Combined_Synopsis_Solicitation_CGC_JAMES_FY19_Q1.pdf

REQUEST FOR QUOTE

SOLICITATION NO. 70Z08519QP30H88

Dockside Repairs of CGC JAMES (WMSL 754)

Combined Synopsis/Solicitation

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative

Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum.

Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the

Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S.

Coast Guard Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the

Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103. If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted to:

COMMANDANT (CG-9131)

U S COAST GUARD

OMBUDSMAN PROGRAM FOR AGENCY PROTESTS

EMAIL: OPAP@uscg.mil

Fax: 202-372-8447

Phone: 202-475-5786

More information about the Ombudsman Program for Agency Protests (OPAP) can be found at http://www.uscg.mil/acquisition/business/ombudsman.asp

Alternative Point of Contact:

United States Coast Guard Surface Forces Logistics Center Attn: Sarah Thompson

2401 Hawkins Point Road, Baltimore MD 21226

Email: Sarah.E.Thompson2@uscg.mil mailto:Sarah.E.Thompson2@uscg.mil

TABLE OF CONTENTS

NOTICE FOR FILING AGENCY PROTESTS

TABLE OF CONTENTS

SECTION B- SUPPLIES AND PRICES

B.1 GENERAL

SCHEDULE OF SUPPLIES/SERVICES:

DESCRIPTION OF WORK:

PIER RESTRICTIONS:

FLETC BASE SECURITY

B.2 CONTRACT TYPE:

B.3 CONTRACT PERIOD OF PERFORMANCE:

B.4 PLACE OF PERFORMANCE:

B.5 QUESTIONS AND REQUEST FOR DRAWINGS:

JOINT CERTIFICATION PROGRAM (JCP):

B.6 QUOTATION DUE DATE:

SECTION C- CONTRACT CLAUSES

C.1 FAR CLAUSES IN BY REFERENCE

C.2 FAR CLAUSES IN FULL TEXT

C.3 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND

REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS

(DHS-USCG DEVIATION 14-01)(APR 2014)

C.4 FAR 52.204-1 APPROVAL OF CONTRACT (DEC 1989)

C.5 FAR 52.211-11 – LIQUIDATED DAMAGES – SUPPLIES, SERVICES, OR

RESEARCH AND DEVELOPMENT (SEPT 2000)

C.6 FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (JAN

2017) ADDENDUM

A. REQUIRED DOCUMENTS:

B. EVALUATION FACTORS

FACTOR I: PAST PERFORMANCE

FACTOR 2: PRICE

REQUIRED INSURANCE

C.7 FAR 52.212-2 EVALUATION-COMMERCIAL ITEMS (OCT 2014)

PRE AWARD SURVEY

C.8 FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (NOV 2017)

C.9 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL

ITEMS (JAN 2017) ADDENDUM

INVOICE SUBMISSION PROCESS:

FURTHER CONSIDERATIONS WITH INVOICING:

PROGRESS PAYMENTS:

ACCESS TO VESSEL

HAZARDOUS WASTE

VOLATILE ORGANIC COMPOUNDS (VOC) REGULATIONS

INSPECTIONS

GROWTH WORK

DISCOVERIES AND CHANGES TO CONTRACT:

COMPOSITE LABOR RATE:

MAINTAINING, REPORTING, AND DISPOSING OF GOVERNMENT

PROPERTY IN THE PERFORMANCE OF A SHIP REPAIR CONTRACT

CONTRACTING OFFICER’S AUTHORITY

SECURITY REQUIREMENTS

GENERAL

FLETC BASE SECURITY

GAINING ACCESS TO FLETC CHARLESTON

GAINING ACCESS TO CGC HAMILTON AND CGC JAMES

GAINING ACCESS TO SECURE SPACES ON THE CUTTERS

SUBMITTING ACCESS REQUESTS

CONTRACTING OFFICER’S REPRESENTATIVE (COR):

CONTRACTOR PERFORMANCE EVALUATION

CONTRACT DEFICIENCY REPORT

C.10 FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS.

