Tailoring_SOW_2021.pdf

Updated 1/15/21

DEPARTMENT OF HOMELAND SECURITY (DHS)

STATEMENT OF WORK (SOW)

FOR

Tailoring for Navy Working Uniform (NWU) Type III

1.0 GENERAL

1.1 BACKGROUND

The Navy Working Uniform (NWU) Type III is the standard Navy field uniform worn by Coast Guard members. NWU Type III is worn both OCONUS and INCONUS environment when determined by the Commandant Commander. The NWU Type III is primarily worn during deployments and pre-deployment training by multiple units throughout the Coast Guard including but not limiting to Deployable Specialized Forces (DSF) and support personnel deployed OCONUS in support of Geographic Combatant Commander (GCC) operations, Coast Guard personnel deployed operationally in support of, and as directed by, the GCC, Coast Guard personnel actively engaged in Port Security Unit (PSU) Active Duty Training, and personnel assigned to Patrol Forces Southwest Asia (PATFORSWA) and Redeployment Assistance and Inspection Detachment (RAID) Team.

Commandant (CG-721) is the executive agent for NWU policy and designates units authorized to procure and wear the NWU. CG-721 provides direction to the Director of Logistics (DOL) for product line support. The DOL is the only authorized unit to procure the NWU.

Director of Operational Logistics (DOL-44), Mission Essential Personnel Equipment (MEPE) Program is responsible for the day to day the fielding, sustainment, and life cycle management of the NWU Type III. This includes the purchasing, ordering of name tapes, tailoring, and the disposal of uniforms.

1.2 SCOPE

To provide tailoring support for the NWU Type III program.

1.3 OBJECTIVE

The Coast Guard has on average 800 uniform sets including 4 uniforms per set (uniform consists of 1 blouse, 1 trouser, and 1 8-Point Cover/Hat). This contract will be looking for the tailor to sewing on of government-furnished insignias, badges, devices, name tapes, and service tapes on the NWU Type III. Contractor must be able to complete a minimum of 30 uniform sets per 24-hour period and must be within a 30-minute drive (one way) from the U.S. Coast Guard Base Support Unit Portsmouth, VA 23703 to ensure ease of drop-off and pickup of uniforms.

1.4 APPLICABLE DOCUMENTS

1.4.1 Compliance Documents

The following documents provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this contract:

file://///hqnas/SHARED/G-A/G-ACS/CAAT%20Team/TOOLBOX/SCOPE%20PARAGRAPHS.doc

STANDARD FOR COAST GUARD PERSONNEL WEARING THE NAVY WORKING

UNIFORM (NWU); COMDTINST 1020.10A

NAVADMIN message DTG 301439ZAUG11. This message is located at:

http://www.public.navy.mil/bupers-npc/reference/messages/Documents/NAVADMINS/NAV2011/NAV11259.txt.

2.0 SPECIFIC REQUIREMENTS/TASKS

The NWU Type III consists three uniform items that needs to be tailored (blouse, trouser, and 8- Point Cover/Hat). All rank, rate, service tapes, name tags, breast insignia, and identification badges will be embroidered with the NWU Type III material and sewn on with green thread.

Tailor will not responsible for the individual tapes but only for the tailoring work itself.

2.1: CLIN ONE. Sew NWU Type III Blouse Name Tape

2.1.1: Wearer’s surname tape will be sewn centered above and flush with the top of the wearer's right breast pocket.

2.1.2: Tapes shall not extend past the width of the pocket.

2.1.3: Estimated quantities per year: 3600 individual name tapes

2.2: CLIN TWO. Sew NWU Type III Trouser Name Tape

2.2.1: Wearer’s surname tape will be sewn centered above and flush with the top of the wearer's right rear trouser pocket.

2.2.2: Tapes shall not extend past the width of the pocket.

