70Z08525RIBCT0001 - Synopsis - Solicitation Attachment.pdf

70Z08525RIBCT0001

ISOTTA MAIN DIESEL ENGINE

MAINTENANCE, OVERHAUL& SUPPORT

COMBINED SYNOPSIS/ SOLICITATION

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart12.6, supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a separate written solicitation will not be issued.

The solicitation is issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC

2025-04 effective 11 June 2025. This requirement is being solicited as Sole Source using FAR Part

12 Acquisition of Commercial Items and FAR 13.5 Simplified Procedures for Certain Commercial

Items and certain aspects of FAR Part 15. The NAICS Code is 811310 – Commercial and Industry

Machinery and Equipment with a business size standard of 1,300 employees. The solicitation number is 70Z08525QIBCT0001.

SCHEDULE OF SUPPLIES/SERVICES: See Attachment 1.

DESCRIPTION OF WORK: The contractor to provide maintenance and overhaul services for the

IF Model V1312T1-MLH-KC MDEs including but not limited to the diesel engine, ancillary support equipment, governor system, monitoring & control systems, safety & control devices, and control panels currently installed on the WLIC and WLR cutter class vessels to include management, supervision, personnel, labor, travel, materials, parts, tools, test equipment, test fittings, supplies, consumables, and equipment in support of taskings. Service shall include periodic equipment grooms, engine overhauls, on-site technical representative support, offsite / remote troubleshooting (telephone

& email), hardware & software configuration management services, new/overhauled parts support, and 2 maintenance support described in the specification and in conjunction with the overhauls and other maintenance procedures. See Attachment 2.

CONTRACT TYPE: This solicitation is a request for quotes (RFQ) that will result in the award of a firm fixed price contract solicited under FAR PART 12 and FAR Subpart 13.5 Simplified Procedures for Certain Commercial Items, subject to availability of funds.

CONTRACT PERIOD OF PERFORMANCE: The performance period for this requirement is

Base and Option Years as follows:

Base Year - 12 Months

Option Year I - 12 Months

Option Year II – 12 Months

Option Year III - 12 Months

Option Year IV – 12 Months

PLACE OF PERFORMANCE: Various locations.

CUTTER’s Home Port: Various locations.

QUESTIONS: It is strongly encouraged to submit questions regarding this solicitation by August 25, 2025, at 4:00 PM EST to allow adequate time for response. After this date further requests may not be accepted due to time constraints. Submit questions to Iran.N.Walker@uscg.mil and

Sandra.A.Martinez@uscg.mil using Attachment 4 - Request for Clarification.

QUOTATION DUE DATE: Your quotation must arrive no later than September 8, 2025 at 4:00 pm Eastern Time; Quotations should be sent via electronic mail (e-mail) to

Iran.N.Walker@uscg.mil and Sandra.A.Martinez@uscg.mil

ANTICIPATED AWARD DATE: The anticipated date of the award is on or by October 31, 2025.

mailto:Iran.N.Walker@uscg.mil mailto:Sandra.A.Martinez@uscg.mil

3. Section C – Description/Specifications/Work Statement

Clauses incorporated by reference

None

Clauses incorporated by full text

SECTION C: DESCRIPTION AND SPECIFICATION

C.1 GENERAL

(a.) The Contractor to provide Technical and Logistical Support for Isotta Fraschini Model

V1312T1-MLH-KC Main Diesel Engines, including, but not limited to the diesel engine, ancillary support equipment, governor system, monitoring & control systems, safety & control devices, and control panels for the 75’WLIC, 75’WLR, and 65’ WLR cutter class vessels onboard the vessel at the vessel’s homeport or remote options such as phone consultation, teams meeting, or E-mail inquiries.

(b.) Failure to read the specification in its entirety will not relieve the proposal from the responsibility for properly estimating the difficulty or price successfully performing the work.

Failure to do so will be at the offerors’ risk.

(c.) The IDIQ contract award will contain a base year and four (4) one-year option periods for a maximum of five (5) years.

(d.) Every contract awarded under this acquisition will reflect the aggregate IDIQ ceiling of

$18,463,572.73. The minimum guarantee is anticipated to be $1000.00 per contract. The minimum per order is $10,000.00 and maximum per order is $500,000.00

This is a solicitation for commercial services prepared in accordance with the elements of FAR

Part 15 as supplemented with the additional information included in this notice. Solicitation

70Z08525RIBCT0001 is issued as a Request for Proposal. This Request for Proposal incorporates provisions and clauses in effect through Federal Acquisition Circular 2025-04, effective June 11, 2025. This requirement is being solicited as Sole Source using FAR Part 12, Acquisition of Commercial Items and FAR Part 15, Contracting by Negotiation. The NAICS

Code applicable to this procurement is 813310, with a size standard of 1,300 employees. To receive an award the Contractor shall be registered in the System for Award (SAM) www.sam.gov.

