PSU307_DrillBerthingSOW JULY2025-JUNE2026PlusOptionYear.docx

SCOPE OF WORK

Temporary Lodging for Reserve IDT JUL 2025-JUN 2026 USCG Port Security Unit 307 15100 Rescue Way Clearwater, FL 33762

1. Scope of Work:

a. The Coast Guard is seeking Temporary Lodging for Coast Guard personnel.

b. The period of performance July 10, 2025 - June 30, 2026. Option year period of performance would be July 8, 2026 – June 30, 2027.

c. Total number of rooms: 90 single occupancy and 620 Double occupancy rooms totaling 710 rooms during the base year period of performance.

d. Total number of 1,944 room nights during the base year period of performance. Total estimated number of 2,050 room nights during the option year period of performance.

e. PSU 307 will provide berthing rosters for specific dates and rooms needed throughout the performance period NLT 28 days before check-in. While the final berthing rosters and specific dates may change, the current anticipated dates of usage of the base year are:

The following room types and dates for July 2025:

i. 44 Double occupancy rooms 10 JUL 2025 – 13 JUL 2025 44 x 3 = 132

ii. 05 Double occupancy rooms 13 JUL 2025 – 14 JUL 2025 5x1 = 5

iii. 05 Single occupancy rooms 10 JUL 2025 – 14 JUL 2025 5 x 4 = 20 = 157

The following room types and dates for August 2025:

i. 44 Double occupancy rooms 21 AUG 2025 - 24 AUG 2025

ii. 05 Double occupancy rooms 24 AUG 2025 - 25 AUG 2025

iii. 05 Single occupancy rooms 21 AUG 2025 – 25 AUG 2025

The following room types and dates for September 2025:

i. 44 Double occupancy rooms 11 SEP 2025 – 14 SEP 2025

ii. 05 Double occupancy rooms 14 SEP 2025 – 15 SEP 2025

iii. 05 Single occupancy rooms 11 SEP 2025 – 15 SEP 2025

The following room types and dates for October 2025:

i. 44 Double occupancy rooms 16 OCT 2025 – 19 OCT 2025

ii. 05 Double occupancy rooms 19 OCT 2025 – 20 OCT 2025

iii. 05 Single occupancy rooms 16 OCT 2025 – 20 OCT 2025

The following room types and dates for November 2025:

i. 15 Double occupancy rooms 06 NOV 2025 – 09 NOV 2025 15x3 = 45

ii. 05 Double occupancy rooms 09 NOV 2025 – 10 NOV 2025 5x1 = 5

iii. 05 Single occupancy rooms 06 NOV 2025 – 10 NOV 2025 5x4 = 20

iv. 36 Double occupancy rooms 13 NOV 2025 – 16 NOV 2025 26x3=78

v. 05 Double occupancy rooms 16 NOV 2025 – 17 NOV 2025 5x1=5

vi. 05 Single occupancy rooms 13 NOV 2025 – 17 NOV 2025 5x4=20 = 173

The following room types and dates for December 2025:

i. 15 Double occupancy rooms 04 DEC 2024 – 07 DEC 2024

ii. 05 Double occupancy rooms 07 DEC 2024 – 08 DEC 2024

iii. 05 Single occupancy rooms 04 DEC 2024 – 08 DEC 2024

iv. 36 Double occupancy rooms 11 DEC 2025 – 14 DEC 2025

v. 05 Double occupancy rooms 14 DEC 2025 – 15 DEC 2025

vi. 05 Single occupancy rooms 11 DEC 2025 – 15 DEC 2025

The following room types and dates for January 2026:

i. 44 Double occupancy rooms 08 JAN 2026 – 11 JAN 2026

ii. 05 Double occupancy rooms 11 JAN 2026 – 12 JAN 2026

iii. 05 Single occupancy rooms 08 JAN 2026 – 12 JAN 2026

The following room types and dates for February 2026:

i. 15 Double occupancy rooms 12 FEB 2026 – 15 FEB 2026

ii. 05 Double occupancy rooms 15 FEB 2026 – 16 FEB 2026

iii. 05 Single occupancy rooms 12 FEB 2026 – 16 FEB 2026

iv. 36 Double occupancy rooms 19 FEB 2026 – 22 FEB 2026

v. 05 Double occupancy rooms 22 FEB 2026 – 23 FEB 2026

vi. 05 Single occupancy rooms 19 FEB 2026 – 23 FEB 2026

The following room types and dates for March 2026:

