DRG USPSC Sol_7200AA24R00070 (Program Officer)_5.17.24 FE.pdf

SOLICITATION NUMBER: 7200AA24R00070

ISSUANCE DATE: 05/17/2024

CLOSING DATE AND TIME: 6/18/2024 at 2 PM EDT

SUBJECT: Solicitation for U.S. Personal Services Contractor (USPSC)

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.

Offers must be in accordance with Attachment 1 of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.

USAID will evaluate all offerors based on the stated evaluation criteria. USAID encourages all individuals, including those from disadvantaged and underrepresented groups, to respond to the solicitation.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any costs incurred in the preparation and submission of an offer.

Any questions must be directed in writing to the Point of Contact specified in Attachment 1 of this solicitation.

Sincerely, Mir Ershadullah Contracting Officer

U.S. Agency for International Development 1300 Pennsylvania Avenue, NW Washington, DC 20523 www.usaid.gov

Solicitation # 7200AA24R00070 USPSC – Program Officer

Attachment 1

I. GENERAL INFORMATION

1. SOLICITATION NO: 7200AA24R00070

2. ISSUANCE DATE: 05/17/2024

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: 6/18/2024 at 2 PM

EDT

4. POINT OF CONTACT: Preeti Pancholi, e-mail: ppancholi@usaid.gov

5. POSITION TITLE: Program Officer (up to four positions available)

6. MARKET VALUE: $117,962 - $153,354 equivalent to GS-13; Washington, D.C.

locality pay.

Final compensation will be negotiated within the listed market value and will include Locality Pay for domestic USPSCs based on the location of the Official USAID Worksite, or the approved alternative worksite if approved for remote work. USPSCs performing overseas are not entitled to Locality Pay.

7. PLACE OF PERFORMANCE: USAID/Washington, DC with possible travel overseas as stated in the Statement of Duties. These positions have been designated as Telework eligible (4 days per pay period). The PSC may be asked to travel overseas up to once per year on TDY. Relocation expenses will not be reimbursed for U.S.-based positions.

8. PERIOD OF PERFORMANCE: Two-year Base Period, with up to three one-year

Option Periods, estimated to start on within 45 days of receiving notification that required security clearance has been obtained. Based on Agency need, the Contracting Officer may exercise (an) additional option period(s) for one year, not to exceed a total of five years including all option periods, for the date(s) estimated as follows:

Base Period: TBD

Option Period 1: TBD

Option Period 2: TBD

Option Period 3 TBD

9. ELIGIBLE OFFERORS: U.S. Citizens

10. SECURITY LEVEL REQUIRED: Facility Access mailto:ppancholi@usaid.gov

11. STATEMENT OF DUTIES

The Bureau for Democracy, Human Rights and Governance (DRG) provides technical advice and support to USAID missions implementing programs in democracy, human rights, and governance (DRG); generates and disseminates knowledge to build the DRG evidence base;

and elevates the role of DRG in key USAID, U.S. Government, and multilateral strategies.

The functions of the Bureau are described in ADS 101.

USAID currently manages over $1.7 billion a year on a broad range of democracy programs covering justice, human rights, citizen security, civil society, labor, media, local government, legislatures, constitutional reform, political parties, elections, anti-corruption, and counter-trafficking in persons. These efforts are critical to improve government effectiveness, accountability, transparency and legitimacy, and to ensure citizens are empowered to play a role in public affairs and the decisions that affect their daily lives. They also underpin the sustainability of the Agency’s socio-economic development sectors. The DRG Bureau leads the Agency in supporting overall efforts to advance democracy, human rights, and governance.

The DRG Bureau's annual budget is $269 million, with a staff of over 150 composed of U.S.

Direct Hires (USDHs), United States Personal Services Contractors (USPSCs), Institutional Support Contractors (ISCs), and fellows. The DRG Bureau has nine operational units: Anti- Corruption Center (ACC); Civil Society, Labor, and Media (CLM); Elections and Political Processes (EPP); Governance (GOV); Justice, Rights, and Security (JRS); Global Trends and Technology (GTT); Policy, Coordination, and Integration (PCI); Program Office (PO); and Management and Cadre Support (MCS). The DRG Bureau's mission is “...to invigorate democracy, enhance human rights and justice, and bolster governance that advances the public interest and delivers inclusive development.” The DRG Bureau achieves this by providing high quality support to USAID Missions, generating and disseminating knowledge on best practices, and providing leadership on DRG to the wider USG and the international development community.