(JAN 2018)

C.11 FAR 52.217-7 OPTION FOR INCREASED QUANTITY – SEPARATELY

PRICED LINE ITEM (MAR 1989) — VARIATION

C.12 FAR 52.223-11 OZONE-DEPLETING SUBSTANCES AND HIGH GLOBAL

WARMING POTENTIAL HYDROFLUOROCARBONS (JUN 2016)

C.13 FAR 52.252-2 Clauses Incorporated By Reference (FEB 1998)

C.14 FAR 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

HSAR CLAUSES IN BY FULL TEXT

C.15 3052.209-70 PROHIBITION ON CONTRACTS WITH CORPORATE

EXPATRIATES (JUN 2006)

C.16 HSAR 3052.212-70 CONTRACT TERMS AND CONDITIONS APPLICABLE

TO DHS ACQUISITION OF COMMERCIAL ITEMS (SEP 2012)

C.17 HSAR 3052.223-70 REMOVAL OR DISPOSAL OF HAZARDOUS

SUBSTANCES APPLICABLE LICENSES AND PERMITS (JUN 2006)

SECTION D-ATTACHMENTS

SECTION E- CONTRACT PROVISIONS

E.1 FAR 52.209-7 – INFORMATION REGARDING RESPONSIBILITY MATTERS

(JUL 2013)

E.2 FAR 52.211-3 AVAILABILITY OF SPECIFICATIONS NOT LISTED IN THE

GSA INDEX OF FEDERAL SPECIFICATIONS AND STANDARDS AND

COMMERCIAL ITEMS DESCRIPTIONS (JUN 1988)

E.3 FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

E.4 FAR 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.5 FAR 52.237-1 SITE VISIT (APR 1984)

E.6 FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

SECTION B- SUPPLIES AND PRICES

B.1 GENERAL

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, Streamlined Procedures for Evaluation and

Solicitation for Commercial Items, and Part 13.5, Simplified Procedures for Commercial

Items. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued.

This solicitation is used as a Request for Quote (RFQ) under number

70Z08519QP30H88. This solicitation document and incorporated provisions and clauses in effect through Federal Acquisition Circular 2005-97, effective January 1, 2018. This is a total small business set-aside. The NAICS Code applicable to this procurement is

336611 with a size standard of 1,250 employees for the requirement. The contract will be awarded on a firm-fixed-price basis. To receive an award, the Contractor must be registered in the System for Award Management (SAM) www.sam.gov.

PLEASE NOTE: QUOTES THAT DO NOT INCLUDE ALL REQUIRED

DOCUMENTATION MAY NOT BE CONSIDERED FOR AWARD.

SCHEDULE OF SUPPLIES/SERVICES:

See ATTACHMENT 1.

DESCRIPTION OF WORK:

This is a Request for Quote (RFQ) for the FY 19 Dockside Repairs of CGC JAMES

(WMSL 754) home moorage in North Charleston, SC. This requirement is for dockside repairs aboard CGC JAMES (WMSL 754) consisting of items in accordance with the attached specification, ATTACHMENT 2. Scope of work shall include ship repair and associated support work, and may include work that is not currently listed as Definite or

Optional Items. A full list of contract line item numbers and items, quantities, and units of measure, including options, is includes as ATTACHMENT 1, Schedule Of

Supplies/Services. The Contractor shall furnish all the necessary labor, material services, equipment, supplies, power, accessories, facilities and such other things as are necessary, except as otherwise specified, to perform dockside repairs in accordance with the solicitation, and attached specification. Failure to read the specification in their entirety will not relieve the offeror from the responsibility for properly estimating the difficulty or price of successfully performing the work. Failure to do so will be at the offeror's risk.

All proposals submitted in response to this solicitation shall stand firm for 60 calendar days from the close date of the solicitation.

http://www.sam.gov/

PIER RESTRICTIONS:

Base Charleston has put into effect new pier restrictions. These new restrictions do NOT allow contractor to park vehicles, CONEX boxes, cranes, lifts, or other equipment and materials on the pier. Contractor will be required to utilize a lay-down area off the pier.

