RFP___7200AA19R00007.pdf

ISSUANCE DATE: November 20, 2018

CLOSING DATE: December 21, 2018

CLOSING TIME: 2:00 pm (Eastern)

U.S. Agency for International Development

1300 Pennsylvania Avenue, NW

Washington, DC 20523 www.usaid.gov

Ladies/Gentlemen:

SUBJECT: Solicitation for GS-15 Equivalent Personal Services Contract (PSC) for Health Team

Leader, bureau of Asia, USAID/Washington.

Soli citation No: RFP# 7200AA19R00007

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking applications of qualified individuals interested in providing Personal Services Contract (PSC) services as described in the attached solicitation.

Submittals must be in accordance with the attached information at the place and time specified. In order to be considered for the position, candidates must meet the Minimum Qualifications listed in the solicitation. Consideration and selection will be based on a panel evaluation of the proposals vis-a-vis the Evaluation Criteria. Resumes must be attached to the USAID form AID 309-2 (Offeror Information for Personal Services Contracts) and offerors should write a brief appendix to demonstrate how prior experience and/or training address these criteria. Offerors are required to sign the certification at the end of the AID 309-2. Proposals received without a signature will not be considered for the position.

Offerors are responsible for submitting the AID 309-2 so as to reach the Government office designated in the solicitation by the closing date and time specified in the solicitation. Proposals must be submitted in an email to the person specified below. An application received after the closing date and time will be considered late, unless there is acceptable evidence to establish that it was received on time.

Questions Questions must be received by the questions closing date December 4, 2018 before 2:00 pm (Eastern), by email to Contracting Officer, Mr. Rukmal Perera at rperera@usaid.gov with a copy to Ms. Annastasia Karuga at akaruga@usaid.gov and the Supervisory Contracting Officer Ms. Georgia Fuller at gfuller@usaid.gov.

Submission of proposals Submission of proposals in response to this solicitation must be in accordance with the instructions in Section IV of this solicitation and must be directed by email to:

Rukmal Perera, Contacting Officer. M/OAA/RM/LEMO, U.S. Agency for International Development Office of Acquisition and Assistance Email: rperera@usaid.gov https://www.usaid.gov/forms/aid-309-2 https://www.usaid.gov/forms/aid-309-2 mailto:rperera@usaid.gov mailto:akaruga@usaid.gov mailto:gfuller@usaid.gov mailto:rperera@usaid.gov

RFP# 7200AA19R00007

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Contents

I. GENERAL INFORMATION

II. DUTIES AND RESPONSIBILITIES OF THE POSITION:

III. QUALIFICATIONS REQUIRED FOR THIS POSITION:

IV. EVALUATION AND SELECTION FACTORS:

V. HOW TO APPLY:

VI. LIST OF REQUIRED FORMS FOR PSCS:

VII. BENEFITS/ALLOWANCES:

VIII. TAXES:

IX. ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDS) AND CONTRACT

INFORMATION BULLETINS (CIBS) PERTAINING TO PSCs

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I. GENERAL INFORMATION

1. SOLICITATION NUMBER: 7200AA19R00007

2. ISSUANCE DATE: November 20, 2018

3. CLOSING DATE December 21, 2018 at 2:00 P.M., Eastern

4. POSITION TITLE: Health Team Leader, Asia Bureau

5. MARKET VALUE: This position is the equivalent of a GS-15. The salary

Range of GS 15 is $134,789.00 to $161,746.00 per annum (Washington, D.C. locality).

Final compensation will be negotiated within the listed market value depending on qualifications, salary and work history, experience, and educational background.

Salaries over and above the top of the pay range will not be entertained or negotiated. The incumbent must be willing and available to fulfill the terms of this contract in Washington, D.C.

Candidates who live outside the Washington, D.C., area will be considered for employment, but no relocation expenses will be reimbursed.

6. PERIOD OF PERFORMANCE: One (1) year, with four (4) one-year option periods, subject to satisfactory performance, requirements of the program, and availability of funds.

