Rev. 09/01/2009

STATE OF NORTH CAROLINA

UNIVERSITY OF NORTH CAROLINA AT WILMINGTON

Purchasing Services

IMPORTANT IFB ADDENDUM

Date Addendum Issued: July 10, 2026

RFP NUMBER: 72-BKAH26090 COMMODITY: UNCW Moving Services ADDENDUM NUMBER: One (1) USING AGENCY: UNCW PURCHASING AGENT: Kimberley Heath OPENING DATE/TIME: July 21, 2026 / 3:00 p.m. ET

INSTRUCTIONS:

This Addendum forms a part of the IFB Documents and modifies the Contract Documents with amendments and additions noted below:

Questions and Answers

QUESTION: Section 1.0, Page 5 - Can historical usage data (moves/year, crew size, hours, storage frequency) be provided?

Answer: Historical usage data is not available in a format that can be reliably provided. Actual service needs will vary based on departmental moves, renovations, space reconfigurations, and other University requirements. Bidders should base their pricing on the scope of services described in the IFB and be prepared to accommodate varying levels of demand throughout the contract term.

QUESTION: Section 1.0, Page 5 - Can the approximate $72K annual spend be broken down by labor, vehicles, storage, packing materials, and insurance?

Answer: No. A detailed breakdown of the approximate annual spend is not available. The stated amount is provided for informational purposes only and should not be interpreted as a guarantee of future expenditures. Actual spending may vary based on the University's needs, including the volume and type of moving, storage, and related services required during the contract term.

QUESTION: Section 2.2, Page 5 - Should the NC e-Procurement fee be included in pricing?

Answer: N/A

QUESTION: Section 2.6, Page 6 - Is hand delivery accepted on the due date before 2:00 PM ET?

Answer: Yes

QUESTION: Section 2.7, Page 8 - Can UNCW clarify the required attachments and attachment lettering?

Answer: Submit a signed, original executed bid response, one (1) un-redacted copies on flash drive and, if required, one (1) redacted (Proprietary and Confidential Information Excluded) copy on flash drive.

ATTACHMENT A: PRICING found on page 19 ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION link on page 20

ATTACHMENT E: LOCATION OF WORKERS UTILIZED BY VENDOR link on page 20 ATTACHMENT F: CERTIFICATION OF FINANCIAL CONDITION link on page 20 LOBBYING ACTIVITY CERTIFICATION FOR FEDERAL GRANTS link on page 20

5.2 QUESTIONS TO VENDORS found on page 16

6.0 CONTRACT ADMINISTRATION found on page 17

QUESTION: Section 3.1, Page 8 - Will award be based solely on price or also on qualitative evaluation?

Answer: All responsive bids will be reviewed, and an award or awards will be based on the responsive bid(s) offering the lowest price that meets the specifications provided herein, to include any required verifications set out here in such as but not limited to past performance, references, and financial documents.

QUESTION: Section 3.1, Page 8 - Will there be one award or multiple awards?

Answer: While the intent of this IFB is to award a Contract(s) to a single Vendor, the State reserves the right to make separate awards to different Vendors for one or more line items, to not award one or more line items, or to cancel this IFB in its entirety without awarding a Contract, if it is considered to be most advantageous to the State to do so.

QUESTION: Section 4.1, Page 10 - Are travel time, mobilization, or minimum job charges allowable?

Answer: Charges will commence when men/women and equipment arrive at the ground floor entrance to the building or site where the work will be performed and will end when work has been completed or at the end of the workday if the job is more than one day’s duration. No charge will be made by the contractor for time lost in any way not required in the performance of the services ordered by the University.

QUESTION: Section 4.4, Page 11 - Will UNCW accept experience from a subcontractor or teaming partner to satisfy the requirement for similar public/private sector moving experience?

Answer: No

QUESTION: Section 4.8, Page 12 - Can UNCW confirm required insurance limits?

