RFQEmergency_Childcare_Services_71311119Q0003.pdf

OVERSEAS PRIVATE INVESTMENT

CORPORATION (OPIC)

EMERGENCY CHILDCARE SERVICES

HUMAN RESOURCES

RFQ No.: 71311119Q0003

NAICS CODE: 624410

Emergency Childcare Services Request for Quote (RFQ)

SECTION 1: Statement of Work

1.1 Introduction

The Overseas Private Investment Corporation (“OPIC” or the “Agency”), an agency of the U.S. Government, is seeking a contracting company to provide Emergency Childcare Services to employees.

1.2 Background

The Overseas Private Investment Corporation (OPIC) is a Federal government agency that assists American companies expand their business in developing countries. OPIC is the U.S. Government’s developmental finance institution. It mobilizes private capital to help solve critical development challenges and in doing so, advances U.S. foreign policy.

Because OPIC works with the U.S. private sector, it helps U.S. businesses gain footholds in emerging markets, catalyzing revenues, jobs and growth opportunities both at home and abroad. OPIC achieves its mission by providing investors with financing, guarantees, political risk insurance, and support for private equity investment funds. Established as an agency of the U.S. Government in 1971, OPIC operates on a self-sustaining basis at no net cost to American taxpayers.

OPIC currently employees 280 full time federal employees and 13 PSCs on the District, Maryland, and Virginia area.

1.3 Scope of Work

The vendor should provide the following services:

a) An accredited daycare facility primarily near the OPIC office location of 1100 New York Ave, NW, Washington, DC 20527, however, locations in and around the District, Maryland and Virginia (DMV) are also desirable. The center(s) shall meet all national, state, and local licensing requirements pertaining to the operation of childcare facility, ensuring the safety and well-being of the children while they are at the facility.

b) The vendor shall accept children as young as three months to 12 years of age.

Before being accepted in the program, all parents must be required to enroll their child(ren) and provide the facility with update immunization records and medical reports for each child enrolled, prior to the child(ren)’s start of the Program.

c) The vendor shall provide a facility that is well-lit, clean, and located on the ground floor of a dwelling with sufficient exits in case of an emergency. The vendor shall not allow unauthorized personnel into the facility. The vendor shall ensure the safety, privacy, and security of the children, while authenticating the identification of the person picking up the child. The Center(s) should have on display all appropriate Certificates of Insurance, Health Inspection, and the like.

d) The vendor shall provide a facility that has adequate toys, games, physical activities, crafts, music, and learning activities to entertain 30 or more children in all kinds of weather. A specific learning curriculum that encourages children’s interest in art, science, and/or music is desired.

e) The vendor shall employ an adequate number of employees for the number of children based on national, state, and local guidelines. Employees should be well-trained to provide educational experiences for the children, as well as be certified to perform certain medical procedures, such as CPR, in the event of an emergency. All employees employed by the vendor must have a background investigation that assures the physical and mental well-being of the employee and that the employee does not have a criminal record.

f) The vendor shall provide two snacks and lunch each day for every child who attends.

g) The vendor shall be open each weekday, Monday-Friday (federal holiday’s excluded) and should be open by at least 8 a.m. each morning and remain open until 6:30 pm each evening. The vendor should have a flexible reservation system that allows employees to call the day before or the day that services are needed.

h) The vendor shall allow for a one-time annual payment for services that ensures availability of reservations for OPIC employees as well as PSCs for a year period.

The vendor shall provide an affordable fee for employees using this service.

i) The vendor shall have an online scheduling system that allows for parents to schedule their child for care.

1.4 Deliverable Items

An Emergency Childcare Service to serve as OPIC’s Emergency Childcare Backup Center, for all employees as well as all PSCs. All employees and PSC should have the flexibility to be able to call the day before or the day of for childcare service. The vendor will submit monthly reports that contains the employee’s name, the number of children cared for, and the dates the service was used to OPIC‘s Office of Human Resources Management, no later than the first week of the succeeding month.

1.5 Place of Performance

District of Columbia, Maryland, and Virginia

1.6 Period of Performance

Base: April 1, 2019 – March 31, 2020 Option Period I: April 1, 2020 – March 31, 2021

Option Period II: April 1, 2021 – March 31, 2022 Option Period III: April 1, 2022 – March 31, 2023 Option Period IV: April 1, 2023 – March 31, 2024

1.7 Pricing

CLIN SUPPLIES/SERVICES QUANTITY UNIT UNIT

PRICE

AMOUNT

0001 Base Year: Emergency Childcare Services

1 YR $ $

1001 Option Period 1:

Emergency Childcare Services

1 YR $ $

2001 Option Period 2:

Emergency Childcare Services

1 YR $ $

3001 Option Period 3:

Emergency Childcare Services

1 YR $ $

4001 Option Period 4:

Emergency Childcare Services

1 YR $ $

Total $

SECTION II: CLAUSES

2. 1 FAR CLAUSES INCORPORATED BY REFERENCE

This purchase order is for the acquisition of commercial services. The following terms and conditions, and special requirements (if any) are applicable to this order.

