RFQ_7200AA24Q00028_USAID AVDT_P.pdf

7200AA24Q00028

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

07/31/2024

1 54

Office of Acquisition & Assistance 500 D. Street SW, UA Washington DC 20523-1000

USAID M/OAA

Leeanna Balsley

08/20/2024 1400 ET

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

Armored Vehicle Drivers Training (AVDT) Set Aside: 100% Total Small Business Set-aside

0001 Base Period

The Contractor shall provide services in accordance with the Statement of Work (SOW) and Price Schedule.

0002 Option Period 1

The Contractor shall provide services in accordance with the Statement of Work (SOW) and Price Schedule.

Continued ...

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 54

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

7200AA24Q00028

0003 Option Period 2

The Contractor shall provide services in accordance with the Statement of Work (SOW) and

Price Schedule.

0004 Option Period 3

The Contractor shall provide services in accordance with the Statement of Work (SOW) and

Price Schedule.

0005 Option Period 4

The Contractor shall provide services in accordance with the Statement of Work (SOW) and

Price Schedule.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

REQUEST FOR QUOTE No. 7200AA24Q00028

RFQ FOR COMMERCIAL ITEMS

Solicitation Number: Request for Quote Title: Armored Vehicle Drivers Training (AVDT) Set Aside: 100% Total Small Business Set-aside

1. This is a combined synopsis solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 Streamlined Procedures and FAR 13.5, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested and the Government will award a firm fixed price contract.

2. The Solicitation contains the FAR and Agency-Level provisions, procedures, clauses and any other additional contract requirements or terms and conditions determined by the contracting officer to be necessary for the acquisition consistent with customary commercial practices. The provisions and clauses incorporated into this solicitation document are those in effect at the time of publication. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text.

3. When preparing offers/quotes in response to this solicitation offerors shall refer to FAR 52.212-1 (Instructions to Offerors – Commercial Items), FAR 52.212-2 (Evaluation-Commercial Items) and Addendum FAR Part 52.212-2. These sections contain specific instructions, guidance, format, and exact requirements for what constitutes a complete and responsive offer/quote. As specified in these sections an incomplete and/or non-responsive offer/quote shall not be considered for a contract award by the contracting officer.

4. All firms responding must be registered and listed as active in the System for Award Management (SAM) (www.sam.gov) with completed FAR 52.212-3, “Offerors Representations and Certifications– Commercial Items” (FEB 2021) prior to RFQ close.

5. All quotations shall be sent through email to the Contracting Officer as specified in the Solicitation Instructions. Any questions or concerns regarding this solicitation should be conducted by email as well. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

6. A signed contract or commencement of work shall result in a binding contract without further action by either party.

RFQ No. 7200AA24Q00028 – Armored Vehicle Drivers Training (AVDT)

7. The Government reserves the right to cancel this RFQ, either before or after the closing date.

In the event the Government cancels this RFQ, the Government has no obligation to reimburse an offeror for any costs.

CONTRACT GENERAL INFORMATION

Title: Armored Vehicle Drivers Training

Issuing Office: U.S. Agency for International Development

M/OAA/RM

USAID Annex 500 D Street SW Washington, DC 20523

Agency Contact(s): Gwendolyn Ruffin – M/OAA/RM Contracting Officer, USAID gruffin@usaid.gov

Leeanna Balsley – M/OAA/RM Contract Specialist, USAID lbalsley@usaid.gov

RFQ Issue Date: July 31, 2024

Questions Due Date: August 9, 2024, at 2 PM EST

Quote Due Date: August 20, 2024 , at 2 PM EST

NAICS Code and Small Business Size Standard:

The principal nature of the requirements described in this solicitation is consistent with services performed by industries in the North American Industrial Classification System (NAICS) code 611699 All Other Miscellaneous Schools and Instruction with a small business size standard of $16.5 million.

mailto:gruffin@usaid.gov mailto:lbalsley@usaid.gov

PART I - THE SCHEDULE

SECTION A – SOLICITATION FORM

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 FAR 52.216-1 – TYPE OF CONTRACT (APR 1984)

B.2 CONTRACT PRICE

B.3 OBLIGATED AMOUNT

SECTION C - STATEMENT OF WORK

D.1 BRANDING POLICY

SECTION E - INSPECTION AND ACCEPTANCE

E.1 FAR 52.252-2 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE

E.2 FAR 52.246-4 INSPECTION OF SERVICES – FIXED PRICE (AUG 1996)

