7200AA23R00022-0001 (integral) FE.pdf

U.S. Agency for International Development 1300 Pennsylvania Avenue, NW Washington, DC 20523 www.usaid.gov

Date: March 10, 2023 Solicitation #7200AA23R00022

ISSUANCE DATE: February 17, 2023 QUESTIONS DUE DATE: February 27, 2023 CLOSING DATE: March 16, 2023

CLOSING TIME: 5:00 PM EST

SUBJECT: Amendment #0001 - Solicitation for GS-11 Equivalent Personal Services Contract (PSC) for Social Media and Digital Outreach Specialist, Communications Team of the Front Office (FO) of USAID’s Bureau for Europe and Eurasia, USAID/Washington.

Dear Prospective Offerors:

The Bureau for Management, Office of Acquisition and Assistance; Regional Management Division; Asia, Europe and Eurasia Management Branch, has amended this solicitation with the following updates, in blue:

PLACE OF PERFORMANCE: Washington, D.C. with possible overseas and domestic travel.

This position has been designated as suitable for Telework, subject to meeting the telework policy requirements (see ADS 309man). The contractor will be authorized to perform the services under this contract from the official USAID worksite where the contractor will perform services on-site for a certain number of days per pay period and perform the remaining days at an alternative worksite (the contractor’s residence)

REGISTRATION IN SAM REQUIRED: All individuals contracted as US PSCs are required to have a Unique Entity Identifier (UEI) Number in System for Award Management (SAM) – in System for Award Management (SAM) – www.sam.gov

SECTION “VI. HOW TO APPLY” DELETE #7) Academic Transcript

All other terms, conditions, and provisions of the original solicitation remain the same.

Sincerely, Artaveya Carter Supervisory Contracting Officer

M/OAA/RM/AEM

Attachment: Revised Base Solicitation (integral) http://www.sam.gov/

(x)

7200AA23R00022

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

02/17/20230001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

02/17/2023

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is:

1) to include the suitability for Telework in this solicitation.

ADD the following to the PLACE OF PERFORMANCE: "This position has been designated as suitable for Telework, subject to meeting the telework policy requirements (see ADS

309man). The contractor will be authorized to perform the services under this contract from the official USAID worksite where the contractor will perform services on-site for a certain number of days per pay period and perform the remaining days at an alternative worksite (the contractor’s residence."

2) to revise the REGISTRY IN SAM to read as follows: "All individuals contracted as USPSCs are required to have a Unique Entity Identifier (UEI) Number in System for Award Management

(SAM) – www.sam.gov."

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Artaveya Carter

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 17

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

7200AA23R00022/0001

3) to revise the SECTION “VI. HOW TO APPLY” to

DELETE #7) Academic Transcript.

All other terms and provisions of the original solicitation remain the same.

7200AA23R00022 - USPSC Social Media and Digital

Outreach, GS-11

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

REVISED

March 7, 2023

7200AA23R00022-0001

I. GENERAL INFORMATION

SOLICITATION NUMBER: 7200AA23R00022

ISSUANCE DATE: February 17,2023

QUESTION DUE DATE: February 27, 2023

CLOSING DATE March 16, 2023

POSITION TITLE: Social Media and Digital Outreach Specialist, Bureau for Europe and Eurasia

MARKET VALUE: This position is the equivalent of a GS-11. The salary range of the GS 11 is $78,592 – $102,166 per annum (Washington, D.C. locality). Final compensation will be negotiated within the listed market value depending on qualifications, experience, and educational background.

Salaries over and above the top of the pay range will not be entertained or negotiated. The incumbent must be willing and available to fulfill the terms of this contract in Washington, D.C.

Candidates who live outside the Washington, D.C., area will be considered for employment, but no relocation expenses will be reimbursed.

PERIOD OF PERFORMANCE: One (1) year, with four (4) one-year option periods. Subject to satisfactory performance, requirements of the program, and availability of funds.

PLACE OF PERFORMANCE: Washington, D.C. with possible overseas and domestic travel.