See ATTACHMENT 5, Base Charleston Lay-down Area. Contractors are encouraged to conduct a ship check or submit a request for clarification for additional information regarding this restriction.

FLETC BASE SECURITY

Contractor shall contact the designated Contracting Officer’s representative or the Port Engineer upon contract award to obtain FLETC Security Base Access requirements. The Contractor shall note that it can take up to one month for FLETC Security to process documentation related to Base Access. It is the responsibility of the Contractor to comply with FLETC Base Security measures. It is essential that the base access process begins immediately upon award. Any delays or denied access request will be the sole responsibility of the contractor, not the government. FLETC Security will not grant access to individuals who have not registered with Selective Service, and are required to do so. See “Security Requirements” section below for additional information.

B.2 CONTRACT TYPE:

This solicitation is a request for quotes (RFQ) that will result in the award of a firm fixed price contract solicited under FAR Part 12 and FAR Subpart 13.5 Simplified Procedures for Certain Commercial Items, subject to availability of funds.

B.3 CONTRACT PERIOD OF PERFORMANCE:

The performance period for this requirement is scheduled for 27 Nov 18 – 18 Jan 19.

All work under this contract will be performed onboard CGC JAMES at the vessel’s home moorage in North Charleston, SC.

B.4 PLACE OF PERFORMANCE:

All work under this requirement will be performed onboard CGC JAMES (WMSL 754) at the vessels home moorage in North Charleston, SC. 1050 Register St. Charleston SC

29405

B.5 QUESTIONS AND REQUEST FOR DRAWINGS:

The last day to request drawings or ask questions regarding this solicitation is 14 days prior to the closing date of this solicitation. After this date further requests may not be accepted due to time constraints. Keep in mind that any questions that are important, such as those that create needed changes to the specification, will still be addressed regardless of the time it was received. A determination will be made as to whether the change dictates an extension to the solicitation closing date and deadline for questions. It is strongly encouraged to submit any questions utilizing the Request for Clarification Form

(ATTACHMENT 4) directed to: Micha Wisniewski’s e-mail:

Micha.A.Wisniewski@uscg.mil. All questions and replies will be posted on FBO on a

SF30. For a company to request and receive drawings or technical specification referenced in the Specification, the company must be listed in the Defense Logistics

Agency Joint Certification Program (JPC) database in order to receive drawing. Provide the JPC assigned number when requesting documentation.

JOINT CERTIFICATION PROGRAM (JCP):

The Joint Certification Program (JCP) certifies Canadian and United States (U.S.)

contractors for access to unclassified military technical data belonging to Canada's

Department of National Defense (DND) and to the U.S. Department of Defense (DOD).

This Program helps to protect controlled Unclassified Militarily Critical Technical Data

(MCTD) and technology from common adversaries, but allows it to flow to certified

Canadian and U.S. companies that have a legitimate need-to-know for business purposes.

This program is effective in protecting the competitive edge of North American companies by ensuring that only eligible companies are provided with this data.

http://www.dla.mil/HQ/InformationOperations/Offers/Products/LogisticsApplications/JC

P.aspx

B.6 QUOTATION DUE DATE:

Quotations must arrive no later than July 18, 2018 1:00 PM EST, Quotations may be sent via electronic mail (e-mail) to Micha.A.Wisniewski@uscg.mil and

Sarah.E.Thompson2@uscg.mil.

An Offeror that fails to meet any due date will be considered “late” in accordance with FAR 52.212-1(f). Follow up emails should be sent by the vendor to ensure proposal was received.

An Offeror that fails to provide all the REQUIRED DOCUMENTATION may be considered to have delivered an incomplete quote and may NOT be considered for award.

Offerors are advised that some of the drawings, diagrams, and reports that are provided with this solicitation are for information use only. The Coast Guard does not warrant the accuracy of this information. This is the best information available to the Coast Guard and is provided to the offerors to assist them in preparing their competition proposals.

