7200AA21R00097 Request for Proposal - NextGen Global Health Supply Chain - PSA HIV.pdf

Solicitation Issuance Date: February 4, 2024 Closing Date/Time for Offeror Questions: February 16, 2024 - 16:00 EST (4:00 EST) Closing Date and Time for Receipt of Proposals: April 26, 2024 - 16:00 EDT (4:00 EDT)

Subject: Request for Proposals (RFP) No. 7200AA21R00097

Procurement Service Agent for HIV (PSA HIV)

The United States Agency for International Development (USAID) is seeking proposals to provide Procurement as a Service for HIV-related procurement and delivery services for USAID’s Office of Global Health as described in the attached Request for Proposals (RFP). USAID anticipates this will be a stand alone contract award. The period of performance consists of one base period and two option periods, not to exceed ten (10) years.

The primary NAICS code for this procurement is 541614 and the secondary is 541611. The authorized geographic code is 935.

Section L of the RFP sets forth all instructions for the preparation and submission of required proposal contents. Prospective offerors must submit questions, past performance information, and proposal submissions by email to psahiv@usaid.gov, by the time and dates indicated above.

Section M states the criteria by which proposals will be evaluated. Offerors must request explanations or interpretations in writing; oral statements will not be binding. This procurement utilizes the tradeoff process set forth in FAR 15.101-1.

This RFP in no way obligates USAID to award a contract nor does it commit USAID to pay any cost incurred in the preparation and submission of a proposal. Award of a Contract under this RFP is subject to availability of funds and other internal USAID approvals.

This RFP can be viewed and downloaded from sam.gov. USAID bears no responsibility for data errors resulting from transmission or conversion processes. Further, be aware that amendments to solicitations are occasionally issued and will be posted on the same website from which you downloaded the solicitation. USAID advises to regularly check the above website for amendments.

The Offeror is encouraged to consult the GHSC website www.ghsupplychain.org for details about the content, coverage, history, publications including the USAID Product Catalog, and accomplishments of the GHSC Program.

mailto:psahiv@usaid.gov http://www.sam.gov/ http://www.sam.gov/ https://www.ghsupplychain.org/ https://www.ghsupplychain.org/

7200AA21R00097

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

12 267

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE

FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

REQ-GH-21-00003202/04/2024

X

1600 ET 04/26/2024

Jacinda Jordan psahiv@usaid.gov

X

X

X

X

X

X

X

X

X

X

X

X

X

PAGE(S)

Rita Habib

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____450_________ calendar days (60 calendar days unless a different period is inserted

USAID M/OAA

Office of Acquisition and Assistance 1300 Pennsylvania Avenue, NW, UA Washington DC, 20523-1000

7200AA

Rita Habib psahiv@usaid.gov RHabib@usaid.gov

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

13 267

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

7200AA21R00097

(A) (B) (C) (D) (E) (F)

The United States Agency for International Development (USAID) invites you to a Request for Proposal (RFP)for the NextGen Procurement Service Agent HIV/AIDS (PSA HIV)requirement to support USAID's Office of Global Health as described in the attached RFP.

USAID anticipates the award of a 10-year standalone consisting of a five (5) year base period, one three(3)year option period and one two(2)year option period. Offerors are requested to submit their proposals with the enclosed attachments and in accordance with the instructions detailed in this RFP.

Questions due date: February 16, 2024

Full Proposal Due Date: April 26, 2024

Failure to comply with the submission dates will deem the submission as non-responsive and it will not be reviewed or evaluated.

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

Request for Proposals (RFP) No. 7200AA21R00097

Page 2 | 267

Failure to comply with submission dates will deem the submission unacceptable and it will not be reviewed or evaluated. Mailed or faxed proposals are not acceptable, nor will they be reviewed or evaluated.

Sincerely, Rita Habib Supervisory Contracting Officer USAID Bureau for Management Office of Acquisition and Assistance

