SOL 72011423R00006 - USAID Caucasus South Caucasus Regional Tourism Program - Amendment 1.pdf

(x)

72011423R00006 x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

N/A

Not Applicable

720114

0131 Tbilisi, Georgia 29, Georgian-American Friendship Av USAID/Georgia Regional Contracting Office

05/05/20230001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

05/05/2023

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this Amendment to the Solicitation is to:

a) provide answers to questions from the prospective offerors;

b) incorporate revisions to the Solicitation document and provide revised Solicitation.

Accordingly, the following changes apply to the Solicitation:

1) Answers to questions from the prospective offerors are provided in Attachment 1 to this

Amendment;

2) Revised Solicitation is attached to this Amendment.

--------End of Amendment 001------

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Samuel Kraegel

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

USAID South Caucasus Regional Tourism Program

SOL #72011423R00006

Contents

SECTION B - SUPPLIES OR SERVICES/PRICES

B.1 PURPOSE

B.2 CONTRACT TYPE

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

B.4 BUDGET

B.5 INDIRECT COSTS

B.6 PAYMENT OF FIXED FEE

B.7 COST REIMBURSABLE

SECTION C - STATEMENT OF WORK (SOW)

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

D.2 COMPLIANCE WITH BRANDING STRATEGY AND BRANDING IMPLEMENTATION & MARKING

PLANS

D.3 EXCEPTIONS AND WAIVERS TO USAID BRANDING AND MARKING REQUIREMENTS

D.4 BRANDING AND MARKING FOR GRANTS UNDER CONTRACT

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PERIOD OF PERFORMANCE

F.3 PLACE OF PERFORMANCE

F.4 AUTHORIZED WORK WEEK

F.5 AIDAR 752.242-70 PERIODIC PROGRESS REPORTS (OCT 2007)

F.6 REPORTS AND DELIVERABLES OR OUTPUTS

F.7 KEY PERSONNEL

F.8 PERFORMANCE STANDARDS AND EVALUATION

F.9 SUBCONTRACT REPORTING (Large Business Only)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

G.2 ADMINISTRATIVE CONTRACTING OFFICE

G.3 CONTRACTING OFFICER’S AUTHORITY

G.4 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.5 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

G.6 ACCEPTANCE AND APPROVAL

G.7 PAYING OFFICE

G.8 INVOICES

G.9 ACCOUNTING AND APPROPRIATION DATA

G.10 CONTRACTOR’S PRIMARY POINT OF CONTACT

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 AUTHORIZED GEOGRAPHIC CODE

H.2 LANGUAGE OF REPORTS AND OTHER OUTPUTS

H.3 LOGISTICAL SUPPORT

H.4 COMPLIANCE WITH THE TRAFFICKING VICTIMS PROTECTION REAUTHORIZATION ACT .. 38

H.5 EXCHANGE VISITORS AND TRAINING

H.6 SEXUAL MISCONDUCT (DECEMBER 2020)

H.7 BUSINESS CLASS TRAVEL

H.8 EXECUTIVE ORDER ON TERRORISM FINANCING (FEB 2002)

H.9 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL CONFERENCES (JUNE 2012)39

H.10 REPORTING OF FOREIGN TAXES (JULY 2007)

H.11 GOVERNMENT FURNISHED FACILITIES OR PROPERTY

H.12 ELECTRONIC PAYMENTS SYSTEM

H.13 ORGANIZATIONAL CONFLICT OF INTEREST

H.14 CONFLICT OF INTEREST

H.15 COMMUNICATIONS AND OUTREACH APPROVAL REQUIREMENTS (FEB 2020)

H.16 USE OF COVERED APPLICATIONS ON GOVERNMENT DEVICES (PEB 23-02)

H.17 USAID-FINANCED THIRD-PARTY WEB SITES (NOV 2017)

H.19 WAIVERS UNDER FAR PART 4.2101 PROHIBITION ON COVERED TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES AND EQUIPMENT (DECEMBER 2021)

H.20 NOTICE REGARDING ANY COURT ORDER AFFECTING THE IMPLEMENTATION OF E.O. 14042

H.21 USAID DISABILITY POLICY - ACQUISITION (DECEMBER 2004)

H.22 ENVIRONMENTAL COMPLIANCE

H.23 DISCLOSURE OF INFORMATION

H.24 NEWS RELEASE

H.25 PRESS RELATIONS

H.26 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY (DDL) (OCTOBER 2014)

H.27 COMPLIANCE WITH SECTION 508 OF THE REHABILITATION ACT OF 1973, AS AMENDED51

H.28 CONTRACTOR’S PERSONNEL INTEGRITY IN FOREIGN ASSISTANCE

H.29 THIRD COUNTRY TRAINING

H.30 CONSENT TO SUBCONTRACT

H.31 FRAUD REPORTING

H.32 FACILITIES USED FOR RELIGIOUS ACTIVITIES

H.33 CONSIDERATIONS FOR GRANTS UNDER CONTRACT

SECTION I - CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

I.2 FAR 52.204-1 APPROVAL OF CONTRACT (DEC 1989)