The Surface Forces Logistics Center (SFLC) intends to award this is a base year and four (4) one-year option periods for a maximum of five (5) years.

The Vessels homeports are:

USCGC OUACHITA Chattanooga, TN

USCGC CIMARRON Buchanan, TN

USCGC OBION Owensboro, KT

USCGC SCIOTO Keokuk, IA

USCGC OSAGE Sewickley, PA

USCGC SANGAMON Peoria, IL

USCGC WEDGE Demopolis, AL

USCGC GASCONADE Omaha, NE

USCGC MUSKINGUM Sallisaw, OK

USCGC WYACONDA Dubuque, IA

USCGC CHIPPEWA Buchanan, TN

USCGC CHEYENNE St Louis, MO

USCGC KICKAPOO Vicksburg, MS

USCGC KANAWHA Pine Bluff, AR

USCGC PATOKA Greenville, MS

USCGC CHENA Hickman, KY

USCGC KANKAKEE Memphis, TN

USCGC GREENBRIER Natchez, MS

USCGC ANVIL, Charleston, SC

USCGC HAMMER Mayport, FL

USCGC SLEDGE Baltimore, MD

USCGC MALLET Corpus Christi, TX

USCGC VISE St Petersburg, FL

USCGC CLAMP Galveston, TX

USCGC HATCHET Galveston, TX

USCGC AXE Morgan City, LA

C.2 SCHEDULE OF SUPPLIES AND SERVICES:

See Attachment 1 for a detailed schedule of supplies. The offeror shall complete the Attachment

1 – Schedule of Supplies and Services for each performance period (Base Year – Option Year’s

1 through 4) and return with their completed proposal in compliance with the Specification

(Attachment 2) in the solicitation.

C.3 TASK ORDER (TO):

(a) Task orders will be issued in accordance with FAR Clause 52.216-18.

(b) A task order is the contractual instrument issued by the Government to the Contractor for services placed against an established contract. The Government reserves the right to issue task orders unilaterally in an Order for Supplies or Services Form, OF-347. Task orders will be emailed.

(c) Modifications to task order may be required. Modifications are issued pursuant to specific standard clauses contained in the basic contract or the task order.

(d) FAIR Opportunity Considerations: TASK ORDERS

1. Upon issuance of a new Task Order Request for Quote (RFQ), the Contractor will receive an email notification detailing a new Task Order requirement. The email will identify the following:

a. Coast Guard Cutter Homeport or location

b. Work Items expected to be awarded

c. Task Order Period of Performance

d. Any other miscellaneous information relevant to the applicable Task Order

e. Travel and Per Diem

f. Response Date

If mailed, a task order is considered “issued” when the Government deposits the order it the mail.

Orders may be issued orally by facsimile, or by electronic commerce methods only if authorized in the Schedule.

2. In providing a fair opportunity to be considered for each Task Order, the Contracting Officer shall consider the following factors.

(a) Price will be the primary determining factor for Task Order award.

(b) Ability to comply with the Period of Performance

(c) Past Performance on earlier task orders

(d) Travel and Per Diem

C.4 TRAVEL AND PER DIEM

The place of performance of the Contract Line Items (CLINS) covered by this solicitation will be performed pier side onboard the vessel, at the vessel’s homeport in the Continental United States

(CONUS) or Outside the Continental United States (OCUNUS)

1.Pricing Travel and Per Diem will be included in each Task Order and for all personnel required to accomplish the work covered by this solicitation.

2.The proposed Travel and Per Diem for each Task Order shall represent total compensation for employee’s transportation, lodging, meals, and incidentals and shall not exceed on a daily the maximum rates set forth in the Federal Travel Regulations, the Joint Travel Regulation and the case of foreign travel.

(i) Federal Travel Regulations, prescribed by the General Services Administration, for travel in the conterminous 48 United States, is available on a subscription basis for the Superintendent of the

Documents, U.S. Government Printing Office, Washington, DC. 204203

(ii) Joint Travel Regulations. Volume 2, DOD Civilian Personnel, Appendix A, prescribed by the

Department of Defense, for travel in Alaska, Hawaii, The Commonwealth of Puerto Rico and territories possession of the United States is available on a subscription basis from the

Superintendent of the Documents, U.S. Government Printing Office, Washington, DC. 204203

(iii) Standardized Regulation (Government, Civilians, Foreign Areas) Section 925, “Maximum

Travel Per Diem Allowances for Foreign Areas” prescribed by the Department of State, for travel in areas not covered in by in (i) and (ii) of this paragraph, is available on the subscription basis from the Superintendent of the Documents, U.S. Government Printing Office, Washington, DC.

204203.

3. All receipts for travel must be submitted with the invoice(s) for the associated Task Order. If there is a difference in cost from pricing established at the time of award for Travel and Per Diem;

a modification will be issued based on receipts for actual costs.

