7200AA23R00056 Solicitation Fully Executed.pdf

SOLICITATION/CONTRACT 1. THIS CONTRACT IS A RATED

5. SOLICITATION TYPE2. CONTRACT NO. 4. SOLICITATION NUMBER

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7. ISSUED BY CODE 8. THIS ACQUISITION IS

BIDDER/OFFEROR TO COMPLETE BLOCKS 11, 13, 15, 21, 22, & 27

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10. ITEMS TO BE PURCHASED (BRIEF DESCRIPTION)

SUPPLIES SERVICES

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CALENDAR DAYS (60 CALENDAR DAYS UNLESS OFFEROR INSERTS A DIFFERENT

PERIOD) FROM THE DATE SET FORTH IN BLOCK 9 ABOVE, THE CONTRACTOR

AGREES TO HOLD ITS OFFERED PRICES FIRM FOR THE ITEMS SOLICITED

HEREIN AND TO ACCEPT ANY RESULTING CONTRACT SUBJECT TO THE TERMS

AND CONDITIONS STATED HEREIN.

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NEGOTIATED

(RFP)

SEALED BIDS

(IFB)

1 25

USAID M/OAA

Office of Acquisition & Assistance 1300 Pennsylvania Avenue, NW, UA Washington DC 20523-1000

923120

% FOR:X

x x

7200AA

USPSC -FH Intermittent Health Emergency Response Officer

7200AA23R00056

NAICS:

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS

8(A)

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOSB PROGRAM

EDWOSB

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ITEM NO.

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27. SIGNATURE OF OFFEROR/CONTACTOR 28. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

NAME AND TITLE OF SIGNER (TYPE OR PRINT) DATE SIGNED NAME OF CONTRACTING OFFICER DATE SIGNED

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FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY CONTINUATION SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

26. AWARD OF CONTRACT: YOUR OFFER ON SOLICITATION

NUMBER SHOWN IN BLOCK 4 INCLUDING ANY ADDITIONS

OR CHANGES WHICH ARE SET FORTH HEREIN, IS

ACCEPTED AS TO ITEMS:

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(FOR GOVERNMENT USE ONLY)

Joseph Hamilton

AUTHORIZED FOR LOCAL REPRODUCTION

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STAMP

HERE

TO:

FROM:

SOLICITATION NO.

USAID M/OAA

Office of Acquisition & Assistance 1300 Pennsylvania Avenue, NW, UA Washington DC 20523-1000

7200AA

7200AA23R00056

STANDARD FORM 1447 (REV. 8/2016) BACK

SOLICITATION NUMBER: Sol_7200AA23R00056 ISSUANCE DATE: June 20, 2023 QUESTIONS DUE: July 5, 2023, 5:00 PM Est. Time CLOSING DATE/TIME: July 15, 2023, 5:00 PM Est. Time

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC) Intermittent Health Emergency Response Officer (IHERO) (Multiple Positions)

Dear Prospective Offerors/Candidates:

The United States Government, represented by the U.S. Agency for International Development (USAID), Global Health Bureau, Office of Country Support (OCS), is seeking offers from qualified United States Citizens to provide personal services as a Firehouse (FH) United States Personal Services Contract (USPSC), Global Health Intermittent Health Emergency Response Officer under a USPSC, as described in this solicitation.

Questions: Questions regarding this solicitation must be submitted via email, and shall be sent directly to Contracting Officer, Joseph T. Hamilton at GH-USPSC-ERHO@usaid.gov , the USAID mailbox for the Global Health Intermittent Health Emergency Response Officer Solicitation. All questions are due by the “QUESTIONS DUE” date and time specified above and will be posted in an Solicitation Amendment.

Submission Due Date and Time: Electronic submission of Application/Proposals documents MUST be submitted by the above stated CLOSING DATE/TIME via email at GH-USPSC-ERHO@usaid.gov or WILL NOT considered for evaluation.

Offers must be in accordance with Attachment 1 of this solicitation. Incomplete or unsigned offers WILL NOT be considered. Offerors should retain copies of all offer materials for their records.

This solicitation in no way obligates USAID to award a USPSC (contract), nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.

Any questions must be directed in writing to the Point of Contact specified in Attachment I to the mailbox specified in above.

Sincerely, Joseph T. Hamilton Contracting Officer mailto:GH-USPSC-ERHO@usaid.gov

Solicitation No. 7200AA23R00056

ATTACHMENT I - Intermittent Health Emergency Response Officer - USPSC(s)

I. GENERAL INFORMATION

1. \SOLICITATION NO.: 7200AA23R00056

2. ISSUANCE DATE: June 20, 2023

3. CLOSING DATE AND TIME

FOR RECEIPT OF OFFERS July 14, 2023, 5:00 PM Est. Time

Offerors not selected during a previous review period will have the opportunity to reapply for the subsequent rounds in order to be considered.