Page 3 | 267

PART I- -THE SCHEDULE 12

SECTION A: Standard Form 33 (SF-33) 12

SECTION B: SUPPLIES OR SERVICES AND PRICE/COSTS 13

B.1 DESCRIPTION OF SERVICES 13

B.2 CONTRACT TYPE 13

B.3 ESTIMATED COST, FEE AND OBLIGATED AMOUNT 13

B.4 COST REIMBURSABLE 15

B.5 FIXED FEE CEILING 16

B.6 PAYMENT OF FEE 16

B.7 BUDGET 17

B.8 LABOR 19

B.9 INDIRECT COSTS / INDIRECT COST RATE CEILING 19

SECTION C: PERFORMANCE WORK STATEMENT 20

SECTION D: PACKAGING AND MARKING 21

D.1 AIDAR 752.7009 MARKING (JAN 1993) 21

D.2 BRANDING STRATEGY, IMPLEMENTATION PLAN AND MARKING PLAN 22

D.3 NEXTGEN BRANDING STRATEGY 22

D.4 NEXTGEN MARKING PLAN 25

SECTION E: INSPECTION AND ACCEPTANCE 31

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 31

E.2 INSPECTION AND ACCEPTANCE 31

E.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) 31

E.4 RESPONSIBLE OFFICIAL 33

SECTION F: DELIVERABLES OR PERFORMANCE 34

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 34

F.2 PERIOD OF PERFORMANCE 34

F.3 PLACE OF PERFORMANCE 35

F.4 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS) 36

F.5 REPORTS AND DELIVERABLES 36

F.6 TRANSITION and MOBILIZATION PLAN 40

F.7 MONITORING, EVALUATION AND LEARNING PLAN (MEL PLAN) 40

F.8 RISK MANAGEMENT PLAN 43

F.9 PLAN FOR MANAGEMENT OF ITS OPERATIONAL DATA 43

F.10 DATA SHARING & USE AGREEMENT 44

F.11 BRANDING IMPLEMENTATION AND MARKING PLAN 44

F.12 SUBCONTRACTING PLAN 44

Page 4 | 267

F.13 QUALITY SURVEILLANCE PLAN (QASP) 45

F.14 ANNUAL WORK PLAN 45

F.15 PROCUREMENT AS A SERVICE (PaaS) STRATEGY 45

F.16 ONLINE CATALOG 46

F.17 CLIMATE CHANGE-RELATED REPORTING 46

F.18 CONTRACTOR SELF-EVALUATION 46

F.19 ANNUAL PERFORMANCE REPORT 47

F.20 QUARTERLY PERFORMANCE REPORTS (QPRs) 47

F.21 MONTHLY FINANCIAL REPORT 47

F.22 WEEKLY DASHBOARDS ON ORDER STATUS 49

F.23 AD HOC INSTRUCTIONAL PRODUCTS, REPORTS AND TOOLS 49

F.24 PRE-CLOSEOUT TRANSITION DELIVERABLES 50

F.25 FINAL REPORT 50

F.26 AUTHORIZED WORK / WEEK 50

F.27 ENVIRONMENTAL MITIGATION AND MONITORING PLAN (EMMP) 51

F.28 ENVIRONMENTAL MITIGATION AND MONITORING REPORT (EMMR) 51

F.29 ANNUAL ORGANIZATION CONFLICT OF INTEREST (OCI) CERTIFICATION AND

DISCLOSURE FORM 51

F.30 KEY PERSONNEL 52

F.31 Subcontract Reporting 52

SECTION G: CONTRACT ADMINISTRATION DATA 54

G.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 54

G.2 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998) 54

G.3 CONTRACTING OFFICER’S AUTHORITY 56

G.4 TECHNICAL DIRECTION/RELATIONSHIP WITH USAID 56

G.5 CONTRACTING OFFICER (CO) 58

G.6 CONTRACTING OFFICER’S REPRESENTATIVE (COR) 58

G.7 CONTRACTOR’S PRIMARY POINT OF CONTACT 58

G.8 PAYING INVOICE 58

G.9 INVOICE, ACCEPTANCE, APPROVAL AND PAYMENT 59

G.11 ACCOUNTING AND APPROPRIATION DATA 59

G.12 PAYMENT OF FIXED FEE (CLINs) 59

G.13 PAYMENT OF AWARD FEE 60

G.14 AWARD FEE EVALUATION PLAN (For Cost Plus Award Fee CLINs) 61

G.15 AWARD FEE EVALUATION PROCEDURES (For Cost Plus Award Fee CLINs) 62

G.16 AWARD FEE DETERMINATION 64

Page 5 | 267

G.17 AWARD FEE GRADING TABLE 65

G.18 PERFORMANCE EVALUATION CATEGORIES (For Cost Plus Award Fee CLINs) 68

G.19 CONTRACTOR PERFORMANCE EVALUATION REPORT 68

SECTION H: SPECIAL CONTRACT REQUIREMENTS 70

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 70

H.2 EXECUTIVE ORDER ON TERRORISM FINANCING (FEB 2002) 70

H.3 USAID DISABILITY POLICY ACQUISITION (DEC 2004) 70

H.4 AUTHORIZED GEOGRAPHIC CODE 71

H.5 HOMELAND SECURITY PRESIDENTIAL DIRECTIVE-12 (HSPD-12) (SEPT 2006) 71

H.6 SHARING OF OPERATIONAL DATA WITH THE NEXTGEN CONTROL TOWER 72

H.7 ORGANIZATIONAL CONFLICT OF INTEREST 74

H.8 ORGANIZATIONAL CONFLICT OF INTEREST – QUALIFYING TESTING ISSUING (QUTI)

CONTRACT 75

H.9 ORGANIZATIONAL CONFLICT OF INTEREST – CONTROL TOWER 75

H.10 ORGANIZATIONAL CONFLICT OF INTEREST – STRATEGIC RISK MANAGEMENT (SRM)

CONTRACT 75

H.11 SEXUAL MISCONDUCT (December 2020) / (ADS 302.3.5.5) Sexual Misconduct 76

H.12 ENVIRONMENTAL COMPLIANCE AND MANAGEMENT 76

H.13 PURCHASE OF RESTRICTED GOODS 77

H.14 LIMITATION ON ACQUISITION OF INFORMATION TECHNOLOGY (APR 2018) (DEVIATION

NOs. M-OAA-DEV-FAR-22-03c and M-OAA-DEV-AIDAR-22-06c) 77

H.15 SOFTWARE LICENSE ADDENDUM (MAY 2016) (AAPD 16-02 REVISION 3) 79

H.16 INFORMATION AND COMMUNICATION TECHNOLOGY ACCESSIBILITY (APRIL 2018)

(DEVIATION NO. M-OAA-DEV-AIDAR-22-06c) (AAPD 16-02 Revision 3) 80

H.17 INFORMATION TECHNOLOGY APPROVAL (APRIL 2018) (DEVIATION NO. M-OAA-DEV-

FAR-22-03c) 81

H.18 MEDIA AND INFORMATION HANDLING AND PROTECTION (APRIL 2018) (DEVIATION

NO. M-OAA-DEV-AIDAR-22-06c) 82

H.19 PRIVACY AND SECURITY INFORMATION TECHNOLOGY SYSTEMS INCIDENT REPORTING

(APR 2018) (DEVIATION NO. M-OAA-DEV-AIDAR-22-06c) 84

H.20 CLOUD COMPUTING (APR 2018) (DEVIATION NO. M-OAA-DEV-AIDAR-22-06c) 88

H.21 ADS 206.3.12 - COVERED PARTICIPANTS 95

H.22 RESTRICTIONS AGAINST DISCLOSURE (MAY 2016) (DEVIATION NO. M-OAA-DEV-AIDAR-

22-06c) 95

H.26 CONTRACTOR ACCESS TO USAID FACILITIES AND USAID’S INFORMATION SYSTEMS

(APR 2018) 96

H.27 MOST FAVORED NATIONS 97

H.28 FAR PART 4.21 PROHIBITION ON CONTRACTING FOR CERTAIN COVERED

Page 6 | 267

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (SECTION

889) (JUNE 2023) 97

H.29 WORKER’S COMPENSATION INSURANCE (DEFENSE BASE ACT) (DEC 1991) (DEVIATION

JUNE 2022) Class Deviation No. M-OAA-DEV-AIDAR-22-10c 98

H.30 SAFEGUARDS AND INSURANCE AGAINST PRODUCT LOSS 99

H.31 RIGHTS IN DATA 99

H.32 SUBCONTRACTING CONSENT 100

SECTION I: FEDERAL ACQUISITION REGULATION (FAR) CONTRACT CLAUSES 101

I.1 NOTICE LISTING CONTRACT PROVISIONS AND CLAUSES INCORPORATED BY REFERENCE

52.251-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) 101

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 101

752.252-1 AIDAR SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (MAR 2015)

752.252-2 AIDAR CLAUSES INCORPORATED BY REFERENCE (MAR 2015) 101

I.2 FAR 52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT (APR 2010) 107

I.3 FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (Jun 2016) 111

I.4 FAR 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE, AND

SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER COVERED ENTITIES.