The Program Office (PO) manages program functions for the DRG Bureau to operate efficiently and effectively. The PO leads, coordinates, and provides guidance for the Bureau on: a) strategic planning, project design, and procurement management; b) all aspects of budgeting and financial management; c) statutory compliance (including environment), performance monitoring and reporting; and d) strategic communications and outreach. The PO defines Bureau-wide processes, sets standards, develops systems, and liaises with intra/interagency stakeholders (e.g. State/F, PLR/BRM, M/OAA, LPA, Congress, etc.).

As part of PO, the Program Officer(s) will leverage considerable knowledge in procurement;

monitoring, evaluation, and learning (MEL); and/or programming activities in the field of democracy, human rights, and governance (DRG) to advise and support the development of appropriate and practical approaches.

https://www.usaid.gov/ADS/policy/100/101

The successful offeror(s) is expected to carry out work assignments using independent professional judgment to ensure the effective technical leadership and technical support for USAID’s DRG sector in Washington and overseas Missions. The Program Officer will work closely with USAID and other U.S. Government (USG) colleagues, implementing partners, and recognized experts in the DRG sector. The program officer’s responsibilities will be geographically worldwide, varied, and dynamic to reflect changing circumstances facing USAID and the DRG Bureau.

Duties and responsibilities of the position:

a. Strategic Planning: Advises and guides strategic planning, including the work of technical teams, on strategic analysis and theories of change.

Understands and applies Agency strategy guidance, including strategic planning and analytical requirements, to create sound theories of change that include development hypotheses with clear causal linkages, and corresponding indicators at different levels; adapts these theories and indicators as needed. Promotes collaboration by technical and functional teams in the strategy development process, including collaboration with host-country and inter-agency priorities.

b. Project and Activity Design: Assists in the design and development of projects and activities based on the approved strategy and theory of change.

Understands and applies project development and corresponding analytical requirements incorporating Agency policy directives and sector strategies as relevant. Understands and applies Agency project design guidance, including planning and analytical requirements, to create sound theories of change that include development hypotheses with clear causal linkages and corresponding indicators. Promotes technical team collaboration in the project development process and adaptive management.

c. Program Assessment and Oversight: Devises and develops detailed plans, goals, and objectives for the long-range implementation and administration of USAID programs. Oversees the execution of USAID programs that are broad in scope and mission. Provides analysis and evaluations to DRG management that encompass programmatic milestones, schedules, and budgetary resource planning and execution required for effective management, operations, and decision making in support of a project/program or functional area. Designs and develops financial statements and other reports for management officials.

Provides interpretations of financial reports, statements, and data that point out trends, identify deviations from standards and/or plans, and project data into the future. Participates in teams to develop proposals affecting the organization.

d. Budgetary and Financial Management Operations Analysis: Serves as an advisor on budgeting and financial management issues and activities, including historical costs. Determines fiscal budget and human resources requirements and controls expenditures. Determines resource requirements and recommends resource allocations based on priorities and needs.

e. Monitoring, Evaluation, and Collaborating, Learning, and Adapting (CLA): Applies a sound understanding of monitoring, evaluation, and CLA principles and associated USAID policy and guidance. Plans, budgets, and manages monitoring and evaluation activities in coordination with technical teams. Monitors and assesses program performance, progress, and follow-up from portfolio reviews. Assists technical offices to design and resource for data-quality assessments, project and activity monitoring, evaluation, and learning plans and events. Assists in applying learning to strategic planning, project and activity design and implementation through adaptive management.

12. PHYSICAL DEMANDS

The work requested does not involve undue physical demands.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

● Bachelor's Degree or Master’s Degree in public policy, social science, development studies, political science, or relevant field of study with focus in democracy, human rights, and governance issues.

● At least five years (5) with a Bachelor's Degree or three (3) years with a Master’s Degree of relevant work experience, including at least one (1) year of practical experience working on procurement, MEL, and/or democracy, human rights, and governance programming.

● Knowledge of international affairs and U.S. foreign policy, specifically as related to foreign assistance to developing countries.

● Relevant experience working with USG, international organizations, donor development agencies, non-governmental organizations, private sector, academic organizations, or other agencies and processes involved in DRG issues.