4. POINT OF CONTACT: GH-USPSC-ERHO@usaid.gov

5. POSITION TITLE: Intermittent Health Emergency Response Officer

6. MARKET VALUE: BASE GS-14 equivalent; does not include Locality Pay Final compensation will be negotiated within the listed market value range. Salaries over and above the top of the pay range will not be entertained or negotiated. As this is a United States based PSC, offerors who live outside the Washington, D.C. area will be considered for employment, but no relocation expenses will be reimbursed.

7. PERIOD OF PERFORMANCE: Five years estimated to start on November 16, 2023.

The base period will be one year, estimated to start on November 16, 2023. Based on Agency need and the PSC’s satisfactory performance, the Contracting Officer may exercise four additional option periods for one year each for the dates estimated as follows:

Base Period: November 16, 2023 – November 15, 2024 Option Period 1: November 16, 2023 – November 15, 2024 Option Period 2: November 16, 2023 – November 15, 2024 Option Period 3: November 16, 2023 – November 15, 2024 Option Period 4: November 16, 2023 – November 15, 2024

8. PLACE OF PERFORMANCE: US/Worldwide

Although this is a United States Based Position, the Place of Performance is subject to the USAID & “In Country” mission’s current telework/remote work policies. The location of performance is “Worldwide”, meaning possible travel as stated in the Statement of Duties listed in SECTION II below for the duration of any and all assignments.

9. ELIGIBLE OFFERORS:

U.S. citizens or eligible offerors per AIDAR 702 and Appendix D.

10. SECURITY LEVEL REQUIRED:

Secret Clearance as determined by ADS 309.3.1.14 and SEC ADS 500 Chapters

II. STATEMENT OF DUTIES

1. General Statement of the Purpose of the Contract.

a. Background

USAID's Office of Country Support (OCS) is the Global Health Bureau’s (GH) hub for providing integrated strategic, technical, and programmatic assistance to USAID Mission health teams. Serving as a bridge between USAID/Washington and missions, OCS coordinates across the GH Bureau and Regional Bureaus to streamline support to missions. This support aims to assist missions to achieve country-level health emergency response objectives for USAID health programs overseas; provide urgent health crisis response capability; assist health development programs to continue to function by taking on emergency response activities;; engage GH Country Teams in supporting emergency health program activity; meet Agency emergency response design, monitoring and reporting requirements;

and facilitate Washington/mission align with USAID health priorities.

OCS also supports the GH Country Health Team System, which draws on GH staff expertise from across GH Bureau offices to monitor and address strategic, technical and programmatic issues, working with mission health staff to improve country and regional programming. Over the past five years, one of the most challenging issues faced by missions is staffing shortages related to emergency or crisis situations, including pandemics, natural disasters, civil disruption and other crisis situations which affect health and require immediate mission health staff attention. Crises that require experienced emergency response capability and expertise. The incumbent will work with the GH Country Team to provide support in-country and from Washington, ensuring that the Country Team is engaged in emergency response efforts.

During infectious disease outbreak/pandemic, the incumbent will also engage the Office of Infectious Disease Outbreak Response Team (ORT) to ensure consistent information and expertise is provided.

Lessons from recent USAID responses to outbreak and non-outbreak health emergencies have highlighted a need for GH to develop systems and processes for responding quickly to non-humanitarian aspects of health emergencies. As part of this Global Health Emergency Response Management System, GH is deepening its ability to deploy specialized staff to the field on short-notice in order to tackle specific issues related to the health emergency or to fill in for Mission colleagues, who may be redirected to the health emergency or find themselves with a sudden increase in reporting and reprogramming requirements.

The new Health Emergency Response USPSCs awarded from this solicitation will join the existing group of experienced Firehouse professionals to respond to public health emergencies as they arise in the field. Those serving as Health Emergency Response USPSCs must be willing to be on call at specific times through the year to be deployed quickly to USAID missions and embassies and support the Global Health Emergency response, Deployments can be for any period of time from a few weeks to a few months.

In order to respond to these emergency staffing shortages, the GH/OCS will employ intermittent USPSCs to serve in the “Firehouse Emergency Response Team.” These intermittent USPSCs will be skilled emergency response health professionals with extensive experience responding to infectious disease outbreaks, humanitarian crises(e.g., earthquakes, tsunamis) and other international health emergencies Those serving in the Firehouse must be prepared to rapidly respond to GH or mission requests to travel and work abroad in support of USAID missions , on short notice. These periods of travel will vary based on circumstances but may range from 1 to 6 months. Additional details are contained below.

b. Basic Functions

This position calls for experienced health professionals with emergency response capabilities and teamwork skills to serve in select USAID missions abroad during emergency health crises from one to six months. The Emergency Health Officer will support USAID missions overseas in the management of infectious disease outbreaks/pandemic to a natural disaster or civil strife affecting health systems..