(DEC 2023) 113

I.5 FAR 52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. (NOV 2021) 115

I.6 FAR 52.204-30 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS–

PROHIBITION (DEC 2023) 118

I.7 FAR 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (JUL 2013) 123

I.8 FAR 52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE (APR 1991) 125

I.9 FAR 52.215-2 AUDIT AND RECORDS - NEGOTIATION (JUN 2020) 125

I.10 FAR 52.216-7 ALLOWABLE COST AND PAYMENT (AUG 2018) 127

I.11 FAR 52.216-24 LIMITATION OF GOVERNMENT LIABILITY (APR 1984) 134

I.12 FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) 134

I.13 FAR 52.222-50 COMBATING TRAFFICKING IN PERSONS (OCT 2020) (Alternate I MAR 2015) 134

I.14 FAR 52.227-14 RIGHTS IN DATA- GENERAL (MAY 2017) 144

I.15 FAR 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984) 151

I.16 FAR 52.232-22 LIMITATION OF FUNDS (APR 1984) 151

I.17 FAR 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

Page 7 | 267

SUBCONTRACTORS (DEC 2013) 153

I.18 FAR 52.243-2 CHANGES IN COST REIMBURSEMENT (AUG 1987) 153

I.19 FAR 52.247-67 SUBMISSION OF TRANSPORTATION DOCUMENTS FOR AUDIT (FEB 2006)

I.20 FAR 52.252-3 ALTERATIONS IN SOLICITATION (APR 1984) 156

I.21 FAR 52.252-4 ALTERATIONS IN CONTRACT (APR 1984) 156

I.22 FAR 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS. (NOV 2020) 156

I.23 FAR 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES. (NOV 2020) 156

I.24 AIDAR 752.209-71 ORGANIZATIONAL CONFLICTS OF INTEREST DISCOVERED AFTER

AWARD (JUN 1993) 157

I.25 AIDAR 752.216-70 AWARD FEE (MAY 1997) 157

I.26 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012) 158

I.27 AIDAR 752.228-70 MEDICAL EVACUATION (MEDEVAC) Services (JUL 2007) 158

I.28 AIDAR 752.229-71 REPORTING OF FOREIGN TAXES (JUL 2007) 159

I.29 AIDAR 752.242-70 PERIODIC PROGRESS REPORTS (OCT 2007) 160

I.30 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE

DOCUMENTS (SEPT 2013) 160

I.31 AIDAR 752.7007 PERSONNEL COMPENSATION (JUL 2007) 162

I.32 AIDAR 752.7032 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION

REQUIREMENTS (APR 2014) 162

I.33 USAID IMPLEMENTATION OF SECTION 508 OF THE REHABILITATION ACT OF 1973 AND

FEDERAL ACQUISITION CIRCULAR (FAC) 97-27 "ELECTRONIC AND INFORMATION

TECHNOLOGY ACCESSIBILITY" (ADS 302.3.5.11) 163

I.34 AIDAR 752.7013 CONTRACTOR-MISSION RELATIONSHIPS (OCT 1989) [DEVIATION JUN

2018] 163

I.35 AIDAR 752.7025 APPROVALS (APR 1984) 164

I.36 AIDAR 752.7027 PERSONNEL (DEC 1990) 164

I.37 AIDAR 752.7028 DIFFERENTIALS AND ALLOWANCES (JUL 1996) 166

I.38 AIDAR 752.7031 LEAVE AND HOLIDAYS (OCT 1989) 169

I.39 AIDAR 752.7032 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION

REQUIREMENTS (APR 2014) 172

I.40 CONSCIENCE CLAUSE IMPLEMENTATION (ACQUISITION) (FEBRUARY 2012) / 172

I.41 CONDOMS (ACQUISITION) (SEPTEMBER 2014) / ADS 302.3.5.16(a)(3) CONDOMS

(ACQUISITION) (SEPT 2014) 172

I.42 PROHIBITION ON THE PROMOTION OR ADVOCACY OF THE LEGALIZATION OR PRACTICE

OF PROSTITUTION OR SEX TRAFFICKING (SEPT 2014) 173

PART III - LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS 175

SECTION J: ATTACHMENTS 175

Page 8 | 267

PART IV REPRESENTATION AND INSTRUCTIONS 177

SECTION K: REPRESENTATION, CERTIFICATION, AND OTHER STATEMENT OF OFFERORS 177

K.2. FAR 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS 178

K.3 FAR 52.203-11 CERTIFICATION AND DISCLOSURE REGARDING PAYMENTS TO INFLUENCE

CERTAIN FEDERAL TRANSACTIONS (SEPT 2007) 178

K.4 FAR 52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018) 179

K.5 FAR 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAY 2022) [AAPD-20-

07 Rev.1] 180

K.6 FAR 52.204-20 PREDECESSOR OF OFFEROR (AUG 2020) 184

K.7 FAR: 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021) 185

K.8 FAR 52.204-26 COVERED TELECOMMUNICATION EQUIPMENT OR SERVICES-

REPRESENTATION (OCT 2020) 188

K.9 FAR 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS–

REPRESENTATION AND DISCLOSURES (DEC 2023) 188

K.10 FAR 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (AUG 2020) 190

K.11 FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTER 192

(OCT 2018) 192

K.12 FAR 52.209-11 REPRESENTATION BY CORPORATION REGARDING DELINQUENT TAX

LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016) 193

K.13 FAR 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS-

CERTIFICATION (FEB 2021) 194

K.14 FAR 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATION (SEP 2021) 196

