DRAFT PWS FOR BASE OPERATION SUPPORT SERVICES 11-2-20.pdf

USCG BOSS KODIAK

HSCGXX-XX-D-PKCXXX

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PWS FOR BASE OPERATION SUPPORT SERVICES

AT USCG BASE KODIAK, AK

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SECTION 1.0 INTRODUCTION

1.1. INTRODUCTION

1.2. BACKGROUND

SECTION 2.0 OVERVIEW.LOCATION AND BACKGROUND INFORMATION

2.1. Base Kodiak Properties

2.2. Federal Agencies Using Base Kodiak Services

2.3. PHYSICAL DESCRIPTION OF ITEMS INCLUDED IN SCOPE

2.3.1. ACREAGE

2.3.2. BUILDINGS, STRUCTURES, HOUSING, ROADS, AND GROUNDS

2.3.3. GENERATION EQUIPMENT

2.3.4. ELECTRIC

2.3.5. HEATING PLANTS

2.3.6. WATER TREATMENT PLANT AND UTILITY SYSTEM

2.3.7. WASTEWATER TREATMENT PLANT AND UTILITY SYSTEM

2.3.8. STORM WATER UTILITY SYSTEM

2.3.9. FUEL FARM PLANT

2.3.10. LOWS (LIQUID OIL WATER SEPARATOR) PLANT

2.3.11. ENVIRONMENTAL CONTAMINATED SITES

SECTION 3.0 OVERALL CONTRACT

3.1. SCOPE

3.2. DIRECTIONS FROM THE COR

3.3. APPLICABLE REFERENCES AND TECHNICAL DATA

3.4. PERFORMANCE CONTRACT EXPECTATIONS

3.5. SUBCONTRACT MANAGEMENT

3.6. MONTHLY REPORT

3.7. NORMAL WORKING HOURS

3.8. WORK COORDINATION

3.8.1. FACILITY CLOSURES

3.8.2. UTILITY OUTAGES

3.8.3. DIGGING PERMITS

3.8.4. FEDERAL HOLIDAYS

3.8.5. SECURE AREAS

3.8.6. OCCUPIED AREAS

3.8.7. SCHEDULING WORK

3.9. PHYSICAL SECURITY

3.10. KEY CONTROL

3.10.1. LOST KEY PROCEDURES

3.10.2. REPLACEMENT OF LOST KEYS

3.10.3. SECURE LOCKED AREAS

3.10.4. KEY INVENTORIES

3.10.5. TRACK KEYS

3.10.6. KEY COMPLIANCE AND REGULATIONS

3.11. ENERGY AND UTILITIES CONSERVATION PROGRAMS

3.11.1. ENERGY AND UTILITY PERFORMANCE MEASURES

3.11.2. STEAM SYSTEM OPERATION

3.11.3. STEAM SYSTEM ACTION PLANS

3.12. EQUIPMENT WARRANTIES

3.13. ENVIRONMENTAL PROGRAM

3.13.1. REGULATIONS AND LAWS

3.13.2. CITATIONS

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3.13.3. SPILLS

3.13.4. ENVIRONMENTAL PROGRAM MANAGEMENT PLAN

3.14. INSPECTION BY REGULATORY AGENCIES

3.15. SAFETY REQUIREMENTS AND REPORTS

3.15.1. ACCIDENT, FIRE, AND DAMAGE REPORTS

3.15.2. CONTRACTOR SAFETY PLAN

3.15.3. HAZARDOUS AND TOXIC MATERIAL SAFETY

3.16. CRITICAL SYSTEM WORK AND NOTIFICATIONS

3.17. TRANSITION OF CONTRACTOR OPERATIONS

3.17.1. PHASE

3.17.2. PHASE-OUT

3.17.3. COSTS

3.18. REQUIRED PLANS

3.18.1. SECURITY PLAN

3.18.2. SAFETY PLAN

3.18.3. EMERGENCY OPERATIONS PLAN

3.19. PERMITS AND LICENSES

3.20. TECHNOLOGICAL IMPROVEMENTS

3.21. EQUIPMENT, FACILITY, AND WO WORKLOAD VARIATIONS

3.22. TASK STRUCTURE AND PRICING INFORMATION

3.22.2. DAVIS-BACON Requirements

SECTION 4.0 LEVEL III SERVICE WORK

4.0. General

4.1. Origin of Level III Work

4.2. Preparation of Proposals

4.3. Labor Requirements

4.4. Material Requirements

4.4.1. MATERIAL REPORTS

4.5. Equipment Requirements

4.5.1. EQUIPMENT PURCHASES

4.6. Subcontracting Requirements

4.6.1. labor availability. .............................................................. Error! Bookmark not defined.