The incumbent must have the flexibility and experience to drop into a USAID mission emergency situation and work under the supervision of the Mission Health Director/Deputy/Health Team Lead (Mission Director/Deputy) and manage USAID staff, local and/or international technical experts.

This position calls for experienced health professionals with the skills and knowledge in health emergency response to serve at select USAID missions abroad as well as support mission staff in order to minimize the burden on mission staff. The Intermittent Emergency Response Health Officer will support USAID missions overseas to manage public health emergency programs, including overseeing emergency health programmatic activities, responding to requests for information (from the Mission or Washington), drafting cables and updates, providing technical assistance, developing strategic priorities, and otherwise participating in the coordination around health emergency responses. The incumbent should have experience in overseeing emergency health program design and development, managing local and/or international technical experts, and may be called upon to develop emergency health strategies, analytical models and/or methodologies to contribute to mission planning around a health emergency. He/she may also lead field-based assessments and participate in coordination fora with other USAID colleagues, with the broader Embassy community, with multilaterals, and with host nation agencies. The Intermittent Health Emergency Response Officer performs under the assigned mission’s authority with latitude to exercise independent judgment and decision-making in health program areas, under that authority.

2. Statement of Duties to be Performed

During assignments, the incumbent may be responsible for liaising with the senior management officials within the US Department of State including the U.S. Ambassador or his/her designee in addition to direct supervision by a USAID Mission Director, Deputy Mission Director , Health Director/Deputy/Team Lead or his/her designee. The incumbent may also be required to liaise with senior management officials at other agencies of the US Government, international organizations, and the non-government community abroad. He/she may be asked to represent USAID to local officials, the private sector, diplomatic missions and international organizations; and visit program sites outside the primary office setting, acting according to United States Government (USG) protocol and regulations. The incumbent should have the skills and experience to provide authoritative advice and guidance to resolve, implement and manage emergency health policy issues and oversee local and international technical experts in health technical areas. He/she requires the expertise to advise the Agency, mission, and other development collaborators about the range and relative effectiveness of emergency health programs and contribute to overall mission planning.

While every deployment is different, the incumbent may perform the following duties while deployed:

● Serve as a member of the USAID’s Mission Senior Leadership Team. As such, will advise Ambassador, mission leadership, and/or USAID Washington on the health emergency crisis, or conflict issues affecting health and relevant to USAID. This will also include liaising with other USG agencies, bilateral and multilateral organizations, and diplomatic missions.

● Manage an office of local and expatriate personnel who are responsible for a range of programs (excluding direct hire staff unless granted Mission Director waiver approval).

● Oversee the work of mission personnel (excluding direct hire staff unless granted Mission Director waiver approval) who manage contracts, grants and/or cooperative agreements to implement programs within the mission portfolio in a range of sectors.

● Report, monitor, advise, and evaluate USAID emergency health programs, and work to modify current programs or design new ones, as directed by mission management.

Serve as a USAID emergency health representative, establishing and maintaining contacts with representatives of local government and communities, including civil society organizations, implementing partners, and other NGOs and international organizations.

● Oversee administrative and accountability requirements related to USAID office operations, ensuring these are handled in accordance with established policies and procedures.

● Report to and be supervised by the USAID Mission Director, Deputy or mission designee, or Mission Health Director/Deputy/Health Team Lead.

● As requested by mission management, establish and maintain contact with senior management officials of the US Embassy, other USG agencies, bilateral and multilateral organizations and diplomatic missions.

● Ensure USAID is appropriately represented at emergency health functions and meetings; work with stakeholders to further their understanding, appreciation, ownership, and participation in USAID supported programs.

● Mentor and support early career Foreign Service Officers as well as Foreign Service National staff.

● Working across missions and regions, the employee will gain a wealth of information and lessons from missions to undertake the following with OCS, Offices of Infectious Diseases (ID), Regional Bureaus, and GH Country Teams:

○ Identify critical issues across missions that need recognition and solutions by OCS, ID, GH and/or the regional bureau Front Office.

○ Identify opportunities for strategic learning and sharing of key lessons learned between missions/country programs, GH Country Teams and USAID/Washington health sector.

○ Document evidence from mission experiences for global consumption, working with the Country Team, OCS and the OCS Communication Specialist to ensure broad dissemination and promotion of key findings to appropriate stakeholders.

○ During mission assignments, the employee will maintain engagement with the OCS supervisor and the GH Country Team-ensuring awareness of key issues and health programming in-country. The employee will respond to requests for information concerning programs.

3. Supervisory Relationship

The USPSC reports to the head of the Field Coordination Unit (FCU), Office of Country Support (GH/OCS). As the supervisor, the FCU Lead will provide guidance to the USPSC in the form of policy, program, and administrative directives. While on assignment, the USPSC will report to and receive guidance from a designated TDY supervisor within the mission. The USPSC will function with a high degree of independence, including taking actions to identify and resolve problems, identify needs and/or opportunities, and develop appropriate strategies to address them. The USPSC will keep the FCU Lead, or designee, informed of the TDY progress.

