SAGINAW_JA.pdf

SIMPLIFIED ACQUISITION PROCEDURES (SAP)

Sole Source Justification

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT.

STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. THE CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:

PURCHASE REQUEST OR REQUISITION NUMBER

858P45J19

PROJECT/TASK NUMBER

70Z085-18-Q-P45J1900

ESTIMATED AMOUNT (Over Micro-Purchase Threshold, but up to the Simplif ied Acquisition Threshold)

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE

The contractor shall provide services to disassemble, clean, inspect, repair, and reassemble (Center Section Overhaul) Caterpillar

Diesel Engine Units and Accessories, to include engine models D379 Marine Main Diesel Engine and provide genuine CAT OEM approved parts as necessary for repairs aboard USCGC SAGINAW. The contractor shall provide all necessary materials, equipment, and parts to include technical representative certified by Caterpillar Inc.

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERV ICES

CAN BE USED.

This acquisition must be made using CAT certified technical services and OEM approved parts. The requirement must be performed by a CAT certified technical representative who is authorized by CAT to work on their CAT Model D379 marine main diesel engine components and provide genuine OEM approved parts as necessary for parts and services aboard USCGC SAGINAW.

as necessary for parts and services aboard USCGC SAGINAW.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES

CAT is the OEM for these engine components on USCGC SAGINAW. Caterpillar does not publish proprietary information and has not released the rights to the Coast Guard. Caterpillar does offer training and certifies certain companies to work on specific

Caterpillar engines. The Coast Guard relies on these technical representatives to conduct overhauls of Caterpillar engines because they retain specific proprietary knowledge of the Caterpillar engines. Caterpillar certifies and tracks engine overhauls using a proprietary engine history tracker. In order to certify these engines for use and ensure that the engines are properly overhauled, the

Government requires a Technical Representative contractor that possesses a certification by CAT to work on CAT marine diesel engines and generators.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN

COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

The Government would be faced with duplication of cost or unacceptable delays due to non OEM certified companies requiring proprietary information, software, repair process standards, tools and parts pertinent to the tasking held solely by the OEM and OEM certified technical representatives.

If the Coast Guard does not use OEM Certified Technicians and parts, we would risk failure of the engine or generator and safe operation of Coast Guard Cutters and execution of their missions. This would include icebreaking, maintaining aids to navigation and properly positioning navigational aids for safe transit by marine traffic. Failure of marine diesel engine or generator would limit range of cutter and ability of Coast Guard to conduct missions. This would be a disadvantage to the government and its mission if the justification for other than full and open competition is not approved.

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO

COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED

USCG will continue its attempts to obtain proprietary data rights and to conduct market research in accordance with FAR Part 10, with a focus on locating contractors capable of meeting the requirement before subsequent acquisitions occur.

SIGNATURE AND TITLE OF CUSTOMER

CODE

TELEPHONE NUMBER

DATE

SIGNATURE OF CONTRACTING OFFICER

CODE TELEPHONE NUMBER DATE

THOMAS DAIRE MKC

SIGNATURE OF CONTRACTING OFFICER- ONE LEVEL ABOVE

CODE TELEPHONE NUMBER DATE

Text12: Timothy Shuhart,