4.7. Equipment Rentals

4.8. Government Review of Contractor Proposal

4.9. Government Cost Estimating System

4.10. Issuance of Task Order

4.11. Changes to Scope of Work

4.12. Reporting of Actual Resources Used by the Contractor

4.13. Ongoing Work Site Cleanup

4.14. Level II to Level III Work

4.15. EVALUATION OF PROPOSALS

4.15.1. PRICING LEVEL II TO III TASK ORDERS

SECTION 5.0 TASKS

5.0. LEVEL II SERVICE WORK

5.0. Scope

5.1. Requirements

5.1.1. TYPES OF WORK CATEGORIES/TRADES EXAMPLES

5.1.2. TASK EXAMPLES:

5.1.3. WORK ORDER HISTORY

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5.1.4. QUALITY WORK ORDERS

5.1.6. WO GENERATION

5.1.7. HELP DESK SIGNAGE

5.1.8. WORK ORDER DOCUMENTATION

5.1.9. DATA PRESERVATION

5.1.10. WORK RECEPTION REQUIREMENTS

5.1.11. PERFORMANCE DIRECTIVES (PD)

5.1.12. CUSTOMER NOTIFICATIONS

5.1.13. SERVICE WORK ORDER PRIORITY CLASSIFICATION

5.1.14. CONTRACTOR-IDENTIFIED WORK

5.1.15. SERVICE WORK ORDER RESPONSE AND COMPLETION

5.1.16. PERFORMANCE CONSIDERATIONS

5.1.17. DELIVERABLES

5.1.18. INDEFINITE DELIVERY INDEFINITE QUANTITY (IDIQ)

5.1.19. SERVICE SPECIFICATIONS FOR U.S. NAVY

5.2. PREVENTIVE MAINTENANCE (PM)

5.2.1. SCOPE

5.2.2. PM BREADTH AND DEPTH

5.2.4. EQUIPMENT INVENTORY TE

5.2.5. JOB PLANS

5.2.6. REQUIREMENTS

5.2.7. DEFINITION OF A QUALITY PM

5.2.8. RECORDS

5.2.9. DELIVERABLES

5.2.10. IDIQ

5.3. JANITORIAL SERVICES

5.3.1. SCOPE

5.3.2. REQUIREMENTS

5.3.3. DELIVERABLES

5.3.4. IDIQ

5.4. REFUSE COLLECTION AND DISPOSAL

5.4.1. SCOPE

5.4.2. REQUIREMENTS

5.4.3. DELIVERABLES

5.4.4. IDIQ

5.5. GROUNDS MAINTENANCE

5.5.1. SCOPE

5.5.2. REQUIREMENTS

5.5.3. DELIVERABLES

5.5.4. IDIQ

5.5.5. SERVICE SPECIFICATIONS FOR U.S. NAVY

5.6. SNOW REMOVAL, ICE CONTROL, AND TRACTION

5.6.1. SCOPE

5.6.2. REQUIREMENTS

5.6.3. DELIVERABLES

5.6.4. IDIQ

5.7. ROADWAY AND SEWER MAINTENANCE AND REPAIR

5.7.1. SCOPE

5.7.2. REQUIREMENTS

5.7.3. DELIVERABLES

5.7.4. IDIQ

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5.8. FUEL SERVICES

5.8.1. SCOPE

5.8.2. REQUIREMENTS

5.8.3. DELIVERABLES

5.8.4. IDIQ

5.9. AIR PROGRAMS

5.9.1. SCOPE

5.9.2. REQUIREMENTS

5.9.3. DELIVERABLES

5.9.4. IDIQ

5.10. ENVIRONMENTAL MANAGEMENT AND STEWARDSHIP

5.10.1. SCOPE

5.10.2. REQUIREMENTS

5.10.3. DELIVERABLES

5.10.4. IDIQ

5.11. WATER PROGRAMS

5.11.1. SCOPE

5.11.2. REQUIREMENTS

5.11.3. DELIVERABLES

5.11.4. IDIQ

5.12. REGULATED WASTE

5.12.1. SCOPE

5.12.2. REQUIREMENTS

5.12.4. DELIVERABLES

5.12.6. IDIQ

5.12.6.A. RRCRA PART B CONTAMINATED SITES

5.12.7. SERVICE SPECIFICATIONS FOR U.S. NAVY

5.13. HEATING OIL TANK TESTING

5.13.2. REQUIREMENTS

5.13.3. DELIVERABLES

5.13.4. IDIQ

5.14. DISASTER AND SPILL RESPONSE

5.14.1. SCOPE

5.14.2. REQUIREMENTS

5.14.3. SPILL RESPONSE

5.14.4. DELIVERABLES

5.14.5. IDIQ

5.14.6. SERVICE SPECIFICATIONS FOR U.S. NAVY

5.15. VEHICLES AND MOTORIZED EQUIPMENT

5.15.1. SCOPE

5.15.2. REQUIREMENTS

5.15.3. DELIVERABLES

5.15.4. IDIQ

5.16. CENTRAL HEATING PLANT, WASTE WATER TREATMENT PLANT, AND WATER

TREATMENT PLANT

5.16.1. SCOPE

5.16.2. REQUIREMENTS

5.16.3. DELIVERABLES

5.16.4. IDIQ

5.16.5. CENTRAL HEATING PLANT OPERATIONS

5.16.6. WASTE WATER TREATMENT PLANT

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5.16.7. WATER TREATMENT PLANT