4. Supervisory Controls:

During deployment, the supervisor at the USAID mission will set overall objectives and provide technical direction and day-to-day supervision. The employee and the supervisor together will develop deadlines, projects, and other assigned work, which are subject to mission approval and consistent with mission policies, and protocols. The USPSC is expected to take initiative, act independently and perform with minimal direction in planning and carrying out assignments, resolving conflicts, coordinating with others and interpreting policies in terms of established objectives as part of a fast-paced environment. Working with the FCU Lead, the OCS Deputy Director will provide overall direction of the USPSCs.

5. Physical Demands

The work may be sedentary, but may require field trips to dangerous areas of the country. Walking, bending and carrying substantial weight may be required. TDYs and field trips usually involve substantial physical stamina to cope with poor transportation, stressful situations, and long travel time and work hours.

II. MINIMUM QUALIFICATION REQUIRED FOR THE POSITION

Candidates who do not meet all of the below requirements for basic eligibility for the position, including education and experience requirements, are considered NOT qualified for the position.

This position requires a thorough knowledge of emergency health crisis management, programming, policies, regulations, procedures, and documentation and the objectives, methodology and status of the responsibilities assigned and/or similar practices in USG or international development organizations based on internationally recognized emergency health response best practices. Experience should include working overseas in emergency health/crisis situations and knowledge of the objectives and operations of the US government and/or similar program activities of other international emergency health donor organizations. One year of experience refers to full-time work; part-time work is considered on a prorated basis.

The candidate must have familiarity with USG international emergency health programming, policies, regulations, procedures, and documentation and the objectives, methodology and status of practices in USG or international emergency relief organizations based on internationally recognized best practices. Experience should include working or supporting work in low- or middle-income contexts in public health emergency programs and knowledge of the objectives and operations of the US government and/or similar program activities of other international donor organizations; and ability to travel with a week notice for 2 - 5 consecutive months for a minimum of 5 months in a year.

Minimum requirements include

● English fluency (speaking/reading/writing)

● Ability to obtain the Secret level security clearance provided by USAID.

● Ability to obtain a Department of State Class 1 worldwide medical clearance

● Ability prior to award to register in SAM.gov.

● Sign a Statement of Availability (Attachment II) confirming:

○ ability to travel with a week notice for 2 - 5 consecutive months for a minimum of 5 months in a year to a range of countries including but not limited to Non-Permissive Environments (NPEs) or, potentially, countries containing areas with higher security risks, such as South Sudan, Haiti, and Nigeria; and

○ commitment to a minimum of five months (non-continuous) yearly availability for assignments

Education & Experience Requirements:

● Minimum Education: master’s degree in public health or related degree. Applicants must provide satisfactory verification of academic credentials before an award will be made.

● Minimum Experience: Minimum of seven (7) years of progressively responsible experience in health emergencies post master’s degree - of which 3 years were obtained overseas working in the emergency health sector.

AREAS OF CONSIDERATION

U.S Personal Services Contractors (USPSCs) must:

● Be a U.S. citizen.

● Submit a complete application.

● Be able to obtain a secret clearance.

● Be able to obtain a Department of State medical clearance; and

● Be willing to travel to work sites and other offices as/when requested.

* NOTE: Employment is subject to funds availability, and all required internal approvals.

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The Contracting Officer reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the Contracting Officer determines that the https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

Phase I - Review of Candidate Application/Proposals

The evaluation factors are listed below are of equal importance and will be the basis for the evaluation of all applications. Candidates must address each evaluation factor listed below separately to demonstrate how he/she meets each.

Each Candidate will be individually evaluated and rated based on the documentation submitted in response to the solicitation’s Evaluation Factors below.

Phase II - Individual Interview

Those who are highly rated from Phase I will be asked to participate in Phase II - Individual Interview process. the performance in an interview, and the information received from references.

Phase III - Reference checks

Reference checks will be conducted by the TEC Chairperson for the most highly rated candidates from the combined evaluations from Phase I and Phase II.

EVALUATION FACTORS

Factor 1: USG Professional Health Emergency Response Skills and Experience

● Demonstrated experience with the USG or USG-funded programs internationally, managing health emergencies -leading offices or teams - during pandemics, natural disasters and/or civil strife.

● Demonstrated skill and experience interacting and coordinating with U.S. government international agencies, foreign governments, and international non-governmental organizations in emergency relief/crisis situations.

Factor 2: Communication, Teamwork and Interpersonal Skills

● Demonstrated skills communicating or negotiating high-level priorities to U.S.

government stakeholders, foreign governments, and/or multilateral and international organizations.

● Demonstrated ability to maintain and foster effective collaborative relationships, and work well as a team member with international, multidisciplinary teams.