SECTION C- CONTRACT CLAUSES

mailto:Micha.A.Wisniewski@uscg.mil http://www.dla.mil/HQ/InformationOperations/Offers/Products/LogisticsApplications/JCP.aspx http://www.dla.mil/HQ/InformationOperations/Offers/Products/LogisticsApplications/JCP.aspx mailto:Micha.A.Wisniewski@uscg.mil mailto:Sarah.E.Thompson2@uscg.mil

C.1 FAR CLAUSES IN BY REFERENCE

FAR 52.204-7 System for Award Management (Provision) OCT 2016

FAR 52.204-13 System for Award Management Maintenance OCT 2016

FAR 52.212-1

Instruction to Offerors- Commercial Items (Addendum below)

JAN 2017

FAR 52.212-4

Contract Terms and Conditions- Commercial Items

(Addendum below)

JAN 2017

FAR 52.215-20

ALT IV

Requirement for Cost and Pricing Data or Information

Other Than Cost or Pricing Data

OCT 2010

FAR 52.217-5 Evaluation of Options JUL1990

FAR 52.223-3 Hazardous Material Identification and Material Safety Data

Alternate I

JAN 1997

Alt I JUL 1995

FAR 52.223-12

Maintenance, Service, Repair, or Disposal of Refrigeration

Equipment and Air Conditioners

JUN 2016

FAR 52.228-5 Insurance – Work on a Government Installation JAN 1997

FAR 52.232-18 Availability of Funds APR 1984

FAR 52.232-40

Providing Accelerated Payment To Small Business

Subcontractors

DEC 2013

FAR 52.242-2 Production Progress Reports APR 1991

FAR 52.242-15 Stop Work Order AUG 1989

FAR 52.245-1 Government Property JAN 2017

FAR 52.245-9 Use and Charges APR 2012

FAR 52.249-8 Default Apr 1984

C.2 FAR CLAUSES IN FULL TEXT

C.3 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND

REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS

(DHS-USCG DEVIATION 14-01)(APR 2014)

(a) This contract and employees working on this contract will be subject to the whistleblower rights and remedies in the pilot program on Contractor employee whistleblower protections established at 41 U.S.C. 4712 by section 828 of the National Defense Authorization Act for Fiscal

Year 2013 (Pub. L. 112-239) and FAR 3.908

(b) The Contractor shall inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights and protections under 41 U.S.C. 4712, as described in section 3.908 of the Federal Acquisition Regulation.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts over the simplified acquisition threshold.

(End of clause)

C.4 FAR 52.204-1 APPROVAL OF CONTRACT (DEC 1989)

This contract is subject to the written approval of the Section Chief, CPD, C&P2 and shall not be binding until so approved.

(End of clause)

C.5 FAR 52.211-11 – LIQUIDATED DAMAGES – SUPPLIES, SERVICES, OR

RESEARCH AND DEVELOPMENT (SEPT 2000)

(a) If the Contractor fails to deliver the supplies or perform the services within the time specified in this contract, the Contractor shall, in place of actual damages, pay to the Government liquidated damages of $1,036 per calendar day of delay.

(b) If the Government terminates this contract in whole or in part under the Default – Fixed-Price

Supply and Service clause, the Contractor is liable for liquidated damages accruing until the

Government reasonably obtains delivery or performance of similar supplies or services. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

The Contractor will not be charged with liquidated damages when the delay in delivery or performance is beyond the control and without the fault or negligence of the Contractor as defined in the Default – Fixed-Price Supply and Service clause in this contract.

(End of Clause)

C.6 FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (JAN

2017) ADDENDUM

All pages in the quote shall be numbered and identified with the quote’s name and RFQ

Number 70Z08519QP30H88, FY2019 DOCKSIDE Repair for USCGC JAMES (WMSL

754). Subsequent revisions should be similarly identified to show revision number and date.

A. REQUIRED DOCUMENTS:

Each quoter shall furnish the information required by the solicitation, which includes:

1. Cover letter with quoter’s address, DUNS, CAGE, TINS, POC info, written confirmation that the period of performance is sufficient for the work required in the Specification and other information completed.