K.15 FAR 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999) 202

K.16 FAR 52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984) 202

K.17 FAR 52.223-22 PUBLIC DISCLOSURE OF GREENHOUSE GAS EMISSION AND REDUCTION

GOALS-REPRESENTATIVE (DEC 2016) 202

K.18 FAR 52.222-38 COMPLIANCE WITH VETERANS' EMPLOYMENT REPORTING

REQUIREMENT (FEB 2016) 203

K.19 FAR 52.225-20 PROHIBITION ON CONDUCTION RESTRICTED BUSINESS OPERATIONS IN

SUDAN-CERTIFICATION (AUG 2009) 203

K.20 FAR 52.227.15 REPRESENTATION OF LIMITED RIGHTS DATA AND RESTRICTED

COMPUTER SOFTWARE (DEC 2007) 204

K.21 FAR 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION (JUN

2020) 205

K.22 FAR 52.204-27 PROHIBITION ON A BYTEDANCE COVERED APPLICATION (JUN 2023) 208

K.23 FAR 52.230-7 PROPOSAL DISCLOSURE-COST ACCOUNTING PRACTICE CHANGES (APR

2005) 209

Page 9 | 267

K.24 AGREEMENT ON, OR EXCEPTIONS TO, TERMS AND CONDITIONS 209

K.25 AUTHORIZED NEGOTIATOR 210

K.26 SIGNATURE 210

SECTION L: INSTRUCTION TO OFFERORS 211

L.1 52.252-1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998) 211

L.2. AIDAR 302.5.16(a)(1) CONSCIENCE CLAUSE IMPLEMENTATION (ACQUISITION) –

SOLICITATION PROVISION (FEB 2012) 212

L.3. WAIVERS UNDER FAR PART 4.2101 PROHIBITION ON COVERED TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES AND EQUIPMENT (JUNE 2023) 213

L.4. FAR 52.216-1 TYPE OF CONTRACT (APR 1984) 213

L.5 FAR 52.233-2 SERVICE OF PROTEST (SEPT 2006) 213

L.6 GENERAL INSTRUCTIONS 214

L.7 INSTRUCTIONS FOR THE PREPARATION OF THE NON-COST (TECHNICAL) FACTORS 216

L.7.1: Cover Letter (not to exceed 2 Pages) 217

L.7.2: Factor 1: Technical Approach 217

L.7.3: Factor 2: Management and Staffing Approach 221

L.7.4 Factor 3: Past Performance Information (PPI) 223

L.8 INSTRUCTIONS FOR THE PREPARATION OF VOLUME II - COST PROPOSAL 224

L.8.1 Organization of Cost/Price Proposal (Factor 4) 224

L.8.2 Part 1 - Proposed Budget Attachment J-11 (MS Excel) 225

L.8.3 Part 2 - Budget Narrative 228

L.8.4 Part 3 - Representations, Certifications, and Other Statements of Offerors 236

L.8.4 Part 4 - Joint Venture Information 237

L.8.5 Part 5 - Evidence of Responsibility 237

L.8.6 Part 6 - Disclosure of Lobbying Activities 238

L.8.7 Part 7 - Letters of Commitment ( Subcontractors) 238

L.8.8 Part 8 - Information to Support Consent to Subcontractors 238

L.8.9 Part 9 - Information Concerning Work-Day, Work-Week, and Paid Absences 239

L.8.10 Part 10 - Biographical Data Sheets for Key Personnel 239

L.8.11 Part 11 - Total Compensation Plan (FAR 52.222-46) 239

L.8.12 Part 12 - Identification of Uncompensated Overtime 239

L.8.13 Part 13 - Policies and Procedures 239

L.8.14 Part 14 - Statutory Small Business Subcontracting Form 240

L.8.15 Part 15 - Organizational Conflict of Interest (OCI) Mitigation Plan (as applicable) and Reservation of Rights to Engage in Exchanges Regarding OCI and Responsibility Determinations 240

Page 10 | 267

SECTION M: EVALUATION FACTORS FOR AWARD 241

M.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE 241

M.2 BASIS FOR AWARD 241

M.2.1 Relative Order of Importance of the Evaluation Factors 242

M.2.2 Evaluation Rating Methodology 242

M.3 EVALUATION CRITERIA 244

M.4.1: Factor 1: Technical Approach 245

Annex A: Performance Work Statement (PWS): 245

Annex B: Draft Quality Assurance Surveillance Plan (QASP) 245

Annex C: Draft Information Technology Solution (ITS) 245

M.4.2: Factor 2- Management and Staffing Approach 246

Annex D: Management and Staffing Plan 246

Annex E: Key Personnel Resumes 246

Annex F: Draft Subcontracting and Small Business Plan 246

M.4.3: Factor 3 – Past Performance 247

Annex G: Past Performance Information (PPI) 247

M.4.4: Factor 4 - Cost 248

M.5 DETERMINATION OF COMPETITIVE RANGE 248

ATTACHMENT J.1 - STATEMENT OF OBJECTIVES 250

C.1 TITLE 250

C.2 PURPOSE 250

C.3 BACKGROUND 250

C.4 PLACE OF PERFORMANCE 251

C.5 PROBLEM STATEMENT 251

C.6 SCOPE OF PSA HIV ACTIVITIES 252

C.6.1 COMMODITIES TO BE PURCHASED 253

C.6.2 MANUFACTURERS AND SUPPLIERS 253

C.6.3 QUALITY REQUIREMENTS 253

C.6.4 COMMODITIES REGISTRATION 254

C.7 PERFORMANCE OBJECTIVES, RESULTS AND PERFORMANCE STANDARDS 254

C.8 MONITORING, EVALUATION AND LEARNING PLAN (MEL PLAN) / KEY PERFORMANCE

INDICATORS (KPIs) 258

C.9 INNOVATION 258

C.10 OPERATING CONSTRAINTS 259

C.10.1 RELATIONSHIP TO OTHER ACTIVITIES AND REDUNDANCIES 259

C.10.2 THE ROLE OF THE NEXTGEN CONTROL TOWER 261

C.10.3 RISK MANAGEMENT 262

Page 11 | 267

C.10.4 GENDER 262

C.10.5 ADDRESSING CLIMATE CHANGE 262

C.10.6 OPERATIONAL PLANNING AND SEQUENCING OF AWARDS DURING THE TRANSITION

PERIOD 263

C.10.7 PRIVATE SECTOR ENGAGEMENT 263

LIST OF ACRONYMS 265

Page 12 | 267

PART I- -THE SCHEDULE

SECTION A: Standard Form 33 (SF-33)