● Demonstrated ability to communicate clearly and concisely

Factor 3: Technical Skills and Expertise

● Demonstrated skill and technical expertise in implementing international emergency assistance and achieving program impact in low-or middle-income contexts with a range of program size.

BASIS OF RATING:

All applications will be evaluated based on the documentation submitted with the application.

Applicants who meet the Education/Experience/Travel requirements will be further evaluated based on rating of the Evaluation Factor (EF) responses. Those applicants determined to be competitively ranked, will also be evaluated on interview performance and satisfactory professional reference checks. I

Applicants determined to be competitively ranked, will be invited for an Interview. Face-to-face or phone interviews will be conducted from Washington D.C. USAID will not pay for expenses associated with the interview but will conduct telephone or videoconference interviews for those not able to interview in person. Professional references and academic credentials will be evaluated for each applicant being considered for selection in accordance with the evaluation factors described in this document.

The successful candidate will be selected based on a review of his/her qualifications, work experience, skills, and abilities, ability to travel, an interview, and the results of reference checks. The hiring official may check references that have not been specifically identified by applicants and may check references before or after a candidate is interviewed. The candidate(s) with the highest overall rating will be selected based on the criteria within this solicitation.

IV. APPLYING

Applications must be received by the closing date and time at the e-mail address specified in the cover letter. Applicants must prominently reference the solicitation number in their application submission.

Applicants interested in applying for this position MUST submit the following materials:

Eligible offerors are required to complete and submit the offer form AID 309-2, "Offeror Information for Personal Services Contracts with Individuals," available at http://www.usaid.gov/forms.

Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I, item 12.

http://www.usaid.gov/forms

To ensure consideration of offers for the intended position, Offerors must prominently reference the Solicitation number in the offer submission.

Submit Statement of Availability (Attachment II) confirming the following:

● Candidates’ ability to travel for a minimum of three continuous months to a range of countries including but not limited to Non-Permissive Environments (NPEs) or, potentially, countries containing areas with higher security risks, such as South Sudan, Haiti, and Nigeria; and

● Candidates’ commitment to a minimum of five months (non-continuous) yearly availability for assignments.

*Candidates not submitting a Statement of Availability will not be considered for evaluation.

Complete Resume: In order to fully evaluate your application, your resume should contain enough information to make a valid determination that you fully meet the experience requirements as stated in this solicitation particularly in Section III Evaluation and Selection Factors. This information should be clearly identified in your resume and address the three Evaluation Factors. Failure to provide information sufficient to determine your qualifications for the position, will result in loss of full consideration. Resume or CV should not exceed 10 pages.

Documentation of experience relevant to Section C - STATEMENT OF DUTIES TO BE PERFORMED that fully detail the level and complexity of work, including specific duties performed, skills applied, type of public health work, dollar value of projects or programs managed, number of people supervised, or size of teams managed, location and context of projects managed, hierarchical level of counterparts with whom you interacted. Please provide multiple examples of experience conducting any of the duties in Section C.

All full-time paid positions, job title, location(s), and dates held (month/year) and salary history for each position. Dates (month/year) and locations for all overseas field experience must also be detailed. Please specify unpaid or part time work. Unless stated otherwise, part-time hours will be prorated at 20 hours worked per week. Unpaid, part-time and any experience that does not include dates (month/year) and locations will not be counted towards meeting the solicitation requirements.

Highest levels of education achieved (degrees) and, any additional certifications or training, including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

Languages spoken.

Country of Citizenship.

List of References: Applicants must submit no fewer than three (3) and no more than five (5) references, who are not family members or relatives. Submitted references MUST include the following information:

1. Name of reference, and

2. Applicant's relationship to reference, and

3. Title of reference at current job, and

4. Number of years that reference has known the candidate, and

5. Reference current telephone number (work or personal), and

6. Reference email address, (work or personal).

At least two (2) references must be from direct supervisors (current or prior), who can provide information regarding the applicant's professional leadership and management experience, communications, teamwork, and interpersonal expertise, and technical skills. All references must be from within the last ten years of the applicant's professional life. Applicants are advised to ensure the information provided is current for all references.

Additional submitted documents will not be accepted.

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

Additional documents submitted will not be accepted.

V. LIST OF REQUIRED FORMS PRIOR TO AWARD

The Contracting Officer will provide instructions about how to complete and submit the following forms after an offeror is selected but before the contract is issued.

Forms outlined below can found at:

http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do

1. Form AID 309-1 . **

2. Medical History and Examination Form (DS-1843). **

3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or

4. Questionnaire for Non-Sensitive Positions (SF-85). **

5. Finger Print Card (FD-258). **

6. Employment Eligibility Verification (I-9). **

7. Applicants must provide a SAM.gov Unique Entity ID to validate Registration http://www.usaid.gov/forms/ http://www.forms.gov/bgfPortal/main.do

Forms 2 through 6 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job.