2. Attachment 1- Section B Schedule of Supplies/ Services filled out with a cost associated with each CLIN, to include labor.

3. Attachment 3- Past Performance Information Form

4. Solicitation Amendments (signed SF-30s) (if applicable)

5. Small Business Self Certification for applicable set-aside (i.e. HUBZone, Small Business, SDVOSB, 8(a))

6. Welding Certifications and Procedures: Contractor shall provide the necessary welding certifications and qualifications as required by the specification for the applicable work item(s).

a. Certified WPS for SMAW, FCAW, GMAW, GTAW, as applicable

b. Certified welders cert for above listed processes

c. Welders Continuity record

d. List of Qualified Sil-brazers and supporting documentation

7. Proof of Insurance (Statement of Coverage from current Insurance carrier)

8. List the names of ALL Sub-Contractor’s that your company intends to subcontract. The list shall include the subcontractors name, address, point of contract and phone number, the work item or CLIN Item(s) listed in the Schedule of Supplies/Services they will be conducting work for and the percentage of work sub-contractor will be performing under the work item. If work item requires Technical Representative or Qualified

Technical Representative, confirm the subcontract meets this requirement. (This may include NACE, QP1, NDE, and Fire Suppression Systems)

9. Completed FAR 52.212-3 Offeror Representations and Certifications-- Commercial Items

10. Statement of Understanding. A statement of understanding of the current PIER

RESTRICTIONS and limitations associated with it.

B. EVALUATION FACTORS

Factor Title Page Limit

I Past Performance 5 Pages

II Price None

FACTOR I: PAST PERFORMANCE

The offeror shall identify at least two (2) but no more than four (4) relevant (in terms of scope/size of construction, overhaul, repair and alteration of ships) and recent federal, state or local government or private contracts performed by the company submitting the quote during the last three (3) years. Offeror shall submit past performance information on Attachment 3-

Past Performance Information Form.

FACTOR 2: PRICE

Complete Attachment 1 with prices for all CLINs.

The Offeror must also submit the following detailed information to support the pricing offer if requested, in addition to completing Schedule B of the solicitation.

Offerors may use their own format for the information required below but it must be easily read and comprehended and identified by individual work item (eg. D-01, D-02):

1. Breakdown for each work item:

a. Direct labor cost by labor hours and proposed hourly rate(s);

b. Materials; Subcontracts; Equipment; Other Direct Costs; and Profit, if listed separately --individually identifying any items which are $500 or greater.

2. Provide a listing by subcontractor with the following information:

a. Identification of each proposed subcontractor (name, address, phone number) and his small business status.

b. A brief description of the service or supply, by work item, to be furnished and the proposed price for each.

c. An explanation of why and how the proposed subcontractor was selected including the extent of competition obtained.

Email submission shall not exceed 10 MBS.

PLEASE NOTE: QUOTES THAT DO NOT INCLUDE ALL REQUIRED

DOCUMENTS MAY BE CONSIDERED INCOMPLETE AND MAY NOT BE

CONSIDERED FOR AWARD.

REQUIRED INSURANCE

The Contractor shall, at its own expense, procure and maintain the following kinds of insurance with respect to performance under the contract. In accordance with HSAR

3052.228-70, Insurance (DEC 2003), the Contractor shall furnish the Contracting Officer with proof of insurance for the duration of the contract, including:

1. Ship Repairer's Liability - $500’000 per occurrence.

2. Comprehensive General Liability - $500,000 per occurrence.

3. Full insurance coverage in accordance with the United States’ Longshoremen's and

Harbor Workers Act.

4. Full insurance coverage in accordance with the States Workmen’s Compensation

Law’ (or its equivalent) for all places of performance under this contract.

(End of provision)

C.7 FAR 52.212-2 EVALUATION-COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factor shall be used to evaluate the offer:

Factors:

1. Past Performance

2. Price

Past performance is significantly more important than price.