Answer:

QUESTION: Section 4.9, Page 12 - May the prime vendor use subcontractors or teaming partners for labor, trucks, storage, or specialized moving services if disclosed in the bid response?

Answer: Approved subcontractors may be utilized to supplement the contractor's resources as needed, provided the contractor independently satisfies the minimum requirement of maintaining at least two (2) company-branded moving trucks and ten (10) full time employees.

QUESTION: Section 4.9, Page 12 - If subcontractors are proposed, what documentation regarding qualifications, insurance, experience, and responsibilities should be included?

QUESTION: Section 5.1(F), Page 14 - Can the minimum of ten (10) full-time employees be satisfied through the combined workforce of the prime vendor and approved subcontractors/teaming partners?

QUESTION: Section 5.1(D), Page13 - May temporary storage be provided through a qualified third-party storage partner?

Answer: Yes. Use of storage partners should be clearly identified in the proposal, and the proposer remains responsible for managing the services and meeting all contract requirements.

QUESTION: Section 5.1(B), Page 13 - Are most moves on-campus, between campus buildings, or off-site?

Answer: Most moves are expected to be on-campus moves between University buildings and departments. However, off-site moves may be required on occasion as needs arise. The contractor should be capable of supporting both on-campus and off-site relocations.

QUESTION: Section 5.1(B), Page 13 - How frequently are modular furniture disassembly/reassembly services required?

Answer: Modular furniture disassembly and reassembly services are expected to be required occasionally and on an as-needed basis. The frequency will vary depending on departmental relocations, office reconfigurations, renovations, and other university projects. UNCW does not have a set volume for these services and requests will be made as needs arise.

QUESTION: Section 5.1(B), Page 13 - Are specialized modular furniture installers required?

Answer: Proposers should be capable of providing personnel with the appropriate experience and qualifications to safely disassemble, move, and reassemble modular furniture systems as needed.

QUESTION: Section 5.1(C), Page 13 - Are pre-move walkthroughs required for every move?

Answer: No. Pre-move walkthroughs are not required for every move. They may be requested for larger, more complex, or specialized moves to assist with planning and coordination. Smaller routine moves may be coordinated without a walkthrough, as appropriate.

QUESTION: Section 5.1(E), Page 14 - Are disposal, recycling, or surplus delivery costs billable separately?

Answer: No. Please see Attachment A: PRICING

QUESTION: Section 5.1(E), Page 14 - Is off-campus disposal required?

Answer: 5.0 SPECIFICATIONS AND SCOPE OF WORK, 5.1 SPECIFICATIONS, E. CLEAN UP Contractor will break down boxes and deliver them to the UNCW Recycling Center; Contractor will collect all trash and debris from the sites and dispose of it in appropriate exterior dumpster(s). Items designated for surplus will be delivered by contractor to the Surplus Property Warehouse. The Contractor is responsible for removing any residue or repairing any damage caused by its labels or marking materials. Contractor will leave the premises clean and free of debris.

QUESTION: Section 5.1(F), Page 14 - Must crews be dedicated exclusively to UNCW for the entire day?

Answer: The Contractor shall ensure that during the period prescribed for the move, its services, equipment and staff assigned to this project shall be dedicated to the University and shall not be assigned to any other client

QUESTION: Section 5.1(F), Page 14 - Does the ten full-time employee requirement include administrative, dispatch, supervisory, and driver personnel?

Answer: Yes, the inclusion of all full-time employees is acceptable.

QUESTION: Section 5.1(H), Page 14 - What is the typical advance notice for standard moves?

Answer: For standard moves, the typical expectation is at least one week’s advance notice, or more when possible, to allow for reasonable planning and coordination. Same-day move requests are generally not expected except in emergency situations.

QUESTION: Section 5.1(H), Page 14 - Are emergency, after-hours, weekend, or holiday moves expected, and may separate rates be submitted?