I.3 FAR 52.247-67 SUBMISSION OF TRANSPORTATION DOCUMENTS FOR AUDIT (FEB 2006) 60

I.4 AIDAR 752.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE BASE ACT) (DEC 1991)

(DEVIATION JUNE 2022)

I.5 AIDAR 752.245-70 GOVERNMENT PROPERTY - USAID REPORTING REQUIREMENTS. (OCT

2017)

I.6 AIDAR 752.7101 VOLUNTARY POPULATION PLANNING ACTIVITIES (JUN 2008)

I.7 AIDAR 752.7007 PERSONNEL COMPENSATION (JUL 2007)

I.8 ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION

I.9 AIDAR 722.170 EMPLOYMENT OF THIRD COUNTRY NATIONALS (TCNs) AND COOPERATING COUNTRY NATIONALS (CCNs)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS, AND OTHER

STATEMENTS OF OFFERORS

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

K.2 FAR 52.203-11 CERTIFICATION AND DISCLOSURE REGARDING PAYMENTS TO INFLUENCE

CERTAIN FEDERAL TRANSACTIONS (SEP 2007)

K.3 FAR 52.204-3 TAXPAYER IDENTIFICATION (OCT 1998)

K.4 FAR 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2022)

K.5 FAR 52.204-20 PREDECESSOR OF OFFEROR (AUG 2020)

K.6 AGREEMENT ON, OR EXCEPTIONS TO, TERMS AND CONDITIONS

K.7 FAR 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (AUG 2020)

K.8 FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

K.9 FAR 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX

LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

K.10 FAR 52.215-6 PLACE OF PERFORMANCE (OCT 1997)

K.11 FAR 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999)

K.12 FAR 52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984)

K.13 FAR 52.222.56 CERTIFICATION REGARDING TRAFFICKING IN PERSONS COMPLIANCE PLAN

(OCT 2020)

K.14 FAR 52.227-15 REPRESENTATION OF LIMITED RIGHTS DATA AND RESTRICTED COMPUTER

SOFTWARE (DEC 2007)

K.15 REPRESENTATION BY CORPORATION REGARDING A DELINQUENT TAX LIABILITY OR A

FELONY CRIMINAL CONVICTION (Deviation OAA-DEV-14-02c) (August 2014)

K.16 FAR 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION (JUN 2020)84

K.17 FAR 52.230-7 PROPOSAL DISCLOSURE-COST ACCOUNTING PRACTICE CHANGES (APR 2005)

K.18 FAR 52.223-22 PUBLIC DISCLOSURE OF GREENHOUSE GAS EMISSIONS AND REDUCTION

GOALS-REPRESENTATION (DEC 2016)

K.19 FAR 52.209-12 CERTIFICATION REGARDING TAX MATTERS (OCT 2020)

K.20 FAR 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

K.21 FAR 52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES-

REPRESENTATION (OCT 2020)

K.22 FAR 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS- CERTIFICATION

(JUL 2020)

K.23 AUTHORIZED NEGOTIATORS

K.24 SIGNATURE

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

L.2 52.216-1 TYPE OF CONTRACT (APR 1984)

L.3 52.233-2 SERVICE OF PROTEST (SEP 2006)

L.4 GENERAL INSTRUCTIONS TO OFFERORS

L.5 SUBMISSION/DELIVERY INSTRUCTIONS

L.6 INSTRUCTIONS FOR PREPARATION OF TECHNICAL PROPOSAL

L.7 INSTRUCTIONS FOR PREPARATION AND SUBMISSION OF THE COST/BUSINESS PROPOSAL .

L.8 INSTRUCTIONS FOR THE PREPARATION OF BRANDING AND MARKING PLANS

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 GENERAL INFORMATION

M.2 EVALUATION AND AWARD PROCESS

M.3 TECHNICAL EVALUATION CRITERIA

M.4 COST/PRICE EVALUATION

M.5 DETERMINATION OF COMPETITIVE RANGE

SECTION B - SUPPLIES OR SERVICES/PRICES

B.1 PURPOSE

The purpose of the USAID South Caucasus Regional Tourism Program is to build durable regional cooperation among Armenia, Azerbaijan, and Georgia, based on market drivers and shared economic interests in the tourism sector, thereby contributing to cohesion and peace in the South Caucasus.

B.2 CONTRACT TYPE

This is a Cost-Plus-Fixed-Fee (CPFF) Completion-type contract. For the consideration set forth in the contract, the Contractor shall provide the deliverables or outputs described in Sections C and F and comply with all contract requirements.

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

(a) The Total Estimated Cost of the base contract for the performance of the work required hereunder, exclusive of fixed fee, is [ TBD ]. The Total Fixed Fee is [ TBD ]. The Total Estimated Cost Plus Fixed Fee, if any, is [ TBD ].

(b) The Total Estimated Cost for the performance of the work under the option, if exercised, exclusive of fixed fee, is [ TBD ]. The Total Fixed Fee is [ TBD ]. The Total Estimated Cost Plus Fixed Fee, if any, is [ TBD ].

