ATTACHMENT 7 - Question and Answer.pdf

RFP 70Z08520RP45902 Offerors' Questions and Coast Guard Response Question No. Solicitation Reference Question Government Response

Attachment 1 - Specification Will you consider our hotel if we are 29.4 miles to the Dry Dock Location?

No. Additional distance from the dry dock location will increase transportation costs and travel time for the crew. Per paragraph 3.2, lodging facilities shall be within 20-mile radius of the Dry Dock location.

Attachment 1 - Specification

Due to the Solano County Shelter Ordinance we are unable to provide full access to a workout and/or fitness facility. We are located in a business park/across from the Vacaville Premium Outlets suitable for outdoor walking.

Would we be still be in consideration for the proposal?

Yes, Lack of access to a work out and or fitness facility is allowed due to Shelter in Place Ordinances.

Attachment 1 - Specification

We have partnered with Mel’s 24 Hour Diner within a 5 min drive. All items will be delivered and kept in a hot box for every meal as part of the package.

Will we still be consideration for the RFP process? (Due to the Solano Shelter County Ordinance we are required to close our restaurant on-site.)

Yes. This meets our requirements for the contractor to accommodate carry-out meals for up to 75 personnel for breakfast, lunch and dinner per paragraph 3.4.4

Attachment 1 - Specification

Due to the Solano Shelter County Ordinance in place, we are unable to extend a dining area however we have open areas in the courtyard available with meeting the guideline of social distancing of 6ft. apart. Will we still be in consideration for the proposal?

Paragraph 3.4.4 requires the contractor to ensure dining facilities can accommodate carry-out meals for up to 75 Coast Guard personnel for Breakfast, Lunch, and Dinner. Take-out meals shall meet requirements detailed in paragraph 3.4.2 and 3.4.3.

Attachment 1 - Specification The restaurant we’ve partnered with (Mel’s 24 Hr. Diner) does not have star or diamond rating. Will you accept a copy of the Insurance Certificate to meet guidelines?

No. The intent of the rating requirements laid out in paragraph 3.2 is to evaluate a facility against a variety of objective quality standards.

Restaurants must be able to demonstrate that they meet 3 star requriemetns through different webistes (yelp, google etc)

This is my first time submitting through beta.SAM.gov. I don’t see a blank proposal attachment in the bid. Will you send email a formalized proposal to complete or would you request a basic hotel standard contract including the attachment of “Scheduled of Items – Prices” and Work Item 1?

Attachment 1 - Specification

We have found a great hotel their location is five miles further than the radius you have mention on f the Statement of Work. However, they are giving us a great rate and all meals will be provided as well since most of the restaurant are closed in the area.

Also, in regard to distance - a reverse commute to Vallejo whereas the primary competition is with the commute and currently in an area of heavy road construction and delays, even with the reduction in traffic. Highway 4 has been under this project for the past 2 years and is projected to be completed in 2025. Would it be possible for us to submit the offer for your review and approval? Kindly advise. Your response is greatly appreicated.

Additional distance from the dry dock location will increase transportation costs and travel time for the crew. Per paragraph 3.2, lodging facilities shall be within 20-mile radius of the Dry Dock location.

Attachment 1 - Specification

Our firm does not have lodging nor dining facilities. Can we partner with local hotels/motels which have the facilities and meet your other requirements?

Yes

Attachment 1 - Specification The State of California has restricted restaurants from serving meals during the COVID-19 pandemic. The only service available will be take-out or delivery.

Will this solicitation be amended to remove dining requirements.

Paragraph 3.4.4 requires the contractor to ensure dining facilities can accommodate carry-out meals for up to 75 Coast Guard personnel for Breakfast, Lunch, and Dinner. Take-out meals shall meet requirements detailed in paragraph 3.4.2 and 3.4.3.

Attachment 1 - Specification

Due to COVID-19 there are restrictions on how many people (no more than

10) can be in a particular area. How will this affect lodging at a hotel?

Maximum of two occupants will be assigned to each room per paragraph 3.1.1

N/A Hotels in the area are concerned with the current situation with COVID-19 and the group's commitment to the requested dates and room types. Is this dry dock definite and moving forward to begin on April 22, 2020

The dry dock contract has been awarded.

Attachment 1 - Specification

Are you still wanting the dining portion considering the safety concern of prepared meals and mandatory closures of many restaurants?

Yes, all meals shall be take out to account for safety concerns.

Attachment 1 - Specification

Regarding 3.4.5 Dining Facilty. It is a state wide order to stay-at-home;

therefore gatherings of any size are not allowed or safe. Therefor and all meals must be take out. If no suitable options are within the proximity-what do you suggest or approve?

All meals will be take out. Take out within a short drive (5-10 min) will be acceptable.

Attachment 1 - Specification

3.1.1.1 Occupancy definition. Single occupancy is defined as a room or suite that has a least one bed. Double occupancy is defined as a room or suite that has more than one bed. A bed shall be a permanent piece of furniture. A pull-out sofa is permissible as a bed under this Contract. A cot, roll-away bed, or other temporary bed is not permissible as a bed under this Contract. Can that be used as double occupancy for two people (33 Double Rooms)? Your guidance is greatly appreciated.

Double occupancy can include a bed and pull out bed as per the specification. A roll out bed or temp bed does not meet the requirements of double occupancy.

Attachment 1 - Specification

3.4.6 requires that dining options must meet thee stars for a Forbes Travel Guide or 3 diamonds for a AAA rating. Due to new COVID-19 measures, are there changes to dining?

All meals will be take out. Take out within a short drive (5-10 min) will be acceptable. Restaruants must be able to demonstrate a 3 star rating for dining.

Will there be a SF1449 form published with this solicitation? No. This is a combined synopsis/solicitation which does not utilize a SF 1449.

Attachment 1 - Specification

Per the COVID compliance, restaurants are closed for sit in service, can we provide a meal delivery option instead?

All meals will be take out. CG personenel will designate people for pick up as organized.