7. PLACE OF PERFORMANCE: USAID/Washington

8. SECURITY LEVEL REQUIRED: Secret

9. AREA OF CONSIDERATION: Open to all U.S. Citizens

II. DUTIES AND RESPONSIBILITIES OF THE POSITION:

1. PURPOSE OF THE POSITION:

The USAID/Asia Bureau provides overall leadership for Agency programs across a region that is at the top of the U.S. foreign policy agenda, covers the largest geographic coverage of any Regional Bureau, and is home to more than half of the world’s population. The USAID/Asia Bureau carries out development efforts in 14 field missions covering 30 countries from Central Asia to the Pacific.

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The Office of Technical Support (Asia/TS) is one of six offices in the Asia Bureau along with the Front Office, the Office of South and Central Asia, the Office of East Asia and the Pacific, the Office of Administrative Services, and the Office of Strategic Planning and Operations.

The Office of Technical Support (TS) provides leadership on development issues in Asian countries through analysis of regional needs, trends, and constraints, strategy development, technical assistance and information dissemination in the areas of global health, democracy and governance, peace and security, natural resources management and environment, economic growth, agriculture, and education. TS supports Asia missions, provides advice to Bureau senior leadership on technical matters and represents the Bureau in the intra- and inter-agency on technical matters relevant to the Asia region.

2. CORE FUNCTIONAL AREAS OF RESPONSIBILITY

The incumbent provides overall support to the management and implementation of USAID’s Global Health program-funded activities in Asia, which include Agency global health priorities to end preventable maternal and child deaths and to curb the transmission of infectious disease, particularly tuberculosis, HIV/AIDS and malaria. Work is performed primarily in the Asia Bureau and in Asia Missions, but the incumbent is expected to participate in assignments that cross organizational lines working in close collaboration with the Bureau of Global Health and other Agency Pillar Bureaus, missions, other U.S. government agencies, as well as, with international and regional partners, non-governmental organizations and the private sector. The incumbent must have the ability to travel internationally. The incumbent supervises and leads the Bureau Health Team and works in all areas of the sector, at the level described below in Section III. Duties and Responsibilities.

The Health Team leader supervises and has oversight for a five person team of health experts in the Asia Bureau’s Office of Technical Support (ASIA/TS). S/he provides intellectual leadership on emerging trends and issues in the region particularly as it relates to a country’s overall self-reliance, technical expertise to Asia Bureau senior leadership, and advocacy and expertise within the U.S.

government interagency on health issues in the region. Technical areas covered by the Asia TS Health team include:

Maternal and Child Health; Nutrition

Health systems strengthening and health financing

Infectious Disease o Tuberculosis o Pandemic threats o Malaria

President’s Emergency Plan for HIV/AIDS Relief

Urban health, including the impact of environment on health

Non-communicable disease

Private sector engagement and domestic resource mobilization

Other development sectors that have impacts on health in the region, such as the environment, migration, urbanization and governance

The Health Team Leader is expected to lead a team with a wide range of technical expertise to support USAID missions in Asia, to advise senior Bureau leadership, and represent and advocate on behalf of the Bureau with external stakeholders and within the U.S. government interagency. S/he

6 | P a g e will possess excellent communication, negotiation and advocacy skills; ability to mentor and lead diverse teams; strong analytical skills; and excellent ability to navigate a complex political environment.

The core functions of the position include: analyze and identify emerging health trends and issues in the region; provide support to USAID missions and US Embassies in the field; provide vision for and lead a team of five technical experts; represent the Bureau on health issues in intra and interagency processes and/or provide advice for Senior Leadership to participate in these processes;

advocate on behalf of mission programs during budget and policy discussions; and design programs and act as administrator or activity manager for programs/projects that address issues specific to the Asia region. The Health Team Leader will work closely with relevant bureaus and offices within USAID, the Department of State, and other USG and non-USG actors as needed to achieve health goals. The incumbent will travel internationally approximately 3-4 trips per year, each for 2-3 weeks' duration. S/he is supervised by the Asia/TS Deputy Office Director.