This position has been designated as suitable for Telework, subject to meeting the telework policy requirements (see ADS 309man). The contractor will be authorized to perform the services under this contract from the official USAID worksite where the contractor will perform services on-site for a certain number of days per pay period and perform the remaining days at an alternative worksite (the contractor’s residence)

SECURITY LEVEL REQUIRED: Secret

AREA OF CONSIDERATION: Open to all U.S. Citizens

REGISTRATION IN SAM REQUIRED: All individuals contracted as US PSCs are required to have a Unique Entity Identifier (UEI) Number in System for Award Management (SAM) – in System for Award Management (SAM) – www.sam.gov http://www.sam.gov/

RFP# 7200AA23R00022

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II. PURPOSE OF THE POSITION:

The U.S. Agency for International Development (USAID) seeks an experienced professional to provide online outreach support as a Social Media and Digital Outreach Specialist in the Communications Team of the Front Office (FO) of USAID’s Bureau for Europe and Eurasia.

Background

USAID is committed to its long-term vision of a democratic, prosperous, and peaceful Europe and Eurasia and is squarely focused on its mission to achieve the transformation of E&E countries into sustaining partners by supporting democratic development economic growth, and broad-based human progress. The Communications Team supports field Missions with technical and strategic expertise on public engagement, digital outreach, media, social media, and VIP trip planning. The Team is located within the Front Office (FO) and provides technical assistance for external outreach programs in USAID/W and the field; assesses and evaluates communications tactics and activities; identifies and disseminates lessons learned in furthering communications objectives and backstops Mission communications teams. The Team supports communications plans for E&E regional projects in both presence and non-presence countries. This position represents an exciting opportunity to engage Agency-level communications priorities in a challenging and dynamic environment.

The successful candidate will be responsible for enhancing and strengthening the EE Communications Team’s capacity to conceptualize, develop, and disseminate online communications strategies.

Knowledge Level Required by the Position:

At the proposed grade level, the employee is expected to have (1) Ability to identify appropriate social media communication channels, techniques and strategies to reach target audiences; (2) Strong understanding of social media platforms, analytics, and relevant software; (3) Ability to do basic graphic design and video editing preferably using the Adobe suite; (4) Ability to translate technical information into content appropriate for general audiences; (5) Skill and knowledge to develop innovative written communication materials such as news releases, feature stories, fact sheets, presentations, etc., and other products that effectively transmit information about E&E's programs and activities.

The position at this level requires the exercise of analytical ability, judgment, discretion, and personal responsibility, and the application of a substantial body of knowledge of principles, concepts, and practices applicable to administrative and program issues or studies.

Supervisory Controls

The Digital Outreach & Social Media Specialist reports to the Deputy Assistant Administrator overseeing the Communications Team. The incumbent is expected to take guidance and feedback from senior members of the Communications Team. The incumbent is expected to exercise minimal independence in defining and carrying out her/his duties, prioritizing overall activities, managing available resources, and working in conjunction with other E&E Bureau personnel to achieve common objectives.

Guidelines

Pertinent sources of information consist of the EE Bureau’s authorizing and appropriating and legislative initiatives, Bureau-issued guidelines and information bulletins, and USAID Agency rules and regulations.

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The incumbent must exercise judgment in determining the application of current legislative provisions and executive policies to assigned responsibilities. The incumbent is expected to seek innovative approaches to problem resolution.

Level of Complexity of Work Assignments:

At the GS-11 level, duties are significantly varied requiring many different and unrelated processes and methods applied to a broad range of problems requiring substantial depth of analysis; decisions involve largely undefined areas and issues and require extensive probing and analysis to determine the scope of the problem.

Scope and Effect

At the proposed level, the employee is expected to study, analyze, and develop ways to improve the effectiveness and efficiency of EE Bureau level digital communications processes and tactics. The employee’s completed work contributes to the effectiveness, efficiency, and productivity at the bureau and mission level within the agency. The employee is expected to study digital outreach analytics of major significance to strategic planning and leadership public engagement strategies.

Personal Contacts

At the proposed level, the employee is expected to have contacts with persons both in other Bureaus within the Agency and outside the Agency which may include consultants, contractors, or business executives in a moderately unstructured setting. Contacts may also include the head of the employing agency or program officials several managerial levels removed from the employee when such contacts occur on an ad-hoc basis.