(c) Within the estimated cost plus fixed fee specified above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee) for performance hereunder is [ TBD ] . The Contractor must not exceed the aforesaid obligated amount, unless authorized by the contracting officer pursuant to the clause of this contract entitled “Limitation of Funds (APR 1984)” FAR 52.232-22.

(d) Funds obligated hereunder are anticipated to be sufficient through [ TBD ] .

B.4 BUDGET

(a) The following itemized budget sets forth the estimates for reimbursement of dollar costs for cost categories and the fixed fee.

Base Contract

CLIN Item Total ($)

0001a Direct Costs TBD

0001b Grants under Contract $900,000

0001c Indirect Costs TBD

0001d Fixed Fee TBD

Base (CLIN 0001) Total Estimated Cost Plus Fixed Fee

TBD

Contract Option

CLIN Item Total ($)

0002a Direct Costs TBD

0002b Grants under Contract $1,000,000

0002c Indirect Costs TBD

0002d Fixed Fee TBD

Option (CLIN 002) Total Estimated Cost Plus Fixed Fee

$1,300,000

(b) The amounts in the above cost categories may not be adjusted without a written modification signed by the Contracting Officer. The Contractor will not bill any amounts against this contract in excess of the amounts specified for each line item.

B.5 INDIRECT COSTS

The contract clause entitled “Allowable Cost and Payment (JUN 2013)”, FAR 52.216-7, specifies that the indirect cost rates shall be established for each of the contractor’s accounting periods that apply to this contract. Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs shall be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases pursuant to the Contractor’s current executed Negotiated Indirect Cost Rate Agreement (NICRA):

Description Rate Base Type Period

TBD TBD% 1/ 1/ 1/

TBD TBD% 2/ 2/ 2/

1/ Base of Application: TBD Type of Rate: TBD Period: TBD 2/ Base of Application: TBD Type of Rate: TBD Period: TBD

B.6 PAYMENT OF FIXED FEE

Pursuant to FAR 16.306(d) Cost-Plus-Fixed-Fee Contracts, payment of the fixed fee will be divided between fixed payments for activity deliverables found in Section F (25 percent) and fixed payments based on the completed performance indicators/targets (75 percent) found in the Fixed Fee Schedule below.

[Selected Offeror’s Fixed Fee Schedule to be inserted at time of award.]

All fixed fee payments are subject to the inspection and acceptance by USAID as specified in Section E of the same and in compliance with the terms of this contract. Upon successful completion of a deliverable, the Contractor must provide evidence of its achievement in accordance with performance standards specified in Section E to the Contracting Officer’s Representative (COR). Upon receipt of concurrence by the COR, the Contractor shall submit an invoice for the amount of the fee associated with the deliverable.

In the event of discontinuance of the work in accordance with the clause of the contract entitled FAR 52.249-6 Termination (Cost Reimbursement), the fee must be re-determined by mutual agreement equitably to reflect the reduction in the work actually performed. The amount by which such fee is less than, or exceeds, payments previously made on account of the fee must be paid to, or repaid by the Contractor, as applicable.

Pursuant to FAR 52.216-8 Fixed Fee, after payment of 85 percent of the fixed fee, further payment of the fee will be withheld until a reserve is set aside not to exceed 15 percent of the total fixed fee or $100,000, whichever is less.

(a) The Government shall pay the Contractor the fixed fee specified in the Schedule for performing this contract.

(b) In accordance with FAR 52.216-8 “Fixed Fee (JUN 2011),” USAID reserves the right to withhold a reserve not to exceed $100,000. The Contracting Officer shall release 75 percent of all fee withholds under this contract after receipt of an adequate certified final indirect cost rate proposal covering the year of physical completion of this contract, provided the Contractor has satisfied all other contract terms and conditions, including the submission of the final patent and royalty reports, and is not delinquent in submitting final vouchers on prior years’ settlements. The Contracting Officer may release up to 90 percent of the fee withholds under this contract based on the Contractor’s past performance related to the submission and settlement of final indirect cost rate proposals.

B.7 COST REIMBURSABLE

The U.S. dollar costs allowable will be limited to reasonable, allocable, and necessary costs determined in accordance with FAR 31 (Contract Cost Principles and Procedures), FAR 52.216-7 Allowable Cost and Payment, FAR 52.216-8 Fixed Fee, FAR 52.232-20 Limitation of Cost, FAR 52.232-22, Limitation of Funds, if applicable, and AIDAR 752.7003 Documentation for Payment.

END OF SECTION B

SECTION C - STATEMENT OF WORK (SOW)

[To be inserted at award]

END OF SECTION C

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and program construction sites and other program locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for program construction sites and other program locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this Contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the program site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 COMPLIANCE WITH BRANDING STRATEGY AND BRANDING IMPLEMENTATION &

MARKING PLANS

A. The Contractor must comply with the approved Branding Implementation Plan (BIP) and Marking Plan (MP)

B. The Activity BIP/MP will be incorporated as a material part of the Contract.

C. The Contractor must comply with the following Branding Strategy:

● Activity Name: The name of the activity is USAID South Caucasus Regional Tourism Program. In every public event or document and in discussions with Governments of Armenia, Azerbaijan and Georgia, and other counterparts, the Contractor must identify the activity as “USAID South Caucasus Regional Tourism Program” on each reference.