3. POSITION ELEMENTS:

Supervisory and/or Managerial Responsibilities (40 %)

Supervises a group of institutional contractors and fellows performing work at the GS-13/14 level.

Provides administrative and technical supervision necessary for accomplishing the work of the unit.

Builds a cohesive, high performing team with the ability to support missions, advise Bureau leadership and represent the Bureau’s position in the intra- and inter-agency. Specific responsibilities include:

Provides overall strategic direction to the team by identifying team priorities and matching staff resources to meet those priorities.

Performs the administrative and human resource management functions relative to staff supervised, including budget planning to fund positions. Ensures adequate coverage by the team.

Recruitment and hiring.

Establishes guidelines and performance expectations for staff members, which are clearly communicated through the appropriate employee performance management system.

Observes workers’ performance; demonstrates and conducts work performance evaluations and feedback sessions.

Ensures opportunities for professional development and provides regular and ongoing mentoring for the team. Assures that subordinates are trained and fully comply with security and safety regulations.

Provides advice and counsel to workers related to work and administrative matters.

Resolves informal complaints and grievances. Develops work improvement plans, recommending personnel actions as necessary. Effects disciplinary measures as appropriate to the authority delegated in this area.

Bureau-wide Technical Resource (35%)

Advisor and Technical Expert: As an expert advisor and technical authority on complex and precedent-setting policy and program issues, informs policy and develops strategies and health programs/projects for Bureau and Agency-wide application. Provides expertise to Asia missions and

7 | P a g e pillar bureaus in designing and monitoring strategies, programs and policies that assist Agency self-reliance goals in the health sector. Advises USAID missions and host-country governments on new developments and the most effective approaches in the health sector in a region or country;

articulates the benefits of interventions to effectively reach specific target audiences and move toward greater self-reliance, from high level government and opinion leaders to technical audiences and community groups. Provides technical advice, guidance, and support to Mission, PVOs/NGOs and host countries on technical issues regarding the design, implementation, management and evaluation of health programs. Works in close partnership with pillar bureaus in design and technical support provided to missions. Technical areas include but are not limited to infectious disease, tuberculosis, HIV/AIDs, maternal and child health, health systems strengthening, domestic resource mobilization, urban health, and non-health sector areas that have impacts on health.

Research and technical best practices: Provides technical guidance to Agency research on health sector issues, including non-health sectors with potential impacts on health, and coordinates incorporation of research findings into policy, programs and interventions within the sector. Serves as an advisor and technical authority on policy and programs within the health area in Asia.

Disseminates research and best practice findings to various audiences, including Bureau senior leadership and Asia missions; provides expert advice and support to incorporate research on new approaches and trends into programs and strategies. Acts as a technical liaison and advocate with other USG Agencies, donor organizations, multilateral banks, U.S. universities and professional organizations to coordinate their efforts with USAID programs, polices and approaches in the sector.

Bureau strategy and policy: Participates in the development of strategies, plans, program guidance, and dissemination of research results for Bureau-wide application and incorporation into mission health programs. Contributes to formulating Agency and Bureau positions on health issues, for presentation to Congress, universities, task forces, think tanks and other external stakeholders.

Disseminates Agency health policy and strategy, including Agency self-reliance vision, to Asia missions.

Professional development: Maintains knowledge of current literature and research to advise USAID in its legislative mandate to facilitate and coordinate USG activities in the health area, including in health areas pertinent to Asia, such as tuberculosis, environmental health, non-communicable disease, health systems and health financing. Attends conferences and meetings, for the purpose of professional and scientific interchange, and establishes and maintains effective working relationships with professional colleagues and institutions.