Factor 1: Past Performance

The past performance evaluation will take into account the guidelines outlined at FAR

15.305(a)(2) Past Performance Evaluation. Each past performance report will be given a Past

Performance Quality Rating and a Past Performance Relevancy Rating using the two tables listed below. Consistent with FAR 15.306(a) & (b), offerors may provide information on adverse past performance information to which the offeror has not previously had an opportunity to comment.

Each offeror shall be assigned one of the following performance confidence assessments: High

Confidence, Significant Confidence, Satisfactory Confidence, Unknown Confidence, Little

Confidence, or No Confidence.

In evaluating Contractors past performance, the government intends to also review U.S. Coast

Guard Contractor Performance Assessment Reports and other existing past performance ratings on relevant contracts and questionnaires sent to and interviews conducted with appropriate personnel regarding the selected contracts. The responses received to the questionnaires and interviews were utilized in evaluating the past performance of each offeror. For purposes of this solicitation, “relevant contracts” are defined as contracts with similar scopes, performing repair and alteration of ships performed in the three years preceding the date of this solicitation in which the contractor was the prime contractor. Past performance ratings for contracts that were completed more than three years before the date of the issuance of this solicitation are not considered relevant and will not be evaluated. Contracts will be evaluated using the Past

Performance Relevancy Ratings table listed below. Trends in a Contractor’s performance will also be considered. Vendors lacking relevant past performance history will not be evaluated favorably or unfavorably on past performance, but will be assigned a Neutral rating. Offerors who receive a Confidence Rating of Little or No Confidence will not be considered for award.

The Contractor’s past performance quality will be evaluated according to the following:

Past Performance Quality Ratings Rating Description

Exceptional Performance met contractual requirements and exceeded many to the

Government’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

Very Good Performance meets contractual requirements and exceeds some to the

Government's benefit. The ele’ent being assessed was accomplished with few minor problems for which corrective actions taken by the contractor were effective.

Satisfactory Performance meets contractual requirements. The element being assessed contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory Marginal Performance does not meet some contractual requirements. The element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The element being assessed contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

Neutral The offeror has no past performance history OR the Contracting Officer has determined that the past performance information provided is not directly related or similar to the requirements in the RFQ.

Past Performance Relevancy Ratings

Rating Definition

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat

Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Confidence Rating Rating Description High Confidence Based on the offeror's performance record, the government has high confidence the offeror will successfully perform the required effort.

Significant Confidence

Based on the offeror's performance record, the government has significant confidence the offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the offeror's performance record, the government has confidence the offeror will successfully perform the required effort.

Normal contractor emphasis should preclude any problems.

Unknown Confidence

No performance record is identifiable (see FAR 15.305(a)(2)(iii) and (iv)).

Little Confidence Based on the offeror's performance record, substantial doubt exists that the offeror will successfully perform the required effort.

No Confidence Based on the offeror's performance record, extreme doubt exists that the offeror will successfully perform the required effort

Factor 2: Price

The total evaluated price of the offeror will be determined by totaling the proposed prices of all the Definite and Option Items, plus the composite labor hour extended total. While Option Items, the composite labor hour rate, and lay days are included in the total evaluated price, it is for evaluation purposes, and therefore may or may not ultimately be awarded during contract performance.

(1) DEFINITE ITEMS: These are the items, which, if there is an award at all, will be awarded.

The bid shall be evaluated to include the price for each definite item.

(2) OPTION ITEMS: These are the items, which, if there is an award at all, may be awarded upon completion of open and inspect, or if additional funds become available, or if they are needed. The offer shall be evaluated to include the price for each option item.

(3) COMPOSITE LABOR HOUR RATE: The offer shall be evaluated to include the offer price for the Composite Labor Hour Rate multiplied by the estimated quantity of hours.

Offeror’s price shall represent the best price in response to the request for quotes. The price shall be evaluated to determine fairness and reasonableness. Award may be made without any type of discussions or negotiations. The Government reserves the right to award to other than the lowest-priced offeror.