SECTION F - DELIVERY AND PERFORMANCE INFORMATION

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PERIOD OF PERFORMANCE

F.3 PLACE OF PERFORMANCE

F.4 KEY PERSONNEL

F.5 PERFORMANCE STANDARDS

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 CONTRACTING OFFICER

G.2 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.3 PAYING OFFICE AND PROCEDURES

G.4 NON-PAYMENT FOR UNAUTHORIZED WORK

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

H.2 AUTHORIZED GEOGRAPHIC CODE

H.3 RESTRICTIONS AGAINST DISCLOSURE (MAY 2016) (DEVIATION NO. M-OAA-

DEV-AIDAR-24-05C)

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 AIDAR 752.252-2 AIDAR CLAUSES INCORPORATED BY REFERENCE (MAR 2015)

I.3 AIDAR 752.202-1 USAID DEFINITIONS (JAN 1990)

I.4 AIDAR 752.204-2 SECURITY REQUIREMENTS (FEB 1999)

I.5 AIDAR 752.209-71 ORGANIZATIONAL CONFLICTS OF INTEREST

DISCOVERED AFTER AWARD (JUN 1993)

I.6 AIDAR 752.222-70 USAID DISABILITY POLICY (DEC 2004)

I.7 AIDAR 752.222-71 NONDISCRIMINATION (JUN 2012)

I.8 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB

2012)

I.9 AIDAR 752.7008 NOTICES (APR 1984)

I.10 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

I.11 FAR 52.217-7 OPTION FOR INCREASE QUANTITY _ SEPARATELY PRICED LINE

ITEM (Optional Line Items)

I.12 FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT

I.13 FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES

PART III - LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENT OF

BIDDERS

K.1 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

K-2 FAR 52.204-7 SYSTEM FOR AWARD MANAGEMENT

K-3 FAR 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS. (DEC 2014)

K-4 FAR 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. (NOV 2021)

K-5 FAR 52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT AND SERVICES -

REPRESENTATION (OCT 2020)

K-6 FAR 52.225-25 PROHIBITION ON CONTRACTING WITH ENTITIES ENGAGING IN

CERTAIN ACTIVITIES OR TRANSACTIONS RELATING TO IRAN-REPRESENTATION

AND CERTIFICATIONS. (JUN 2020)

SECTION L – INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

L-1 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

L-2 FAR 52.201-1 ACQUISITION 360 (SEPT 2023)

L-3 FAR 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES. (MAR 2023)

L-4 FAR 52.233-2 SERVICE OF PROTEST (SEP 2006)

L.5 EXCHANGES WITH OFFERORS AFTER RECEIPT OF QUOTE

L-6 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 PROVISIONS INCORPORATED BY REFERENCE

M.2 FAR 52.217-5 EVALUATION OF OPTIONS (JULY 1990)

M.3 FAR 52.212-2 EVALUATION – COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

M.3.7 VOLUME I - TECHNICAL QUOTE

M.3.11 VOLUME II – CONTRACT DOCUMENTATION

M.3.12 VOLUME III - PRICE QUOTE EVALUATION

PART I - THE SCHEDULE

SECTION A – SOLICITATION FORM

See the SF-18 Form

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 FAR 52.216-1 – TYPE OF CONTRACT (APR 1984)

The Government anticipates awarding a firm fixed price contract that will be up to five (5) years with one (1) base year period and four (4) one-year options.

B.2 CONTRACT PRICE

See Attachment 1 - Price Schedule

B.3 OBLIGATED AMOUNT

The amount currently obligated and available for payment to the Contractor for performance is $TBD and identified in the Price Schedule.

[END OF SECTION B]

SECTION C - STATEMENT OF WORK

I. BACKGROUND:

USAID/SEC is continuously evolving their countermeasures to mitigate global threats of criminal and terrorist activities that endanger USAID personnel overseas. SEC provides USAID Missions with Armored Vehicles (AVs) to enhance safety and security. The operation of these specialized vehicles is a life safety issue, and providing anti-terrorism defensive drivers training is one countermeasure provided to mitigate vulnerabilities to USAID Missions and personnel.

SEC has made it their standard to conduct annual training for Local Employees (LE) drivers to ensure AV operators have unique skills in AV performance needed to protect USAID personnel, including the ability to identify threats and drive defensively. To meet the urgent and compelling needs of USAID Missions to have sufficiently trained security drivers, USAID/SEC must provide this AV Drivers Training (AVDT) Course now and in the future.