Specific tasks include providing expert technical analysis to Asia Bureau and missions by:

a. Analyzing health trends, indicators and data specific to the Asia region; identifying and advocating for priority concerns in the health sector; developing briefs on relevant information; and making recommendations for action by Bureau senior leadership or missions.

b. Analyzing and interpreting health data to inform the design and development of mission programs, in partnership with relevant pillar bureaus. Uses same data to advocate budget decisions and priorities for the health sector.

c. Developing analytical, strategic and program recommendations which demonstrate and/or take into consideration U.S. Government, USAID and Asia Bureau policies approaches and interests.

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d. Supporting missions in trend analysis, strategy development and general surge and mission support.

e. Reviewing project proposals, requests for funding, interim and final project reports, annual assessments of program impact, scientific and policy papers, and other documents related to health programs and trends in Asia.

f. Analyzing general development trends in the region and the potential implications for health.

Explore linkages with other sectors and advocate for integrated programming where relevant.

Provides technical leadership, support and guidance to:

g. Asia Bureau senior leadership and Asia missions on all matters related to health, including the review of mission strategies, performance reports and other strategic and program documents.

This may include writing reports, drafting strategies and other documentation, preparing written communications to USAID missions, and providing written reviews and recommendations of projects and activities.

h. Asia missions by providing regular virtual and onsite support on health sector-related issues including budget and program planning, policy compliance, assessments and evaluations, technical updates, and coordination with other bureaus of USAID and external agencies and partners. Disseminates Agency and Bureau policy and strategy guidance. Provides opportunities for mentoring and technical professional development, in partnership with pillar bureaus.

Serves as a liaison and advocate to:

i. The Global Health Bureau, Agency pillar bureaus, other USG agencies, multi-lateral development banks, international organizations, non-governmental organizations, foundations, private sector organizations and others working in the health sector in the region.

Program Management (25%)

Managing health sector programs. Team lead will guide and manage Bureau investments in health, advocating interventions and approaches that promote country’s greater self-reliance and that address problems unique to Asia. S/he will also assist missions in designing, procuring and implementing health sector programs, in partnership with other Agency pillar Bureaus. S/he will also advise on the design of health sector programs in pillar bureaus to ensure relevance and appropriateness to the Asia region and context. S/he may also serve as the Contract Officer’s Representative or the Assistance Officer’s Representative.

International travel:

Approximately 3-4 trips per year, each for 2-3 weeks' duration.

4. SUPERVISORY AND COLLABORATIVE RELATIONSHIPS:

The incumbent will be supervised by the Deputy Director, Office of Technical Services. The supervisor will set overall objectives. The incumbent and supervisor will develop deadlines, projects and work to be completed, including professional development goals. The incumbent will be

9 | P a g e expected to independently plan, design, and carry out the duties of the position. Completed work will be reviewed for effectiveness of results and compliance with prevailing policies, regulations, directives and objectives.

5. AUTHORITY TO MAKE COMMITMENTS:

The Health Team Lead has no formal authority to make commitments on behalf of the USG;

however, recommendations are given substantial weight by USAID officials who exercise that authority. The Health Team Lead will have significant responsibilities and some discretion with respect to Bureau budget allocations in the health sector, which includes having an understanding of budget and budget formulation and tracking mission health budgets and programs. The Health team Lead is authorized to initiate correspondence and discussions with relevant counterparts and to articulate USAID strategy and implementation issues specific to the program sectors specified herein.

6. AVAILABLE GUIDELINES:

Management guidelines available include the Automated Directives System and other important reference documents such as the current Operational Plan, Congressional Budget Justification and relevant contract and grant agreements, auditing and financial management operating procedures and systems requirements. Agency and executive branch policy and procedures also serve to guide decisions and supervision provided by the Health Team Lead.

7. EXERCISE OF JUDGMENT:

The Health Team Lead must exercise a high degree of sound judgment in dealing with colleagues and other USG officials, external counterparts, contractor and grantee staff and others. In particular, the Health Team Lead must not exceed boundaries set by USAID rules and regulations and, in dealing with colleagues and counterparts, must understand the limits of her/his authority in this particular situation.