4. The place of performance for all work will be completed at the vessel’s homeport. IF for any reason the homeport or pier locations is changed, the Contracting Officer will request a Quote for

Travel and Per Diem to the new location. The Contractor will be compensated for the difference in cost from the vessel’s homeport and the new locations.

C.5 CONTRACXT PERIOD OF PERFORMANCE

This contract shall be in effect from the date of the award through 12 months with 12-month option periods. The tentative Base and Option years are as follows:

Base Year - 12 Months

Option Year I - 12 Months

Option Year II – 12 Months

Option Year III - 12 Months

Option Year IV – 12 Months

The period of performance for the contract will be at the time of award; base year for 12 months.

If options are exercised, to follow.

C.6 PROPOSAL DUE DATE:

Proposals must arrive no later than September 8, 2025

Proposal may be sent via electronic mail (e-mail) to:

Iran.N.Walker@uscg.mil and Sandra.A.Martinez@uscg.mil

Proposal is valid for 120 days after the submittal date.

C.7 GENERAL INFORMATION

GROWTH WORK

(a)The Contractor shall not perform growth work without the Contracting Officer's authorization. Growth work is work within the scope of the contract, which has not been previously priced as a pre-priced CLIN. The Contracting Officer reserves the right to contract for growth work on the basis of a negotiated, firm, fixed price, when it is in the best interest of the Government. If a firm-fixed price contract is awarded, and during the performance period a repair within scope is identified but the Contracting Officer and

Contractor are unable to agree on the cost of the work, a bilateral modification may be incorporated into the contract using Time and Materials modification for this specific repair.

(b)The Contractor shall furnish a price breakdown directly to the Contracting Officer, itemized as required by the Contracting Officer, of any proposal submitted for a contract modification. Unless otherwise directed, the breakdown shall be submitted on an SFLC

002 proposal form provided at the arrival conference permitting an analysis of all materials, labor, equipment, subcontract, overhead costs, and profit covering all work involved in the change/modification whether such work was deleted, added or changed.

Any amount claimed for subcontracts shall be supported by a separate, similar price breakdown. If the proposal includes a request for a time extension, justification shall be furnished with the proposal.

DISCOVERIES AND CHANGES TO CONTRACT:

Change requests can be transmitted electronically by using email. The bullets below display the process of how work requests are to be followed during the availability:

Change Request Process will occur in the following order:

1. Condition Found Report (CFR)-Generated by the Contractor and provided to COR

2. Condition Found Report Reply (CFRR)-Generated by the COR and provided to Contractor

3. Change Request- CR and IGE are generated by the COR and forwarded to KO

4. COR provides copy of Change Request to the Contractor

5. Contractor’s Proposal- Provided to the KO for the identified tasking on WR

6. Negotiations- If needed, take place to establish pricing

7. Approved Work Request- Forwarded to Contractor and COR by the KO

8. Modification to Contract- The KS/KO will issue a modification covering all CR’s

In order to determine price reasonableness: All change requests that list sub-contracting and/or material must have a written proposal from the sub-contractor or the company providing the material with complete, detailed information (listing number of hours/price per hour; each part/component & associated cost; and an estimated shipping cost).

Condition Found Report; Change Orders will be transmitted electronically by email. The below display the process of how these documents are to be followed for the duration of the contract performance period:

(a) Condition Found Report (CFR) - All readings and inspections are to be taken within 24 hours after the machinery or system is opened. All reports of reading and inspections required by the specifications shall be submitted to the COR in writing using a "Condition

Found Report (CFR)" form, within 24 hours after the readings and/or inspections are made.

Promptness in taking and reporting readings is particularly important for underbody work items such as shaft bearing or rudder bearing clearances. Often during the progress of a work item, conditions are discovered by the contractor, which is considered abnormal for reasons of safety, expected reliability, health, or habitability. These conditions must be brought to the attention of the Coast Guard using a CFR. Details provided by the Contractor in a CFR are important because the CFR may result in a contract change. To speed the contract, change progress, the Contractor should include in his/her CFR the following details as a minimum:

(i) A sequential number.

(ii)The contract item which the "CFR" relates to.

(iii)A clear statement, definition, and description of the condition found, including but not limited to frame numbers, part numbers, materials and dimensions as appropriate.

(iv)A proposed or recommended repair to correct the defective condition.

(v)Indicate whether the report requires Cost Guard action, or if it is provided "for info" only. If action is required, indicate the response time required by the Coast Guard and whether or not a contract extension would be needed if the additional work is authorized.

(vi)A space on the form for the Coast Guard to make comments.

(vii)All CFR's will be dated, submitted, and signed by a representative of the Contractor.

The Contracting Officer’s Representative (COR) will respond to the Contractor’s within

24 hours of receiving a Condition Found Report. A copy of ALL condition found reports shall be retained in the Cutter’s file. Change Requests must be submitted by the COR to the contractor within 24 hours after responding to the CFR. The contractor must submit a proposal to the Contracting Officer within 72 hours receipt of the Change Request.