II. OBJECTIVE STATEMENT:

The objective of the AVDT course is to enhance AV driver skills in surveillance; detection;

evasive driving techniques; personnel protection measures; and identification of: the salient characteristics of AV, the vehicles’ proper operation, and AV maintenance procedures.

III. SCOPE:

The contractor shall provide USAID/SEC/ISP with multiple tactical evasive AVDT Courses, with a duration not to exceed eight days each, to achieve at least fifty (50) – sixty (60) student throughput in fiscal year 2025 (base year), and an additional minimum fifty (50) – sixty (60) student throughput for each of the option periods 1, 2, 3, and 4. Optional tasks for additional drivers trained per event, AV destruction, student transportation between the nearest airport and student lodging, daily transportation between the student lodging and the training facility, and for a curriculum developer for the base year.

IV. TASK NUMBERS & DESCRIPTION:

This section contains a detailed description of tasks, both mandatory and optional.

a. TASK 1 – PROVIDE THE AVDT COURSE:

The contractor will own the course curriculum, and they shall provide all training materials. The contractor must be able to train individuals from foreign countries with limited proficiency of the English language. Particular emphasis is given to the USAID Missions that operate in critically High Threat Countries (HTC). The contractor must use AVs, improved and unimproved driving surfaces, and an off-road course as part of their curriculum. An illustrative example of course topics for the training course, not to exceed eight (8) training days, is listed below

● Introduction to Course and Instructors

● Objectives of Course

The contractor must define observable objectives for the entire course. The COR shall approve all objectives prior to first training session delivery in the Base Year and each exercised Option Year.

Attack Indicators:

● Analysis of Kidnapping/Terrorist Attacks and Methods of Predicting and Preventing Attacks/Kidnappings

● Pre-Incident Indicators of Attacks

● Travel Pattern Analysis

● Surveillance Detection and Counter-surveillance Principles

● Establishing a Surveillance Detection Program

● Travel Pattern Analysis Exercise Planning

● Determining Potential Attack Sites and Safe Havens

● Determining Hostile Surveillance Points

● Route Design to Detect Surveillance

● Travel Pattern Analysis Exercise

● Travel Pattern Analysis Exercise debrief

Surveillance Detection:

● Review Travel Pattern Analysis Exercise and Pre-Brief Surveillance Detection Exercise

● Surveillance Detection Exercise with Role-Players using Student Input

● Surveillance Detection Routes for Routine Travel

● Surveillance Detection Route Exercise Debrief

● Attack Recognition and Counter-surprise

● Personal and Vehicular Tactical Evasive Actions

● Introduction to Vehicular Improvised Explosive Devices and Search Techniques

Instinctive Driving:

● Overview of Instinctive Driving Theory

● Instinctive Driving Phase I Seminar - Vehicle Contact Patch, Weight Transfer, Vehicle

Capabilities & Limitations, Emergency Reactions and Crash Avoidance

● Instinctive Driving Phase Practical Exercises

● Instinctive Driving Phase II Seminar - Dense Urban Driving Conditions, Stopping

Distances, Assured Clear Distance

● Instinctive Driving Phase I SUVs

● Instinctive Driving Phase II Practical Exercises

● Instinctive Driving Phase III Seminar - High Speed Tactical Evasive Driving

● Instinctive Driving Phase III Practical Exercises

● SUV Evacuation Rollover Training (S.E.R.T.)

● Night Drive

Armored Vehicle Maneuvers:

● Driving Review

● Armored Vehicle Driving Seminar

● Armored Vehicle Driving Practical Exercise (Instinctive Driving Phases I and III)

● Convoy

● Evasive Driving Drills

● Backing Drills

● Ramming Drills

● Passenger Proficiency Driving Techniques

● Countering Hostile Pursuit Seminar

● Single Vehicle

● Criminal Threat Recognition Practical Exercises

● Rolling Ambush Countermeasures

● Recognizing the Drive-By Shooting Threat

● Countering the Drive-By Shooting Threat

● Recognizing and Countering the 2-Car Rolling Blockade

● Countering Kidnap Attempts During Transportation

● Mock Attack Scenarios During Transportation

Low Traction Driving

● Low Traction Driving Environment Seminar Covering:

o Course Objectives o 4-wheel Driveline o Capabilities/Limitations/Safety o Driving on Unimproved Roads o Braking, Steering, Acceleration Techniques o Vehicle Emergency Maintenance o Fighting Fires in Vehicles