8. NATURE, LEVEL AND PURPOSE OF CONTACTS:

In order to perform the duties and responsibilities, the Health Team Lead will require regular contact with USAID senior leadership, senior officials of external partners including other donors, host governments, multi-lateral agencies, think tanks and NGOs. The Health Team Lead will also have regular contact with contractor and grantee staff, for the purpose of negotiating the direction of implementation of Bureau programs. The Team Lead must be able to work and communicate effectively in all sub-sectors of the health portfolio.

9. SUPERVISION EXERCISED:

The Health Team Lead will supervise four technical experts and will be expected to exercise the duties and responsibilities described in the statement of work. The Health team Lead will be responsible for maintaining the high performance of the Asia Bureau health team and ensure responsiveness to ad hoc, unplanned requests while maintaining a high level of professionalism and technical excellence. The Health Team Lead will act as the key manager for ensuring the smooth implementation of a complex and highly visible health program.

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10. PHYSICAL DEMANDS:

The work is generally sedentary and does not pose undue physical demands. During site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

11. WORK ENVIRONMENT:

While in post of assignment, the work is generally performed in an office environment. However, the position may require multiple temporary duty (TDY) travel throughout the Asia region, which may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

III. QUALIFICATIONS REQUIRED FOR THIS POSITION:

Applicants who do not meet all of education and experience factors are considered NOT qualified for the position. (See detailed instructions for demonstrating Education/Experience under "How to Apply")

EDUCATION AND EXPERIENCE:

An advanced or professional degree from an accredited U.S. or internationally recognized institution in a relevant field, to include public health and social sciences, or another field relevant to international development/public policy with a specialization in health. In addition:

At least eight years of experience in the health sector;

Eight years working in the field of development with either a U.S. government agency, non-governmental organization or other international agency, of which at least 5 years is in a supervisory capacity.

A minimum five years of experience working on health development issues and programs in the Asia Region is required.

OTHER REQUIREMENTS:

Applicant is a U.S. citizen;

English fluency, written and oral;

Submission of a current resume, with complete contact information. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements;

Supplemental document specifically addressing the Quality Ranking Factors (QRFs);

Ability to obtain and maintain a SECRET level security clearance; and, Verification of academic qualifications.

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IV. EVALUATION AND SELECTION FACTORS:

The successful candidate will be selected based on a review of his/her qualifications, work experience, skills, and abilities; an interview; writing sample; and the results of reference checks.

Each sub-factor will be weighted equally within the rating factor. Applicants who receive the highest scores will be invited to be interviewed by the selection committee. The candidate with the highest overall score will be selected based on the criteria below. Security clearances will be required after selection of candidate.

QUALITY RANKING FACTORS (QRFS):

Applicants who meet the minimum requirements for the position will be further evaluated based on scoring of the Quality Ranking Factor (QFR) responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

QRF#1 Demonstrated professional experience in international development, with specific knowledge in two or more of these health areas: health systems, maternal and child health, HIV, tuberculosis, health financing, nutrition, urban health. Experience in developing integrated, cross-sectoral approaches that have positive outcomes for health is strongly preferred. (25 points)

QRF #2 Strong analytical skills, including ability to collect data and analyze trends in ways that are meaningful for program development. Possess analytical and independent decision-making skills. (20 points)

QRF #3 Demonstrated ability to build, supervise and manage teams, including excellent interpersonal skills, experience directing and working in teams, ability to work independently and as a team member; and ability to work collaboratively across departments or agencies in a large bureaucracy and in an interagency context, as well as with high level government officials, implementing partners, international donors and other counterparts. (25 points)

QRF #4 Excellent written and oral communication skills with the ability to effectively advocate and negotiate a particular position. Demonstrated through the preparation, presentation and advocacy of formal reports, briefing memoranda, public presentations, in-person and through other forms of communication to diverse audiences, including technical experts, senior U.S. and foreign government officials, members of private and public sector organizations. (20 points)

QRF #5 Demonstrated knowledge of key issues and priorities in Asia. (10 points)

Applicants are required to address each of the QRFs on separate sheet not to exceed a maximum of five (5) pages, describing specifically and accurately what experience, education, training, accomplishments and/or awards received relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection and/or QRFs may result in an applicant not receiving credit for all pertinent experience, education, training, accomplishments and/or awards.