A modification will be issued to incorporate and implement all approved changes.

CONTRACTING OFFICER’S AUTHORITY

No oral or written statement of any person other than the Contracting Officer will in any manner or degree modify or otherwise affect the terms of this contract. The Contracting

Officer is the only person authorized to approve changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the Contracting Officer. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof.

CONTRACTING OFFICER’S REPRESENTATIVE (COR):

The COR is a government employee designated in writing by the Contracting Officer to act as a technical advisor for the Contracting Officer for services/items within the scope of the contract. The COR performs functions such as review and/or inspection and acceptance of supplies and services and of a technical nature. A designation letter will set forth the name of the COR and the authorities and limitations of the COR under the contract. This person does not have a warrant that provides the authority to contractually commit the Government or to modify any terms and conditions of a contract. THE COR WILL BE INDENTIFIED ON

EACH TASK ORDER ISSUED

CONTRACTOR PERFORMANCE EVALUATION

(a) GENERAL: The U.S. Coast Guard Surface Forces Logistic Center (SFLC) will monitor and evaluate the successful offeror’s past performance of this contract and prepare a Contractor Performance Assessment Report (CPAR) in accordance with FAR Part 42.15.

All information contained in this assessment may be used, within the limitations of FAR

42.15, by the government for future source selections and in accordance with FAR 15.304, when past performance is an evaluation factor for award.

(b) NOTIFICATION: Upon completion of the contract, the Contractor will be notified of the assessment. The Contractor will be allowed 30 days to respond to the SLFC’s assessment of its performance entered into CPARS. The Contractor’s response, if any, will be made part of the CPAR system at https://www.cpars.gov/index.htm.

(c) INFORMATION: Information included in the CPAR may include, but is not limited to, the Contractor’s record of conforming to contract requirements and to standards of good workmanship; the Contractor’s record of forecasting and controlling costs; the Contractor’s adherence to contract schedules, including the administrative aspects of performance; the

Contractor’s history of reasonable and cooperative behavior and commitment to customer satisfaction; the Contractor’s record of integrity and business ethics, and generally, the

Contractor’s business-like concern for the interest of the customer.

(d) RELEASE OF DATA: CPARS information is considered business sensitive and will not be released except: (1) to other Federal procurement activities which request it; (2) when SFLC must release pursuant to a Freedom of Information Act (FOIA) request; or (3) when prior written consent is requested and obtained from the Contractor.

CONTRACT DEFICIENCY REPORT

The Contracting Officer or Contracting Officer’s Representative (COR) may issue a Contract

Deficiency Report (CDR), SFLC Form 005. The Contractor shall respond in writing within

24 hours of receipt, unless otherwise approved by the Contracting Officer, to the COR. The

COR will comment on the Contractor's response and will forward the Deficiency Report and comments to the Contracting Officer, with a copy to the Contractor and Availability Program

Manager. The Contracting Officer will render a final determination and provide it to the

Contractor and COR in writing.

http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/content/221003-4-administrative-limitations-variations-tolerances-and-exemptions

4. Section D – Packaging and Marking

5. Section E – Inspection and Acceptance Terms

INSPECTIONS:

Except as specified elsewhere, the U.S Coast Guard shall rely on the Contractor to accomplish all inspection and testing needed to ensure that the work conforms to contract quality requirements.

Records of all inspection work by the Contractor shall be kept complete and available to the

Government during the term of this contract and for such longer period as may be specified elsewhere in this contract.

The name and telephone number of the U.S. Coast Guard Inspector will be proved after the award of a contract resulting from this solicitation.

6. Section F – Delivery or Performance

DELIVERABLES & PERFORMANCE

DELIVERABLES: Seven days after the issuance of task order, the contractor will generate a legible planning document as outlined in SFLC Standard Specification 0000 (3.2.5) to the KO and COR for a preliminary government review. Fifteen (15) days prior to the start of the performance period, three (3) copies of the planning document will be submitted to the KO.

7. Section G – Contract Administration Data

FAR 52.216-32 TASK-ORDER AND DELIVERY-ORDER OMBUDSMAN (SEPT 2019)

(a)In accordance with 41 U.S.C. 4106(g), the Agency has designated the following task-order and delivery-order Ombudsman for this contract. The Ombudsman must review complaints from the Contractor concerning all task-order and delivery-order actions for this contract and ensure the Contractor is afforded a fair opportunity for consideration in the award of orders consistent with the procedures in the contract.

(b)Consulting an ombudsman does not alter or postpone the timeline for any other process (e.g., protests).

(c)Before consulting with the Ombudsman, the Contractor is encouraged to first address complaints with the Contracting Officer for resolution. When requested by the Contractor, the

Ombudsman may keep the identity of the party concerned or entity confidential, unless prohibited by law or agency procedure.