Purpose of Contacts

The purpose of contacts is to inform colleagues and social media managers of EE Bureau communications strategies and tactics, and to generate collaboration and participation. May encounter resistance due to such issues as organizational conflict, competing objectives, or resource problems.

Physical Demands

Work is primarily performed in an office setting. The requirement for temporary duty assignments to consult with implementing partners may, however, may expose the successful candidate to difficult working surroundings and security risks during the course of travel.

Work Environment

The incumbent will be based at USAID headquarters in Washington, DC. While in the post of assignment, work is generally performed in an office environment, the position may require travel to the Europe and Eurasia region, which may involve special safety and/or security precautions.

III. DUTIES AND RESPONSIBILITIES OF THE POSITION

The work of the Social Media & Digital Outreach Specialist requires knowledge, initiative, and judgment to ensure effective management and monitoring of E&E digital outreach strategies and tactics. The incumbent must have the ability to interact with a broad range of internal and external partners. The incumbent must also have demonstrated initiative and ability to manage competing work priorities and work independently when required. The incumbent must also have strong writing and editing skills. The incumbent should also

4 | Page be team-oriented and able to take direction from and interact effectively with team members and the EE Front Office. The incumbent must also be able to meet tight deadlines.

The incumbent of this position will carry out the following specific duties and functions:

Social Media Outreach

In coordination with the E&E Bureau communications team, coordinate across teams to develop and execute annual and targeted social media strategies and tactics which advance both bureau and agency messaging priorities

Draft and schedule social media posts to support a cohesive external Agency message

Coordinate across teams to ensure that social media tool kits, messaging, and resource guides are finalized for distribution among key stakeholders, including internal audiences

Assist in conception, creation, and editing of digital graphics and photos

Working with missions, develop photo bank of country-specific and thematic content

Assist with digital video editing, as needed

Pro-actively seek opportunities to drive, join, or share ongoing digital conversations that relate to Agency and/or E&E strategic priorities

Assist with implementation of the Agency social media strategy and best practices style guide to emphasize distribution of core messaging priorities, increase reach to audiences, and deepen audience engagement in line with the USAID/LPA public affairs strategy

Assist in design and implementation of strategic social media communications campaigns

Provide event support ranging from logistics assistance to on-site strategic communications and social media management

Lead on the implementation of new E&E online and social media procedures and protocols

Online Communications and Outreach

Lead on the development of new web pages and online content on usaid.gov—and the reorganization of existing web pages—to better communicate E&E’s mission to the public.

Populate USAID website with E&E information and materials—including public fact sheets, news items, graphics, and multimedia content—working in close coordination with the LPA web team and relevant E&E staff.

Review, monitor, and update online content for quality and timeliness, as well as for compliance with the agency’s information management procedures and practices.

Create content for all E&E digital and social media platforms, including drafting blogs, stories, and social media content—sometimes on behalf of E&E staff—and posting them on various platforms.

Identify key outreach opportunities to advance strategic E&E’s messages online or on social media.

Work closely with E&E missions’ communications teams to align and amplify messaging.

Conceptualize and implement new ways to showcase E&E public information products more strategically to reach more people online.

Additional Duties

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Manage external support contracts or serve as Activity Manager, after obtaining required certifications (AOR/COR certifications)

Provide writing and editing support, as needed

Represent Bureau in interagency working groups and/or meetings

Provide social media training and/or guidance to communications staff in the field

Supervisory Relationship

The Digital Outreach and Social Media Specialist takes direction from and reports to the Deputy Assistant Administrator (DAA) overseeing communications. With guidance from the DAA, the incumbent exercises a moderate degree of independence and initiative in defining and carrying out duties, prioritizing overall objectives and managing available resources. Under the supervision of the DAA, the incumbent develops deadlines for activities and other specialized tasks and is responsible for carrying out assignments, resolving most conflicts that arise, and coordinating the work with others as necessary. With input from the DAA, the incumbent interprets policy in terms of established objectives. The incumbent keeps the Communications Team informed of progress in the achievement of objectives and advised of potentially controversial matters. Completed work is reviewed in terms of effectiveness in advancing E&E Bureau objectives as established by the Front Office.