● Obstacle Negotiation:

o Negotiating Obstacles Practical

● Recovery Techniques:

o Equipment Recommendations

● Sport Utility/4x4 Off-Road Driving Exercise

Unimproved Road Driving

● Unimproved Road Driving Brief o Principles o Driver Concepts o 5 Types of Skids o Left Foot Braking o 4 Types of Braking

● Unimproved Road Practical Drills (Slalom) o Slower speed weight transfer o Understanding lines and apex o Keeping power on while braking o Multitasking - 3 pedals, 2 feet

● Braking Drills: (Slalom) o Straight Line Braking o Braking in a Turn o Trail Braking o Pendulum Turn

● High Speed Unimproved Road Driving Drills (Dirt Trail)

Tactical First Aid

NOTE: All tactical first aid topics and sub-topics must include instructor demonstrations, followed by an appropriate amount of time for each course participant to practice the technique(s) and receive feedback from a qualified instructor, until each participant is able to properly demonstrate completion of each objective. The practice must be completed after each topic and sub-topic is introduced, and not at the end of all first aid topics, to facilitate the learning by participants for whom English may not be their first language.

● Introduction to Topics/Sub-Topics and Instructors

● Tactical Combat Casualty Care (TCCC); Lecture and practical application using medical mannequins.

o Sub-Topic: Medical – Introduction o Description: This block will introduce students to the MARCH mnemonic. This block will also provide students with information on why survival rates from trauma injuries are the highest they have ever been, as well as the different wounds that may be associated with varying levels of velocity.

o Objectives:

▪ Explain the MARCH mnemonic (Massive Hemorrhaging, Airway, Respiration, Circulation & Splint, Hypothermia)

▪ Describe how to execute TCCC o Sub-Topic: Medical - Massive Hemorrhage o Description: Massive hemorrhaging is a life threat that must be addressed in a timely manner. Students will be exposed to the three types of bleeding, as well as discuss methods for addressing massive hemorrhaging to the extremities of a casualty.

o Objectives:

▪ Identify key anatomical landmarks associated with massive hemorrhage as they relate to initial hemorrhage control.

▪ Define key concepts in the identification of and control of life-threatening hemorrhage.

▪ Demonstrate how to apply a commercial and improvised tourniquet on a simulated casualty.

▪ Demonstrate re-assessment techniques following successful control of massive hemorrhage.

▪ Demonstrate how to use hemostatic agents.

▪ Apply the MARCH mnemonic to a given medical situation.

o Sub-Topic: Medical – Airway o Description: The Airway block of instruction will teach students how to not only open, but how to maintain an airway. Students will be taught how to perform the jaw thrust maneuver as well as the recovery position.

o Objectives:

▪ Describe the normal anatomic alignment of the upper airway.

▪ Identify injuries and conditions that may threaten the airway patency of the trauma casualty.

▪ Demonstrate the jaw thrust maneuver used to manually open the airway of a trauma casualty.

▪ Describe the indications for the use of a nasopharyngeal airway.

▪ Demonstrate proper insertion of a nasopharyngeal airway.

▪ Apply the MARCH mnemonic to a given medical situation.

o Sub-Topic: Medical – Respiration o Description: Students will gain an understanding of what penetrating trauma to the chest does to the body, as well as understanding how to treat it. Students will be exposed to various occlusive dressings that are currently commercially available, as well as be taught how to create them if needed.

o Objectives:

▪ Identify two causes of progressive respiratory distress in the human casualty.

▪ Demonstrate proper management of traumatic respiratory distress.

▪ Apply the MARCH mnemonic to a given medical situation.

o Sub-Topic: Medical – Circulation & Splint o Description: Often basic concepts like bandaging are overlooked by first responders, yet they can be critical in the overall survival of their casualty. After this block, students will have a better understanding of bandaging. Students will learn how to secure an impaled object, dress an evisceration, and treat eye injuries during this block.

o Objectives:

▪ Demonstrate how to manage soft tissue and musculoskeletal injuries.

▪ Apply MARCH mnemonic to a given medical situation.

o Sub-Topic: Medical – Hypothermia o Description: Non-traumatic hypothermia results in nearly a 20% fatality rate. When trauma is added to the equation, fatality rates increase drastically. Students will gain an understanding of how to identify and manage hypothermia to offer casualties the best chance at surviving their injuries.

o Objectives:

▪ Identify sources of heat loss in a trauma casualty.