(End of clause)

SECTION G: CONTACT ADMINISTRATION

Notwithstanding the Contractor’s responsibility for total management during the performance of the contract, the administration of the contract will require maximum coordination between the

Government and Contractor. The individuals listed below will be the Government points of contact during the performance period.

Contract Administration (Contracting Officer): The U.S. Department of Homeland Security, U.S.

Coast Guard, Surface Forces Logistics Center, CPD-C&P2-IBCT, 600 East Main Street, Norfolk, VA. 23510 will perform all contract administration.

https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section4106&num=0&edition=prelim

Communications pertaining to contractual administrative matters shall be addressed to the

Contracting Officer (KO) or Contact Specialist (KS) listed below. Changes in, or deviations from, the specification or terms and conditions of the contract shall not be affected with written modification to the contract as executed by a USCG SFLC CPD Contracting Officer.

THE CONTRACTING OFFICER WILL BE IDENTIFIED ON TASK ORDER UPON

AWARD.

Contract Administrator (Contract Specialist): Serves as the point of contact between the

Contractor and the Contracting Officer(s); however, this person does not have a contracting warrant that provides the authority to contractually commit the Government.

THE CONTRACT SPECIALIST WILL BE IDENTIFIED ON THE TASK ORDER

UPON AWARD.

The COR is a government employee designated in writing by the Contracting Officer to act as a technical advisor for the Contracting Officer for services/items within the scope of the contract.

The COR performs functions such as review and/or inspection and acceptance of supplies and services and of a technical nature. A designation letter will set forth the name of the COR and the authorities and limitations of the COR under the contract. This person does not have a warrant that provides the authority to contractually commit the Government or to modify any terms and conditions of a contract.

THE COR WILL BE IDENTIFIED ON THE TASK ORDER UPON AWARD

INVOICE SUBMISSION PROCESS:

1. The Contractor shall prepare a proper invoice IAW FAR clause 52.212-4, and in addition to the information required by FAR 52.212-4(g) as cited in the contract. All invoices shall be itemized to correlate to the Schedule of Supplies/Services.

(A) The Government will make payment under this contract based on a percentage or stage of completion. The Contractor may invoice each contract line item (CLIN) as work progresses.

The amount invoiced shall be calculated based on those prices stipulated in the contract Schedule of Supplies/Services as follows:

(B) A CLIN may not be invoiced until the percentage complete reaches 25 percent. Future invoices for that CLIN have no limitation as to the percentage of completion required before invoicing. (The minimum percentage of completion (25%) to be reached prior to billing each

CLIN may be waived by the Contracting Officer on a case-by-case basis for large dollar CLINS.)

(C) In addition to the information required by FAR 52.212-4 (g) Invoices shall include:

1. Contract Number, Delivery Order/Task Order Number, DOC Number

2. Name and Address of the Contractor

3. Invoice Number and Invoice Date

4. DUNS Number

5. Name of the Contract Specialist and Contracting Officer’s

6. Invoice Routing Code (IRC): SFLC-2

7. Period of Performance for Work Invoiced

8. Indicate Small Business Status

9. Indicate if Final Invoice, the Contractor’s final invoice submitted under the contract must be marked as follows: “THIS INVOICE CONSTITUTES THE FINAL INVOICE – UPON

PAYMENT OF THIS INVOICE NO OTHER MONIES ARE DUE UNDER CONTRACT

NUMBER” (to be assigned upon contract award).

10. The percentage of completion for each CLIN identified.

11. Vessel name

12. The overall percentage and dollar amount previously billed, currently billed and unbilled,

13. Shipping and Payment Terms

14. Name, title, phone number, and mailing address of person to be notified in the event of a defective invoice.

All information must be included in an invoice for it to constitute a proper invoice. All improper invoices will be rejected which could delay payment.

2. The Contractor shall forward invoices via email: COR email will be identified on each task order issued and the Contracting Officer or in person to the Contracting Officer’s Technical

Representative (COR)

3. The COR shall review and verify invoices, sign the invoice and return the invoice to the

Contractor.

• Invoices for contracts awarded in FY22 or later will be processed in the Invoice

Processing Platform (IPP) or Mark View.

• IPP is a secure, web-based service that manages invoices from award through payment notification.

• Mark View is an invoice imagining and approval system integrated with the Accounts

Payable (AP) module in FSMS.

• Invoices for FY22 or later awards that meet an exemption or the KO has agreed to the vendor submitting invoices outside of IPP will be processed in Mark View after the vendor sends the invoice to the applicable email established by FINCEN (emails can be found on the FINCEN website).

If the vendor submits invoices through IPP and:

If there is a COR on the contract:

• The vendor will submit the invoice through IPP.

• The COR will be notified that there is an invoice for them to review in IPP.

• The COR will review the invoice, edit the distributions, if necessary, and approve/reject the invoice.