● Ability to analyze and evaluate complex development issues. Knowledge of principles, concepts, and methodologies involved in the design, development, implementation, management, and evaluation of technical assistance programs/projects. Highly-developed analytical skills required.

● Ability to work independently in handling routine, complex, and/or controversial issues that arise in completing assignments. Ability to manage multiple tasks at the same time.

● Strong written and oral communication skills.

● Knowledge of computer software, including Google applications and Microsoft

Office. General familiarity with networked computer systems.

● Must be a U.S. Citizen or Permanent Resident

III. EVALUATION AND SELECTION FACTORS

Selection Factors

Selection factors determine basic eligibility for the position. Offerors who do no meet all of the selection factors are considered NOT qualified for the position.

● Offeror is a U.S. Citizen;

● USPSC Application Form AID 309-2. Offerors are required to complete sections A through I.

This form must be physically signed. Electronic/typed signatures will not be accepted;

● Satisfactory verification of academic credentials;

● Professional references;

● Supplemental document specifically addressing the Quality Ranking Factors;

● Ability to obtain a FACILITY ACCESS level security clearance as required by

USAID;

● Must not appear as an excluded party in the System for Award Management (SAM.gov)

Evaluation Factors

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

Each sub-factor will be weighted equally within the rating factor. The Technical Evaluation Committee (TEC) will select candidates to interview based on a preliminary review of applications. References will be checked only for those candidates interviewed.

The technical evaluation committee may conduct reference checks, including references from individuals who have not been specifically identified by the offeror, and may do so before or after a candidate is interviewed. Upon completion of interviews and reference checks, TEC members will revise their scores for those candidates.

The Evaluation Factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors.

Offerors should cite specific, illustrative examples for each factor. Responses must be limited to 500 words per factor. Any additional words above the limit will neither be read nor scored.

The candidate with the highest overall score will be selected based on the criteria below:

https://www.acquisition.gov/browse/index/far

1. Technical Expertise (30 points): Demonstrated knowledge of procurement;

Monitoring, Evaluation, and CLA; or program design principles, concepts, and methodologies.

2. Teamwork (30 points): Proven track record of working effectively and collaboratively on diverse teams both in person and remotely.

3. Project Management (20 points): Experience establishing work objectives and performance measures for projects or teams; reviewing work outputs and accomplishments to ensure compliance with Agency policies and implementation of best practices; managing complex budgets; or keeping abreast of evolving guidelines and policies.

4. Communication (20 points): Demonstrated ability to communicate effectively orally and in writing, with minimal editing or supervision, including the ability to gather, analyze, and synthesize information. The offeror's written communication ability will also be evaluated based on the written materials submitted in the offer.

BASIS OF RATING

Offerors who meet the Minimum Qualifications will be further evaluated based on scoring of the Evaluation Factors, which will consider the offeror’s responses to the Evaluation Factors as well as information provided in other offer materials (e.g., form AID 309-2). The most qualified offeror(s) will be interviewed. USAID will not pay for any expenses associated with the interviews. Interviews conducted in person will be held at USAID offices in the Washington, D.C. region. While in person interviews are preferred, interviews by telephone or video may also be conducted. Professional references and academic credentials will be evaluated for offeror(s) being considered for selection. Please be advised that references may be obtained independently from other sources in addition to the ones provided by the offeror. In the event that USAID is unable to obtain any information from references, the lack of reference information will not be evaluated favorably or unfavorably in the scoring of the QRFs.

Evaluation Factors have been assigned the following points:

1. Technical Expertise: 30 points

2. Teamwork: 30 points

3. Project Management: 20 points

4. Communication: 20 points

Professional Reference Checks – Pass/Fail (no points assigned).

Total possible points: 100 points

Offerors may be requested to submit official academic transcripts or other certification showing that the offeror has obtained the required education level. Satisfactory verification of academic credentials is required prior to receiving an offer. If the selected offeror fails to submit the required academic credential documentation within the time period specified by the Contracting Officer, the offeror may be disqualified from further consideration for award. Education completed in foreign colleges or universities may be used to meet the education requirements. Transcripts from foreign educational institutions must be accompanied by an official Evaluation of Educational Credentials. It is the offeror’s responsibility to provide evidence that the foreign education is comparable to that received in an accredited educational institution in the United States.