5.17. LIQUID OILY WASTE SYSTEM (LOWS) FACILITIES AND EQUIPMENT

5.17.1. SCOPE

5.17.2. REQUIREMENTS

5.17.3. DELIVERABLES

5.17.4. IDIQ

5.18. MAIL, SHIPPING, AND RECEIVING

5.18.1. SCOPE

5.18.2. REQUIREMENTS

5.18.3. DELIVERABLES

5.18.4. IDIQ

5.19. HOUSING MAINTENANCE

5.19.1. SCOPE

5.19.2. REQUIREMENTS

5.19.3. DELIVERABLES

5.19.4. IDIQ

5.20. SUPPORT SERVICES

5.20.1. SCOPE

5.20.2. REQUIREMENTS

5.20.3. DELIVERABLES

5.20.4. IDIQ

5.21. PEST CONTROL SERVICES

5.21.1. SCOPE

5.21.2. REQUIREMENTS

5.21.4. DELIVERABLES

5.21.5. IDIQ

5.22. MAINTENANCE, REPAIR, AND IMPROVEMENT UNIT PRICED WORK

5.22.1. SCOPE

5.22.2. REQUIREMENTS

5.22.3. DELIVERABLES

5.22.4. IDIQ

5.23. AIR STATION VEHICLES AND EQUIPMENT

5.23.1. SCOPE

5.23.2. REQUIREMENTS

5.23.3. DELIVERABLES

5.23.4. IDIQ

5.24. ALARM AND FIRE SUPPRESSION SYSTEMS

5.24.1. SCOPE

5.24.2. REQUIREMENTS

5.24.3. DELIVERABLES

5.24.4. IDIQ

5.24.5. SERVICE SPECIFICATIONS FOR U.S. NAVY

5.25. LOCKSMITH SERVICES

5.25.1. SCOPE

5.25.2. REQUIREMENTS

5.25.3. DELIVERABLES

5.25.4. IDIQ

5.25.5. SERVICE SPECIFICATIONS FOR U.S. NAVY

5.26. DIG PERMITS AND OUTAGES

5.26.1. WORK TYPE

5.26.2. DIG PERMITS

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5.26.3. UTILITY OUTAGES

SECTION 6.0 DELIVERABLES

6.0. DELIVERABLE FORMAT AND SUBMISSION

6.1. REIMBURSIBLE SUPPORT SERVICES REPORT

6.2. FACILITY ENGINEERING MANAGEMENT REPORT

6.3. ANNUAL REPORT ON GOVERNMENT PROPERTY

SECTION 7.0 PERSONNEL REQUIREMENTS AND QUALIFICATIONS

7.0. GENERAL

7.1. STAFFING

7.1.1. CONDUCT OF CONTRACTOR EMPLOYEES

7.1.2. CONFLICT OF INTEREST

7.1.3. EMPLOYEE HEALTH STANDARDS

7.1.4. ABILITY TO COMMUNICATE

7.1.5. CONTRACTOR EMPLOYEE IDENTIFICATION