FAR 52.252-2 - Clauses Incorporated by Reference (Feb 1998):

1. FAR 52.203-6 Restrictions on Subvendor Sales to the Government (SEP 2006) with Alternate I (OCT 1995)

2. FAR 52.204-7 System for Award Management (Oct 2018)

3. FAR 52.204-13 System for Award Management Maintenance (Oct 2018)

4. FAR 52.212-4 Contract Terms and Conditions–Commercial Items

(Oct 2018)

5. FAR 52.212-4 Contract Terms and Conditions -- Commercial Items, Alternate I (Jan 2017)

6. FAR 52.232-7 Payments under Time-and-Materials and Labor-Hour

Contracts (Aug 2012)

7. FAR 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013)

8. FAR 52.246-6 Inspection – Time and Material and Labor Hour (May 2001)

9. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Oct 2018)

The following subparagraphs of FAR 52.212-5 are applicable:

FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (OCT 2016) FAR 52.204-14 Service Contract Reporting Requirements (OCT 2016) FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with Vendors Debarred, Suspended, or Proposed for Debarment (OCT 2015) FAR 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (JUL 2013) FAR 52.219-8 Utilization of Small Business Concerns (OCT 2018) FAR 52.219-9 Small Business Subcontracting Plan (AUG 2018) FAR 52.222-3 Convict Labor (JUNE 2003) FAR 52.222-19 Child Labor—Cooperation with Authorities and Remedies

(JAN 2018)

FAR 52.222-21 Prohibition of Segregated Facilities (APR 2015) FAR 52.222-26 Equal Opportunity (SEPT 2016) FAR52.222-35 Equal Opportunity for Veterans (OCT 2015) FAR 52.222-36 Equal Opportunity for Workers with Disabilities

(JUL 2014)

FAR 52.222-37 Employment Reports on Veterans (FEB 2016) FAR 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) FAR 52.222-50 Combating Trafficking in Persons (MAR 2015) FAR 52.222-54 Employment Eligibility Verification (OCT 2015) FAR 52.223-18 Encouraging Vendor Policies to Ban Text Messaging While Driving (AUG 2011) FAR 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) FAR 52.232-33 Payment by Electronic Funds Transfer – System for Award Management (Oct 2018)

The following FAR provisions and clauses apply to this acquisition and are incorporated by full text:

FAR 52.217-8 -- Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Vendor within 15 calendar days of contract expiration.

https://www.acquisition.gov/far/html/52_200_206.html#wp1141649 https://www.acquisition.gov/far/html/52_222.html#wp1147479 https://www.acquisition.gov/far/html/52_222.html#wp1147656 https://www.acquisition.gov/far/html/52_222.html#wp1147711 https://www.acquisition.gov/far/html/52_222.html#wp1158632 https://www.acquisition.gov/far/html/52_222.html#wp1162802 https://www.acquisition.gov/far/html/52_222.html#wp1148123

(End of Clause)

52.217-9 -- Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Vendor within one (1) day of contract expiration; provided that the Government gives the Vendor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

(End of Clause)

SECTION III: TECHICAL EVALUATION

The proposal shall be specific and complete in every detail. The proposal shall be practical, straightforward with concise delineation of what it is the Vendor will do to satisfy the requirements of the Statement of Work.

The proposal shall not merely offer to perform work in accordance with the scope of the work. It shall outline the actual work proposed as specifically as practical. The Statement of Work reflects the objectives of the program, therefore merely stating or affirming that the Vendor will execute the performance requirements without sufficient elaboration will not be acceptable.

The proposal shall be typed, single-spaced, with one-inch margins, using Times New Roman font, 12 pitch type (Or Equivalent) and printed, unreduced in size, on 8 1/2” by 11” paper, not exceeding 5 pages, single sided with the exclusion of cover letter and table of contents. Tables and figures are exempt from the specified font, pitch and spacing requirements. Any pages in excess of the page limitation will be disregarded and will not be included in the proposal evaluation.

The recommended technical quote format shall include:

• Cover page. The name of the proposing organization, author(s) of the technical quote, the RFP number, and the title of the RFP should appear on the cover.

• Table of Contents. Provide sufficient detail so that all important elements of the quote can be located readily.

The Vendors shall further organize their Technical Proposal with the following subdivisions:

Technical Proposal (Volume I)

Factor 1-Technical Approach Factor 2-Corporate Capabilities/Relevant Experience

The Technical Proposal shall address all technical aspects of the acquisition. It should indicate your company’s capabilities and the means to be used to satisfy the requirements of the Statement of Work.