▪ Describe steps to prevent hypothermia in the care of the trauma casualty.

▪ Apply the MARCH mnemonic to a given medical situation.

o Sub-Topic: Medical – Vitals & Documentation o Description: Documentation is an important task that should be performed when time permits. Documenting injuries and vital signs will offer a quick reference point for medical providers to see what treatment, if any, has been given and to provide an overall picture of the history and current status of the casualty(s).

o Objectives:

▪ Identify how to document pertinent information and vital signs.

▪ Demonstrate how to document pertinent information and vital signs.

Final Exercise

● Emergency Vehicle Repair Techniques/Options

● Classroom Lecture o Practical Examples at Garage Maintenance Facility

● Driving Review o High Speed Timed Comp

● Mock Attack Scenarios During Transportation o Convoy Operations (including Combat Medical)

● Provide written feedback to each student on their performance throughout the course

● Student course critiques or feedback

● Graduation with certificates provided

b. TASK 2 - TRAIN UP TO 12 MORE DRIVERS PER SESSION EVENT (Optional Task) The contractor may or may not be asked to add additional drivers per training event. If exercised, it may be exercised in any increment at the agreed upon fixed unit rate.

c. TASK 3 – ARMORED VEHICLE DESTRUCTION (Optional Task) The contractor, when directed by the USAID Contracting Officer’s Representative (COR), will destroy AVs at the end of their useful service life in compliance with the latest State Department destruction instructions, as provided by the COR. Video and photos must be taken of the destruction, as well as signed statements attesting to the destruction of each AV.

Alternately, AVs donated to the contractor may be used for other training courses for other agencies, such as range target practice and ramming, with the stipulation that the contractor bears the cost of destruction. Video and photo documentation of AV destruction is still required and must be signed and provided to USAID upon completion.

d. TASK 4 – PROVIDE AIRPORT TRANSPORTATION BEFORE AND AFTER THE COURSE (Optional Task) The contractor will provide transportation, in the form of buses, vans, or cars from the nearest airport(s) to the student lodging before the first day of training, as well as after training on the last day of the course, or the following day, returning to the nearest airport(s).

e. TASK 5 – PROVIDE STUDENT TRANSPORTATION BETWEEN LODGING AND TRAINING (Optional Task) The contractor will provide transportation in the form of buses, vans, or cars between the student lodging and the training location each day of the course.

f. TASK 6 – PROVIDE CURRICULUM DEVELOPMENT (Optional Task) The contractor will provide one or more curriculum developers to assist with the following tasks supporting the needs of USAID/SEC/ISP: collecting and analyzing data, both quantitative and qualitative; determining the need for skills and knowledge; drafting course outlines and objectives; developing learning materials including student guides, facilitator guides, and supplementary training materials such as checklists and job aids; and creating instruments to collect evaluation data upon course rollout. This task may be performed remotely from anywhere in the continental United States, with the curriculum developer(s) available to meet with USAID/SEC/ISP personnel between 9:00 am and 3:00 pm Eastern Time.

V. MILESTONES AND DELIVERABLES

This section should clearly identify what "products" the contractor is to provide and the distribution thereof. This can include documents, models, databases, presentations, etc.

DESCRIPTION DATE

Kick-off Meeting Within 15 days of award Summary Training Session Report Within 10 days of each course offering Exit Meeting Before September 30, 2025

VI. COURSE LOGISTICS

The contractor must coordinate with the COR to schedule the training course(s) 60 days in advance of each training session. The contractor must provide each participant with a course completion certificate.

VII. QUALITY ASSURANCE PLAN (QAP)

The contractor must submit a Quality Assurance Plan addressing how the contractor plans to institute and maintain an appropriate level of course quality through the life of the order. The plan must outline procedures/processes that are in place or will be put in place to ensure that course quality is maintained throughout the course, any updates, any personnel changes, and any other changes deemed necessary. The plan must include proper coordination with the COR relative to any improvements and/or changes. The QAP must be submitted to the COR for approval within 15 days of the execution of the order.

VIII. REPORTS

The contractor must provide the following:

● Training Materials The contractor must submit to the COR a copy of all training materials, reference materials, and training aids such as sample exercises, no later than 15 days prior to the beginning of the Base Year and each exercised Option Year of the contract.