Page 13 | 267

SECTION B: SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 DESCRIPTION OF SERVICES

The purpose of this requirement is to execute Procurement as a Service (PaaS) and deploy procurement strategies to ensure the timely procurement and delivery of quality-assured and affordable health commodities to people impacted by HIV/AIDS.

The Contractor shall direct its efforts globally, in support of the U.S. President's Emergency Plan For AIDS Relief (PEPFAR) countries, and in concerted effort with the United States Agency for International Development (USAID) Washington and Mission-based health offices. This requirement is within the Next Generation Global Health Supply Chain Suite of Programs (NextGen).

B.2 CONTRACT TYPE

This is a hybrid Cost-Plus-Award-Fee (CPAF) and Cost-Plus-Fixed-Fee Completion (CPFF) stand-alone contract consistent with Federal Acquisition Regulations (FAR) 16.401(e)(1) and 16.306(d)(1).

B.3 ESTIMATED COST, FEE AND OBLIGATED AMOUNT

a) The estimated cost for the performance of the work required hereunder, exclusive of all fees is [$TBD]. The base fee is [$TBD]. The maximum award fee is [$TBD]. The fixed fee is [$TBD]. The total estimated cost plus all the maximum fees is [$TBD].

b) The amount currently obligated and available for reimbursement of allowable costs incurred by Contractor (and payment of fee, if any) for performance hereunder is [$TBD]. The contractor must not exceed the aforesaid obligated amount, nor will the U.S. Government (USG) be responsible for costs incurred should the contractor do so.

c) Funds obligated hereunder are anticipated to be sufficient through [DATE TBD]. Funding for this contract will be on an incremental basis, subject to availability of funds.

d) The amount currently obligated and available for reimbursement of allowed costs incurred by the Contractor is itemized below. The Contractor must not exceed the obligated amount and may not bill for advance payment of fee.

Page 14 | 267

Base Period (Years TBD):

Option Period One (Years TBD) if exercised:

Contract Line Item Description Total Estimated Amount

Total Obligated Amount

0001 Direct Costs (Excluding Commodities) $TBD

0002 Indirect Costs $TBD

0003 Commodities (Direct Cost Only) $TBD

0004 Base Fee $TBD

0005 Award Fee $TBD

Information Technology System (ITS) Costs (Direct Costs, Indirect Costs, Fixed Fee)

$TBD

Total Cost $TBD

Contract Line Item Description Total Estimated Amount

Total Obligated Amount

0001 Direct Costs (Excluding Commodities) $TBD

0002 Indirect Costs $TBD

0003 Commodities (Direct Cost Only) $TBD

0004 Base Fee $TBD

0005 Award Fee $TBD

Information Technology System (ITS) Costs (Direct Costs, Indirect Costs, Fixed Fee)

$TBD

Total Cost $TBD

Page 15 | 267

Option Period Two (Years TBD) if exercised:

B.4 COST REIMBURSABLE

The U.S. dollar costs allowable will be limited to reasonable, allocable and necessary costs determined in accordance with FAR 31 (Contract Cost Principles), FAR 52.216- 7 (Allowable Cost and Payment), AIDAR 752.216-70 (Award Fee) if applicable, FAR 52.232- 20 (Limitation of Cost), FAR 52.232-22, (Limitation of Funds), and AIDAR 752.7003 (Documentation for Payment), may be reimbursable under this contract.

B.5 FIXED FEE CEILING

a) The CO and Contractor agree to negotiate a fixed dollar amount for fee. The fixed fee must not exceed [insert fixed fee percentage] of the total estimated cost, excluding fee.

The fixed fee ceiling applies to the prime contract and all cost-reimbursement subcontracts.

B.6 PAYMENT OF FEE

a) Fixed Fee

1) In negotiating the fixed dollar amount for fee, the CO must consider the policies and factors for establishing fee in FAR 15.404-4 as well as any applicable USAID policy on establishing a fixed fee amount.

2) The Government will pay the Contractor for performing this contract the fixed fee in accordance with FAR 52.216-8, Fixed Fee (JUNE 2011). USAID will withhold

Contract Line Item Description Total Estimated Amount

Total Obligated Amount

0001 Direct Costs (Excluding Commodities) $TBD

0002 Indirect Costs $TBD

0003 Commodities (Direct Cost Only) $TBD

0004 Base Fee $TBD

0005 Award Fee $TBD

Information Technology System (ITS) Costs (Direct Costs, Indirect Costs, Fixed Fee)

Page 16 | 267

15% of the total fee or $100,000 whichever is less until the required conditions under the referenced clauses have been met.

3) If the CO determines that fixed fees paid results in a disproportionately higher ratio of fixed fee than the percentage of work that the contractor has completed, then the CO may suspend further payment of any fixed fee until the contractor has made sufficient progress to justify further payment, up to the withholding amounts.

b) Base Fee

The payment of base fee will be in accordance with the following:

1) Subject to the withholding provision of the contract clause entitled "Fixed Fee" (FAR 52.216-8), the base fee specified in Section B shall be paid in installments at the time of each payment on account of allowable cost. The amount of each such installment will be determined by applying - to the amount payable as allowable cost - a percentage reflecting the ratio of total contract base fee to total contract estimated costs.