If you are qualifying based on foreign education, you must submit proof of creditability of education as evaluated by a credentialing agency. USAID will not pay for expenses related to obtaining transcripts or proof of creditability of foreign education. Click on the following link for a list of accredited organizations (https://www.naces.org/members) recognized as specializing in interpretation of foreign education credentials. More information may be found at https://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. USAID reserves the right to select additional offerors to fill possible future vacant positions if vacancies become available during the selection process.

The selected offeror will be required to obtain a Secret Level Security Clearance provided by USAID prior to contract award. Dual citizens may be asked to renounce second-country citizenship. If a full security investigation package is not submitted by the selected offeror within 30 days after it is requested, the offer may be rescinded. If the required level security clearance is not obtained within nine months after offeror acceptance, the offer may be rescinded.

IV. SUBMITTING AN OFFER

Offers must be received by the closing date and time specified in Section I, item 3, and submitted electronically via e-mail to the Point of Contact specified in Section I, item 4.

Late offers will not be considered.

To ensure consideration of offers for the intended position, please clearly reference the solicitation number in the offer and in the email subject line of the submission. Offeror submissions must clearly reference the Solicitation number on all offeror submitted documents.

Offerors interested in applying for this position MUST submit the following materials:

1. Eligible offerors are required to complete and submit the offer Form AID 309-2, “Offeror Information for Personal Services Contracts with Individuals,” available at http://www.usaid.gov/forms. This form must be physically signed. Unsigned forms will not be accepted. Electronic/typed signatures will not be accepted.

2. Complete resume in either Microsoft Word or Adobe PDF format. Your resume should contain sufficient information to make a valid determination that you fully meet the education and experience requirements as stated in the solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

https://www.naces.org/members https://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html https://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html http://www.usaid.gov/forms

In order to fully evaluate your offer your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week may not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Upon request, transcripts and/or certifications must be submitted.

3. List of References. Offerors must submit three (3) professional references, who are not family members or relatives, who have knowledge of the offeror’s ability to perform the duties set forth in this solicitation. At least one (1) reference must be from a direct supervisor (current or prior). Submitted references MUST include the following information:

(a) Name of reference;

(b) Offeror’s relationship to the reference;

(c) Title of reference at current job;

(d) Reference current telephone number; and

(e) Reference current email address.

4. Supplemental document specifically addressing the Quality Ranking Factors in either Microsoft Word or Adobe PDF format. The supplemental document must:

• Address each of the Quality Ranking Factors.

• Describe specifically and accurately what experience, training, education, and/or awards the Offeror has received that are relevant to each factor.

• Cite specific, illustrative examples for each factor.

• Contain no more than 500 words per factor. Any additional words will neither be read nor scored.

Submitted materials must be in English. Additional documents submitted will not be accepted. Incomplete or late offers will not be considered. Late offers will not be considered and will be handled in accordance with FAR 52.215-1.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated.

False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

NOTE REGARDING UNIQUE ENTITY ID (UEI) NUMBERS AND THE SYSTEM

FOR AWARD MANAGEMENT: All USPSCs with a place of performance in the United States are required to have a Unique Entity ID (UEI) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. Registration information is available at www.sam.gov and further guidance will be provided to the selectee regarding UEI and SAM registration.

NOTE: Registration for a UEI number and registration in SAM is FREE.

Interested offerors are highly encouraged to initiate the registration process early to avoid any delays during contract award.

V. LIST OF REQUIRED FORMS PRIOR TO AWARD

The CO will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award:

1. Questionnaire for Sensitive Positions (for National Security) (SF-86), or Questionnaire for Non- Sensitive Positions (SF-85)

2. Finger Print Card (FD-258)

3. Employment Eligibility Verification (I-9 Form)

VI. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a USPSC is normally authorized the following benefits and allowances:

1. BENEFITS:

(a) Employer's FICA Contribution

(b) Contribution toward Health & Life Insurance

(c) Pay Comparability Adjustment

(d) Annual Increase (pending a satisfactory performance evaluation)

(e) Eligibility for Worker's Compensation

(f) Leave and Holidays

2. ALLOWANCES:

Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas), available at https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

(a) Payments during Evacuation/Authorized Departure (Section 600), and

(j) Danger Pay Allowance (Section 650) https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

VII. TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING

TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/ads/policy/300/aidar

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms.