● Progress Status Reports The contractor must submit to the COR a monthly report on or before the 20th of each month summarizing program highlights, achievements, and majority activities, funds obligated and disbursed, summary of training implementation and appraisal, problems encountered, and proposed remedial actions.

● Summary Training Session Report The contractor shall submit to the COR within 10 calendar days from completion of each training session a Summary Training Session Report to include, but not limited to:

Course title, dates of training, location, number of participants completing the course, summary of course evaluation data, and instructor observations - positive behavior as well as any areas of improvement.

IX. INSPECTIONS AND ACCEPTANCE

The USAID COR, as designated in the contract, is responsible for performing the inspection of all supplies or services rendered under this task order. The COR is also responsible for recommending to the Contracting Officer the acceptance/replacement/correction of supplies or services that fail to meet the contract requirements.

[END OF SECTION C]

SECTION D - BRANDING AND MARKING

D.1 BRANDING POLICY

USAID has determined that a program-specific Branding Implementation Plan and Marking Plan are not required for this contract. If any branding is required, it shall comply with USAID "Graphic Standards Manual" available at http://www.usaid.gov/branding.

[END OF SECTION D]

http://www.usaid.gov/branding

SECTION E - INSPECTION AND ACCEPTANCE

E.1 FAR 52.252-2 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses:

FAR: https://www.acquisition.gov/browse/index/far

E.2 FAR 52.246-4 INSPECTION OF SERVICES – FIXED PRICE (AUG 1996)

[END OF SECTION E]

SECTION F - DELIVERY AND PERFORMANCE INFORMATION

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses:

FAR: https://www.acquisition.gov/browse/index/far

F.2 PERIOD OF PERFORMANCE

The period of performance for this contract is from date of award through one (1) base year thereafter, with four (4) options. The Option Periods will be exercised at USAID’s discretion and subject to the availability of funds.

Contract Period Date of Performance Base Year (Year 1) October 1, 2024 – September 30, 2025 Option Period I (Year 2) October 1, 2025 – September 30, 2026 Option Period II (Year 3) October 1, 2026 – September 30, 2027 Option Period III (Year 4) October 1, 2027 – September 30, 2028 Option Period IV (Year 5) October 1, 2028 – September 30, 2029

F.3 PLACE OF PERFORMANCE

The place of performance is the United States of America at the Contractor’s training facility.

The contractor's training location must be within 200 miles radius of the Ronald Reagan Building (1300 Pennsylvania Avenue, NW/ Washington, D.C. 20004).

https://www.acquisition.gov/browse/index/far

F.4 KEY PERSONNEL

The key personnel positions specified in this contract are considered essential to the work being performed hereunder. The Contractor must have key personnel and, if applicable, subcontractor personnel that demonstrate the relevant education, skills, knowledge, and experience appropriate for each position and for successful implementation of the contract. The functions and qualifications of the key personnel must be sufficient to provide project management responsibilities including oversight of overall services.

The key personnel listed below are required to be dedicated to the contract, oversee project management to meet the objectives of the SOW, and provide efficient and effective staff.

The Contractor shall notify the Contracting Officer, and the COR within three (3) calendar days if replacement of a key personnel position is necessary due to death, illness, or resignation.

The Contractor shall provide to the Contracting Officer, and COR a resume of the proposed replacement candidate at least 15 days before making any permanent substitutions. Permanent substitutes shall have the COR and Contracting Officer‘s approval.

The key personnel that the contractor must furnish for the performance of this contract are as follows:

Key Personnel - ( Title/Name To be inserted at the time of award)

Responsibilities - Serves as the main point of contact for all technical and administrative issues related to the project; Provides technical advice, organizes, plans, directs, and manages all the staff assigned to the projects; Provides conformity to contractual obligations, establishes and maintains technical and financial reports, provides status and updates on project; Attends planning and team meetings and responds to inquiries as needed; Provides conformity to contractual obligations, maintains project budget, establishes and maintains technical and financial reports, provides status and updates on projects; Attends planning and team meetings and responds to inquiries as needed; Develops information channels to communicate with the USAID project team and implements data collection and analysis methods through interview and other methods.