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1. RATING SYSTEM

Professional Experience (QFR #1) 25 points Strong analytical skills (QFR #2) 20 points Build, supervise, manage teams (QFR #3) 25 points Excellent communication skills (QFR #4) 20 points knowledge of key issues (QFR #5) 10 points

TOTAL POSSIBLE POINTS: 100 points

The successful candidate will be selected based on a review of his/her qualifications, the professional writing sample, one or more interviews and related activities, and reference checks. The hiring panel may check references that have not been specifically identified by applicants and may check references before or after a candidate is interviewed.

Applicants who are selected for an interview will be contacted by the chairperson of the Technical Evaluation Committee. Security clearances will be required after selection of candidate.

Asia bureau will not pay for any expenses associated with the interviews and will evaluate the applicant’s professional references and academic credentials.

NOTE: If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within six months after offer acceptance, the offer may be rescinded.

V. HOW TO APPLY:

Eligible offerors are required to complete and submit the following:

1) A USAID form AID 309-2 (Offeror Information for Personal Services Contracts - available at the USAID website, http://www.usaid.gov/forms/), with hand-written signature. Form AID 309-2 must be signed and those submitted unsigned will be rejected;

2) A resume must be attached to the AID 309-2. Resumes must contain sufficient information to make a valid determination of meeting experience requirements as stated in this solicitation. This information should be clearly identified in the resume. Failure to provide information sufficient to determine qualifications for the position will result in loss of full consideration.

In order to fully evaluate applications, resumes must include:

a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

b) Specific duties performed that fully detail the level and complexity of the work.

http://www.usaid.gov/forms/

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c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

3) A supplemental document of up to five (5) pages that demonstrates how prior experience and/or training directly address the QRFs should be attached.

4) Names and current contact information of three professional references that have knowledge of the applicant’s ability to perform the duties set forth in this solicitation.

5) Proof of U.S. Citizenship

6) Professional writing sample of no more than two pages, preferably on a subject relevant to the position.

7) Academic Transcripts

8) A cover letter of not more than one (1) page may be submitted, but is optional.

To ensure consideration of applications for the intended position, please reference the solicitation number on the application, as the subject line in any email.

By submitting the application materials, the applicant certifies that all of the information on and attached to the application is true, correct, and complete and made in good faith. The applicant agrees to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to the application may result in being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

Applications must be received by the closing date and time specified in this solicitation, and submitted to the Point of Contact.

VI. LIST OF REQUIRED FORMS FOR PSCS:

Once the CO informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the following forms.

Forms outlined below can found at http://www.usaid.gov/forms/

1) USAID form AID 309-2 (To be submitted with application).

2) Medical History and Examination Form (Department of State Forms)**

3) Questionnaire for Sensitive Positions for National Security (SF-86), or **

4) Questionnaire for Non-Sensitive Positions (SF-85)**

5) Finger Print Card (FD-258)**

** Forms 2 through 5 shall be completed only upon the advice of the Contracting Officer that an applicant is the successful candidate for the job.

http://www.usaid.gov/forms/

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VII. BENEFITS/ALLOWANCES:

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

(a) Employer's FICA Contribution

(b) Contribution toward Health & Life Insurance

(c) Pay Comparability Adjustment

(d) Annual Increase (pending a satisfactory performance evaluation)

(e) Eligibility for Worker's Compensation

(f) Annual and Sick Leave

A. ALLOWANCES:

Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas):

(a) Temporary Quarter Subsistence Allowance (Section 120)

(b) Living Quarters Allowance (Section 130)

(c) Cost-of-Living Allowance (Chapter 210)

(d) Post Allowance (Section 220)

(e) Separate Maintenance Allowance (Section 260)

(f) Education Allowance (Section 270)

(g) Education Travel (Section 280)

(h) Post Differential (Chapter 500)

(i) Payments during Evacuation/Authorized Departure (Section 600), and

(j) Danger Pay Allowance (Section 650)

VIII. TAXES:

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes.