7.2. KEY PERSONNEL

7.3. PERSONNEL QUALIFICATIONS AND CERTIFICATIONS

7.4. ADDITIONAL REQUIREMENTS FOR DESIGNATED POSITIONS

7.4.1. INTRUSION DETECTION SYSTEMS (IDS), FIRE ALARM, AND ELECTRONICS

MECHANICS

7.4.2. ENERGY MANAGEMENT CONTROL SYSTEM (EMCS) TECHNICIAN

7.4.3. SCADA, PLC, HMI TECHNICIAN

7.4.4. DRIVERS

7.4.5. EQUIPMENT OPERATORS

7.4.6. GROUNDS MAINTENANCE SUPERVISOR

7.4.7. FUEL SERVICE OPERATORS

7.4.8. FUEL DISTRIBUTION SYSTEM MECHANIC

7.4.9. HAZARDOUS WASTE TECHNICIAN

7.4.10. REGULATED WASTE ACCUMULATION AREA MANAGERS

7.4.11. HEATING OIL TANK INSPECTORS

7.4.12. VEHICLE TECHNICIANS

7.4.13. BOILER PLANT OPERATORS (BPO)

7.4.14. BOILER PLANT DUTY STANDER

7.4.15. WATER TREATMENT PLANT OPERATORS

7.4.16. WASTE WATER TREATMENT PLANT OPERATORS

7.4.17. CERTIFIED HAZARDOUS MATERIALS SHIPPER

7.4.18. MAIL, SHIPPING, AND RECEIVING STAFF. THE

7.4.19. UNDERGROUND STORAGE TANK TESTERS

7.4.20. CATHODIC INSPECTION WORKERS

7.4.21. FIRE SUPPRESSION SYSTEM WORKERS

7.4.22. LOCKSMITH

7.5. TRAINING PROGRAM AND PLAN

7.6. EVIDENCE OF CERTIFICATION, QUALIFICATION, AND TRAINING

7.7. REMOVAL OR DISMISSAL OF EMPLOYEES

7.8. CONTINGENCIES

7.9. STRIKE CONTINGENCY PLAN

7.10. SECURITY REQUIREMENTS

7.10.1. SECURE AREAS

7.10.2. SECURITY CLEARANCES

7.10.3. LOITERING

7.10.4. VEHICLE REGISTRATION AND IDENTIFICATION

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8.0. QUALITY SCOPE

8.1. QUALITY MANUAL

8.1.2. QUALITY CONTROL FILES

8.1.3. DOCUMENTATION & ENFORCEMENT

8.1.4. SUBCONTRACTOR QUALITY CONTROL

8.1.5. CUSTOMER COMMENTS

8.1.6. PERFORMANCE BRIEFINGS

SECTION 9.0 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP), PRS AND AWARD