Pricing by line item is to be determined upon contract award as described below:

LINE ITEMS

ITEM

NO

(A)

SUPPLIES/SERVICES

(DESCRIPTION) (B)

QUANTITY

(C)

UNIT

(D)

UNIT

PRICE

(E)

AMOUNT (F)

0001 Base Period - Compensation, Fringe Benefits and Other Direct Costs (ODCs) - Award Type: Cost - Product Service Code: [e.g. R497] - Accounting Info: [insert one or more citation(s) from Phoenix/GLAAS]

1 LOT $_TBD $_TBD at Award after negotiations with Contractor

1001 Option Period 1 – Compensation, Fringe Benefits and Other Direct Costs (ODCs) - Award Type:

Cost - Product Service Code:

[e.g. R497] - Accounting Info:

[insert from Phoenix/GLAAS]

1 LOT $_TBD $_TBD at Award after negotiations with Contractor

2001 Option Period 2 – Compensation, Fringe Benefits and Other Direct Costs (ODCs) - Award Type:

Cost - Product Service Code:

[e.g. R497] - Accounting Info:

1 LOT $_TBD $_TBD at Award after negotiations with Contractor https://www.usaid.gov/ads/policy/300/aidar https://www.usaid.gov/forms

[insert from Phoenix/GLAAS]

3001 Option Period 3 – Compensation, Fringe Benefits and Other Direct Costs (ODCs) - Award Type:

Cost - Product Service Code:

[e.g. R497] - Accounting Info:

[insert from Phoenix/GLAAS]

1 LOT $_TBD $_TBD at Award after negotiations with Contractor

3. Acquisition and Assistance Policy Directives/Contract Information Bulletins

(AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

AAPD 06-08 AIDAR, Appendices D and J: Using the Optional Schedule to Incrementally Fund Contracts

Appendices D and J are changed as follows:

Appendix D, Section 11, Optional Schedule With a U.S. Citizen or U.S. Resident Alien Contract No._____________ , the first paragraph under Table of Contents, (Optional Schedule) is changed as follows:

(Use of the Optional Schedule is not mandatory. It is intended to serve as an alternate procedure for funding U.S. PSCs or U.S. Resident Alien PSCs, regardless of the fund source.

The Schedule is for use when the Contracting Officer anticipates the contract will be incrementally funded.)

Appendix J, Section 11, first paragraph is changed as follows:

[Use of the Optional Schedule is not mandatory. It is intended to serve as an alternate procedure for funding Cooperating Country National and Third Country National PSCs, regardless of the fund source. The schedule was developed for use when the Contracting Officer anticipates incremental recurring cost funded contracts. It should be noted that use of the Optional Schedule eliminates the need to amend the contract each time funds are obligated. However, the Contracting Officer is required to amend each contract not less than twice during a 12 month period to ensure that the contract record of obligations is up to date and agrees with the figures in the master funding document.]

[END DEVIATED TEXT]

AAPD 06-10 – PSC Medical Expense Payment Responsibility

MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006)

http://www.usaid.gov/work-usaid/aapds-cibs

(a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 (available at http://www.foia.state.gov/REGS/fams.asp?level=2&id=59&fam=0). Note: personal services contractors are not eligible to participate in the Federal Employees Health Programs.

(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below. The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL

EVACUATION (MEDEVAC) SERVICES.”

(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy.

When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S.

Government has no payment obligation (see paragraph (f) of this provision).

(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:

(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;

(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and

(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.

(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and Transportation.” In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical http://www.foia.state.gov/REGS/fams.asp?level=2&id=59&fam=0 costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.

(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS- 3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member.

In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism.

(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.

(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent.

(i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).

(End of Provision)

AAPD 16-02, Revision 3 - Clauses And Special Contract Requirements For Facilities Access, Security, and Information Technology (IT)

AIDAR 752.204-72 Contractor Access to USAID Facilities and USAID's Information Systems (APRIL 2018)

(DEVIATION NO. M-OAA-DEV-AIDAR-22-06c)

(a) HSPD-12 and Personal Identity Verification (PIV). Individuals engaged in the performance of this award as employees, consultants, or volunteers of the contractor must comply with all applicable Homeland Security Presidential Directive-12 (HSPD-12) and Personal Identity Verification (PIV) procedures, as described below, and any subsequent USAID or Government-wide HSPD-12 and PIV procedures/policies.