Decision Making

At the proposed level and within the parameters of approved activities, the employee is expected to develop content development and dissemination plan for approved communications collateral subject to review by the supervisor. Editorial calendars, performance analytics, and strategy and recommendations are expected to be developed by the employee and provided to the supervisor to develop a mutually acceptable communications plan. The employee is expected to inform the supervisor of underperforming or controversial content that could affect public opinion of USAID.

Period of performance: The initial appointment is for one year, with the possibility of renewal for four additional years. USAID reserves the right to end the employment contract before the end of the initial one-year contract.

Travel Requirements: The position may require travel to the Europe and Eurasia region, which may involve special safety and/or security precautions.

IV. SELECTION CRITERIA

Applicants must possess the minimum qualifications for the position. Applicants who do not meet all the education and experience factors are considered NOT qualified for the position. Once an applicant has been identified as the selected individuals, then the applicant will begin at the salary level appropriate to the selected candidate’s qualifications and experience.

Education The applicant must have at least a Bachelor’s degree from an accredited U.S. or internally recognized institution with moderate study in a pertinent field, including, but not limited to, international relations, Eastern European and/or Eurasian studies, strategic communications, international development, public policy, or other related fields.

Experience

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This position requires a minimum of three (3) years of relevant experience with a track record of programmatic accomplishment and professional achievement. The candidate must have a minimum of one

(1) year of knowledge and demonstrated practical expertise in the following areas:

● Experience in and understanding of social media platforms, analytics, and relevant software;

● Experience in basic graphic design and video editing using the Adobe suite;

● Experience in translating technical information into content appropriate for general audiences;

● Experience in developing communication materials such as news releases, feature stories, fact sheets, presentations, etc., and other products that effectively transmit information for diverse audiences

● Experience in writing, editing, and contributing to the documents in the areas of international development, humanitarian assistance, or international affairs.

AND

● U.S. Citizenship;

● Submission of a current resume, with complete contact information;

● Supplemental document specifically addressing the Quality Ranking Factors (QRFs);

● Submission of a U.S. Government Optional Form (AID-309-2)

● Ability to obtain a SECRET level security clearance as provided by USAID within a 6-month period.

V. EVALUATION AND SELECTION CRITERIA

The government may award a contract without discussions with offerors in accordance with FAR 52.215-1.

The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). IN accordance with FAR 52.215-1, if the CO determines that the number of offerors that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offerors. The FAR provisions referenced above are available at https://acquisition.gov/browse/index/far.

The Technical Evaluation Committee may conduct reference checks, including references from individuals who have not been specifically identified by the offeror, and may do so before or after a candidate is interviewed.

QUALITY RANKING FACTORS (QRFs)

Applicants who meet the minimum requirements for the position will be further evaluated based on scoring of the Quality Ranking Factor (QRF) responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

QRF#1 Demonstrated experience in contributing to social media strategies and conceiving, developing, and disseminating social media content. (20 points) https://www.usaid.gov/forms/aid-302-3 https://acquisition.gov/browse/index/far

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QRF #2 Demonstrated experience in graphic design and basic video editing to create digital communications products such as infographics, pictograms, fact sheets, and short social media videos. (30 points)

QRF #3 Strong written and oral communication skills, as demonstrated through the preparation of blogs, articles, social media posts, video scripts, and other communications for a range of audiences, including technical experts, public officials, and laypersons. Demonstrated ability to work effectively as a team member. (35 points)

QRF #4 Strong analytical skills. Demonstrated experience in tracking performance analytics to monitor performance and impact of social media content, and ability to adjust tactics appropriately. (15 points)

Applicants are required to address each of the QRFs on a separate sheet describing specifically and accurately what experience, training, education, and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection and/or QRFs may result in an applicant not receiving credit for all pertinent experience, education, training, and/or awards.

The most qualified candidates may be interviewed and required to provide a writing sample.

EE/FO/COMMS will not pay for any expenses associated with the interviews. USAID may evaluate the applicant’s professional references and academic credentials. EE/FO/COMMS reserves the right to make additional selections from this solicitation.

NOTE: If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within six months after offer acceptance, the offer may be rescinded.

