CGC KATMAI BAY ANCHOR WINDLASS REPAIR SOW.pdf

STATEMENT OF WORK (SOW)

USCGC KATMAI BAY (WTGB 101) ANCHOR

WINDLASS REPAIRS

SECTION 1 – GENERAL INFORMATION AND

REQUIREMENTS

1.1 Scope of Services (Open, Inspect, Report, and Repair

[OIR/R])

The Contractor shall provide all personnel, equipment, tools, materials, crane services, transportation, supervision, and other items and services necessary to perform the Open, Inspect, Report, and Repair (OIR/R) of the anchor windlass and gearbox assembly onboard USCGC KATMAI BAY in accordance with the requirements defined in this Statement of Work (SOW).

1.1.1 Detailed OIR/R Requirements

The core requirement is divided into five sequential operational phases:

1.1.1.1 Removal, Crane Service, and Transport: The Contractor shall disconnect and remove the anchor windlass and/or gearbox assembly from the vessel. The Contractor shall arrange, coordinate, and provide all necessary crane services and rigging required for safe removal and reinstallation. The Contractor shall transport the removed assembly and any damaged components to a suitable repair and machine shop facility, and return them to the vessel upon completion of repairs.

1.1.1.2 Open and Inspect: Upon arrival at the repair facility, the Contractor shall disassemble (open) and conduct a thorough mechanical and dimensional inspection of the anchor windlass gearbox shafting, coupling, and associated keyway to determine the full extent of wear, distortion, or damage.

1.1.1.3 Condition Found Report (CFR): Prior to commencing any machine work or permanent repairs beyond the baseline key fabrication, the Contractor shall submit a written Condition Found Report (CFR) to the Coast Guard Representative and the Contracting Officer. The CFR shall detail all inspection findings, required tolerances, recommended machine work, and restorative actions needed to return the gearbox shafting and keyway to serviceable specification.

1.1.1.4 Repair and Fabrication: The Contractor shall fabricate one (1) new key constructed of 4140 Heat Treated (HT) steel fitted to the restored shaft and coupling keyway dimensions. Following Contracting Officer authorization of any required restorative machine work identified in the CFR, the Contractor shall coordinate and perform all machining and repair services on the anchor windlass gearbox shafting and associated keyway.

1.1.1.5 Reinstallation and Operational Testing: Upon completion of repairs and fabrication, the Contractor shall transport the assembly back to USCGC KATMAI BAY, provide crane service to rig the equipment back aboard, and reinstall and align the anchor windlass and gearbox assembly. Following installation, Ship's Force will operate the anchor system to conduct operational testing in the presence of the Contractor and the Coast Guard Representative to verify proper alignment, key seating, and satisfactory mechanical operation under load.

1.1.2 Period of Performance

The Period of Performance (POP) for this requirement is 16 November 2026 to 20 November 2026.

1.1.3 Place of Performance

Unit: USCGC KATMAI BAY (WTGB 101) Address: 337 E Water St, Sault Sainte Marie, MI 49783 (and Contractor's off-site repair facility as required for machining and shop inspection).

1.1.4 Coast Guard Representative

Name: CWO2 Patrick T. Holom Unit: USCGC KATMAI BAY Phone: 907-351-0794 E-mail:Patrick.T.Holom@uscg.mil

1.1.5 Contact for Questions and Site Visits

1.1.5.1 Any questions regarding the scope of work or contractual changes must be directed to the Contracting Officer.

1.1.5.2 All requests for site visits must be scheduled through the Coast Guard Representative. Requests may be submitted via phone call or e-mail using the contact information in Section 1.1.4.

1.2 Contractor Personnel and Security

1.2.1 On-Site Supervision

The Contractor shall designate an on-site lead technician or project supervisor responsible for coordinating daily removal, crane rigging, reinstallation, and testing evolutions with the Coast Guard Representative. The designated lead shall be provided in writing to the Contracting Officer and the Coast Guard Representative prior to the start of work, must have authority to manage daily on-site operations, and must be able to read, write, speak, and understand the English language.

1.2.2 Security Requirements

Due to heightened security at U.S. Coast Guard (USCG) facilities, all Contractor employees performing tasks related to this SOW while onboard a Coast Guard facility or vessel shall possess and present proper, valid government-issued photo identification. Time spent undergoing security screening and entrance procedures at USCG facilities will not be considered a Government delay of work or a differing site condition.

1.3 Hours of Operation

1.3.1 Standard Workday

To accommodate the compressed five-day Period of Performance, the Contractor shall perform on-site tasks required by this SOW during 10-hour workdays:

Monday through Friday between 07:00 AM and 05:00 PM (0700–1700).

1.4 Invoicing

Invoices shall be submitted to the designated billing address specified in the contract. To ensure timely and proper payment, all invoices shall clearly indicate the requisition number/order number, company name and address, Unique Entity ID (UEI) / DUNS number, invoice number, and invoice date. It is recommended that the Contractor attach a copy of the Purchase Order / Contract to their invoice(s).

SECTION 2 – GOVERNMENT AND CONTRACTOR

FURNISHED ITEMS AND SERVICES

2.1 Government Furnished Support

The Government (Ship's Force) will provide electrical tag-out/isolation of the anchor windlass system prior to removal and will operate the anchor windlass system during post-repair operational testing.

2.2 Contractor Furnished Items and Services

Except for the operational system isolation and testing operation performed by Ship's Force as specified in Section 2.1, the Contractor shall furnish all labor, tools, specialized rigging gear, crane services, transportation, raw materials (including 4140 HT steel stock), machine shop equipment, and supervision necessary to perform this contract in accordance with all of its terms.

SECTION 3 – REFERENCE PHOTOGRAPHS

The following reference photographs illustrate the current configuration and damaged condition of the USCGC KATMAI BAY anchor windlass gearbox shafting, coupling, key, and keyway:

1. Figure 1: Anchor windlass assembly and gearbox shaft-to-coupling arrangement onboard USCGC KATMAI BAY. (Insert Photo 1: Overview of electric motor, blue gearbox assembly, handwheel, and upper shaft coupling)

2. Figure 2: Gearbox output shaft, coupling interface, and damaged key/keyway (angled view). (Insert Photo 2: Close-up view of coupling flange and displaced/sheared shaft key)

3. Figure 3: Detailed close-up of damaged gearbox shaft key and keyway deformation. (Insert Photo 3: Macro view showing keyway wall deformation and damaged key seating)