(b) A U.S. citizen or resident alien engaged in the performance of this award as an employee, consultant, or volunteer of a U.S firm may obtain access to USAID facilities or logical access to USAID's information systems only when and to the extent necessary to carry out this award and in accordance with this clause. The contractor's employees, consultants, or volunteers who are not U.S. citizens or resident aliens as well as employees, consultants, or volunteers of non-U.S. firms, irrespective of their citizenship, will not be granted logical access to U.S. Government information technology systems (such as Phoenix, GLAAS, etc.)

and must be escorted to use U.S. Government facilities (such as office space).

(c) (1) No later than five business days after award, the Contractor must provide to the Contracting Officer’s Representative (COR) a complete list of employees that require access to USAID facilities or information systems.

(2) Before a contractor (or a contractor employee, consultant, or volunteer) or subcontractor at any tier may obtain a USAID ID (new or replacement) authorizing the individual routine access to USAID facilities in the United States, or logical access to USAID's information systems, the individual must provide two forms of identity source documents in original form to the Enrollment Office personnel when undergoing processing. One identity source document must be a valid Federal or State Government-issued picture ID. Contractors may contact the USAID Security Office to obtain the list of acceptable forms of documentation.

Submission of these documents, to include documentation of security background investigations, is mandatory in order for the Contractor to receive a PIV/Facilities Access Card (FAC) card and be granted access to any of USAID's information systems. All such individuals must physically present these two source documents for identity proofing at their enrollment.

(d) The Contractor must send a staffing report to the COR by the fifth day of each month.

The report must contain the listing of all staff members with access that separated or were hired under this contract in the past sixty (60) calendar days. This report must be submitted even if no separations or hiring occurred during the reporting period. Failure to submit the ‘Contractor Staffing Change Report’ each month may, at USAID’s discretion, result in the suspension of all logical access to USAID information systems and/or facilities access associated with this contract. USAID will establish the format for this report.

(e) Contractor employees are strictly prohibited from sharing logical access to USAID information systems and Sensitive Information. USAID will disable accounts and revoke logical access to USAID IT systems if Contractor employees share accounts.

(f) USAID, at its discretion, may suspend or terminate the access to any systems and/or facilities when a potential Information Security Incident or other electronic access violation, use, or misuse incident gives cause for such action. The suspension or termination may last until such time as USAID determines that the situation has been corrected or no longer exists.

(g) The Contractor must notify the COR and the USAID Service Desk at least five business days prior to the Contractor employee’s removal from the contract. For unplanned terminations of Contractor employees, the Contractor must immediately notify the COR and the USAID Service Desk (CIOHELPDESK@usaid.gov or (202) 712-1234). The Contractor or its Facilities Security Officer must return USAID PIV/FAC cards and remote authentication tokens issued to Contractor employees to the COR prior to departure of the employee or upon completion or termination of the contract, whichever occurs first.

(h) The contractor is required to insert this clause including this paragraph (h) in any subcontracts that require the subcontractor, subcontractor employee, or consultant to have routine physical access to USAID space or logical access to USAID's information systems.

(End of Clause)

AAPD 18-02 Revision 3: Revisions to Medevac Policies for USPSCs and TCNPSCs (Class Deviation M-OAA-DEV-AIDAR-24-2c)

Medical Evacuation (Medevac) Services [Deviation (DEC 2019)]

A contractor who is required to relocate abroad and accompanying eligible family members;

or a contractor on official travel status abroad on temporary duty or training, will be provided Medevac services through the Department of State, Bureau of Medical Services, similar to that provided to U.S. Government employees in 16 FAM 300 Medical Travel. Medevac costs that will be covered by USAID include travel and per diem, but do not include medical care costs.

To be eligible for Medevac services covered by the Department of State Medevac program, the contractor and accompanying eligible family members must obtain and maintain international health insurance coverage in accordance with the clause of the contract entitled, “Insurance.”

[END CLAUSE]

AAPD 10-01 Personal Services Contracts: Changes in USG Reimbursement Amounts for Health Insurance and Physical Exam Costs

Revisions to AIDAR APPENDIX D, pursuant to Class Deviation OAA-DEV-09-2c

Only the paragraphs marked with an asterisk in the sections specified below are revised.