• If there are multiple distributions (LOAs) on a single CLIN, IPP will use a sequential method to distribute the funds to the 1st distribution until it is fully expended, then move on to the 2nd distribution until it is fully expended, and so on. If the invoice amounts should not be distributed in this manner, the COR can edit the distributions to apply the invoice amounts as needed.

• If the COR does not take action on the invoice within 3 days, a notification will be sent to the KO so the KO can take action on the invoice or work with the COR to get them to take action on the invoice.

• If the vendor submitting invoices through IPP and:

• Once the invoice is approved in IPP, it will be sent to FSMS.

• Once in FSMS, the invoice will go directly to the ACO(s) at FINCEN for final approval.

• The FINCEN ACO(s) will perform the final approval of the invoice and notification will be sent to Treasury to make payment to the vendor.

• If the vendor will be submitting invoices directly to FINCEN for processing through

Mark View and:

• If there is a COR on the contract:

• The vendor will submit the invoice directly to FINCEN via the applicable email.

• FINCEN Accounting Technicians will reach out to the COR to provide matching guidance through the comment functionality in Mark View.

• Once they receive matching guidance, the FINCEN Accounting Technician will match the invoice to the award and send it to the COR for approval.

• COR will approve/reject the invoice.

• If approved, it will go to the ACO(s) at FINCEN for final approval.

• If rejected, it will go back to the vendor to make corrections or cancel.

• If the COR does not take action on the invoice within 3 days, a notification will be sent to the KO so the KO can take action on the invoice or work with the COR to get them to take action on the invoice. NOTE: This functionality will not be available in Mark View at go live, but it should be available soon after.

• The FINCEN ACO(s) will perform the final approval of the invoice and notification will be sent to Treasury to make payment to the vendor.

• Who will the vendor work with if they have issues in IPP? For issues with IPP, the vendors will work directly with IPP.

• Help Desk. Toll-free number: 866-973-3131

• Email address: IPPCustomerSupport@fiscal.treasury.gov

• Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am –

6:00 pm ET

• FINCEN will send vendor information to IPP. If the vendor is already registered in IPP, they will not need to take any action.

If the vendor is not registered in IPP, they will get 2 emails from IPP with their user ID, password, and instructions on how to finish their registration.

• Who will the vendor work with if they have issues with a payment? IPP will contain payment information that is sent from FSMS, but the IPP Help Desk will not be able to assist the vendor with the payment. Based on this, the vendor will need to work with KO and FINCEN for payment issues.

• FINCEN Customer Service by phone: 757-523-6940

• FINCEN Customer Service by email: FIN-SMB-Customerservice@uscg.mil

• For additional contact information, please see the FINCEN Customer Service web page.

A copy of the invoice and any supporting documentation shall also be e-mailed to the following individuals: The assigned COR and Contracting Officer.

Invoices shall only include work that has been incorporated via contract modification. Only the Contracting Officer is able to authorize work and issue any modifications; therefore, payments will not be made for any work to which a modification has not been properly executed. Invoices submitted for payment that includes such a request will be reduced by the unmodified amount.

NOTE: 10% OF THE TOTAL CONTRACT PRICE WILL BE WITHHELD UNTIL

ALL DELIVERABLES, REQUIRED BY THE CONTRACT, ARE RECEIVED AND

ACCEPTED.

In accordance with the Prompt Payment Act, for the purposes of determining a payment due date and the date on which interest will begin to accrue if a payment is late, a proper invoice shall be deemed to have been received:

(1) On the latter:

(i) For invoices electronically transmitted by the Contractor via web-based submission, the date a transmission is received by the designated billing office, and receipt confirmation is provided to the designated recipient; or

(ii) The seventh day after the date on which the property is delivered or performance of mailto:FIN-SMB-Customerservice@uscg.mil the services is actually completed; unless—

(a) The agency has actually accepted the property or services before the seventh day, in which case the acceptance date shall substitute for the seventh day after the delivery date;

or

(b) A longer acceptance period is specified in the contract, in which case the date of actual acceptance or the date on which such longer acceptance period ends shall substitute for the seventh day after the delivery date.

(2) On the date of delivery, when the contract specifies that the delivery ticket may serve as an invoice.

(3) Web based submission by the Contractor and receipt confirmation does not reflect

Government review or acceptance of the invoice. All payments for partial performance rendered by the Government under this contract are based on the assumption that the

Contractor will, in good faith, execute and honor all payment terms entered into between it, the Prime Contractor, and any subcontractor thereof in the performance of this contract. The Contractor hereby acknowledges the Government’s right to reduce or suspend progress payments based on non-payment in accordance with any payment terms of the subcontract agreement.

Any amount deemed not payable will be deducted from the Contractor’s invoice.

Deducted amounts may be resubmitted on the next invoice for reconsideration.