The Applicant Rating System is as follows:

QRFs have been assigned the following points:

QRF #1- 20 points QRF #2- 30 points QRF #3- 35 points QRF #4- 15 points

Total Possible Points: 100

Interview Performance: Pass/Fail Reference Checks: Pass/Fail

VI. HOW TO APPLY:

Eligible offerors are required to complete and submit the following:

1) A USAID form AID 309-2 (Offeror Information for Personal Services Contracts - available at the

USAID website, http://www.usaid.gov/forms/), with hand-written signature. Form AID 309-2 must be signed and those submitted unsigned will be rejected;

2) A resume must be attached to the AID 309-2. Resumes must contain sufficient information to make a valid determination of meeting experience requirements as stated in this solicitation. This information about:blank http://www.usaid.gov/forms/ about:blank

8 | Page should be clearly identified in the resume. Failure to provide information sufficient to determine qualifications for the position will result in loss of full consideration.

3) Offeror submissions must clearly reference the solicitation number on all offeror submitted documents.

In order to fully evaluate applications, resumes must include:

a. Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed.

Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

b. Specific duties performed that fully detail the level and complexity of the work.

c. Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

4) A supplemental document of up to two pages that demonstrates how prior experience and/or training directly address the QRFs should be attached.

5) Names and current contact information of three professional references that have knowledge of the applicant’s ability to perform the duties set forth in this solicitation.

6) Proof of U.S. Citizenship

7) To ensure consideration of applications for the intended position, please reference the solicitation number on the application, as the subject line in any email, e.g., RFP# 7200AA23R00022.

8) A cover letter of not more than one (1) page may be submitted, but is optional.

By submitting the application materials, the applicant certifies that all of the information on and attached to the application is true, correct, and complete and made in good faith. The applicant agrees to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to the application may result in being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

Applications must be received by the closing date and time specified in this solicitation, and submitted to the Point of Contact.

Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors Please be advised that upon award, the contractor will be required to show proof that the contractor is fully vaccinated against COVID-19 on or before the first date of onboarding, or submit an approved reasonable accommodation to the CO. If the contractor does not meet this requirement the contract may be terminated. * USPSCs/TCNPSCs performing overseas must follow the Mission policies and/or directives from US Department of State regarding COVID -19 requirements.

VII. LIST OF REQUIRED FORMS FOR PSCS

Once the CO informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the following forms.

Forms outlined below can found at http://www.usaid.gov/forms/

1) USAID form AID 309-2 (To be submitted with application).

2) Medical History and Examination Form (Department of State Forms)**

3) Questionnaire for Sensitive Positions for National Security (SF-86), or **

4) Questionnaire for Non-Sensitive Positions (SF-85)**

5) Finger Print Card (FD-258)** http://www.usaid.gov/forms/

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** Forms 2 through 5 shall be completed only upon the advice of the Contracting Officer that an applicant is the successful candidate for the job.

VIII. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

A. BENEFITS:

(a) Employer's FICA Contribution

(b) Contribution toward Health & Life Insurance

(c) Pay Comparability Adjustment

(d) Annual Increase (pending a satisfactory performance evaluation)

(e) Eligibility for Worker's Compensation

(f) Annual and Sick Leave

B. ALLOWANCES:

Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas):

(a) Temporary Quarter Subsistence Allowance (Section 120)

(b) Living Quarters Allowance (Section 130)

(c) Cost-of-Living Allowance (Chapter 210)

(d) Post Allowance (Section 220)

(e) Separate Maintenance Allowance (Section 260)

(f) Education Allowance (Section 270)

(g) Education Travel (Section 280)

(h) Post Differential (Chapter 500)

(i) Payments during Evacuation/Authorized Departure (Section 600), and

(j) Danger Pay Allowance (Section 650)

IX. TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes.

X. ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDS) AND CONTRACT

INFORMATION BULLETINS (CIBS) PERTAINING TO PSCs

AAPDs and CIBs contain changes to USAID policy and the PSC General Provisions in accordance with USAID regulations and contracts. See http://www.usaid.gov/work-usaid/aapds-cibs.

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf.