F.5 PERFORMANCE STANDARDS

Evaluation of the Contractor's performance must be conducted for this contract in accordance with all terms and conditions of the contract. Each evaluation will be conducted jointly by the COR and the CO and must form the basis of the Contractor's permanent performance record with regard to this contract as required in FAR Part 42.15 and AIDAR 742.15. The Contractor’s performance will be evaluated annually and at contract completion, utilizing at a minimum the following factors, which form the basis of the evaluation for the Contractor Performance Assessment Report (CPARs):

1. Quality of Product and Service – The Contractor’s conformance to contract requirements, specifications, and standards of good workmanship (e.g., commonly accepted technical, professional, environmental, or safety and health standards) will be evaluated. Examples include:

a) Are reports/data accurate?

b) Does the product or service provided meet the specifications of the contract/order?

c) Does the Contractor’s work measure up to commonly accepted technical or professional standards?

d) What degree of Government technical direction was required to solve problems that arise during performance?

2. Schedule – The Contractor’s timeliness against the completion of the contract, delivery schedules, and administrative requirements (e.g., efforts that contribute to or affect the schedule variance) will be evaluated. Examples include:

a) Did the Contractor adequately schedule the work?

b) Has the Contractor met administrative milestone dates?

c) Has the Contractor met physical milestone dates specified by the contract or agreed to in the activity schedule?

d) If the schedule has slipped through the Contractor’s fault or negligence, has it taken appropriate corrective action of its own volition?

e) Has the Contractor furnished all required deliverables on or ahead of schedule?

f) Has the Contractor furnished updated activity schedules on a timely basis?

3. Cost Control/Effectiveness – The Contractor’s effectiveness in forecasting, managing, and controlling contract cost will be evaluated. Examples include:

a) Does the Contractor keep within the total estimated cost? What is the relationship of the negotiated costs and budgeted costs to actuals?

b) Did the Contractor do anything innovative that resulted in cost savings?

c) Were billings current, accurate and complete?

d) Are the Contractor’s budgetary internal controls adequate?

4. Management – The Contractor’s performance in selecting, retaining, supporting and replacing key personnel, when necessary, will be evaluated.

Examples include:

a) How well did the Contractor match the qualifications of the key position, as described in the contract/order, with the person who filled the key position?

b) Did the Contractor support key personnel so they were able to work effectively?

c) If a key person did not perform well, what action was taken by the Contractor to correct this?

d) If replacement of a key person was necessary, did the replacement meet or exceed the qualifications of the position as described in the contract/order schedule?

5. Regulatory Compliance –The Contractor’s compliance with all terms and conditions in the contract/order relating to applicable regulations and codes will be evaluated. Examples include:

a) Has the Contractor complied with all contract clause requirements?

b) Has the Contractor complied with the reporting requirements of the contract?

c) Has the Contractor complied with specifications or other contractual requirements in the contract such as FAPIIS reporting, CAS reporting, safety requirements, environmental reporting, and standard and unique contract requirements specific to that contract?

6. Other (as applicable) – Other factors may be evaluated as applicable in those instances where an aspect of the Contractor's performance does not fit into any of the other criteria, e.g., late or nonpayment to subcontractors, trafficking violations, tax delinquency, failure to report in accordance with contract terms and conditions, defective cost or pricing data, terminations, suspension and debarments.

Evaluation of the aforementioned factors will be tailored to the contract type, size, content, and complexity of the requirements.

[END OF SECTION F]

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 CONTRACTING OFFICER

The Contracting Officer is the only person authorized to make or approve any changes in the requirements of this award and notwithstanding any provisions contained elsewhere in this award, and said authority remains solely in the Contracting Officer. In the event the Contractor makes any changes at the directions of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment(s) shall be made in the contract terms and conditions, including price.

All questions concerning the administration of this contract must be sent to the Contracting Officer. It is the responsibility of the Contractor to inform the Contracting Officer of requests that affect any and all sections of this contract.

The Contracting Officer is:

Gwendolyn Ruffin Contracting Officer U.S. Agency for International Development (USAID)

Office of Acquisition and Assistance, M/OAA/RM gruffin@usaid.gov

G.2 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

1. The Contracting Officer’s Representative (COR) will be designated via separate letter, which will be provided to the Contractor, and will address all technical questions for this contract. In the separately issued COR designation letter, the Contracting Officer designates an alternate COR to act in the absence of the designated COR, in accordance with the terms of the letter.

2. The COR is designated by the Contracting Officer and authorized to act within the limitations specified herein and written restrictions specifically imposed under the terms of the contract and by the Contracting Officer. This authority includes the following:

inspection, acceptance, or rejection of work.