8. Section H – Special Contract Requirements

Clauses incorporated by reference

None

Clauses incorporated by full text

3052.223-70 REMOVAL OR DISPOSAL OF HAZARDOUS SUBSTANCES –

APPLICABLE

The Contractor shall have all licenses and permits required by Federal, state, and local laws to perform hazardous substance(s) removal or disposal services. If the Contractor does not currently possess these documents, it shall obtain all requisite licenses and permits within thirty (30) days after date of award. The Contractor shall provide evidence of said documents to the Contracting

Officer or designated Government representative prior to commencement of work under the contract.

(End of clause)

9. Section I – Contract Clauses

Clause incorporated by references

Article Number Reference Text Date

52.202-1 Definitions JUN 2020

52.203-3 Gratuities APR 1984

52.203-7 Anti-Kickback Procedures JUN 2020

52.203-17 Contractor Employee Whistleblower Rights NOV 2023

52.204-7 System for Award Management (Provision) NOV 2024

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-12 Unique Entity Identifier Maintenance OCT 2016

52.204-13 System For Award Management Maintenance OCT 2018

52.204-19 Incorporation By Reference of Representations and Certifications

DEC 2014

52.204-23

Prohibition On Contracting for Hardware, Software, And Services Developed or Provided by Kaspersky Lab Covered Entities

DEC 2023

52.204-25

Prohibition On Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.212-4

Contract Terms and Conditions – Commercial Products and Commercial Services

NOV 2023

52.215-8 Order Of Precedence – Uniform Contract Format OCT 1997

52.215-19 Notification Of Ownership Changes OCT 1997

52.219-16 Liquidated Damages – Subcontracting Plan SEP 2021

52.232-16 Progress Payments NOV 2021

52.232-18 Availability Of Funds APR 1984

52.233-1 Disputes MAY 2014

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.242-13 Bankruptcy JUL 1995

52.242-15 Stop – Work Order AUG 1989

3052.203-70 Instructions For Contractor Disclosure of Violations JUL 2023

3052-205-70 Advertisements, Publicizing Awards, And Releases SEP 2012

3052.211-70 Index For Specifications DEC 2003

3052.222-70

Strikes Or Picketing Affecting Timely Completion of The Contract Work

DEC 2003

3052.223-90

Accident And Fire Reporting

3052.228-70

Insurance

3052.242-72

Contracting Officer’s Technical Representative

3052.249-90 Contract Termination (USCG)

MAR 2023

Clauses incorporated by full text

FAR 52.204-23 Prohibition on Contracting for Hardware, Software, and Services

Developed or Provided by Kaspersky Lab Covered Entities. (DEC 2023)

(a) Definitions. As used in this clause—

Kaspersky Lab covered article means any hardware, software, or service that–

(1) Is developed or provided by a Kaspersky Lab covered entity.

(2) Includes any hardware, software, or service developed or provided in whole or in part by a Kaspersky Lab covered entity; or

(3) Contains components using any hardware or software developed in whole or in part by a Kaspersky Lab covered entity.

Kaspersky Lab covered entity means–

(1) Kaspersky Lab.

(2) Any successor entity to Kaspersky Lab, including any change in name, e.g., “Kaspersky”;

(3) Any entity that controls, is controlled by, or is under common control with Kaspersky Lab; or

(4) Any entity of which Kaspersky Lab has a majority ownership.

(b) Prohibition. Section 1634 of Division A of the National Defense Authorization Act for Fiscal

Year 2018 (Pub. L. 115-91) prohibits Government use of any Kaspersky Lab covered article.

The Contractor is prohibited from—

(1) Providing any Kaspersky Lab covered article that the Government will use on or after

October 1, 2018; and

(2) Using any Kaspersky Lab covered article on or after October 1, 2018, in the development of data or deliverables first produced in the performance of the contract.

(c)Reporting requirement.

(1) In the event the Contractor identifies a Kaspersky Lab covered article provided to the

Government during contract performance, or the Contractor is notified of such by a subcontractor at any tier or any other source, the Contractor shall report, in writing, to the Contracting Officer or, in the case of the Department of Defense, to the website at https://dibnet.dod.mil. For indefinite delivery contracts, the Contractor shall report to the Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) for any affected order or, in the case of the Department of Defense, identify both the indefinite delivery contract and any affected orders in the report provided at https://dibnet.dod.mil.

(2) The Contractor shall report the following information pursuant to paragraph (c)(1) of this clause:

(i) Within 3 business days from the date of such identification or notification: the contract number; the order number(s), if applicable; supplier name; brand; model number (Original

Equipment Manufacturer (OEM) number, manufacturer part number, or wholesaler number);

item description; and any readily available information about mitigation actions undertaken or recommended.

(ii) Within 10 business days of submitting the report pursuant to paragraph (c)(1) of this clause:

any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook to prevent use or submission of a Kaspersky Lab covered article, any reasons that led to the use or submission of the Kaspersky

Lab covered article, and any additional efforts that will be incorporated to prevent future use or submission of Kaspersky Lab covered articles.

(d)Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph

(d), in all subcontracts including subcontracts for the acquisition of commercial products or commercial services.