IX. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES

PERTAINING TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf .

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms .

3. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs .

4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive

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Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations.

MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006)

(a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 (available at http://www.foia.state.gov/REGS/fams.asp?level=2&id=59&fam=0). Note: personal services contractors are not eligible to participate in the Federal Employees Health Programs.

(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below.

The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC)

SERVICES.”

(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision).

(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:

(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;

(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and

(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.

(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation AAPD 06-10 PSC Medical Expense Payment Responsibility 6 Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and Transportation.”

In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS- 3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for

16 | P a g e medical travel to be an allowable cost under the corresponding General Provision, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.

(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism.

(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.

(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent.

(i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).

End of Provision

HOMELAND SECURITY PRESIDENTIAL DIRECTIVE-12 (HSPD-12) (SEPTEMBER

2006)

In response to the general threat of unauthorized access to federal facilities and information systems, the President issued Homeland Security Presidential Directive-12. HSPD-12 requires all Federal agencies to use a common Personal Identity Verification (PIV) standard when identifying and issuing access rights to users of Federally-controlled facilities and/or Federal Information Systems.

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USAID will begin issuing HSPD-12 “smart card” IDs to applicable contracts, using a phased approach. Effective October 27, 2006, USAID will begin issuing new “smart card” IDs to new contractors (and new contractor employees) requiring routine access to USAID controlled facilities and/or access to USAID’s information systems. USAID will begin issuance of the new smart card IDs to existing contractors (and existing contractor employees) on October 27, 2007. (Exceptions would include those situations where an existing contractor (or contractor employee) loses or damages his/her existing ID and would need a replacement ID prior to Oct 27, 2007. In those situations, the existing contractor (or contractor employee) would need to follow the PIV processes described below, and be issued one of the new smart cards.)

Accordingly, before a contractor (including a PSC* or a contractor employee) may obtain a USAID ID (new or replacement) authorizing him/her routine access to USAID facilities, or logical access to USAID’s information systems, the individual must provide two forms of identity source documents in original form and a passport size photo. One identity source document must be a valid Federal or state government-issued picture ID. (Overseas foreign nationals must comply with the requirements of the Regional Security Office.) USAID/W contractors must contact the USAID Security Office to obtain the list of acceptable forms of documentation, and contractors working in overseas Missions must obtain the acceptable documentation list from the Regional Security Officer. Submission of these documents, and related background checks, are mandatory in order for the contractor to receive a building access ID, and before access will be granted to any of USAID’s information systems. All contractors must physically present these two source documents for identity proofing at their USAID/W or Mission Security Briefing. The contractor or his/her Facilities Security Officer must return any issued building access ID and remote authentication token to USAID custody upon termination of the individual’s employment with the contractor or completion of the contract, whichever occurs first.

The contractor must comply with all applicable HSPD-12 and PIV procedures, as described above, and any subsequent USAID or government-wide HSPD-12 and PIV procedures/policies, including any subsequent related USAID General Notices, Office of Security Directives and/or Automated Directives System (ADS) policy directives and required procedures. This includes HSPD-12 procedures established in USAID/Washington and those procedures established by the overseas Regional Security Office. In the event of inconsistencies between this clause and later issued Agency or government-wide HSPD-12 guidance, the most recent issued guidance should take precedence, unless otherwise instructed by the Contracting Officer.

The contractor is required to include this clause in any subcontracts that require the subcontractor or subcontractor employee to have routine physical access to USAID space or logical access to USAID’s information systems.

End of Provision