2.2.3: Estimated quantities per year: 3600 individual name tapes

2.3: CLIN THREE. Sew NWU Type III Blouse USCG Tape

2.3.1: "U.S. Coast Guard" tape will be sewn centered above and flush with the top of the wearer's left breast pocket.

2.3.2: Tapes shall not extend past the width of the pocket.

2.3.3: Estimated quantities per year: 3600 individual “USCG” tapes

2.4: CLIN FOUR. Sew NWU Type III Blouse Qualification Insignia Tape (above identification marking)

2.4.1: The primary breast insignia will be worn centered above and flush with the "U.S. COAST GUARD" identification marking or when indicated; insignia shall be worn centered and ¼ inch above the wearer’s surname.

2.4.2: The fabric strip on which they are embroidered will be rectangular and the approximate size of the breast insignia.

2.4.3: The following items are the only authorized insignias to be worn centered and ¼ inch above the wearer’s surname:

- Command Ashore

- Command Afloat

2.4.4: Estimated quantities per year: 3200

2.5: CLIN FIVE. Sew NWU Type III Secondary Blouse Qualification Insignia Tape (left pocket flap)

2.5.1: The secondary breast insignia will be worn insignia on the left breast, 1/4 inch below the top of the pocket/flap.

2.5.2: The fabric strip on which they are embroidered will be rectangular and the approximate size of the breast insignia.

2.5.3: Estimated quantities per year: 1700

2.6: CLIN SIX. Sew NWU Type III Blouse Identification Badge

2.6.1: Authorized badges shall be centered on the left breast pocket.

2.6.2: The pocket will be required to be removed from the Blouse, the Badge sewn on, and the pocket re-sewn to the Blouse.

2.6.3: The fabric strip on which badges are embroidered will square and the approximate size of the identification badge.

2.6.4: The following items are the only authorized badges to be centered on the left breast pocket:

- Master Chief Petty Officer of the Coast Guard

- Master Chief Petty officer of the Reserve Force

- Master Chief – Area

- Master Chief – Command

- Master Chief – Unit

- Senior Chief – Unit

- Chief - Unit

2.6.5: Estimated quantities per year: 40

2.7: CLIN SEVEN. Sew NWU Type III Cap Insignia

2.7.1: Cap insignia (rate/rank) shall be sewn centered on the front of the NWU Type II/III eight-point cap.

2.7.2: The bottom of the insignia will be approximately 1 1/4-inch from the visor.

2.7.3: Estimated quantities per year: 1800

2.8: CLIN EIGHT. Removal of identification markings/ insignias

2.8.1: Vender will remove identified tape (includes; name tape, USCG tape, insignias and badges) from uniform.

2.8.2: Area will be cleaned and prepared for new item to be sewn.

2.8.3: This CLIN doesn’t include the tailoring of new item.

2.8.4: Estimated quantities per year: 700

3.0 CONTRACTOR PERSONNEL

3.1 Qualified Personnel

The Contractor shall provide qualified personnel to perform all requirements specified in this SOW.

3.2 Continuity of Support

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

3.3 Employee Identification

3.3.1 This contract doesn’t require contract employees to work on-site at Government facilities.

4.0 OTHER APPLICABLE CONDITIONS

4.1 SECURITY

Contractor access to unclassified, but Sensitive Security Information may be required under this SOW. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination.

4.2 PERIOD OF PERFORMANCE

The period of performance for this contract is a one-year base period with four one-year option periods as follows:

Base Period September 1, 2021 through August 31, 2022 Option Period One September 1, 2022 through August 31, 2023 Option Period Two September 1, 2023 through August 31, 2024 Option Period Three September 1, 2024 through August 31, 2025 Option Period Four September 1, 2025 through August 31, 2026

4.3 PLACE OF PERFORMANCE

The sole place of performance will be the Contractor’s facilities.

4.4 TRAVEL

Contractor travel shall not be required for this requirement.