2) In the event of discontinuance of the work in accordance with the clause of the contract entitled "Termination (Cost Reimbursement)" (FAR 52.249-6), the base fee shall be re-determined by mutual agreement equitably to reflect the reduction in the work actually performed. The amount by which such base fee is less than, or exceeds, payments previously made on account of the base fee shall be paid to, or repaid by the Contractor, as applicable.

c) Award Fee

1) The Contractor may earn and be paid all or a portion of an award fee for performance under this contract. The Government’s purpose in paying an award fee is to encourage and reward superior contract performance.

2) The maximum award fee will be made available to the Contractor in ten (10) increments, with the first evaluation occurring twelve months after effective date, and the remaining nine (9) evaluations occurring annually, on the anniversary of the effective date, as specified below:

a) The determination of the award fee, if any, earned by the Contractor will be in accordance with the Award Fee Evaluation Plan (Section G.12).

b) Unearned award fee cannot rollover from one award fee increment to the next award fee increment. The amount of award fee to be earned is a unilateral and subjective Government evaluation decision.

c) Payment of any award fee earned by the Contractor shall not be subject to withholdings.

Page 17 | 267

B.7 BUDGET

Base Period:

Contract Line Item Description Total

0001 Direct Costs (Excluding Commodities) $TBD

0002 Indirect Costs $TBD

0003 Commodities (Cost Only) $TBD

0004 Base Fee $TBD

0005 Award Fee $TBD

0006 Information Technology System (ITS) Costs (Direct Costs, Indirect Costs, Fixed Fee)

Option Period One :

0001 Direct Costs (Excluding Commodities) $TBD

0002 Indirect Costs $TBD

0003 Commodities (Cost Only) $TBD

0004 Base Fee $TBD

0005 Award Fee $TBD

0006 Information Technology System (ITS) Costs (Direct Costs, Indirect Costs, Fixed Fee)

Page 18 | 267

Option Period Two:

0001 Direct Costs (Excluding Commodities) $TBD

0002 Indirect Costs $TBD

0003 Commodities (Cost Only) $TBD

0004 Base Fee $TBD

0005 Award Fee $TBD

0006 Information Technology System (ITS) Costs (Direct Costs, Indirect Costs, Fixed Fee)

B.8 LABOR

Compensation of personnel under this contract or any resulting subcontract must be in accordance with AIDAR 752.7007 Personnel Compensation (July 2007) (See Section I.31).

Salaries should be based upon a combination of factors including the prevailing compensation paid to personnel performing comparable work in the cooperating country as determined by USAID and consideration of the individual's education, work experience and recent relevant salary history.

Unless otherwise authorized by USAID, the compensation for CCN and TCN labor must not exceed the prevailing compensation paid to personnel performing comparable work in the cooperating country as determined by USAID and must be paid in the currency of the cooperating country.

B.9 INDIRECT COSTS / INDIRECT COST RATE CEILING

Page 19 | 267

a) The Contractor is authorized to recover applicable indirect costs, if it is part of the contractor’s usual accounting procedures, consistent with FAR Part 31, and cognizant Negotiated Indirect Cost Rate Agreement (NICRA).

b) The contract clause entitled “Allowable Cost and Payment (AUG 2018)”, FAR 52.216-7, specifies that the indirect cost rates shall be established for each of the Contractor’s accounting periods that apply to this contract. Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs must be reimbursed on the basis of the negotiated provisional or predetermined rates and the appropriate bases for prime contractors and their major subcontractors as contained herein;

c) Reimbursement for allowable indirect costs shall be at final negotiated rates, but not in excess of the following ceiling rates in accordance with FAR 42.707 “Cost Sharing Rates & Limitation on Indirect Ceilings” if specified below:

1) The Contractor must not make changes in its established method of classifying or allocating indirect costs without the prior written approval of the Contracting Officer;

2) The Government will not be obligated to pay any additional amount on account of indirect costs above the ceiling rates established herein;

3) The understanding shall not change any monetary ceiling, obligation, cost limitation, or obligation established in the contract;

4) In the event the final indirect cost rates are less than the negotiated ceiling rates, the negotiated rates will be reduced to conform with the lower rates.

Table B.9: [To be completed at the time of Award]

● Note 1: Contractors are allowed to recoup indirect costs (OH, G&A, etc.) as other direct costs if it is part of the contractor’s usual accounting procedures, consistent with FAR 31 and the Contractor’s NICRA.

● Note 2: Major subcontractors are defined in Section L.7.4.

Contractor Fring Rate%

Fringe Rate Ceiling

Overhead Rate %

Overhead Rate Ceiling

G&A Rate %

G&A Rate Ceiling

PRIME Contractor (insert) Type of Rate (insert)

Base of Application (insert)

Source: (insert) Period: (insert)

MAJOR SUBCONTRACTOR(S)

Type of Rate

Base of Application (insert)

Source: (insert) Period: (insert)

Page 20 | 267

SECTION C: PERFORMANCE WORK STATEMENT

USAID will insert the contractor’s final Performance Work Statement (PWS) at time of award.

See Section J, Attachment J.1 - STATEMENT OF OBJECTIVES (SOO) that informs the development of Section C.

Page 21 | 267

SECTION D: PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing documents number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished Products which are not packaged.

b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped or in which the project site is located.

c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

d) A copy of any specific marking instruction or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING STRATEGY, IMPLEMENTATION PLAN AND MARKING PLAN

The Contractor must comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and Marking in USAID Direct Contracting” (version from January 2, 2015) at http://www.usaid.gov/policy/ads/300/320.pdf; and USAID "Graphic Standards Manual" available at www.usaid.gov/branding, or any successor branding policy.

As per 320.3.2 Branding and Marking in USAID Direct Contracts, USAID policy is to require exclusive branding and marking in USAID direct acquisitions. “Exclusive Branding” means that the program is positioned as USAID’s, as showcased by the project name (e.g., “The USAID NextGen”). “Exclusive Marking” means Contractors may only mark USAID-funded programs, projects, activities, public communications, and commodities with the USAID Standard Graphic Identity and, where applicable, the host country government or ministry symbol or another U.S.

Government logo.