FACTOR 1-TECHNICAL APPROACH

The Vendor shall demonstrate an understanding of the requirement as stated in The Scope of Work (Section 1.3) of the SOW by providing a narrative as to how each service will be structured and executed.

FACTOR 2 – CORPORATE CAPABILITIES AND RELEVANT EXPERIENCE

The Vendor shall demonstrate their ability to provide a minimum of three projects to establish previous relevant experiences in performance for technical projects similar in scale, scope, and complexity to the requirement being competed. The Vendor shall reference all projects performed as a Prime Vendor within the last three (3) years. The Vendor shall also specifically address its resilience in the face of safety concerns, trouble, resourcefulness, and management determination to see that the organization lived up to project commitments or standards.

BUSINESS PROPOSAL VOLUME 2

Vendor price quote shall be a separate file from the technical volume. Vendor must provide quotes in accordance with Section II: 1.7 Pricing.

Vendors must submit all (if any) assumptions, conditions, or exceptions upon which the price quote is based.

Your quote MUST affirmatively acknowledge all RFP amendments and included:

Request-for-Quote Number Name and address of Vendor Name and Point-of-Contact telephone number Name of contract administration office Date of submission Amendment Acknowledgement (If applicable) Name, title, and signature of authorized representative

Subcontracting Plan (If applicable) DUNS Number

This is an open-market combined synopsis/solicitation for services as defined herein. The government intends to award a firm fixed price purchase order with a base and four (4) one-year option periods as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Vendor shall list exception(s) and rationale for the exception(s).

SECTION IV: EVALUATION FACTORS/BASIS FOR AWARD

4.1 TECHNICAL PROPOSAL

The Government intends to award a firm fixed price purchase order through competition to the vendor whose proposal is considered most advantageous to the Government. The evaluation factors are in descending order of importance and when combined at significantly more important than Cost/Price; however, as technical becomes more equal, Cost/Price will become important.

FACTOR 1-TECHNICAL APPROACH

The Vendor will be evaluated on their ability to demonstrate an understanding of the requirement as stated in The Scope of Work (Section 1.3) of the SOW by providing a narrative as to how each service will be structured and executed.

FACTOR 2 – CORPORATE CAPABILITIES AND RELEVANT EXPERIENCE

The Vendor will be evaluated on their ability to provide a minimum of three projects to establish previous relevant experiences in performance for technical projects similar in scale, scope, and complexity to the requirement being competed. The Vendor shall reference all projects performed as a Prime Vendor within the last three (3) years. The Vendor shall also specifically address its resilience in the face of safety concerns, trouble, resourcefulness, and management determination to see that the organization lived up to project commitments or standards.

4.2 BUSINESS PROPOSAL

The Government will evaluate price, which should include every element which constitutes your total price (direct labor, material, overhead, general and administrative expenses, fixed fees, and any discounts). The Government will evaluate price, an unrated evaluation factor, based upon the use of any one or several price evaluation techniques as may be deemed necessary to determine that the proposed price is fair and reasonable, such as:

a. Adequate Price Competition; and

b. Comparison of the proposed price with prices obtained through market research for the same or similar services, and

c. Other techniques in accordance with FAR 12 and 13.

4.3 BASIS FOR AWARD

All evaluation factors other than cost/price, when combined, are significantly more important than cost or price. As technical differences narrow, cost/price will become more important. If there are no significant technical differences, cost/price may be the determining factors for source selection. This is a trade-off source selection. The Government may or may not award to the lowest priced Vendor or highest technically rated Vendor.

SECTION V: OPIC TERMS AND CONDITIONS

5.1 CONTRACT MANAGEMENT

Notwithstanding the Vendor's responsibility for total management responsibility during the performance of the contract, the administration of the contract will require maximum coordination between the Government and the Vendor during performance of the contract.

5.2 CONTRACTING OFFICER'S AUTHORITY

The Contracting Officer (CO) will perform all contract administration. The CO is the only person with the authority to act as an agent of the U.S. Government under this contract and is the only person authorized to make or approve any changes in any of the requirements of this contract. Notwithstanding any provisions contained elsewhere in this task order contract, the said authority remains solely in the Contracting Officer. In the event the Vendor makes any changes at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. Only the CO has the authority to: (1) direct or negotiate any changes in the SOW or PWS; (2) modify or extend the period of performance; (3) change the delivery schedule, (4) authorize reimbursement to the Vendor for any costs incurred during the performance of this contract; or (5) otherwise change any terms and conditions of this contract.

Tony Terrell is the Contracting Officer (CO) for this task order. Communications pertaining to contract administration matters shall be addressed to the CO. No changes in or deviation from the scope of the work shall be affected without a Supplemental Agreement (contract modification) executed by the CO authorizing such changes.