Answer: Please see answer above. Pricing will follow Attachment A: PRICING

QUESTION: Section 5.1(K), Page 15 - Is travel time to/from the vendor's facility billable?

Answer: Charges will commence when men/women and equipment arrive at the ground floor entrance to the building or site where the work will be performed and will end when work has been completed or at the end of the workday if the job is more than one day’s duration. No charge will be made by the contractor for time lost in any way not required in the performance of the services ordered by the University.

QUESTION: Section 5.1(K), Page 15 - Are there minimum billable hours per move?

QUESTION: Section 5.1(L), Page 15 - Can the two branded moving truck requirement be satisfied using approved subcontractor/team partner vehicles?

Answer: No. The University's intent for this requirement is that the proposer/contractor itself own or have direct control of a fleet of at least two (2) company-branded moving trucks displaying the contractor's name and logo. Vehicles owned and operated solely by subcontractors, teaming partners, or other third parties will not be counted toward meeting the minimum fleet requirement. However, approved subcontractors may be utilized to supplement the contractor's resources as needed, provided the contractor independently satisfies the minimum requirement of maintaining at least two

(2) company-branded moving trucks.

QUESTION: Section 5.1(L), Page 15 - Must trucks be owned by the prime vendor, or are leased/contracted/subcontractor-owned vehicles acceptable?

Answer: Please see answer above.

QUESTION: Section 5.1(L), Page 15 - Is subcontractor branding acceptable on trucks?

Answer: Please see answer above.

QUESTION: Section 5.1(P), Page 15 - Does UNCW require a specific claims process or form?

Answer: UNCW does not. The vendor will provide UNCW a claim form from their insurance company.

QUESTION: Section 5.1(R), Page 15 - Is the $10,000 replacement value protection requirement per move, per relocation, or per contract?

Answer: Per project.

QUESTION: Section 5.2, Page 16 - What percentage of the evaluation is assigned to pricing?

Answer: This is an Invitation for Bids (IFB). Pricing is not assigned a specific evaluation percentage.

Award will be made to the lowest responsive, responsible bidder whose bid meets the requirements of the solicitation.

QUESTION: Section 5.2, Page 16 - Can references from an approved subcontractor or strategic partner satisfy the requirement for three commercial or higher education clients?

QUESTION: Section 6.2, Page 17 - What is the expected payment timeline?

Answer: Payments will be made in accordance with the terms of the contract and the State of North Carolina's standard payment practices. Generally, payment is processed following receipt of an accurate invoice and acceptance of services rendered. Contractors should refer to the IFB and applicable State requirements for invoice and payment provisions.

QUESTION: Section 6.2, Page 17 - Will purchase orders be issued per move or under a master PO?

Answer: Purchase orders will be issued per move.

QUESTION: Section 7.0, Page 19 - Is a separate Customer Reference Form required?

Answer: 5.2 QUESTIONS TO VENDORS found on page 16

QUESTION: Attachment A, Page 19 - How should replacement value protection pricing be structured?

Answer: Proposers should provide their standard pricing structure for replacement value protection coverage and clearly describe the coverage provided, any limitations or exclusions, and how charges are calculated.

QUESTION: Attachment A, Page 19 - May storage pricing be based on a storage partner's rates?

Answer: Yes. Proposers may base storage pricing on a qualified storage partner's rates. Any subcontracting or use of storage partners should be clearly identified in the proposal, and the proposer remains responsible for managing the services and meeting all contract requirements.

QUESTION: Attachment A, Page 19 - Should vehicle rates be hourly, daily, or another billing unit?

Answer: Proposers should provide vehicle rates using their standard billing methodology and clearly identify the basis for the charge (e.g., hourly, daily, per trip, or other unit). The proposed pricing structure should be clearly explained in the proposal for evaluation purposes.

QUESTION: Attachment A, Page 19 - Should vehicle pricing include fuel, mileage, driver, insurance, equipment, and travel time?