● Communicate Sponsorship: USAID is mandated to mark its foreign assistance with the USAID identity (logo) and tagline, “From the American People.” Therefore, in all USAID-funded and related activities, the activity will consistently highlight USAID.

a. TEXTUALLY: Contractor will include references to USAID in all printed outreach and communications materials, including but not limited to, reports, press releases, website content, social media postings, invitations, publications, fact sheets, presentations, and promotional materials relating to the activity.

b. VERBALLY: Contractor will ensure that USAID is publicly credited in all verbal outreach and communications activities, including but not limited to, speeches, press conferences, media interviews, presentations, training workshops, videos, films, public service announcements, and community meetings when referencing the activity.

c. VISUALLY: USAID’s identities will be prominently displayed on all outreach and communications materials, including but not limited to, reports, press releases, website content, invitations, publications, fact sheets, presentations, videos, films, public service announcements, banners, and other promotional materials. Other logos, including a separate activity-specific logo, will not be used. Exceptions may be granted for host government logos as appropriate.

d. WHEN ENGAGING WITH THE MEDIA: USAID will be acknowledged at all media events and in reporting on the activity. Successes and achievements of the development objectives should be credited to USAID’s assistance as appropriate through dissemination of press materials, including but not limited to, press releases, media interviews, op-eds, etc. Media coverage of the work may include. but not be limited to, radio, local TV, videos, films, webcasts, and print (magazines, newspapers, etc.).

e. THROUGH DIGITAL CONTENT (Websites, Social Media, Blogs, etc.): USAID will be acknowledged appropriately through all Contractor’s social media channels and content about the activity. All visual content about the activity published through the activity and/or the Contractor’s digital channels must be branded with the USAID logo. Efforts must be made to communicate USAID’s sponsorship to the activities on these digital products when appropriate. USAID reserves the rights to use and own all digital content produced by the Contractor for or about the activity.

● Maximizing Credit for Assistance: To maximize credit for USAID’s assistance, the Contractor must identify ways to implement branding and marking strategically throughout activity implementation by creating a Strategic Communications Plan (See section F) and annually update the Communications Plan section as part of the Annual Work Plan.

● Any Other Organization To Be Acknowledged: No other organizations or bodies shall be acknowledged publicly in connection with the activity. The Contractor will not create an activity logo.

● Exceptions to Marking Plan: USAID may consider programmatic exceptions to its requirements for branding and marking, as provided in ADS 320.3.4.1. Exceptions are rare, programmatic in nature, and reflect the categories of foreign assistance USAID generally does not want marked.

D. The Contractor must comply with 2 CFR 700.16, AIDAR 752.7009, and use ADS 320, USAID

Graphic Standard Manual, ADS 557 Public Information and ADS 558 Use of Social Media for Public Engagement for guidance.

E. Failure to meet branding and marking requirements may be considered noncompliance with the Contract.

D.3 EXCEPTIONS AND WAIVERS TO USAID BRANDING AND MARKING REQUIREMENTS

USAID may consider programmatic exceptions to its requirements for branding and marking, as outlined in ADS 320.3.4.1. Exceptions are rare, programmatic in nature, and reflect the categories of foreign assistance USAID generally does not want marked. USAID may approve exceptions post-award when appropriate. Guidance for applying for exceptions can be found at USAID ADS 320, Branding and Marking.

USAID will only grant waivers in rare circumstances, after considerable deliberation and analysis, and will be narrowly targeted in terms of geography, time, and programmatic application.

Guidance for applying for waivers can be found at USAID ADS Chapter 320, Branding and Marking.

In accordance with ADS 320, only the Contracting Officer has the authority to inform the Contractor of USAID’s decision to approve an exception or grant a waiver to the branding and marking requirements. Only the CO has the authority to inform the Contractor to comply with such exceptions or waivers. Any branding and marking requirement waiver will be subject to review every six months.

D.4 BRANDING AND MARKING FOR GRANTS UNDER CONTRACT

The Contractor is responsible for including branding and marking requirements for grants under this contract (GUC) in accordance with 2 CFR 700.16. To ensure the marking requirements “flow down” to grantees, subgrants must include the provision as outlined in 2 CFR 700.16(a)(4).

As part of the Contractor’s responsibility for managing grants, the Contractor must ensure that all grantees follow the same rules for branding and marking as assistance awards, as described in ADS 320, Branding and Marking, and incorporated herein by reference.

USAID reserves the right to require the USAID Identity to be larger and more prominent if it is the majority donor, or to require that a cooperating country government's identity be larger and more prominent if circumstances warrant; any such requirement will be on a case-by-case basis depending on the audience, program goals and materials produced.

USAID reserves the right to request pre-production review of USAID funded public communications and program materials for compliance with the approved Branding Strategy, Branding Implementation Plan, and Marking Plan.

USAID reserves the right to require marking with the USAID Identity in the event the grantee does not choose to mark with its own identity or logo.