FEE

SECTION 10.0 GOVERNMENT-FURNISHED AND CONTRACTOR-FURNISHED

EQUIPMENT, FACILITIES, AND SERVICES

10.0. GOVERNMENT-FURNISHED PROPERTY

10.1. GOVERNMENT-FURNISHED FACILITIES

10.2. GOVERNMENT-FURNISHED EQUIPMENT

10.2.7. GOVERNMENT-FURNISHED MATERIALS (GFM)

10.2.8. OTHER GOVERNMENT FURNISHED ITEMS

10.2.9. GOVERNMENT-FURNISHED SERVICES

10.3. CONTRACTOR-FURNISHED ITEMS

10.3.1. GENERAL

10.3.2. CONTRACTOR-FURNISHED VEHICLES AND EQUIPMENT

10.3.3. CONTRACTOR-FURNISHED PARTS AND COMPONENTS

10.3.4. CONTRACTOR-FURNISHED TEST EQUIPMENT

10.3.5. CONTRACTOR-FURNISHED COMMUNICATION EQUIPMENT

10.3.6. CONTRACTOR-FURNISHED MANUFACTURERS’ MANUALS

10.3.7. BIOBASED PRODUCTS

10.3.8. CONTRACTOR RECORDS

10.3.9. SPECIFIC REQUIREMENTS BY TASK AREA

Section 11.0 LIST OF PWS APPENDIXES AND TECHNICAL EXHIBITS

11.0. LIST OF APPENDICES

11.1. LIST OF TECHNICAL EXHIBITS (TES)

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SECTION 1.0 INTRODUCTION.

1.1. INTRODUCTION. The purpose of this contract is to provide base operation support services (BOSS) to U.S. Coast Guard (USCG) Base Kodiak. Contractor work and responsibility shall include all Contractor planning, programming, administration, management, expertise, and execution necessary to provide the services specified in this contract. The Contractor shall conduct work in accordance with the contract and this performance work statement (PWS), and all applicable Federal, State, and local laws, regulations, or directives. The Contractor shall ensure that all work meets acceptable quality levels (AQL) or tolerances specified in the contract or in applicable referenced documents. The Contractor shall perform all related contractor administrative services required to perform work such as material requisitioning, quality control (QC), GFE inventory control, financial control, correspondence, and effective management of subcontractors. The Contractor shall also maintain records, files, and libraries of documents to include technical manuals, warranties, and manufacturer's instructions and recommendations, in addition to any records required by Federal, State, and local laws, regulations, or directives. Base Kodiak is led by USCG and the Department of Homeland Security (DHS), and in the event Base Kodiak sees disturbed funding, public crisis, war, and acts of god, the contract may need to be temporarily modified through negotiations.

1.2. BACKGROUND. The PWS shall be the basis for determining and estimating all labor, manpower, materials, and services necessary to successfully perform this contract.

Requirements of this contract are as noted in PWS Sections and applicable Technical Exhibits (TEs). The Government encourages the offerors to consider thoughtful and innovative ways of accomplishing these PWS requirements. When lists of examples are provided in this PWS, the lists are meant to assist the Contractor in understanding the scope of the requirement and are not fully inclusive lists of services to be provided. If “etc.” follows a list of words or phrases, the list is illustrative and should not be considered complete.

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SECTION 2.0 OVERVIEW.LOCATION AND BACKGROUND INFORMATION. Base Kodiak is located on Kodiak Island, Alaska. Perform or dispatch work at or from the base. This includes all land and waters that are controlled by the Coast Guard in the vicinity of Kodiak Island and Forward Operating Locations (FOLs) and their facilities. GIS Layer Package (TE 1.0) includes a map of Base Kodiak, FOLs and their facilities.