i. 15 Double occupancy rooms 12 MAR 2026 – 15 MAR 2026

ii. 05 Double occupancy rooms 15 MAR 2026 – 16 MAR 2026

iii. 05 Single occupancy rooms 12 MAR 2026 – 16 MAR 2026

iv. 36 Double occupancy rooms 19 MAR 2026 – 22 MAR 2026

v. 05 Double occupancy rooms 22 MAR 2026 – 23 MAR 2026

vi. 05 Single occupancy rooms 19 MAR 2026 – 23 MAR 2026

The following room types and dates for April 2026:

i. 30 Double occupancy rooms 09 APR 2026 – 12 APR 2026

ii. 05 Double occupancy rooms 12 APR 2026 – 13 APR 2026

iii. 05 Single occupancy rooms 09 APR 2026 – 13 APR 2026 = 115

The following room types and dates for April/May 2026:

i. 15 Double occupancy rooms 30 APR 2026 – 03 MAY 2026

ii. 05 Double occupancy rooms 03 MAY 2026 – 04 MAY 2026

iii. 05 Single occupancy rooms 30 APR 2026 – 04 MAY 2026

iv. 36 Double occupancy rooms 14 MAY 2026 – 17 MAY 2026

v. 05 Double occupancy rooms 17 MAY 2026 – 18 MAY 2026

vi. 05 Single occupancy rooms 14 MAY 2026 – 18 MAY 2026

The following room types and dates for June 2026:

i. 15 Double occupancy rooms 04 JUN 2026 – 07 JUN 2026

ii. 05 Double occupancy rooms 07 JUN 2026 – 08 JUN 2026

iii. 05 Single occupancy rooms 04 JUN 2026 – 08 JUN 2026

iv. 36 Double occupancy rooms 11 JUN 2026 – 14 JUN 2026

v. 05 Double occupancy rooms 14 JUN 2026 – 15 JUN 2026

vi. 05 Single occupancy rooms 11 JUN 2026 – 15 JUN 2026

f. If the option year is exercises, PSU 307 will provide berthing rosters for specific dates and rooms needed throughout the option year performance period NLT 28 days before check-in. While the final berthing rosters and specific dates may change, the current anticipated dates of usage of the option year are:

The following room types and dates for July 2026:

i. 45 Double occupancy rooms 16 JUL 2026 – 19 JUL 2026 45x3 = 135

ii. 05 Double occupancy rooms 19 JUL 2026 – 20 JUL 2026 5x1 = 5

iii. 05 Single occupancy rooms 16 JUL 2026 – 20 JUL 2026 5x4 = 20 = 160

The following room types and dates for August 2026:

iv. 15 Double occupancy rooms 06 AUG 2026 – 09 AUG 2026

v. 05 Double occupancy rooms 09 AUG 2026 – 10 AUG 2026

vi. 05 Single occupancy rooms 06 AUG 2026 – 10 AUG2026

vii. 36 Double occupancy rooms 13 AUG 2026 – 16 AUG 2026

viii. 05 Double occupancy rooms 16 AUG 2026 – 17 AUG 2026

ix. 05 Single occupancy rooms 13 AUG 2026 – 17 AUG 2026

The following room types and dates for September 2026:

x. 15 Double occupancy rooms 10 SEP 2026 – 13 SEP 2026

xi. 05 Double occupancy rooms 13 SEP 2026 – 14 SEP 2026

xii. 05 Single occupancy rooms 10 SEP 2026 – 14 SEP 2026

xiii. 36 Double occupancy rooms 17 SEP 2026 – 20 SEP 2026

xiv. 05 Double occupancy rooms 19 SEP 2026 – 21 SEP 2026

xv. 05 Single occupancy rooms 17 SEP 2026 – 21 SEP 2026

The following room types and dates for October 2026:

xvi. 15 Double occupancy rooms 13 OCT 2026 – 15 OCT 2026

xvii. 05 Double occupancy rooms 15 OCT 2026 – 16 OCT 2026

xviii. 05 Single occupancy rooms 13 OCT 2026 – 16 OCT 2026

xix. 36 Double occupancy rooms 20 OCT 2026 – 23 OCT 2026

xx. 05 Double occupancy rooms 23 OCT 2026 – 24 OCT 2026

xxi. 05 Single occupancy rooms 20 OCT 2026 – 24 OCT 2026

The following room types and dates for November 2026:

xxii. 15 Double occupancy rooms 09 NOV 2026 – 12 NOV 2026

xxiii. 05 Double occupancy rooms 12 NOV 2026 – 13 NOV 2026

xxiv. 05 Single occupancy rooms 09 NOV 2026 – 13 NOV 2026

xxv. 36 Double occupancy rooms 16 NOV 2026 – 19 NOV 2026

xxvi. 05 Double occupancy rooms 19 NOV 2026 – 20 NOV 2026

xxvii. 05 Single occupancy rooms 16 NOV 2026 – 20 NOV 2026

The following room types and dates for December 2026:

xxviii. 15 Double occupancy rooms 13 DEC 2026 – 15 DEC 2026

xxix. 05 Double occupancy rooms 15 DEC 2026 – 16 DEC 2026

xxx. 05 Single occupancy rooms 13 DEC 2026 – 16 DEC 2026

xxxi. 36 Double occupancy rooms 20 DEC 2026 – 23 DEC 2026

xxxii. 05 Double occupancy rooms 23 DEC 2026 – 24 DEC 2026 xxxiii. 05 Single occupancy rooms 20 DEC 2026 – 24 DEC 2026

The following room types and dates for January 2027:

xxxiv. 15 Double occupancy rooms 13 JAN 2027 – 15 JAN 2027

xxxv. 05 Double occupancy rooms 15 JAN 2027 – 16 JAN 2027

xxxvi. 05 Single occupancy rooms 13 JAN 2027 – 16 JAN 2027 xxxvii. 36 Double occupancy rooms 20 JAN 2027 – 23 JAN 2027 xxxviii. 05 Double occupancy rooms 23 JAN 2027 – 24 JAN 2027

xxxix. 05 Single occupancy rooms 20 JAN 2027 – 24 JAN 2027

The following room types and dates for Feburary 2027:

xl. 15 Double occupancy rooms 09 FEB 2027 – 12 FEB 2027 xli. 05 Double occupancy rooms 12 FEB 2027 – 13 FEB 2027 xlii. 05 Single occupancy rooms 09 FEB 2027 – 13 FEB 2027 xliii. 36 Double occupancy rooms 16 FEB 2026 – 19 FEB 2026 xliv. 05 Double occupancy rooms 19 FEB 2026 – 20 FEB 2026 xlv. 05 Single occupancy rooms 16 FEB 2026 – 20 FEB 2026

The following room types and dates for March 2027:

xlvi. 15 Double occupancy rooms 13 MAR 2026 – 15 MAR 2026 xlvii. 05 Double occupancy rooms 15 MAR 2026 – 16 MAR 2026 xlviii. 05 Single occupancy rooms 13 MAR 2026 – 16 MAR 2026 xlix. 36 Double occupancy rooms 20 MAR 2026 – 23 MAR 2026

l. 05 Double occupancy rooms 23 MAR 2026 – 24 MAR 2026

li. 05 Single occupancy rooms 20 MAR 2026 – 24 MAR 2026

The following room types and dates for April 2027:

lii. 45 Double occupancy rooms 16 APR 2027 – 19 APR 2027 liii. 05 Double occupancy rooms 19 APR 2027 – 20 APR 2027 liv. 05 Single occupancy rooms 16 APR 2027 – 20 APR 2027

The following room types and dates for May 2027:

lv. 15 Double occupancy rooms 13 MAY 2027 – 15 MAY 2027 lvi. 05 Double occupancy rooms 15 MAY 2027 – 16 MAY 2027 lvii. 05 Single occupancy rooms 13 MAY 2027 – 16 MAY 2027 lviii. 36 Double occupancy rooms 20 MAY 2027 – 23 MAY 2027 lix. 05 Double occupancy rooms 23 MAY 2027 – 24 MAY 2027

lx. 05 Single occupancy rooms 20 MAY 2027 – 24 MAY 2027

The following room types and dates for June 2027:

lxi. 15 Double occupancy rooms 13 JUN 2027 – 15 JUN 2027 lxii. 05 Double occupancy rooms 15 JUN 2027 – 16 JUN 2027 lxiii. 05 Single occupancy rooms 13 JUN 2027 – 16 JUN 2027 lxiv. 36 Double occupancy rooms 20 JUN 2027 – 23 JUN 2027 lxv. 05 Double occupancy rooms 23 JUN 2027 – 24 JUN 2027 lxvi. 05 Single occupancy rooms 20 JUN 2027 – 24 JUN 2027

a. Single Occupancy Rooms is to be defined as only one member accommodated per room. The term “double occupancy room” is to be defined as a room consisting of two (2) separate and actual beds for two (2) individual adults regardless of number of occupants. Pull out beds and sofas shall not be used in substitution for an actual bed.