END OF SECTION D

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR “52.252.-2 CLAUSES INCORPORATED BY REFERENCE” in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

Clause Number Clause Title Date 52.204-14 52.222-41 52.246-3 52.246-5

SERVICE CONTRACT REPORTING REQUIREMENTS (OCT 2016)

SERVICE CONTRACT ACT OF 1965, AS AMENDED (MAY 1989)

INSPECTION OF SUPPLIES – COST REIMBURSEMENT (MAY 2001)

INSPECTION OF SERVICES – COST REIMBURSEMENT (APR 1984)

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs will take place at:

USAID/Caucasus 29, Georgian-American Friendship Ave Tbilisi 0131, Georgia or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The COR listed in Section G has been delegated authority to inspect and accept all services, reports and required deliverables or outputs.

Unless otherwise stated, the designated COR has been delegated authority to inspect and accept all services, reports and required deliverables or outputs if specified in the contract.

END OF SECTION E

http://acquisition.gov/far/index.html

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR “52.252.-2 CLAUSES INCORPORATED BY REFERENCE” in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

52.242-15 STOP WORK ORDER AUG 1989

52.242-15 STOP-WORK ORDER ALTERNATE I APR 1984

52.242-17 GOVERNMENT DELAY OF WORK APR 1984

F.2 PERIOD OF PERFORMANCE

The period of performance for this contract is three (3) years starting from the date of award.

F.3 PLACE OF PERFORMANCE

The place of performance of this contract is Georgia, Armenia, and Azerbaijan.

F.4 AUTHORIZED WORK WEEK

The standard work week is from Monday through Friday. No overtime or premium pay is authorized under the resulting contract. The contractor is authorized up to a 5-day workweek for long-term staff and up to a 6-day workweek for short term technical assistance.

F.5 AIDAR 752.242-70 PERIODIC PROGRESS REPORTS (OCT 2007)

(a) The contractor shall prepare and submit progress reports as specified in the contract schedule.

These reports are separate from the interim and final performance evaluation reports prepared by USAID in accordance with FAR 42.15 and internal Agency procedures, but they may be used by USAID personnel or their authorized representative when evaluating the contractor’s performance.

(b) During any delay in furnishing a progress report required under this contract, the Contracting Officer may withhold from payment an amount not to exceed US$25,000 (or local currency equivalent) or 5 percent of the amount of this contract, whichever is less, until such time as the contractor submits the report or the contracting officer determines that the delay no longer has a detrimental effect on the Government’s ability to monitor the contractor’s progress.

http://acquisition.gov/far/index.html

F.6 REPORTS AND DELIVERABLES OR OUTPUTS

In addition to the requirements set forth for submission of reports by AIDAR 752.242-70, Periodic Progress Report (OCT 2007), the Contractor shall submit the following reports and outputs to the Contracting Officer’s Representative (COR) specified in Section G. Each of the reports shall be submitted electronically using Microsoft Word, Excel, or PowerPoint software, or another format as approved in writing by the COR. All reports shall be written in plain, grammatically correct English.

All reports and plans are subject to written approval by the COR, except for the Closeout plan and the Property Disposition plan, which are subject to Contracting Officer’s approval.

In addition, the Contractor shall produce routine and special assessments, including success stories for use by USAID, as agreed with the COR, as well as provide USAID support for special reports and policy analyses.

The Contractor must submit any and all documents that required under this contract, to be provided to USAID or it’s representatives, electronically via the appropriate software, or as an electronic mail attachment, and the submittal will consist of only one electronic file that comprises the complete and final equivalent of the paper copy, otherwise a hard copy will be provided.

Acceptable software formats for electronic documents include, Microsoft Word, Word Perfect, Microsoft Excel, and Portable Document Format (PDF). USAID will accept an electronic signature from the contractor’s duly appointed or specifically identified engagement authority for a given contract action.

Written reports will be in the form of regular reports (as described below) as well as ad hoc written reports for which content and length will be determined jointly by the COR and the Contractor.

[Deliverables proposed by the successful Offeror in addition to those listed below will be incorporated into the following table at the time of the award]

No. Reports and Deliverables Due Date a Mobilization Plan Within 15 days after award b Key Personnel Within 45 days of award c Gender and youth analysis and action plan

Within 60 days of award d Annual Work Plans 60 days after award for first Annual Work Plan; 30 days before end of fiscal year for subsequent work plans e Activity Monitoring, Evaluation and Learning Plan

90 days after award. Updates to the AMELP will be submitted 30 days before end of fiscal year, if needed, as part of the AWP process.

f

Geographic Information System Reporting Data

Semi-annually on April 15 and October 15 g Data Submission to DDL 30 days after end of fiscal year h Grants Manual 120 days after award i Quarterly Progress Reports 85 days after award for the first report; 15 days after completion of the fiscal year quarter for subsequent reports j Pause and Reflect Sessions TBD in consultation with USAID k Establishment of a Steering Committee