2.1. BASE KODIAK PROPERTIES. For the purposes of this contract, the term “Base Kodiak” also includes the following properties:

2.1.1. U.S. Coast Guard Communications Station (COMMSTA) detachment;

2.1.2. U.S. Coast Guard Air Station (AIRSTA) Kodiak;

2.1.3. Marine Safety Detachment (MSD) Kodiak;

2.1.4. Vessels home ported at Base Kodiak and any visiting cutters or vessels;

2.2. FEDERAL AGENCIES USING BASE KODIAK SERVICES. Other supported agencies include but are not limited to:

2.1.1. Federal Aviation Administration (FAA)

2.1.2. U.S. Fish and Wildlife Service (USFWS)

2.1.3. U.S. Postal Service (USPS)

2.1.4. Defense Commissary Agency (DECA)

2.1.5. National Park Service (NPS)

2.1.6. National Oceanographic and Atmospheric Administration (NOAA)

2.1.7. National Weather Service (NWS)

2.1.8. National Data Buoy Center (NDBC)

2.1.9. Alaska Department of Transportation (ADOT)

2.1.10. Kodiak National Wildlife Refuge (KNWR)

2.1.11. UNITED STATES NAVY Spruce Cape.

2.1.12. Alaska State Parks

2.2.2. WORK ORDERS FOR OTHER AGENCIES. WOs completed shall be accounted for in the Monthly reimbursable report.

2.2.3. FORWARD OPERATING LOCATIONS AND HOUSING FACILITIES. FOLs and Housing Facilities can be found in TE 1.0 and include but are not limited to:

2.3.1. Sitkinak Island

2.3.2. Cold Bay

2.3.3. Cordova

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2.3.4. St. Paul

2.3.5. Homer

2.3.6. Seward

2.3.7. Valdez

2.3.8. Dutch Harbor

2.2.4. WOS FOR FORWARD OPERATING LOCATIONS. WOs completed shall be accounted for in the Monthly reimbursable report. There have historically been 12 FOL trips per year.

Many trips last only a day, and the CG provides a flight. However, some trips take days depending on flight availability and the amount of work.

2.3. PHYSICAL DESCRIPTION OF ITEMS INCLUDED IN SCOPE.

2.3.1. ACREAGE. Base Kodiak property cumulatively consists of approximately 21,500 acres.

Detailed map is included in TE 1.0.

2.3.2. BUILDINGS, STRUCTURES, HOUSING, ROADS, AND GROUNDS. Base Kodiak has approximately 400 buildings and structures listed in the Shore Facilities Inventory (SFI) (Appendix H). Square footages of housing units are in TE 19.5, and TE 1.0 has links to individual building floor plans.

2.3.3. GENERATION EQUIPMENT. Base Kodiak has permanent emergency generation equipment in approximately 16 buildings, with generators varying in size from 7.5 kilowatts to 550 kW. In addition, there are approximately 12 portable generators in sizes from 8 kilowatts to 500 kilowatts to provide emergency power for communications or other equipment in the event of power failure.

2.3.4. ELECTRIC. The Coast Guard purchases normal electrical power from Kodiak Electric Association (KEA). Primary voltage infrastructure is maintained by KEA. KEA owns the utility system up to and including the transformers. USCG owns the feed lines. Aside from the feedlines, mishaps, and extremely limited emergencies, the Contractor shall not be responsible for electrical utility work.

2.3.5. HEATING PLANTS. The Central Heating Plant (CHP) heats most of the facilities in the commercial area and on Lower Government Hill using steam boilers, which feed an underground steam utility system. Facilities not included in the central heating plant distribution have their own hydronic boiler, furnace, and fuel/electrical source (typically fuel oil). See TE

16.1 for more detail.

2.3.6. WATER TREATMENT PLANT AND UTILITY SYSTEM. The USCG-owned water treatment plant at Base Kodiak supplies potable water to a USCG-owned water utility system, which includes a number of water holding tanks. See 16.3 for more detail.