Note: Unrealistically low proposed prices initially or subsequently and unbalanced prices, may be grounds for eliminating a quotation from competition either on the basis that the offeror does not understand or the offeror has submitted unrealistic quotations. The Government may make a final determination as to whether the Offeror’s quotation is acceptable or unacceptable solely on the basis of the initial quotations as submitted. Offerors are advised to submit quotations that are fully and clearly acceptable without requests for additional information. Offerors are required to meet all solicitation requirements, such as terms and conditions and technical requirements as outlined in the solicitation. Failure to read the specifications in its entirety will not relieve the offeror from the responsibility for properly estimating the difficulty or price of successfully performing the work. Failure to do so will be at the offeror’s risk. All quotes submitted in response to this solicitation shall stand firm for 120 calendar days from the date specified in this solicitation for receipt of quotes.

PRE AWARD SURVEY

Prior to a contract being awarded, a Pre-Award Survey may be conducted by the US

Coast Guard Quality Assurance Team. The survey is used as an indication if a contractor has the qualifications to do the work and that the contractor’s facilities are certified under

US Coast Guard specifications. Areas of interest on this survey may include, but are not limited to the following:

1. Dry dock certification

2. Performance Plans

3. Quality control or contractor quality assurance Plans

4. Personnel recruitment and training plans

5. Workload factors for manpower utilization

6. Management plan for handling peak workloads

7. Production capability

a. Plant facilities and equipment

b. Purchasing and subcontracting

c. Labor resources

d. Performance record

e. Ability to meet delivery schedules

f. Ability to perform production work in accordance with the specifications.

8. Environmental/energy considerations

9. Plant safety

10. Technical and/or professional abilities

11. Accounting systems

12. Security clearance

13. Government property control

Offerors are advised that accomplishment of this survey is a part of the evaluation process and is not to be construed as an indication that an offeror will receive or is in the best position to receive the resultant award.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

C.8 FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (NOV 2017)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for

Award Management (SAM) website located at https://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

(a) Definitions. As used in this provision—

“Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the https://www.sam.gov/portal following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation”, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes

(PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Predecessor” means an entity that is replaced by a successor and includes any predecessors of the predecessor.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the

Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign

Assets Control in the Department of the Treasury, or are expressly exempted under

Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

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(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

“Sensitive technology”—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the

President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

“Service-disabled veteran-owned small business concern”—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

“Small business concern” means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in

13 CFR Part 121 and size standards in this solicitation.

“Small disadvantaged business concern”, consistent with 13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that—

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR

124.105) by—

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13

CFR 124.104(c)(2); and http://uscode.house.gov/ http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and

(ii) of this definition.

“Subsidiary” means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

“Veteran-owned small business concern” means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

“Successor” means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term “successor” does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

“Women-owned business concern” means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

“Women-owned small business concern” means a small business concern—

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

“Women-owned small business (WOSB) concern eligible under the WOSB Program”

(in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United

States.

(b)(1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the SAM website.

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(2) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through http://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-

3, Offeror Representations and Certifications—Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ______________.

[Offeror to identify the applicable paragraphs at (c) through (t) of this provision that the offeror has completed for the purposes of this solicitation only, if any.

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on

SAM.]

(c) Offerors must complete the following representations when the resulting contract will be performed in the United States or its outlying areas. Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that it □ is, □ is not a small business concern.

(2) Veteran-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it □ is, □ is not a veteran-owned small business concern.

(3) Service-disabled veteran-owned small business concern. [Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.] The offeror represents as part of its offer that it □ is, □ is not a service-disabled veteran-owned small business concern.

(4) Small disadvantaged business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, that it □ is, □ is not a small disadvantaged business concern as defined in 13

CFR 124.1002.

(5) Women-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it □ is, □ is not a women-owned small business concern.

http://www.acquisition.gov/ https://www.acquisition.gov/far/html/52_212_213.html#wp1179194 https://www.acquisition.gov/far/html/52_212_213.html#wp1179194 https://www.acquisition.gov/far/html/Subpart%204_12.html#wp1073667

(6) WOSB concern eligible under the WOSB Program. [Complete only if the offeror represented itself as a women-owned small business concern in paragraph (c)(5) of this provision.] The offeror represents that—

(i) It □ is,□ is not a WOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It □ is, □ is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(6)(i) of this provision is accurate for each WOSB concern eligible under the WOSB Program participating in the joint venture.