120 days after award l Annual Reports Within 30 days after completion of the fiscal year m Weekly Updates Weekly basis n Special Assessments and Reports 120 days after award and updated annually in October o Short-term Consultants Reports No greater than 30 days after the end of consultancy work p Accrual Reports Within 15 days after completion of the FY quarter q Annual Property Report Within 30 days of project year completion r Close Out and Disposition Plan 190 days before end of the contract s Final Performance Report First draft - 30 days prior to the completion of the project; final draft - 30 days after the completion of the project

a) MOBILIZATION PLAN

The Contractor must develop a mobilization plan that will serve as the basic blueprint for the first three months of the contract. The mobilization plan must be submitted to the COR for written approval within 15 days of award and include the key tasks required to make the project fully operational. These include but are not limited to:

(1) Establishment of office(s);

(2) Staff mobilization;

(3) Developing a plan for consulting with stakeholders and donors;

b) KEY PERSONNEL

The Contractor must nominate candidates for proposed Key Personnel positions within 45 days of award.

c) GENDER AND YOUTH ANALYSIS AND ACTION PLAN

Within 60 days of award, the contractor will submit the gender equality and social inclusion plan. The plan will adhere to the USAID Gender Equality and Female Empowerment Policy and the USAID Youth in Development Policy. The contractor should explore social, economic and political issues affecting gender and youth. The plan will cover key needs, issues, opportunities and constraints affecting gender and social inclusion that will be addressed by the program.

d) ANNUAL WORK PLANS

The annual work plan is the key document for contract performance against which Contractor performance shall be monitored and evaluated by both the COR and the Contractor. During contract performance, the annual work plan will be updated, as required, subject to COR approval. Contracting Officer’s approval of annual work plan updates shall be required if the proposed changes impact on the use of available contract funds. It is anticipated that USAID Mission staff will review the annual work plan updates in order to provide comments thereon and to recommend changes. Such comments and changes, however, if accepted by the Contractor, do not constitute a change from the terms of the contract. Annual work plans must describe the activities and interventions required to meet the contract outputs, including but not limited to:

1) A summary of achievement towards results and outcomes from the previous period, including progress of the sustainability strategy.

2) Proposed interventions for the year, including actions, location, partners, individuals responsible, timeframes, and expected results.

3) Corresponding schedule on a Gantt chart and resources required to complete interventions.

4) How the Contractor will coordinate and collaborate with USAID and non-USAID stakeholders.

5) Proposed deliverables and due dates for submission.

6) A breakdown of expenditures by intervention.

7) Proposed travel plan.

8) Proposed short-term technical assistance plan, including estimated resources.

9) Proposed plan for subcontracting and factors for the selection of subcontractors in support of achieving the expected results.

10) Proposed plan for grants implementation.

11) Proposed strategy and activities for implementing gender equality and social inclusion.

12) Update on monitoring, evaluation, and learning, including contextual developments, lessons learned from the previous year, anticipated challenges for the upcoming year, and planned support for the subsequent implementation period.

13) Proposed outreach and communication deliverables and strategic communication activities; updates of the Strategic Communications Plan; any requested waivers, deviations or exemptions to the Branding and Marking plans.

The annual work plans are intended to be working documents for the use of the Contractor and USAID; much of the information may be presented in tabular format and there is no expectation of widespread public dissemination. The first year work plan is due no later than 60 days following contract award. If the time period for the first year work plan does not align with the US Government fiscal year (October 1-September 30), then the COR will determine the time period to be covered by the first year work plan. Annual work plans for subsequent years must be submitted no later than 30 days before the end of the US Government fiscal year.

e) MONITORING AND EVALUATION AND LEARNING (MEL) PLAN AND DATA

Monitoring, Evaluation, and Learning (MEL) will be an on-going, collaborative process led by the Contractor, with the participation of USAID and key stakeholders. The Contractor must submit a MEL Plan, along with the initial work plan, to the COR for review and approval within 90 days of award.

Core Content

The MEL Plan must include the following core content: visual depiction of the activity logic model that directly connects to USAID priorities; a narrative description of the logic model that explains how the activity advances USAID strategic priorities; a set of quantitative and/or qualitative performance indicators that measure the goal/objective, intermediate outcomes and outputs of the logic model; context measures, as appropriate; a data collection, management and analysis plan (e.g. gender gaps); internal data quality assessment procedures; an internal and external evaluation plan; a learning plan that describes how monitoring data, assessments, evaluations, and pause-and-reflect sessions will be used for adaptive management; an annual schedule of key MEL activities (e.g.

surveys, assessments, internal Data Quality Assessments, quarterly reporting to USAID, annual data entry into USAID’s Development Information Solution, semi-annual reporting of location and other geographic-based data to USAID, MEL plan updates, etc.); and the staffing structure and budget allocation to complete all MEL tasks.

Performance Indicators

In addition to indicators that measure the logic model, the MEL Plan will include all standard foreign assistance (F) indicators and USAID/Georgia, USAID/Armenia, and/or USAID/Azerbaijan Performance Management Plan (PMP) indicators assigned by the COR. For each indicator, the MEL Plan must include a Performance Indicator Reference Sheet (PIRS) which provides a precise definition, information on disaggregation, the data source, frequency of data collection, collection method, the party responsible for data collection, when baseline information will be collected, and expected annual targets. All person-level data must be disaggregated by sex and by age group. The MEL Plan will also include a Performance Indicator Tracking Table (PITT), an excel-based file that tracks all quantitative performance data and lists baseline figures, quarterly and/or annual actuals, quarterly and/or annual targets, and life of award targets, disaggregated as appropriate.