2.3.7. WASTEWATER TREATMENT PLANT AND UTILITY SYSTEM. The USCG-owned wastewater treatment plant processes raw sewage, from a USCG-owned wastewater utility system. See TE 16.2 for more detail.

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2.3.8. STORM WATER UTILITY SYSTEM.

2.3.9. FUEL FARM PLANT. The USCG-owned Fuel Farm consists of a fueling pier, (3) 1.6 Million gallon fuel tanks, (2) 80,000 gallon Hydrant tanks, and a Petroleum, Oils, and Lubricants (POL) distribution system.

2.3.10. LOWS (LIQUID OIL WATER SEPARATOR) PLANT. The Coast Guard owns a facility for liquid oil-water treatment facility for large volumes of oily waste from buildings, spills, projects, and ported ships.

2.3.11. ENVIRONMENTAL CONTAMINATED SITES. The Coast Guard Base maintains an inventory of solid waste management units which are discussed in Part B of the Resource Conservation and Recovery Act. Base Kodiak includes Formerly Used Defense Sites(FUDS) program property.

2.3.12. HAZARDOUS WASTE STORAGE BUILDING (HWSB). The Coast Guard owns a facility with serval buildings to manage the hazardous waste stream created from base operations.

2.3.13. HAZARDOUS MATERIALS MINIMIZATION CENTER(HAZMIN). The Coast Guard maintains a facility and associated storage location which manage and store hazardous materials, the facility serves as the purchasing and control point for all Coast Guard purchased hazardous materials.

2.3.14. STORAGE LOCATIONS.The Coast Guard maintains and oversees various temporary and permanent storage locations and lots which support industrial activity, Morale, Welfare, and Recreation activities, and construction projects.

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SECTION 3.0 OVERALL CONTRACT

3.1. SCOPE. The Contractor shall provide all personnel planning, programming, training, expertise, administration and management, and supplies necessary to provide all specified services. Service details are in the 25 task areas (also called CLINs) in Section 5. The Contractor shall provide related services such as formatting data for automated system inputs and data base maintenance, preparing and providing required reports, compiling historical data, performing administrative work and submitting necessary information as required. The Government may issue a RFP for any work that falls outside of this scope through a Level III Task Order.

3.2. DIRECTIONS FROM THE COR. The Contracting Officer (KO) or an authorized delegate such as the Contracting Officer’s Representative (COR) may provide verbal direction for service work consistent with the PWS to the Contractor in emergent or time sensitive situations.

Any verbal direction will be followed up with written documentation within three (3) working days. Only the KO is permitted to provide direction that alters or changes the scope of the contract.

3.3. APPLICABLE REFERENCES AND TECHNICAL DATA. The Contractor’s operations must comply with Federal, State, and local regulations at all times. The publications, laws, codes, instructions, and directives listed in Appendix D are directly applicable to the work required in this PWS, and the Contractor is obligated to obtain, follow, and adhere to the documents. The USCG considers supplements, amendments, or new revisions to mandatory publications as mandatory as applicable to the service or function performance and consider said documents to be in full force and effect upon publication. The Contractor’s operations shall follow in the order of precedence as listed herein:

3.3.1. APPLICABLE NATIONAL CODES. International Building Code (IBC), International Residential Code (IRC), Uniform Plumbing Code, National Electric Code (NEC), International Mechanical Code, International Fuel Gas Code, all latest revisions.;

3.3.1.A Industry standards and best management practices.

3.3.1.B Relevant technical manuals and publications.

3.3.1.C Manufacturer's recommendations.

3.3.1.D Federal, State, and local laws and regulations.

3.3.1.E Pertinent Department of Homeland Security, Coast Guard, Base Kodiak instructions, regulations, policies and practices, technical data, publications, references, and directives included in Appendix D and any other applicable directives.

