70Z08525Q0012856_JA_draft.pdf

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

10 U.S.C. § 3204

Pursuant to the requirements of the Competition in Contracting Act (CICA) as implemented by the Federal Acquisition Regulation (FAR) Subpart 6.3, the following facts and rationale justify the use of such authority:

i) Agency and Contracting Activity.

The Department of Homeland Security, United States Coast Guard (USCG), Office of Contract Operations (CG-912) proposes to enter into a contract on a basis other than full and open competition.

ii) Nature and/or Description of the Action being Approved.

(1) Nature of the action: SFLC has a requirement, on a sole source basis, to overhaul and repair the marine reduction on CGC WILLOW due to a catastrophic failure of the Philadelphia Gear Marine Reduction Gear rendering WILLOW not mission capable.

(2) Name and address of the contractor: Philadelphia Gear by Timken Gears and Services Inc. 935 First Avenue, Suite 200, King of Prussia, PA., 19406.

Type of action: Firm Fixed-Price Contract

(d) Estimated total value (including options): Redacted

Part #: 50470-5638/7553 Description: 96-DHCMG-CP Low Speed

Gear Assembly o Gear Rim 50140-1593 o Gear Hub 50140-1594 o Auxiliary Gear 50105-7532 o LS Shaft 50470-5638 o Thrust Assembly 31000-1776 (Including Thrust Collar) o Thrust Bearing Locknut 50080-0825 o Locking Plate 50075-0564 o Various Keys & Hardware

Part: WLB-225-RG-OVHL-KIT Description: USCG 225 MRG Service Kit NSN-3020-01-F20-5954

Shipping: (included)

(e) Type of funding: Operations and Support funds

(f) Year of funding: Fiscal Year 2025

(g) Solicitation number: 70Z08528Q0012856

(h) Background information about the requirement: ________________

iii) Description of Supplies/Services. Cast, harden, balance, assemble, and certify Low

Speed Gear Assembly to manufacturer and USCG quality assurance specifications. Ship to USCG along with Reduction Gear Overhaul Kit.

iv) Identification of Statutory Authority Permitting Other Than Full and Open Competition. Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.

v) Identification of Exception to the Buy American Act.

The USCG has not identified any necessary exception to the Buy American Act or Trade Agreements Act.

vi) Demonstration that the Proposed Contractor’s Unique Qualifications or the Nature of the Acquisition Require Use of the Authority Cited.

Only One Responsible Source and No Supplies or Services Will Satisfy Agency Requirements to overhaul and repair CGC WILLOW’s Philadelphia Gear Marine Reduction Gear. Philadelphia Gear by Timken is the only source of manufacture technical representation, parts proprietary drawings, and technical data to repair the reduction gear and return her to full mission capability of Aids to Navigation and Operation Vigilant Sentry. The inability to repair WILLOW will result in further loss of mission and security in the region.

vii) Description of Efforts Made to Ensure that Offers are Solicited from as Many

Potential Sources as is Practicable.

Given the extenuating circumstances, the Government intends to solicit a sole source contract directly with the only known source, therefore the sources sought notice will not be posted as authorized by FAR Subpart 5.202(a)(2).

viii) Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable. The contracting officer determines that the anticipated price(s) will be fair and reasonable based on a comparison to similar supplies by this agency within the last 12 months, adjusted for inflation and scope. The vendor’s offered price is further supported by purchases made by other federal agencies identified through available procurement databases.

ix) Description of Market Research.

Market research was conducted using internet and industry sources and revealed no other known sources including Coast Guard’s own organic sources were found.

x) Any Other Facts Supporting the Use of Other Than Full and Open Competition.

The Marine Reduction Gear Drives used in our WLB cutter classes, Philadelphia Gear by Timken has all the information for overhauling, manufacturing the parts and repair.

Philadelphia Gear by Timken does not provide access and any rights to use this information to third parties and does not have any other authorized dealers, distributors, or service representatives.

xi) A Listing of the Sources, if Any, that Expressed, in Writing, an Interest in the

Acquisition.

N/A

12. A Statement of the Actions, if Any, the Agency May Take to Remove or Overcome Any Barriers to Competition Before Any Subsequent Acquisition for Supplies or Services Required.

The necessity to obtain the Only Known Source of Service and nature of the situation prevents full and open competition for this one-time procurement. Additional attempts for soliciting will cause unnecessary and significant delays as identified herein.

13. Contracting Officer’s Certification.

I certify that the data supporting the recommended use of other than full and open competition is accurate and complete to the best of my knowledge and belief.

Jason A. Garris 5/12/2025 Name Date Contracting Officer

14. Technical/Requirements Personnel Certification.

I certify that this requirement meets the Government’s minimum need and that the supporting data, which forms a basis for the justification, is accurate and complete.

Marcos A. Saldarriaga______________ 5/12/2025____ Name Date Technical Representative/COR