[The offeror shall enter the name or names of the WOSB concern eligible under the

WOSB Program and other small businesses that are participating in the joint venture:

__________.] Each WOSB concern eligible under the WOSB Program participating in the joint venture shall submit a separate signed copy of the WOSB representation.

(7) Economically disadvantaged women-owned small business (EDWOSB) concern.

[Complete only if the offeror represented itself as a WOSB concern eligible under the

WOSB Program in (c)(6) of this provision.] The offeror represents that—

(i) It □ is, □ is not an EDWOSB concern, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It □ is, □ is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(7)(i) of this provision is accurate for each EDWOSB concern participating in the joint venture. [The offeror shall enter the name or names of the EDWOSB concern and other small businesses that are participating in the joint venture: __________.] Each EDWOSB concern participating in the joint venture shall submit a separate signed copy of the EDWOSB representation.

Note: Complete paragraphs (c)(8) and (c)(9) only if this solicitation is expected to exceed the simplified acquisition threshold.

(8) Women-owned business concern (other than small business concern). [Complete only if the offeror is a women-owned business concern and did not represent itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it □ is a women-owned business concern.

(9) Tie bid priority for labor surplus area concerns. If this is an invitation for bid, small business offerors may identify the labor surplus areas in which costs to be incurred on account of manufacturing or production (by offeror or first-tier subcontractors) amount to more than 50 percent of the contract price:____________________________________

(10) HUBZone small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, as part of its offer, that—

(i) It □ is, □ is not a HUBZone small business concern listed, on the date of this representation, on the List of Qualified HUBZone Small Business Concerns maintained by the Small Business Administration, and no material changes in ownership and control, principal office, or HUBZone employee percentage have occurred since it was certified in accordance with 13 CFR Part 126; and

(ii) It □ is, □ is not a HUBZone joint venture that complies with the requirements of 13 CFR Part 126, and the representation in paragraph (c)(10)(i) of this provision is accurate for each HUBZone small business concern participating in the HUBZone joint venture. [The offeror shall enter the names of each of the HUBZone small business concerns participating in the HUBZone joint venture: __________.] Each HUBZone small business concern participating in the HUBZone joint venture shall submit a separate signed copy of the HUBZone representation.

(d) Representations required to implement provisions of Executive Order 11246—

(1) Previous contracts and compliance. The offeror represents that—

(i) It □ has, □ has not participated in a previous contract or subcontract subject to the Equal Opportunity clause of this solicitation; and

(ii) It □ has, □ has not filed all required compliance reports.

(2) Affirmative Action Compliance. The offeror represents that—

(i) It □ has developed and has on file, □ has not developed and does not have on file, at each establishment, affirmative action programs required by rules and regulations of the Secretary of Labor (41 cfr parts 60-1 and 60-2), or

(ii) It □ has not previously had contracts subject to the written affirmative action programs requirement of the rules and regulations of the Secretary of Labor.

(e) Certification Regarding Payments to Influence Federal Transactions (31 U.S.C.

1352). (Applies only if the contract is expected to exceed $150,000.) By submission of its offer, the offeror certifies to the best of its knowledge and belief that no Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress on his or her behalf in connection with the award of any resultant contract. If any registrants under the

Lobbying Disclosure Act of 1995 have made a lobbying contact on behalf of the offeror with respect to this contract, the offeror shall complete and submit, with its offer, OMB

Standard Form LLL, Disclosure of Lobbying Activities, to provide the name of the registrants. The offeror need not report regularly employed officers or employees of the offeror to whom payments of reasonable compensation were made.

(f) Buy American Certificate. (Applies only if the clause at Federal Acquisition

Regulation (FAR) 52.225-1, Buy American—Supplies, is included in this solicitation.)

(1) The offeror certifies that each end product, except those listed in paragraph (f)(2) of this provision, is a domestic end product and that for other than COTS items, the offeror has considered components of…