It is USAID’s policy that Contractors’ and subcontractors’ corporate identities or logos must not be used on USAID-funded project materials.

http://www.usaid.gov/policy/ads/300/320.pdf http://www.usaid.gov/branding

Page 22 | 267

D.3 NEXTGEN BRANDING STRATEGY

a. Positioning

1) Program Name. The program name is “NextGen”. The objective is to focus on

NextGen, not individual partners or awards. Documents need not reference the specific agreement, or contract under which the work is funded.

2) USAID Logo. There is no NextGen logo. The logo to be used is the USAID logo using USAID logo's fonts, typefaces, colors, and sizes in ADS 320, the USAID Graphic Standards Manual and Partner Co-branding Guide.

3) Primacy of USAID and Other U.S. Government Logos. Materials funded under NextGen will typically carry only the USAID and PEPFAR/PMI logos. Logos of contractors will not be used on NextGen-funded materials, except that the implementing partner’s name and contact information may be included on the inside or back covers of documents. For grantees and cooperative agreements, the implementing partner’s logo can be co-branded with the USAID logo.

4) Mission Brands or Names. Since NextGen supports in-country programs, NextGen documents and materials will use the Mission brands or names (e.g., USAID | Nigeria) if a Mission requests it. In such cases, NextGen should be acknowledged to the maximum extent practicable.

5) Individual Awards. There are no sub-brands for individual awards. Awards will be identified by starting with “NextGen” followed by the name of the award – for example NextGen PSA HIV.

6) Contractors may not generate their own corporate publicity about a USAID-funded NextGen or make public the findings of USAID-funded studies or reports (e.g., at conferences and public meetings) without first obtaining permission from the COR/AOR or Activity Manager.

7) Translations. USAID translated identities are located at https://www.usaid.gov/branding/translated-brandmarks.

b. Categories of NextGen Types of Branding and Marking

There are several categories of branding and marking:

1) .Exclusive USAID branding and marking for contracts. NextGen products, publications, and events are branded in accordance with ADS 320.3.2. “Exclusive Branding '' means that NextGen is positioned as USAID’s, as showcased by NextGen Name. “Exclusive Marking” means contractors may only mark USAID-funded NextGen projects, activities, public communications, and commodities https://www.usaid.gov/branding/translated-brandmarks

Page 23 | 267 with the USAID Standard Graphic Identity and, where applicable, the host-country government or ministry symbol or another U.S. Government logo.

2) Co-branding and marking for assistance awards. NextGen products, publications, and events positioned as being from NextGen are co-branded and co-marked in accordance with 22 CFR 226.91.

3) Co-branding and marking for inter-agency agreements and agreements with other Donors. NextGen products, publications, and events positioned as being from NextGen are co-branded and co-marked in accordance with ADS 320.3.4.1.

This includes PEPFAR and PMI co-branding and co-marking. USAID approval is not required for this type of co-branding and co-marking. RFP No.

7200AA22R00011 Integrated Procurement Service Agent (PSA) Next Generation Global Health Supply Chain Suite of Programs (NextGen) 33

4) PEPFAR co-branding and co-marking. This is used whenever materials or activities are supported by HIV funds. The PEPFAR logo and the USAID logo should be of equivalent size and prominence; in all cases, PEPFAR should be the lead brand. USAID approval is not required for PEPFAR co-branding. Consult any current USAID guidance on PEPFAR cobranding.

5) U.S. President’s Malaria Initiative (PMI) co-branding and co-marking. This is used whenever materials or activities are supported by PMI funds. The PMI logo and the USAID log should be prominent on the product or material. USAID approval is not required for PMI co-branding. Consult any current USAID guidance on PMI co-branding.

6) Exceptions. Branding or marking is not required for:

a) agreements with public international organizations that meet the requirements in ADS 320.3.5.b; and

b) agreements where the entity is ordering the commodities or materials on its own account and reimbursing USAID.

In such cases, USAID will seek to co-brand, co-mark or have an acknowledgement of NextGen’s involvement.

c. Branding Strategy - NextGen Communications and Publicity

1) Host Country Audience.

NextGen generally provides commodities and technical assistance as part of a Mission program or as part of a larger global health initiative. Therefore, the branding will generally feature the in-country activity and not focus on branding the commodity or technical assistance as part of NextGen.

NextGen will be featured more prominently in cases where NextGen is offering its services to host country institutions as an option available for the procurement of health commodities and a source for excellent technical assistance in supply chain management.

2) Promotional Activities/Materials for Host-country Citizens

Page 24 | 267

The opportunities for, and appropriateness of, widespread in-country publicity and external promotion of NextGen is somewhat limited because of the nature of the activities (e.g., behind -the-scenes technical assistance) and results (e.g., improved essential health commodity supply chains) as opposed to more visible activities (e.g., building a school, establishing a clinic, providing food aid, or repairing a road). Host country awareness of the support of the American people through NextGen will be generated primarily through the following key opportunities:

● NextGen activities (e.g., acknowledgment at training workshops, commodity security meetings, and events);

● Success stories (disseminated through the USAID website(s), USAID listservs, and newsletters, etc.);

● Beneficiary testimonials;

● Site visits by USAID and U.S. or host country government officials;

● Professional photography of key visits by top U.S. or host country government officials, training workshops, etc.;

● Conference presentations, posters, and exhibition booths;

● Launch or close-out events, when and where appropriate;

● Public awareness or participation in events organized by U.S. Embassies and Missions;

● Announcements of research findings, or releases of new studies;

● Promotion of final or interim reports; and

● Communication of NextGen impact/overall results.

3) International Audiences

NextGen will be prominently featured to international audiences, including other donors, international organizations, manufacturers and suppliers of medicines, lab equipment and other commodities. It will stress the following:

● NextGen is not a project or a specific contractor but a decades-long successful and influential USAID global health supply chain program.

● NextGen is the leading program of the U.S. Government in the procurement of global health commodities and takes a leadership role in market dynamics, quality assurance and other aspects of global health commodity procurement.

● USAID, through NextGen, is the U.S. Government’s technical leader on global health procurement and host country supply chain strengthening.

4) U.S. General Public Audiences

NextGen will be part of USAID and PEPFAR and PMI messages to the general public in the United States. It will emphasize targets reached, commodities supplied, and savings.