VI. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a USPSC is normally authorized the following benefits and allowances:

1. BENEFITS (if Applicable) :

a. Employer's FICA Contribution

b. Contribution toward Health & Life Insurance

c. Pay Comparability Adjustment

d. Annual Increase (pending a satisfactory performance evaluation)

e. Eligibility for Worker's Compensation

f. Annual & Sick Leave

2. ALLOWANCES (if Applicable).*

a. Temporary Lodging Allowance (Section 120).

b. Living Quarters Allowance (Section 130).

c. Post Allowance (Section 220).

d. Supplemental Post Allowance (Section 230).

e. Post Differential (Chapter 500).

f. Payments during Evacuation/Authorized Departure (Section 600), and (G) Danger Pay

(Section 650).

* Department of State Standardized Regulations (Government Civilians Foreign Areas).

VII. TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO

USPSCs

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf.

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/ads/policy/300/aidar https://www.usaid.gov/forms. Pricing by line item is to be determined upon contract award as described below:

LINE ITEMS

3. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

a. AAPDs Pertaining to PSCs

AAPD 22-02 Revised Telework and Remote Work Policy for U.S. Personal Services Contracts with Individuals (July 2022)

• AAPD 21-05 Revised and Expanded Fringe Benefits for USPSCs (November 2021) for Federal Contractors, Alternate 70 (OCT 2021) (M/OAA-DEV-FAR-22-01c)

• AAPD 21-01 Applicability of FAR 4.21 to USAID Personal Services Contracts with Individuals Under the AIDAR Appendices D and J (March 2021)

• AAPD 18-02 Revisions to Medevac Policies for USPSCs and TCNPSCs (February 2022)

• AAPD 06-10 PSC Medical Expense Payment Responsibility (October 2006)

• AAPD 15-02 Revised -2- Continuation of Deviation from the ‘Leave and Holidays’ clause, including Family and Medical Leave, for U.S. Personal Services Contractors (December 2019)

• AAPD 10-01 Personal Services Contractors (USPSCs)--Changes in USG Reimbursement Amounts for Health Insurance and Physical Examination Costs https://www.usaid.gov/forms http://www.usaid.gov/work-usaid/aapds-cibs

(January 2010)

• AAPD 06-08 AIDAR, Appendices D and J: Using the optional schedule to Incrementally Fund Contracts (June 2006)

b. FAR Clauses Incorporated by Reference

The following FAR clauses are hereby incorporated by reference in accordance with FAR 52.252-2, “Clauses Incorporated by Reference.” The full text of each clause may be accessed on the Internet at this address: https://www.acquisition.gov/far/index.html

FAR 52.252-2 Clauses Incorporated by Reference. (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far/index.html

ITEM NO. FAR NO. TITLE

FC 1. 52.203-7 ANTI-KICKBACK PROCEDURES (JUN 2020)

FC 2.

FC 3.

FC 4.

FC 5.

FC 6.

FC 7.

52.203-12

52.204-2 52.204-7 52.204-13

52.215-2 52.222-50

LIMITATION ON PAYMENTS TO INFLUENCE

CERTAIN FEDERAL TRANSACTIONS (JUN 2020)

SECURITY REQUIREMENTS

System for Award Management (Oct 2018)

SYSTEM FOR AWARD MANAGEMENT MAINTENANCE

(Oct 2018)

AUDIT AND RECORDS – NEGOTIATIONS (JUN 2020)

COMBATING TRAFFICKING IN PERSONS (NOV 2021)

FC 8.

FC 9.

FC 10.

FC 11.

FC 12.

FC 13.

FC 14.

FC 15.

FC 16.

FC 17.

FC 18.

FC 19.

52.224-1 52.224-2 52.229-8

52.232-17 52.232-20 52.232-22 52.232-23 52.237-2 52.242-1 52.246-5

52.246-25 52.252-2

PRIVACY ACT NOTIFICATION (APR 1984)

PRIVACY ACT (APR 1984)

FOREIGN COST REIMBURSEMENT CONTRACTS

INTEREST (May 2014)

LIMITATION OF COST (APR 1984)

LIMITATION OF FUNDS (APR 1984)

ASSIGNMENT OF CLAIMS (MAY 2014)

PROTECTION OF GOVERNMENT BUILDINGS,

EQUIPMENT AND VEGETATION (APR 1984)

NOTICE OF INTENT TO DISALLOW COSTS (APR 1984)

INSPECTION OF SERVICES - COST REIMBURSEMENT

(APR 1984)

LIMITATION OF LIABILITY – SERVICES (FEB 1997)

CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

https://www.acquisition.gov/far/index.html https://www.acquisition.gov/far/index.html

c. FAR Clauses Incorporated in Full Text

52.203-5 Covenant Against Contingent Fees. (MAY 2014)

(a) The Contractor warrants that no person or agency has been employed or retained to solicit or obtain this contract upon an agreement or understanding for a contingent fee, except a bona fide employee or agency. For breach or violation of this warranty, the Government shall have the right to annul this contract without liability or to deduct from the contract price or consideration, or otherwise recover, the full amount of the contingent fee.