The MEL Plan must consider indicator disaggregation by geographic location. When geographically disaggregated indicators are included, the MEL Plan must indicate the level of geographic detail at which the indicator data will be collected. Additionally, geographic indicator data must be collected and submitted in accordance with the geographic data collection and submissions standards outlined in below.

Illustrative Indicators

The following indicators are notional; the Contractor must finalize indicators within 90 days of award in coordination with the USAID COR and other USAID M&E staff in USAID/Caucasus.

The Contractor must produce data on the indicators at the frequency and level of disaggregation required by USAID.

IR 3.2-4 Value of investment facilitated in target sectors IR 3.2-5 Value of sales of target enterprises (domestic and exports) IR 3.2-6 Number of jobs created EG.2-12 Number of private sector enterprises with increased access to finance due to

USG assistance EG.2.2-2 Number of firms receiving USG assistance that have obtained certification with

(an) international quality control institution(s) in meeting minimum product standards

EG.5-2 Full-time equivalent employment of firms receiving USG assistance EG.5-3 Number of microenterprises supported by USG assistance EG.5-12 Number of small, and medium-sized enterprises supported by USG assistance EG.5-15 Percentage change in sales of firms receiving USG-funded assistance EG.5.2-1 Number of firms receiving USG-funded technical assistance for improving business performance EG.5.2-2 Number of private sector firms that have improved management practices or technologies as a result of USG assistance GNDR-2 Percentage of female participants in USG-assisted programs designed to increase access to productive economic resources (assets, credit, income or employment) (ag+tourism)

STIR-10 Number of innovations supported through USG assistance STIR-11 Number of innovations supported through USG assistance with demonstrated uptake by the public and/or private sector YOUTH-3 Percentage of participants who are youth (15-29) in USG-assisted programs designed to increase access to productive economic resources (ag+tourism) CBLD-10 Value ($) of non-donor resources mobilized for local development priorities PS.6.2-1 Number of new groups or initiatives created through USG funding, dedicated to resolving the conflict or the drivers of the conflict PS.6.2-4 Number of people participating in USG-supported events, trainings, or activities designed to build mass support for peace and reconciliation

Reporting

The Contractor will include performance data as part of quarterly and annual reports, in accordance with the reporting frequency of each indicator as defined in the PIRS and presented in the PITT. The PITT should present measurable progress, or lack thereof, toward the award [purpose/goal/objective]. In particular, annual reporting on F indicators (actual results and updated targets, along with justifications and deviation narratives) must be provided no later than 30 days after the end of the USG Government fiscal year, i.e.

September 30. All annual data must be submitted in the format requested by the COR, e.g.

standard data collection templates for F indicators in the Performance Plan and Report (PPR), data entry directly into the USAID’s Development Information System, etc.

Appropriate training will be provided by USAID to support and ensure compliance.

External Evaluation

USAID or its designee may conduct independent mid-term and/or final evaluations of the activity.

If such an evaluation is conducted, the Contractor will make all its records and data available to the independent evaluation team.

Updates

The MEL Plan must be updated annually in collaboration with USAID to reflect all relevant changes, e.g. new F and PMP indicator assignments, revised targets, updates to the logic model, work plan updates, etc. In the event that USAID redesigns the standard F indicators, e.g. adds new required indicators, retires or replaces the existing indicators, etc., the Contractor must revise its MEL plan accordingly. The revised MEL Plan will be presented for review and approval along with the annual work plan throughout the life of the award.

f) GEOGRAPHIC INFORMATION SYSTEM (GIS) REPORTING

The Contractor must provide the COR and Mission GIS Specialist with Activity Location Data semi-annually on April 15 and October 15. For this purpose, the Contractor must fill in the appropriate Excel Spreadsheet “Activity Location Data GIS Report Template.” This template will be provided by the USAID/Caucasus Strategy and Program Office.

The Contractor must submit annually data for several key Performance Indicators that measure the most significant outputs/deliverables of the activity by region, municipality, town or village. This data must be submitted no later than November 15 each year and must reflect the results for the previous fiscal year, i.e the actual value of the indicator for previous fiscal year disaggregated by geographic location. The Contractor must work closely with the COR to review the activity-level MEL plan to identify jointly key Performance Indicators that reflect and convey the most important results achieved or to be achieved.

USAID is interested in Performance Indicators in the MEL that can be meaningfully disaggregated by geographic location. The number of these indicators will depend upon the complexity of the activity and could range in number approximately from 1 to 10. For this purpose, the Contractor must fill in the appropriate Excel Spreadsheet “Performance Indicators GIS Report Template.” This template will be provided by the USAID/Caucasus Strategy and Program Office.