Other sections and paragraphs in Appendix D remain unchanged.

Section 4. POLICY.

(c)(2) (ii) A contribution against the actual cost of the PSC’s annual health and life insurance costs. Proof of health and life insurance coverage and its actual cost to the PSC shall be submitted to the Contracting Officer before any contribution is made. (See also paragraph 4 (c)(3) of this Appendix.)

* (A) The contribution for health insurance shall not exceed 72% of the actual cost to the PSC for his/her annual health insurance, or the maximum U.S. Government contribution announced periodically by USAID’s Office of Acquisition and Assistance, whichever is less.

If the PSC is covered under a spouse’s health insurance plan, where the spouse’s employer pays some or all of the health insurance costs, the cost to the PSC for annual health insurance shall be considered to be zero.

(B) The contribution for life insurance shall be up to 50% of the actual annual costs to the PSC for life insurance, not to exceed $500.00 per year.

Section 12, GENERAL PROVISIONS

GP 9. INSURANCE (Dec 2009)

(a) Worker’s Compensation Benefits. The contractor shall be provided worker’s compensation benefits in accordance with the Federal Employees’ Compensation Act.

(b) Health and Life Insurance.

* (1) The contractor shall be provided a maximum contribution of up to 72% against the actual costs of the contractor's annual health insurance costs, provided that such costs may not exceed the maximum U.S. Government contribution as announced periodically by USAID’s Office of Acquisition and Assistance.

(2) The contractor shall be provided a contribution of up to 50% against the actual costs of annual life insurance not to exceed $500.00 per year.

(3) Retired U.S. Government employees shall not be paid additional contributions for health or life insurance under their contracts. The Government will normally have already paid its contribution for the retiree unless the employee can prove to the satisfaction of the Contracting Officer that his/her health and life insurance does not provide or specifically excludes coverage overseas. In such case, the contractor would be eligible for contributions under paragraphs (b)(1) or (2) as appropriate.

(4) Proof of health and life insurance coverage shall be submitted to the Contracting Officer before any contribution is paid. On assignments of less than one year, costs for health and life insurance shall be prorated and paid accordingly.

(5) A contractor who is a spouse of a current or retired Civil Service, Foreign Service, or Military Service member and who is covered by their spouse’s Government health or life insurance policy is ineligible for the contribution under paragraphs (b)(1) or (b)(2) of this provision.

(c) Insurance on Private Automobiles. If the contractor or his/her dependents transport, or cause to be transported, privately owned automobile(s) to the Cooperating Country, or any of them purchase an automobile within the Cooperating Country, the contractor agrees to ensure that all such automobile(s) during such ownership within the Cooperating Country will be covered by a current, i.e., not in arrears, insurance policy issued by a reliable company providing the following minimum coverage, or such other minimum coverage as may be set by the Mission Director, payable in U.S. dollars or its equivalent in the currency of the Cooperating Country: injury to persons, $10,000/$20,000; property damage, $5,000. The contractor further agrees to deliver, or cause to be delivered to the Mission Director, the insurance policies required by this clause or satisfactory proof of the existence thereof, before such automobile(s) operated within the Cooperating Country. The premium costs for such insurance shall not be a reimbursable cost under this contract.

[END DEVIATED TEXT]

AAPD 22-02 Telework and Remote Work Policy for U.S. Personal Services Contracts with Individuals

Revised AIDAR Clause GP4 based on Class Deviation No. M-OAA-DEV-AIDAR-22- 11c

4. Work Schedule and Compensation (Pay Comparability and Locality Pay Adjustments) (JUL 2007) [Deviation (JUL 2022)]

a) Work Schedule. The contractor's work schedule shall not be less than 80 hours per pay period, unless otherwise provided in the Contract Schedule, and shall coincide with the work schedule for those employees of the USAID Mission, Bureau, or Independent Office, or the Cooperating Country agency most closely associated with the work of this contract. If the contract is for less than full time (80 hours per pay period), the annual and sick leave earned shall be prorated (see the General Provision of this contract entitled Leave and Holidays).

b) USAID promotes telework and remote work as workplace flexibilities for contractors.