3. This designation does not include authority to direct changes in scope, price, terms, or conditions of this contract. The authority herein also does not include authority to execute modifications to the contract, which require the signature of the Contracting Officer, or to bind the Government in terms of a proposed contract change.

4. In case of a conflict between this contract and the COR designation letter, the contract prevails.

The Designated COR for this contract is as follows:

(To be inserted at the time of award) U.S. Agency for International Development Bureau for Management, SEC 1300 Pennsylvania Avenue, NW Washington, D.C. 20523

G.3 PAYING OFFICE AND PROCEDURES

The contractor must submit a signed SF1034, Public Voucher for Purchases and Services Other Than Personal to ei@usaid.gov. The Contractor will receive an automatic response from that inbox indicating the invoice has been received and is being processed. Copies of the voucher and the invoice must also be submitted via email to the designated Contracting Officer’s Representative.

Applicable only to Small Business - the invoice must be stamped in bold with the words “SMALL BUSINESS” and “FAST PAY” directly under the payee’s name and address within the payee block.

mailto:ei@usaid.gov

Only if the Contractor is unable to send invoices electronically, invoices are to be mailed to the following address:

USAID Accounts Payable

M/FM/CMP/DCB

1300 Pennsylvania Avenue, NW, USAID Annex Washington, DC 20523

G.4 NON-PAYMENT FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized services or supplies or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of its own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and/or conditions of this contract.

[END OF SECTION G]

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) or see FAR: http://annet.gov/far/ and AIDR: http://www.usaid.gov/pubs/ads/300/aidar.pdf for electronic access to the full text of a clause.

H.2 AUTHORIZED GEOGRAPHIC CODE

The authorized geographic code for procurement of goods and services under this contract is 937.

H.3 RESTRICTIONS AGAINST DISCLOSURE (MAY 2016) (DEVIATION NO. M-

OAA-DEV-AIDAR-24-05C)

http://annet.gov/far/ http://www.usaid.gov/pubs/ads/300/aidar.pdf

(a) The Contractor agrees, in the performance of this contract, to keep the information furnished by the Government or acquired/developed by the Contractor in performance of the contract and designated by the Contracting Officer or Contracting Officer's Representative, in the strictest confidence. The Contractor also agrees not to publish or otherwise divulge such information, in whole or in part, in any manner or form, nor to authorize or permit others to do so, taking such reasonable measures as are necessary to restrict access to such information while in the Contractor's possession, to those employees needing such information to perform the work described herein, i.e., on a “need-to-know” basis. The Contractor agrees to immediately notify the Contracting Officer in writing in the event that the Contractor determines or has reason to suspect a breach of this requirement has occurred.

(b) All Contractor staff working on any of the described tasks may, at Government request, be required to sign formal non-disclosure and/or conflict of interest agreements to guarantee the protection and integrity of Government information and documents.

(c) The Contractor shall insert the substance of this special contract requirement, including this paragraph (c), in all subcontracts when requiring a restriction on the release of information developed or obtained in connection with performance of the contract.

[END OF SECTION H]

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

https://www.acquisition.gov/browse/index/far

I.2 AIDAR 752.252-2 AIDAR CLAUSES INCORPORATED BY REFERENCE (MAR

2015)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of all AIDAR solicitation provisions and contract clauses is contained in the Code of Federal Regulations (CFR) located at 48 CFR chapter 7. Full text of a clause may be accessed electronically at this/these address:

https://www.usaid.gov/ads/policy/300/aidar https://www.usaid.gov/ads/policy/300/aidar

I.3 AIDAR 752.202-1 USAID DEFINITIONS (JAN 1990)

I.4 AIDAR 752.204-2 SECURITY REQUIREMENTS (FEB 1999)

I.5 AIDAR 752.209-71 ORGANIZATIONAL CONFLICTS OF INTEREST

DISCOVERED AFTER AWARD (JUN 1993)

I.6 AIDAR 752.222-70 USAID DISABILITY POLICY (DEC 2004)

I.7 AIDAR 752.222-71 NONDISCRIMINATION (JUN 2012)

I.8 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB

2012)

I.9 AIDAR 752.7008 NOTICES (APR 1984)

I.10 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act ( 31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice. (1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include-

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act ( 31 U.S.C.3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.- (1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act ( 31 U.S.C.3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall-

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the-

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest. (i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due.