The Contracting Specialist contact information is:

Arlette Tongue U.S. Overseas Private Investment Corporation 1100 New York Ave, NW Washington, D.C. 21527 Phone: 202-357-3969 E-mail: Arlette.Tongue@opic.gov

The Contracting Officer’s contact information is:

Tony Terrell U.S. Overseas Private Investment Corporation 1100 New York Ave, NW Washington, D.C. 21527 Phone: 202-357-3960 E-mail: Anthony.Terrell@opic.gov

5.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR)

TBD, is hereby designated as the Contracting Officer's Representative (COR). The Government may change the COR at any time without prior notice to the Vendor by a unilateral modification to the Contract. The COR is located at:

TBD - Contracting Officer’s Representative U.S. Overseas Private Investment Corporation 1100 New York Ave, NW Washington, D.C. 21527 Phone: TBD E-mail: TBD

The responsibilities and limitations of the COR are as follows:

a. The COR is responsible for the technical aspects of the project and serves as technical liaison with the Vendor. The COR is also responsible for the final inspection and acceptance of all reports, and such other responsibilities as may be specified in the task order contract.

b. The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes, which affect the Contract price, terms or conditions. Any Vendor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the expressed prior authorization of the Contracting Officer. The COR may designate assistant COR(s) to act for the COR by naming such assistant(s) in writing and transmitting a copy of such designation through the Contracting Officer to the Vendor.

5.5 INVOICING REQUIREMENTS

ADDITIONAL PROCEDURES FOR INVOICING

Invoices are required by the 5th day following each month of contract performance.

The Federal Register, Page 52591, Volume 64, No. 188, dated September 29, 1999, requires that submitted invoices must include specific information in order for the Government to make payment. Additionally, the Overseas Private Investment Corporation has supplemented these requirements. Vendors may use Standard Form 1034

– Public Voucher for Purchases and Services Other than Personal (Part 53 of the Federal Acquisition Regulation under FAR 53-301-1034) or they may submit a company-generated voucher. However, no matter what type of voucher is submitted, it must contain the information described below.

It must be especially noted that in accordance with the requirements set forth in FAR Clause 52.232-7

– Payments under the Time and Materials and Labor Hour Contracts, all invoices/vouchers submitted for payment shall be accompanied by individual daily job timecards/sheets or other substantiation previously approved by the Contracting Officer.

Vouchers/invoices received without the substantiating documents will be considered incomplete and will be returned to the vendor without payment. Invoices shall be submitted monthly.

If the voucher/invoice is for services on a time and materials and labor hour basis, the COR’s copy of the voucher/invoice must have copies of the timesheets or other substantiation attached and must be clearly marked “COR’s Copy”. The second set of the two sets of a voucher/invoice does not require that the timesheets or other substantiation be attached. However, it must be clearly marked “Original for Finance.” Both copies must be submitted to the COR.

PROPER INVOICE INFORMATION

• Name and Address of Vendor

• Contact Name, Title and Telephone Number

• Government Issued Contract Number or Other Authorization for Delivery of Goods or Services

• Date of the Invoice

• Invoice Number, Account Number, and/or any other identifying number agreed to by the contract (At a minimum there must be an invoice number)

• Include the Actual date when services were performed, or goods delivered.

• Include the Period of Performance or Delivery Date (as applicable) on all invoices.

• Description – Including, for example, contract or task order line/subline number, price, and quality of goods and services rendered.

• Include discount terms.

• Other substantiating documentation or information required by the contract.

• Shipping and Payment Terms (Required unless mutually agreed that this information is only required in the contract – Contact the Contracting Officer or Contract Specialist for clarification)

INVOICE RECIPIENTS

Send invoice electronically to the Government Official receiving supplies/services: TBD (Email: TBD@opic.gov). If there is no Contracting Officer’s Representative listed in the terms and conditions, check the schedule for Government Official point of contact information. The subject line of the email must include the following information:

Product Name, Vendor Name, and Contract Number.

SECTION VI: SUBMISSION REQUIREMENTS

6.1 Submission Requirements and Quote Due Date

The deadline for questions is March 15, 2019 at 12:00 pm EST. Responses to questions will be posted as an amendment to the RFQ. Questions shall be submitted electronically to Arlette.Tongue@opic.gov and Anthony.Terrell@opic.gov.

The deadline for proposals shall be received no later than March 20, 2019 at 9:00 am EST.

Quotes shall be submitted electronically to Arlette.Tongue@opic.gov and Anthony.Terrell@opic.gov.

mailto:Arlette.Tongue@opic.gov mailto:Anthony.Terrell@opic.gov mailto:Arlette.Tongue@opic.gov mailto:Anthony.Terrell@opic.gov