b. This contract shall be a Firm Fixed Price Purchase Order (FFPPO) and payment of services shall be Electronic Funds Transfer (EFT) paid by the US Coast Guard Financial Service Center (FSC). Contractor must meet the requirements in FAR 52.204-7, SAM Registration, and FAR 52.212-4 contract terms and conditions.

i. Requirements:

a. The place of performance MUST be within 5 miles from 15100 Rescue Way, Clearwater, FL 33762.

b. All rooms shall be non-smoking rooms.

c. For operational purposes, ALL personnel shall be housed in one single hotel location.

d. Free wi-fi, assuming all individuals on berthing list will require wi-fi.

e. Room cancellation deadline – 24 hours before day of stay.

f. Parking charges shall be included in the price quote (if applicable); assuming all individuals on berthing list have a vehicle each.

g. A dedicated support POC/team by either hotel or reservation company is recommended, with availability after hours and weekends.

h. Hotel/vendor shall not add additional room nights to the Scope of Work unless approved by KO.

ii. Regulations and standards:

a. The contractor shall ensure that all lodging facilities provided shall meet the following standards:

b. Meet the Hotel and Motel Fire Safety Act of 1990 (PL101-391) and be listed on the Hotel-Motel Master list.

c. Facility shall minimally meet the requirements of three diamonds for an American Automotive Association (AAA) rating.

d. Berthing facility room entrance shall be accessible only by internal hallway(s). The berthing facilities internal hallways(s) shall have locked exterior doors, accessible by key-holding facility guests only. Internal hallway(s) shall be accessible by the berthing facilities lobby. The berthing facilities lobby shall be manned by a front desk attendant 24 hours a day and 7 days a week.

e. The hotel will not house members in rooms where loud noise is continuously present throughout the evening (ex. Highways, live music, construction, etc.).

f. All rooms shall be meticulously cleaned, with fresh bedding, vacuumed floor, and sanitized bathroom spaces. No mold/mildew smell in any rooms given to a USCG member. Drains in every room must be in good working order, free of clogs & debris. All doors for each room shall be in good working order, with working locks.

g. Hotels must not have any renovations occurring during period of stay, and must maintain a clean finished look.

h. Hotel must be treated regularly for pest control.

iii. Allowed contract charges:

a. The Government will only pay for the items requested on the purchase order itself. Payment will be made by EFT as stated in 1.c. above.

b. The Government is exempt from Federal taxes, State of California hospitality taxes, and local taxes. US Coast Guard Tax Exempt # - B239641

c. The Government will not pay for any additional charges. The following are examples of what the Government will not pay for:

i. Telephone

ii. Premium TV/Movie Service

iii. Internet Service

iv. Room Service

v. Restaurant Charges

vi. Honor Bar

vii. Laundry

iv. Personally charged services:

a. Contractor shall make sure alternate arrangements have been made for any charges other than that of the room charge in Contract Line Item Numbers.

b. Individual Coast Guard members will be solely responsible for any other valid charges including:

i. Telephone

ii. Premium TV/Movie Service

iii. Internet Service

iv. Room Service

v. Restaurant Charges

vi. Honor Bar

vii. Laundry

viii. Any other charges that can be charged to room accounts

v. Invoicing:

a. Contractor shall invoice for services once reservation stay or weekly, whichever period is shorter.

b. Billing departments shall invoice as follows:

i. Direct Deposit Net 30 payment; Net 15 may be possible for Small Business concerns, though this time period is not guaranteed.

ii. Submit invoice to payment address listed on the Purchase Order (block 18a).

iii. Email monthly invoices to all:

iv. In the course of a Continuing Resolution, all payments are subject to the Federal Acquisition Rules and Regulations (FAR) 52.232-18: AVAILABILITY OF FUNDS clause.

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