(b) Bona fide agency, as used in this clause, means an established commercial or selling agency, maintained by a contractor for the purpose of securing business, that neither exerts nor proposes to exert improper influence to solicit or obtain Government contracts nor holds itself out as being able to obtain any Government contract or contracts through improper influence.

Bona fide employee, as used in this clause, means a person, employed by a contractor and subject to the contractor's supervision and control as to time, place, and manner of performance, who neither exerts nor proposes to exert improper influence to solicit or obtain Government contracts nor holds out as being able to obtain any Government contract or contracts through improper influence.

Contingent fee, as used in this clause, means any commission, percentage, brokerage, or other fee that is contingent upon the success that a person or concern has in securing a Government contract.

Improper influence, as used in this clause, means any influence that induces or tends to induce a Government employee or officer to give consideration or to act regarding a Government contract on any basis other than the merits of the matter.

(End of clause)

52.232-34 Payment by Electronic Funds Transfer - Other than System for Award Management. (JUL 2013)

(a) Method of payment.

(1) All payments by the Government under this contract shall be made by electronic funds transfer EFT) except as provided in paragraph (a)(2) of this clause. As used in this clause, the term "EFT" refers to the funds transfer and may also include the payment information transfer.

(2) In the event the Government is unable to release one or more payments by EFT, the Contractor agrees to either-

(i) Accept payment by check or some other mutually agreeable method of payment; or

(ii) Request the Government to extend payment due dates until such time as the Government makes payment by EFT (but see paragraph (d) of this clause).

(b) Mandatory submission of Contractor's EFT information.

(1) The Contractor is required to provide the Government with the information required to make payment by EFT (see paragraph (j) of this clause). The Contractor shall provide this information directly to the office designated in this contract to receive that information (hereafter: "designated office") by [the contracting Officer shall insert date, days after award, days before first request, the date specified for receipt of offers if the provision at 52.232-38 is utilized, or "concurrent with first request" as prescribed by the head of the agency; if not prescribed, insert "no later than 15 days prior to submission of the first request for payment"]. If not otherwise specified in this contract, the payment office is the designated office for receipt of the Contractor's EFT information. If more than one designated office is named for the contract, the Contractor shall provide a separate notice to each office. In the event that the EFT information changes, the Contractor shall be responsible for providing the updated information to the designated office(s).

2) If the Contractor provides EFT information applicable to multiple contracts, the Contractor shall specifically state the applicability of this EFT information in terms acceptable to the designated office. However, EFT information supplied to a designated office shall be applicable only to contracts that identify that designated office as the office to receive EFT information for that contract.

(c) Mechanisms for EFT payment. The Government may make payment by EFT through either the Automated Clearing House (ACH) network, subject to the rules of the National Automated Clearing House Association, or the Fedwire Transfer System. The rules governing Federal payments through the ACH are contained in 31 CFR part 210.

(d) Suspension of payment.

(1) The Government is not required to make any payment under this contract until after receipt, by the designated office, of the correct EFT payment information from the Contractor. Until receipt of the correct EFT information, any invoice or contract financing request shall be deemed not to be a proper invoice for the purpose of prompt payment under this contract. The prompt payment terms of the contract regarding notice of an improper invoice and delays in accrual of interest penalties apply.

(2) If the EFT information changes after submission of correct EFT information, the Government shall begin using the changed EFT information no later than 30 days after its receipt by the designated office to the extent payment is made by EFT. However, the Contractor may request that no further payments be made until the updated EFT information is implemented by the payment office. If such suspension would result in a late payment under the prompt payment terms of this contract, the Contractor's request for suspension shall extend the due date for payment by the number of days of the suspension.

(e) Liability for uncompleted or erroneous transfers.

(1) If an uncompleted or erroneous transfer occurs because the Government used the Contractor's EFT information incorrectly, the Government remains responsible for-

(i) Making a correct payment;

(ii) Paying any prompt payment penalty due; and

(iii) Recovering any erroneously directed funds.

(2) If an uncompleted or erroneous transfer occurs because the Contractor's EFT information was incorrect, or was revised within 30 days of Government release of the EFT payment transaction instruction to the Federal Reserve System, and-

(i) If the funds are no longer under the control of the payment office, the Government is deemed to have made payment and the Contractor is responsible for recovery of any erroneously directed funds; or

(ii) If the funds remain under the control of the payment office, the Government shall not make payment and the provisions of paragraph (d) shall apply.

(f) EFT and prompt payment. A payment shall be deemed to have been made in a timely manner in accordance with the prompt payment terms of this contract if, in the EFT payment transaction instruction released to the Federal Reserve System, the date specified for settlement of the payment is on or before the prompt payment due date, provided the specified payment date is a valid date under the rules of the Federal Reserve System.