Answer: Yes. Vehicle pricing should be all-inclusive

QUESTION: Attachment A, Page 19 - Should labor rates include standard moving equipment?

Answer: Yes. Labor rates should include the use of standard moving equipment necessary to perform routine moving services, such as dollies, hand trucks, moving pads, straps, and similar equipment.

Any specialized equipment that may result in additional charges should be clearly identified in the proposal.

QUESTION: Has these moving services previously been performed by UNCW staff, or has the University contracted with an outside moving company?

Answer: Contracted vendor

QUESTION: If the services have been outsourced, would you be able to share which company currently holds or most recently held the contract?

Answer: Two Men and A Truck

QUESTION: Will climate-controlled storage be utilized on an ongoing basis throughout the contract, or only on a project-by-project basis?

Answer: Climate-controlled storage is expected to be utilized primarily on a project-by-project basis, as storage needs will vary depending on departmental moves, renovations, and other university requirements. Ongoing or long-term storage may be needed occasionally but is not anticipated as a continuous requirement.

QUESTION: What types of items are expected to be stored (office furniture, records, electronics, artwork, etc.)?

Answer: Stored items may include office furniture, equipment, records, files, electronics, and other university-owned materials. Office furniture and general equipment are expected to make up the majority of stored items.

QUESTION: Approximately how long will items typically remain in storage?

Answer: The length of time items remain in storage can vary depending on the specific project and departmental needs. In most cases, storage needs are expected to be temporary and short-term, ranging from a few weeks to several months. However, there may be occasional situations requiring longer storage periods. The contractor should be able to accommodate varying storage durations as needed.

QUESTION: Will stored items require regular access or retrieval during the storage period?

Answer: In most cases, no. Stored items are generally expected to remain in storage for the duration of the storage period without requiring regular access or retrieval. However, there may be occasional situations where retrieval of specific items is needed, and the contractor should be capable of accommodating such requests when they arise.

QUESTION: Does UNCW have any specific environmental requirements for climate-controlled storage (such as temperature and/or humidity ranges)?

Answer: UNCW does not have a specific prescribed temperature or humidity range for climate-controlled storage at this time. However, any storage space provided should maintain a stable, climate-controlled environment appropriate for protecting university furniture, equipment, records, and other assets from damage due to excessive heat, cold, moisture, or humidity. The contractor should follow industry best practices for climate-controlled storage and ensure that stored items remain in good condition throughout the storage period.

QUESTION: Since Attachment A requests pricing for climate-controlled storage, could UNCW provide an estimate of the anticipated storage utilization (average square footage and typical duration of storage) so that vendors can develop pricing using similar assumptions?

Answer: Unknown. Please complete all sections of Attachment A

QUESTION: Are requests typically daily, weekly, or monthly?

Answer: As needed

QUESTION: Are there predictable seasonal periods with higher moving activity (such as summer, semester breaks, or year-end departmental moves)? Approximately how many move requests does UNCW complete annually?

Answer: This is an as-needed contract, and the University cannot predict or guarantee seasonal demand, workload, or funding levels. While some moves may occur during academic breaks or summer months, there is no consistent or reliable pattern of activity. For planning purposes only, the University has historically spent approximately $72,000 annually on moving and related storage services; however, this amount is not a guarantee of future work.

QUESTION: Is there a typical mix of smaller office moves versus larger departmental relocations?

Answer: The volume and size of moves can vary based on organizational needs throughout the year.

However, we generally anticipate that smaller office and workstation moves will occur more frequently than large-scale departmental relocations. Larger departmental moves are expected to occur less often and are typically planned well in advance due to their greater complexity and coordination requirements. The successful contractor should be prepared to support both routine individual office moves and occasional larger relocation projects

I. RETURN One (1)properly executed copy of this addendum with your original proposal response. Failure to do so may disqualify the proposer.

Execute Addendum:

AUTHORIZED SIGNATURE:

NAME and TITLE (Typed):

ADDRESS (CITY, STATE & ZIP):