into TraiNET and submitted to the COR no later than 30 days following the end of each fiscal quarter measured from October 1, as relevant. Any training data for the final fiscal quarter of the contract must be entered into TraiNET and submitted to the COR no later than 30 days prior the end of the award. The contractor will follow USAID policy directives and required procedures governing the design and implementation of participant training activities found in ADS 252, which provides detailed information regarding visa compliance guidelines and ADS 253, which provides guidance on how to implement USAID funded training programs.

F.6.7 Quarterly Financial Reports

The contractor must submit quarterly financial summaries for the contractor and each major subcontractor to the COR, 10 days prior to the end of the quarter, showing disbursements and accruals to date by major cost item, budget estimate, subcontractor obligation and expenditures, and a variance analysis. The variance analysis will use the detailed cost proposal submitted for the contract award, or any revision made for a subsequent contract budget revision (authorized by the CO), as the baseline budget plan, and, as requested, will be able to explain significant actual expenditure variance in relation to the detailed baseline. The contractor will also include a brief note on any significant or accrued expenditures for the quarter that have not yet been billed to the contract, along with the specific amount involved, to enable the COR to accurately track the expenditure rate.

F.6.8 Accrual Reports

The contractor must submit a quarterly accrual reports for this contract overall as well as the resources allocated to this contract. Accrual reports must include the (a) total amount obligated;

(b) total amount invoiced for, (c) total amount of expended but not yet invoiced for, and (d) remaining unexpended funds by country and a consolidated regional accrual report. Accrual reports will be submitted to the COR electronically, 15 days prior to the end of the quarter.

F.6.9 Monthly Vouchers

The contractor will track and document in a monthly voucher the detailed expenditures for both project activities (project expenditures) and non-project expenditures (management, administrative, operational, indirect costs and fees) by country. Each voucher must include a financial summary sheet. The voucher must be submitted to the payment office indicated on the cover sheet of the Contract. In addition, a copy must be provided to the COR. Voucher reports must be consistent with AIDAR 752.7003 Documentation for Payment, requirements.

F.7 DELIVERABLES, DELIVERY SCHEDULE AND FIXED FEE PAYMENT

SCHEDULE

F.7.1 Schedule

DELIVERABLES DELIVERY SCHEDULE FEE AMOUNT

VERIFICATION

METHOD

Deliverables for Year 1

Annual Work Plan Within 45 days after the effective date of the Contract. COR Approval

Activity Monitoring Evaluation and Learning (MEL) Plan

Within 60 days after the effective date of the Contract. COR Approval

Baseline Assessment Report

Within 60 days after the effective date of the Contract. COR Approval

Year 1, 1st Quarterly (Q1) Performance Report

Within 30 calendar days after the end of USG fiscal quarter. COR Approval

(Q1) 90% DR-TB cases diagnosed /1

Within 30 calendar days after the end of USG fiscal quarter. COR Approval

(Q1) 90% DR-TB cases enrolled /2

Within 30 calendar days after the end of USG fiscal quarter. COR Approval

Year 1, 2nd Quarterly (Q2) Performance Report

Within 30 calendar days after the end of USG fiscal quarter. COR Approval

(Q2) 90% DR-TB cases diagnosed /1

Within 30 calendar days after the end of USG fiscal quarter. COR Approval

(Q2) 90% DR-TB cases enrolled /2

Within 30 calendar days after the end of USG fiscal quarter. COR Approval

Year 1, 3rd Quarterly (Q3) Performance Report

Within 30 calendar days after the end of USG fiscal quarter. COR Approval

(Q3) 90% DR-TB cases diagnosed /1

Within 30 calendar days after the end of USG fiscal quarter. COR Approval

(Q3) 90% DR-TB…