(g) EFT and assignment of claims. If the Contractor assigns the proceeds of this contract as provided for in the assignment of claims terms of this contract, the Contractor shall require as a condition of any such assignment, that the assignee shall provide the EFT information required by paragraph (j) of this clause to the designated office, and shall be paid by EFT in accordance with if it were the Contractor. EFT information that shows the ultimate recipient of the transfer to be other than the Contractor, in the absence of a proper assignment of claims acceptable to the Government, is incorrect EFT information within the meaning of paragraph (d) of this clause.

(h) Liability for change of EFT information by financial agent. The Government is not liable for errors resulting from changes to EFT information provided by the Contractor's financial agent.

(i) Payment information. The payment or disbursing office shall forward to the Contractor available payment information that is suitable for transmission as of the date of release of the EFT instruction to the Federal Reserve System. The Government may request the Contractor to designate a desired format and method(s) for delivery of payment information from a list of formats and methods the payment office is capable of executing. However, the Government does not guarantee that any particular format or method of delivery is available at any particular payment office and retains the latitude to use the format and delivery method most convenient to the Government. If the Government makes payment by check in accordance with paragraph (a) of this clause, the Government shall mail the payment information to the remittance address in the contract.

(j) EFT information. The Contractor shall provide the following information to the designated office. The Contractor may supply this data for this or multiple contracts (see paragraph (b) of this clause). The Contractor shall designate a single financial agent per contract capable of receiving and processing the EFT information using the EFT methods described in paragraph (c) of this clause.

(1) The contract number (or other procurement identification number).

(2) The Contractor's name and remittance address, as stated in the contract(s).

(3) The signature (manual or electronic, as appropriate), title, and telephone number of the Contractor official authorized to provide this information.

(4) The name, address, and 9-digit Routing Transit Number of the Contractor's financial agent.

(5) The Contractor's account number and the type of account (checking, saving, or lockbox).

(6) If applicable, the Fedwire Transfer System telegraphic abbreviation of the Contractor's financial agent.

(7) If applicable, the Contractor shall also provide the name, address, telegraphic abbreviation, and 9-digit Routing Transit Number of the correspondent financial institution receiving the wire transfer payment if the Contractor's financial agent is not directly on-line to the Fedwire Transfer System; and, therefore, not the receiver of the wire transfer payment.

(End of Clause)

FAR 52.233-1 Disputes. (MAY 2014)

(a) This contract is subject to 41 U.S.C. chapter 71, Contract Disputes.

(b) Except as provided in 41 U.S.C. chapter 71, all disputes arising under or relating to this contract shall be resolved under this clause.

(c) Claim, as used in this clause, means a written demand or written assertion by one of the contracting parties seeking, as a matter of right, the payment of money in a sum certain, the adjustment or interpretation of contract terms, or other relief arising under or relating to this contract. However, a written demand or written assertion by the Contractor seeking the payment of money exceeding $100,000 is not a claim under 41 U.S.C. chapter 71 until certified. A voucher, invoice, or other routine request for payment that is not in dispute when submitted is not a claim under 41 U.S.C. chapter 71. The submission may be converted to a claim under 41 U.S.C. chapter 71, by complying with the submission and certification requirements of this clause, if it is disputed either as to liability or amount or is not acted upon in a reasonable time.

(d)(1) A claim by the Contractor shall be made in writing and, unless otherwise stated in this contract, submitted within 6 years after accrual of the claim to the Contracting Officer for a written decision. A claim by the Government against the Contractor shall be subject to a written decision by the Contracting Officer.

(d)(2)(i) The Contractor shall provide the certification specified in paragraph (d)(2)(iii) of this clause when submitting any claim exceeding $100,000.

(ii) The certification requirement does not apply to issues in controversy that have not been submitted as all or part of a claim.

(iii) The certification shall state as follows: "I certify that the claim is made in good faith;

that the supporting data are accurate and complete to the best of my knowledge and belief;

that the amount requested accurately reflects the contract adjustment for which the Contractor believes the Government is liable; and that I am authorized to certify the claim on behalf of the Contractor."

(3) The certification may be executed by any person authorized to bind the Contractor with respect to the claim.

(e) For Contractor claims of $100,000 or less, the Contracting Officer must, if requested in writing by the Contractor, render a decision within 60 days of the request. For Contractor-certified claims over $100,000, the Contracting Officer must, within 60 days, decide the claim or notify the Contractor of the date by which the decision will be made.

(f) The Contracting Officer's decision shall be final unless the Contractor appeals or files a suit as provided in 41 U.S.C. chapter 71.

(g) If the claim by the Contractor is submitted to the Contracting Officer or a claim by the Government is presented to the Contractor, the parties, by mutual consent, may agree to use alternative dispute resolution (ADR).