Page 25 | 267

D.4 NEXTGEN MARKING PLAN

a) Marking Plan

1) Table 1 below outlines the most common types of materials and commodities that may be produced under NextGen. Any NextGen materials that are not listed below are subject to this Marking Plan.

2) Marking is not required on items used as part of the administration of the contract, such as stationery products, equipment, and offices. The goal is to mark NextGen projects, and commodities, not implementing partners.

3) Exceptions. In addition to the exceptions in ADS 320 and 22 CFR 226.91, the following exceptions apply to the marking requirements in Table 1:

a) “By” or “From” a Host-Country Government or Partner. USAID branding need not be used where the COR/AOR or Activity Manager determines that USAID branding would undercut host-country ownership of constitutions, laws, regulations, policies, studies, assessments etc., and is better positioned as being “by” or “from” from a host-country government or partner. NextGen is trying to build capacity of host country governments and their organizations (NextGen goal of capacity building) and branding would compromise ownership of materials.

b) Appearance of neutrality. The presumptive exception to full branding can be used where the COR/AOR or Activity Manager determines that in the field when the objective or purpose of the product would be furthered by an appearance of neutrality; branding causes the data or findings to be viewed as not credible by target audiences; branding impairs the functionality of the product; branding would not be cost-beneficial or practical; branding of a particular product would violate a cultural or social norm, or would otherwise be considered inappropriate. USAID does not expect that this presumptive exception will be used very often but there may be instances where USAID marking would meet the above criteria for not marking. These exceptions will be approved on a case-by-case basis by the COR/AOR or Activity Manager.

c) Commodities. Marking of commodities is required only when the COR/AOR or Activity Manager requires it. Under ADS 312, the packaging of pharmaceuticals, contraceptives and condoms are not subject to marking requirements. In addition, there is an existing presumptive exception for the marking of other commodities purchased under the current Global Health Supply Chain (GHSC)-Procurement and Supply Management and GHSC-Rapid Test Kits projects.

4) Exact positioning of NextGen name or other USAID acknowledgment may vary if the product is subject to co-branding or no branding.

Page 26 | 267

5) Even when a document qualifies for “no branding,” USAID's contribution will, to the maximum extent practicable, be acknowledged in an appropriate way (e.g., USAID support may be acknowledged in the preface, foreword, or acknowledgment sections of a document).

TABLE 1. MARKING PLAN FOR NEXTGEN MATERIALS AND COMMODITIES

CATEGORY TYPE OF MARKING NOTES

ADMINISTRATIVE

Stationery products (administrative business)

USAID standard graphic identity will not be used on stationery products intended for administrative use; the contractor should use its own letterhead. Examples include letters for hiring, purchase orders, office space rental, etc.

Pertains to letterhead, envelopes, mailing labels, fax cover sheets, name tags;

designs for these materials use “[contractor name],” and not the project name with the USAID identity.

Stationery products (NextGen related)

Stationery products that are used for NextGen purposes will use the USAID logo and NextGen.

Pertains to letters that accompany NextGen materials, workshop invitation letters, etc.

Business cards The USAID logo will not be used on business cards. The contractor should use its own business cards but include the line “Contractor for USAID Rx NextGen” at the bottom of the business card.

Please refer all inquiries about the use of the USAID identity on business cards to the COR.

Office signs USAID standard graphic identity will not be used to mark project offices. Signs may say e.g., “[name] a contractor for the USAID Rx NextGen”

Please refer all inquiries about the use of the USAID identity on office signs to the COR.

Project deliverables (e.g., semiannual reports, work

Follows guidelines for full USAID marking and branding.

Page 27 | 267 plans, performance and monitoring plans, financial reports, etc.)

Internal management reports (regular routine reporting)

Implementing Partners Websites

Follows guidelines for full

Notecards Follows guidelines for full

Pertains to thank you cards, announcement cards, etc.

Folders Follows guidelines for full

TECHNICAL

Implementing Partner Technical websites

The USAID standard graphic identity and NextGen name is at the top of the homepage and sub-pages as appropriate;

design follows guidelines for full branding and marking.

Technical reports, studies, analyses, briefing papers, memoranda, training materials, manuals, policy recommendations, fliers, fact sheets, presentations, and conference posters

The USAID standard graphic identity and NextGen name are incorporated into the splash screen/menu and printed on the software packaging; design follows guidelines for full branding unless co-branding is appropriate or required by PEPFAR or PMI.

Software The USAID standard graphic identity and NextGen name are incorporated into the splash screen/menu and printed on the software packaging; design follows guidelines for full branding unless co-branding is

Page 28 | 267 appropriate or required by PEPFAR or PMI.

CD-ROMs and videos The USAID standard graphic identity and NextGen name printed on the CD label, splash screen/menu, and packaging;

design follows guidelines for full branding unless co-branding is appropriate or required by PEPFAR or PMI.

NextGen materials (communications that target beneficiaries with particular messages, e.g., “Keep your warehouse clean,” “Stack cartons at least 10 cm off the floor”)

The USAID standard graphic identity and NextGen name on the cover of documents;

design follows guidelines for full branding unless co-branding is appropriate or required by PEPFAR or PMI.

If used, the preferred placement of NextGen brand is on the front cover or poster in the upper lefthand corner.

Government policies, MOH strategies, plans, and guidelines (regional, national, and subnational levels), or other materials positioned as being from the host-country government, such as presentations, reports, publications, etc.

Materials produced in-country are exempt from marking under presumptive exception to full branding ads 320.3.2.5.c, when branding would undercut host-country government “ownership” of constitutions, laws, regulations, policies, studies, assessments, reports, publications, surveys or audits, PSAs, or other communications better positioned as “by” or “from” a cooperating country ministry, organization, or government official.

It may still be possible to acknowledge usaid assistance in the document.

Organizations' policies, strategies, plans, and guidelines or other materials positioned as being from the host-country partner, such as

Materials produced in-country are exempt from marking under presumptive exception to full branding ADS 320.3.2.5.c, when branding would undercut host-country

It may still be possible to…