If created or acquired under this award, the Contractor must provide annually on October 15 to the COR and mission GIS Specialist any of the following types of Geographic Data:

● Thematic data such as social and economic statistics at municipality level, poverty data, demographic and health indicators, land use, land cover, hydrology, and transportation infrastructure; USAID prefers to receive this data in GIS standard formats, however standard database formats are also allowed (e.g. poverty data can be submitted as an Microsoft Excel spreadsheet.);

● Activity specific geographic data such as the analytical output of a geographic analysis that is conducted while implementing the activity and is useful to USAID’s development planning and project design purposes; or

● Any other geographic data, such as cartographic products (e.g. maps, geographic data visualizations), aerial and satellite imagery created or acquired under this award.

Cartographic products submitted to USAID must be in industry standard Esri Map Document .mxd format and in high resolution .jpg or .pdf formats. All data contained in the .mxd must be submitted according to the Geographic Data standards outlined in the next paragraph.

Geographic Data submitted to USAID under this paragraph must be in industry standard formats such as Shapefile (.shp) or in a File Geodatabase and include metadata. Metadata is a summary document providing content, quality, type, creation, and spatial information about a data set. It represents who, what, when, where, why and how of the resource.

Metadata can be stored in any format such as a text file, Extensible Markup Language (XML), or database record. Metadata records include core library catalog elements such as Title, Abstract, and Publication Data; geographic elements such as Geographic Extent and Projection Information; and database elements such as Attribute Label Definitions and Attribute Domain Values. Geographic Data must be projected to the Geographic Coordinate System World Geodetic System 1984 (GCS WGS 1984). All data must use the World Geodetic System 1984 (WGS 1984) datum.

g) SUBMISSION OF MONITORING DATA TO DEVELOPMENT DATA LIBRARY (DDL)

In accordance with ADS 579.3.2, the Contractor must submit any dataset created or collected with USAID funding to the DDL, using an online platform. The frequency of data submission will be determined by the Contractor but will normally occur on an annual basis. Types of data submitted to the DDL must include, but are not limited to, the data collected as part of performance monitoring, survey data, research, etc.

h) GRANTS MANUAL

The Contractor must submit a grants manual within 120 days of contract award. The grants manual must include, at a minimum, a definition of types of grants to be awarded, grant eligibility requirements, an overview of program outreach, guidelines for solicitations, grant evaluation and selection criteria, and a description of grant implementation processes. The Contractor must outline a specific approach for grants solicitation, evaluation and selection for each Component under the Program. The Grants Manual must be approved by the Contracting Officer prior to the award of any sub-grants.

i) QUARTERLY PROGRESS REPORTS

The Contractor must submit quarterly reports for US Government fiscal year quarters 1, 2, and 3. Quarterly reports are due 15 days after the end of the respective US Government fiscal year quarter. Fourth quarter reports will be combined with the annual report. These reports must include, at a minimum, a summary of progress and challenges for the activity, including any problems encountered, and proposing remedial actions as appropriate; a discussion of salient programmatic trends that can be distilled from major activities that are in process or recently completed; a discussion of unresolved or ongoing administrative/bureaucratic constraints to the Contractor’s optimal performance; the status of work plan completion; the status of performance indicators; a summary of grant activities, including the number of applications received, reviewed, and awarded, and the status of grantee business performance; environmental management and monitoring; and a financial analysis, which must include the current contract budget, actual costs incurred to-date, projected expenditures through the end of the current quarter and the expiration date of the contract, remaining funds under the contract, and LOE expenditures to date per staff member.

j) PAUSE AND REFLECT SESSIONS

Pause and reflect sessions will be held on a regular basis throughout the life of the contract.

The timing will be determined in consultation with USAID. The offeror will recommend the frequency of these sessions but should be no less than once a year. However, more frequent sessions may be necessary given the fluid geo-political environment. The purpose of these pause and reflect sessions is to ensure stakeholders have the opportunity to assess progress to-date, lessons learned, and apply adaptive management strategies given the current fluid geopolitical environment. These pause and reflect sessions will be facilitated by the contractor and participants may vary depending upon the need and input from the steering committee.

k) ESTABLISHMENT OF A STEERING COMMITTEE

A steering committee including representatives from each Caucasus Mission, the Contractor, and sub-contractors (as appropriate) must be established within 120 days of award. The committee will serve as the platform through which regular pause and reflect sessions will be organized to review and discuss the findings of relevant analyses and research, examining assumptions and approaches to ensure their relevance and effectiveness to achieving the purpose and rationale of this award. This may include re-evaluating completeness of objectives and interventions identified including reassessing the tourism sectors considered to lend themselves to sustained, cross-boundary engagement.

l) ANNUAL REPORT

The Contractor must submit a draft Annual Progress Reports (APRs) 30 calendar days after the end of the US Government fiscal year. Final reports will be due 10 calendar days after receipt of USAID’s comments. The Contractor must submit APRs for years 1 and 2 while year 3 accomplishments will be included in the Final Performance Report. The APR will track results and provide examples of how the Contract is meeting its targets. The APR must include the following:

● Detailed description of the activities conducted during the reporting period.

● Quantitative and qualitative description of…