However, telework and remote work are arrangements to facilitate the accomplishment of work. The ability to telework or remote work is not a right or an entitlement and not all PSC positions will be conducive to telework or remote work. Telework and remote work are discretionary tools and may be terminated for business reasons, performance, operational needs, or a contractor’s failure to comply with policy directives and required procedures and protocols. For a position that is authorized for remote work, an approved alternative worksite for the contractor will be approved in the Schedule of the contract. For positions that are not authorized for remote work, the contractor may be authorized to telework at the Agency’s discretion based on Agency policy as from time to time amended. If the position is suitable for telework, as telework is not a right or entitlement and is discretionary, the contractor must receive approval from their supervisor by submitting a Telework Agreement in accordance with Agency policy.

c) Locality Pay. A contractor based in the United States who is not authorized to remote work will be entitled to locality pay based on the location of the Official USAID Worksite.

A contractor based in the United States who is authorized to remote work will be entitled to locality pay based on the rate for the approved alternative worksite as specified in the Schedule of the contract. Any change to the approved alternative worksite will require a contract modification and may result in a change to the compensation as the locality pay will be adjusted accordingly.

A contractor serving abroad is not authorized to receive locality pay.

d) Compensation (Pay Comparability) Adjustments. The contractor's compensation shall be adjusted to reflect the pay comparability adjustments, which are granted from time to time to U.S. direct-hire employees by Executive Order for the statutory pay systems (usually in January). Any adjustments authorized are subject to the availability of funds and shall not exceed that percentage stated in the Executive Order granting the adjustment. Further, the adjusted compensation may not exceed the annual “USAID Contractor Salary Threshold (USAID CST)”, which is equivalent to the maximum rate for agencies without a certified SES performance appraisal system (or the equivalent hourly rate).

AAPD 21-01: Applicability of FAR 4.21 to USAID Personal Services Contracts with

Individuals Under the AIDAR Appendices D and J

Deviation #: M/OAA-DEV-FAR-21-1c

4.2105 Solicitation provisions and contract clause.

(a) The contracting officer shall insert the provision at 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment—

(1) In all solicitations for contracts; and

(2) Under indefinite delivery contracts, in all notices of intent to place an order, or solicitations for an order (e.g., subpart 8.4 and 16.505).

(b) The contracting officer shall insert the clause at 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment, in all solicitations and contracts.

(c) The contracting officer shall insert the provision at 52.204-26, Covered Telecommunications Equipment or Services-Representation, in all solicitations.

(d) The requirements in paragraphs (a) through (c) do not apply to solicitations for contracts with, or contracts with, individuals issued in accordance with Appendices D and J of the AIDAR.

GENERAL PROVISIONS

2. COMPLIANCE WITH LAWS AND REGULATIONS APPLICABLE ABROAD

(JUL 1993)

(a) Conformity to Laws and Regulations of the Cooperating Country. Contractor agrees that, while in the cooperating country, he/she as well as authorized dependents will abide by all applicable laws and regulations of the cooperating country and political subdivisions thereof.

(b) Purchase or Sale of Personal Property or Automobiles. To the extent permitted by the cooperating country, the purchase, sale, import, or export of personal property or automobiles in the cooperating country by the contractor shall be subject to the same limitations and prohibitions which apply to Mission U.S.-citizen direct-hire employees.

(c) Code of Conduct. The contractor shall, during his/her tour of duty under this contract, be considered an “employee” (or if his/her tour of duty is for less than 130 days, a “special Government employee”) for the purposes of, and shall be subject to, the provisions of 18 U.S.C. 202(a) and the USAID General Notice entitled “Employee Review of the New Standards of Conduct” pursuant to 5 CFR part 2635. The contractor acknowledges receipt of a copy of these documents by his/her acceptance of this contract.

[See “Standards of Ethical Conduct for Employees of the Executive Branch” in accordance with 5 CFR 2635, summarized by the US Office of Government Ethics -https://www.oge.gov/web/oge.nsf/resources_standards-of-conduct]

5. LEAVE AND HOLIDAYS (NOV 2020) (Deviation Nov 2023)

(a) Annual Leave.

(1) The contractor may accrue annual leave at the rate specified in paragraph (a)(2) of this clause as follows:

(i) If the contract period of performance is ninety (90) calendar days or more, and the contractor’s performance is continuous for the contract period of performance, the contractor is entitled to accrue annual leave as of the start date of the contract.

(ii) If the contract period of performance is ninety (90) calendar days or more,…