4.5 POST AWARD CONFERENCE

The Contractor shall attend a Post Award Conference with the Contracting Officer and the COR no later than 15 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post Award Conference will be held at the Government’s facility, located at USCG Main Street Tower; Norfolk, VA or at contractor facility.

4.6 BUSINESS CONTINUITY PLAN

The Contractor shall prepare and submit a Business Continuity Plan (BCP) to the Government. The BCP Plan shall be due 30 business days after the date of award, and will be updated on an annual basis. The BCP shall document Contractor plans and procedures to maintain support during an emergency, including natural disasters and acts of terrorism. The BCP, at a minimum, shall include the following:

A description of the Contractor’s emergency management procedures and policy

How the Contractor will communicate with the Government during emergencies

A list of primary and alternate Contractor points of contact, each with primary and alternate:

Telephone numbers E-mail addresses

4.7 PROGRESS REPORTS

The Project Manager shall provide a monthly progress report to the Contracting Officer and COR via electronic mail. This report shall include a summary of all Contractor work performed, including a breakdown of CLIN’s and any Contractor concerns or recommendations for the previous reporting period.

4.8 PROGRESS MEETINGS

The contractor shall meet with the COR on a yearly basis (or as needed) to discuss progress, exchange information and resolve emergent technical problems and issues.

These meetings shall take place at the Contractor’s facility or teleconference.

4.9 GENERAL REPORT REQUIREMENTS

The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Windows XP and Microsoft Office Applications).

4.10 PROTECTION OF INFORMATION

Contractor access to proprietary information is required under this SOW. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with the law and Government policy and regulation.

5.0 GOVERNMENT TERMS & DEFINITIONS

5.1 COR - Contracting Officer’s Representative

5.2 DHS - Department of Homeland Security

5.3 NWU – Navy Working Uniform

5.3 DSF - Deployable Specialized Forces

5.4 GCC - Geographic Combatant Commander

5.5 PSU – Port Security Unit

5.6 PATFORSWA – Patrol Forces Southwest Asia

5.7 RAID – Redeployment Assistance and Inspection Detachment

5.8 MEPE – Mission Essential Personnel Equipment

5.9 NWU – Navy Working Uniform

5.10 OL - Director of Operational Logistics

6.0 GOVERNMENT FURNISHED RESOURCES

6.1 The Government will provide the following supplies for off-site Contractor use in performing work under this contract:

6.2.1 All rank, rate, service tapes, name tags, breast insignia, and identification badges to be embroidered on the NWU Type III.

6.2.2 NWU Type III to be tailored.

6.3 The Government will provide copies of the references cited in SOW 1.4 at the Post Award Conference.

6.4 The Contractor shall use Government furnished information, data and documents only for the performance of work under this contract, and shall be responsible for returning all Government furnished information, data and documents to the Government at the end of the performance period. The Contractor shall not release Government furnished information, data and documents to outside parties without the prior and explicit consent of the Contracting Officer.

7.0 CONTRACTOR FURNISHED PROPERTY

7.1 The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 2.0 and SOW 6.0.

8.0 GOVERNMENT ACCEPTANCE PERIOD

8.1 The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

8.2 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor shall have an opportunity to correct the rejected deliverable and return it per delivery instructions.

8.3 The COR will have 05 business days to review deliverables and make comments.

The Contractor shall have 05 business days to make corrections and redeliver.

9.0 DELIVERABLES

The Contractor shall consider items in BOLD as having mandatory due dates. Items in italics are deliverables or events that must be reviewed and/or approved by the COR prior to proceeding to next deliverable or event in this SOW.

ITEM

SOW

REFERENCE

DELIVERABLE / EVENT DUE BY

DISTRIBUTION

1 4.5 Post Award Conference 15 days after award

N/A

4 4.6 Original Business Continuity Plan

30 days after award

COR,

Contracting Officer

5 4.6 Updated Business Continuity Plan

Yearly

COR,

Contracting Officer

6 4.7 Progress Reports Monthly

COR,

Contracting Officer