2. Contract Cover Page form AID 302-4 available at https://www.usaid.gov/forms .

3. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs. AAPDs and CIBs contain changes to USAID policy and the PSC General Provisions in accordance with USAID regulations and contracts.

http://www.usaid.gov/work-usaid/aapds-cibs https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf https://www.usaid.gov/forms http://www.usaid.gov/work-usaid/aapds-cibs

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MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006)

(a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 (available at http://www.foia.state.gov/REGS/fams.asp?level=2&id=59&fam=0). Note: personal services contractors are not eligible to participate in the Federal Employees Health Programs.

(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below. The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment.

Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL

EVACUATION (MEDEVAC) SERVICES.”

(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S.

Government has no payment obligation (see paragraph (f) of this provision).

(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:

(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;

(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and

(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.

(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation AAPD 06-10 PSC Medical Expense Payment Responsibility 6 Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and Transportation.” In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under the corresponding General Provision, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.

(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor

11 | Page may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism.

(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel Costs the contractor receives from his/her medevac provider.

(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent.

(i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).

End of Provision

HOMELAND SECURITY PRESIDENTIAL DIRECTIVE-12 (HSPD-12) (SEPTEMBER 2006)

In response to the general threat of unauthorized access to federal facilities and information systems, the President issued Homeland Security Presidential Directive-12. HSPD-12 requires all Federal agencies to use a common Personal Identity Verification (PIV) standard when identifying and issuing access rights to users of Federally-controlled facilities and/or Federal Information Systems.

USAID will begin issuing HSPD-12 “smart card” IDs to applicable contracts, using a phased approach.

Effective October 27, 2006, USAID will begin issuing new “smart card” IDs to new contractors (and new contractor employees) requiring routine access to USAID controlled facilities and/or access to USAID’s information systems. USAID will begin issuance of the new smart card IDs to existing contractors (and existing contractor employees) on October 27, 2007. (Exceptions would include those situations where an existing contractor (or contractor employee) loses or damages his/her existing ID and would need a replacement ID prior to Oct 27, 2007. In those situations, the existing contractor (or contractor employee) would need to follow the PIV processes described below, and be issued one of the new smart cards.)

Accordingly, before a contractor (including a PSC* or a contractor employee) may obtain a USAID ID (new or replacement) authorizing him/her routine access to USAID facilities, or logical access to USAID’s information systems, the individual must provide two forms of identity source documents in original form and a passport size photo. One identity source document must be a valid Federal or state government-issued picture ID. (Overseas foreign nationals must comply with the requirements of the Regional Security Office.)

USAID/W contractors must contact the USAID Security Office to obtain the list of acceptable forms of documentation, and contractors working in overseas Missions must obtain the acceptable documentation list from the Regional Security Officer. Submission of these documents, and related background checks, are mandatory in order for the contractor to receive a building access ID, and before access will be granted to any

12 | Page of USAID’s information systems. All contractors must physically present these two source documents for identity proofing at their USAID/W or Mission Security Briefing. The contractor or his/her Facilities Security Officer must return any issued building access ID and remote authentication token to USAID custody upon termination of the individual’s employment with the contractor or completion of the contract, whichever occurs first.

The contractor must comply with all applicable HSPD-12 and PIV procedures, as described above, and any subsequent USAID or government-wide HSPD-12 and PIV procedures/policies, including any subsequent related USAID General Notices, Office of Security Directives and/or Automated Directives System (ADS) policy directives and required procedures. This includes HSPD-12 procedures established in USAID/Washington and those procedures established by the overseas Regional Security Office. In the event of inconsistencies between this clause and later issued Agency or government-wide HSPD-12 guidance, the most recent issued guidance should take precedence, unless otherwise instructed by the Contracting Officer.

The contractor is required to include this clause in any subcontracts that require the subcontractor or subcontractor employee to have routine physical access to USAID space or logical access to USAID’s information systems.

End of Provision

XI. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a U.S.

Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf.

2. AAPD 21-04 EXECUTIVE ORDER 14042 ON ENSURING ADEQUATE COVID-19 SAFETY

PROTOCOLS FOR FEDERAL AWARDS (OCT 2021) (DEVIATION) (FAR Deviation No.

M-OAA-DEV-FAR-22-01c) 52.223-99 Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors, Alternate 70

PART 52 - SOLICITATION PROVISIONS AND CONTRACT CLAUSES

Subpart 52.2—Text of Provisions and Clauses

52.223-99 Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors, Alternate 70.

ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL

CONTRACTORS (OCT 2021)-Alternate 70 (OCT 2021) (M/OAA-DEV-FAR-22-01c)

(a) Definition. As used in this clause -

United States or its outlying areas means—

(1) The fifty States;

(2) The District of Columbia;

(3) The commonwealths of Puerto Rico and the Northern Mariana Islands;

https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf

13 | Page

(4) The territories of American Samoa, Guam, and the United States Virgin Islands; and

(5) The minor outlying islands of Baker Island, Howland Island, Jarvis Island, Johnston Atoll, Kingman Reef, Midway Islands, Navassa Island, Palmyra Atoll, and Wake Atoll.

(b) Authority. This clause implements Executive Order 14042, Ensuring Adequate COVID Safety Protocols for Federal Contractors, dated September 9, 2021 (published in the Federal Register on September 14, 2021, 86 FR 50985).

(c) Personal Services Contracts with individuals. As a matter of policy, the contractor must comply with the USAID’s guidance applicable to direct-hire federal employees.

(End of clause)

3. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms.

Pricing by line item is to be determined upon contract award as described below:

ITEM NO

(A)

SUPPLIES/SERVICES

(DESCRIPTION)

(B)

QUANTITY

(C)

UNIT

(D)

UNIT

PRICE

(E)

AMOUNT

(F)

0001 Base Period - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: 541990

- Accounting Info: TBD

1 LOT $TBD__ $TBD at Award after negotiations with Contractor_

1001 Option Period 1 – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: 541990

- Accounting Info: TBD

1 LOT $TBD__ $TBD at Award after negotiations with Contractor_

2001 Option Period 1 – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: 541990

- Accounting Info: TBD

1 LOT $TBD__ $TBD at Award after negotiations with Contractor_

3001 Option Period 1 – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: 541990

- Accounting Info: TBD

1 LOT $TBD__ $TBD at Award after negotiations with Contractor_

4001 Option Period 1 – Compensation, Fringe

1 LOT $TBD__ $TBD at Award after negotiations https://www.usaid.gov/forms

14 | Page

ITEM NO

(A)

SUPPLIES/SERVICES

(DESCRIPTION)

(B)

QUANTITY

(C)

UNIT

(D)

UNIT

PRICE

(E)

AMOUNT

(F)

Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: 541990

- Accounting Info: TBD with Contractor_

4. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

5. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations.

6. PSC Ombudsman

The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the agency. Please visit our page for additional information:

https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman

The PSC Ombudsman may be contacted via: PSCOmbudsman@usaid.gov.

7. AAPD 06-10 – Personal Services Contractors (PSC) Medical Payment Responsibility AAPD No. 06-10 is hereby incorporated as Attachment 2 to the solicitation.

8. AAPD 15-02 – Authorization of Family and Medical Leave for USPSCs AAPD No. 15-02 is hereby incorporated as Attachment 3 to the solicitation.

9. AAPD 18-02 REVISED - Medical Evacuation (MEDEVAC) Services AAPD No. 18-02 is hereby incorporated as Attachment 4 to the solicitation.

10. AAPD 21-05 - Revised and Expanded Fringe Benefits for U.S. Personal Services Contractors AAPD No. 21-05 is hereby incorporated as Attachment 5 to the solicitation.

11. FAR 52.222-50 – Combating Trafficking In Persons FAR Clause 52.222-50 is hereby incorporated as Attachment 6 to the solicitation.

12. FAR 52.204-24 – Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (December 2021) FAR Clause 52.204-24 is hereby incorporated as Attachment 7 to the solicitation.

13. FAR 52.204-25 – Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (December 2021).

FAR Clause 52.204-25 is hereby incorporated as Attachment 8 to the solicitation.

http://www.usaid.gov/work-usaid/aapds-cibs https://www.oge.gov/web/oge.nsf/OGE%20Regulations https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman mailto:PSCOmbudsman@usaid.gov

15 | Page

ALL QUALIFIED OFFERORS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR,

SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING

DISABILITY, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE

ORGANIZATION, OR OTHER NON-MERIT FACTOR.

END OF THE SOLICITATION