(End of clause)

FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment. (NOV 2021)

(a) Definitions. As used in this clause—

Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

Covered foreign country means The People’s Republic of China.

Covered telecommunications equipment or services means– https://dibnet.dod.mil/

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE

Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities).

(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

Critical technology means–

(1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations.

(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of

Federal Regulations, and controlled-

(i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or

(ii) For reasons relating to regional stability or surreptitious listening.

(3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities).

(4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal

Regulations (relating to export and import of nuclear equipment and material);

(5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or

(6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export

Control Reform Act of 2018 ( 50 U.S.C. 4817).

http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title50-section4817&num=0&edition=prelim

Interconnection arrangements means arrangements governing the physical connection of two or more networks to allow the use of another's network to hand off traffic where it is ultimately delivered (e.g., connection of a customer of telephone provider A to a customer of telephone company B) or sharing data and other information resources.

Reasonable inquiry means an inquiry designed to uncover any information in the entity's possession about the identity of the producer or provider of covered telecommunications equipment or services used by the entity that excludes the need to include an internal or third-party audit.

Roaming means cellular communications services (e.g., voice, video, data) received from a visited network when unable to connect to the facilities of the home network either because signal coverage is too weak or because traffic is too high.

Substantial or essential component means any component necessary for the proper function or performance of a piece of equipment, system, or service.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal

Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. The Contractor is prohibited from providing to the Government any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal

Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract, or extending or renewing a contract, with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104.

This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract.

(c) Exceptions. This clause does not prohibit contractors from providing— https://www.acquisition.gov/far/part-4#FAR_4_2104 https://www.acquisition.gov/far/part-4#FAR_4_2104

(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(d) Reporting requirement.

(1) In the event the Contractor identifies covered telecommunications equipment or services used as a substantial or essential component of any system, or as critical technology as part of any system, during contract performance, or the Contractor is notified of such by a subcontractor at any tier or by any other source, the Contractor shall report the information in paragraph (d)(2) of this clause to the Contracting Officer, unless elsewhere in this contract are established procedures for reporting the information; in the case of the Department of Defense, the Contractor shall report to the website at https://dibnet.dod.mil. For indefinite delivery contracts, the Contractor shall report to the Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) for any affected order or, in the case of the Department of

Defense, identify both the indefinite delivery contract and any affected orders in the report provided at https://dibnet.dod.mil.

(2) The Contractor shall report the following information pursuant to paragraph (d)(1) of this clause

(i) Within one business day from the date of such identification or notification: the contract number; the order number(s), if applicable; supplier name; supplier unique entity identifier (if known); supplier Commercial and Government Entity (CAGE) code (if known); brand; model number (original equipment manufacturer number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended.

(ii)Within 10 business days of submitting the information in paragraph (d)(2)(i) of this clause:

any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook to prevent use or submission of covered telecommunications equipment or services, and any additional efforts that will be incorporated to prevent future use or submission of covered telecommunications equipment or services.

(e)Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph

(e) and excluding paragraph (b)(2), in all subcontracts and other contractual instruments, including subcontracts for the acquisition of commercial products or commercial services.

FAR 52.219-14 Limitations on Subcontracting. (OCT 2022)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) Definition. Similarly situated entity, as used in this clause, means a first-tier subcontractor, including an independent contractor, that—

(1) Has the same small business program status as that which qualified the prime contractor for the award (e.g., for a small business set-aside contract, any small business concern, without regard to its socioeconomic status); and

(2) Is considered small for the size standard under the North American Industry Classification

System (NAICS) code the prime contractor assigned to the subcontract.

(c) Applicability. This clause applies only to—

(1 )Contracts that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(2) Part or parts of a multiple-award contract that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(3) Contracts that have been awarded on a sole-source basis in accordance with subparts 19.8, 19.13, 19.14, and 19.15;

(4) Orders expected to exceed the simplified acquisition threshold and that are—

(i) Set aside for small business concerns under multiple-award contracts, as described in 8.405-

5 and 16.505(b)(2)(i)(F); or

(ii) Issued directly to small business concerns under multiple-award contracts as described in 19.504(c)(1)(ii);

(5) Orders, regardless of dollar value, that are—

(i) Set aside in accordance with subparts 19.8, 19.13, 19.14, or 19.15 under multiple-award contracts, as described in 8.405-5 and 16.505(b)(2)(i)(F); or

(ii) Issued directly to concerns that qualify for the programs described in subparts 19.8, 19.13, 19.14, or 19.15 under multiple-award contracts, as described in 19.504(c)(1)(ii); and

(6) Contracts using the HUBZone price evaluation preference to award to a HUBZone small business concern unless the concern waived the evaluation preference.

https://www.acquisition.gov/far/part-19#FAR_19_000 https://www.acquisition.gov/far/part-19#FAR_19_000 https://www.acquisition.gov/far/part-19#FAR_Subpart_19_8…