3.4. PERFORMANCE CONTRACT EXPECTATIONS. USCG is expecting the Contractor to be the expert in their tasking, (e.g. Preventive Maintenance (PM), service work, boilers, roofing, how these task have environmental impacts, etc.) The Contractor shall provide a professional workforce for all assigned tasking. This shall include a craft/trade training program, specialized research for unique or unusual parts, developing solutions to issues, professional leadership of

Performance Work Statement Page 14 of 236 complex tasks, industry standard (or higher) technical knowledge. Lead the way in enrolling equipment and entering into the USCG Computerized Maintenance Management System (CMMS), updating/verifying jobs plans, bringing the PM program to equal the standards of industry. Evaluate efficiency of employees’ against industry standard benchmarks. Keep and maintain a quality warranty program. Increase opportunities to allowing employees to identify WOs/improvements/increased efficiencies. Without government assistance, research drawings and solutions using the CG database (ADEPT). When managing the help desk, develop solutions for accurate data management and transfer into the CG system. Provide PM solutions; for example, propose improvements to existing USCG equipment job plans, or provide solutions for better scheduling, superior predictive maintenance, etc. On occasion, provide limited engineering support (definition of engineering support in appendix A).

3.5. SUBCONTRACT MANAGEMENT. The Contractor shall be responsible for all subcontract management necessary to integrate work performed on the BOSS contract. The Contractor shall be responsible and accountable for subcontractor performance. The Government considers all subcontracts awarded by the prime contractor to be essential services required by the prime contractor for successful contract completion. In the event the Contractor finds it necessary to terminate a subcontract, the prime shall notify the KO in writing of the intent to terminate. The notification shall clearly and precisely state the subcontractor’s role on the contract, the impact to contract services, the risks presented as a result of the subcontract termination, and how the Prime intends to mitigate the risk.

3.6. MONTHLY REPORT. On the second week of every month, the Contractor shall provide a complete Monthly performance report of all major parts of the contract. The report shall be sent two business days prior to the scheduled meeting with the USCG designated representatives.

It shall cover (at a minimum) all aspects noted in Section 3.5.1. This information shall be gleaned from the USCG CMMS and any other monthly deliverable, and shall be filed as requested. The Project Manager shall lead the meeting and present materials to the USCG staff. The report shall include all trends, both short and long term, quality, quantity, comparisons with contract documents. The Contractor for shall use this report to provide documentation to USCG managers and to focus BOSS management on issues that the USCG sees as important in providing a quality product. On a quarterly basis, the Government may issue up to two additional administrative changes to this report, with no contract modifications required.

3.6.1. Format for monthly report:

3.6.1. Staffing: total personnel, total by trade, total management. Staffing shortages and information on how 3.5.1.D and 3.5.1.E are being managed, to include: recruiting efforts, methods to incentivize tough to fill positions, OT required by current staff to backfill the work.

3.6.2. Training: professional training status by shop (Electric, Plumbing, Steam fitter, HVAC, etc). This will include the number of hours completed, certification/degree programs in work and the progress.

3.6.3. Alaska State required certifications and their status

3.6.4. WOs: (reported vs completed) total, total by size, total against contract standard, total created by staff (findings), total in progress, total late, total incomplete/ late by trade, and

Performance Work Statement Page 15 of 236 reworks. Total late and/or incomplete work means current status over the contract and not by the month or option year.

3.6.5. PM: total issues, total completed, total against approved PM schedule, new PM’s identified/modified.

3.6.6. WO vs PM trend (quarterly)

3.6.7. Problems/constraints

3.6.8. KPI’s timeliness, reworks, complaints, requested delays

3.6.9. Plant efficiencies and effectiveness, production, delivery, utility costs (Steam, Water, Waste Water, Fuel, LOWS) reported by utility manager. Trends and problems.

3.6.10. WO Breakdowns: USN, BASE, Etc.

3.6.11. Forward planning by Contractor to improve, build processes, ISO 9001 processes, etc.

3.6.12. Quality Assurance result, customer complaints, and ongoing Plan-Do-Check-Act initiatives

3.6.13. Data reported shall be from CMMS entries.

3.6.14. Hazardous Waste and Hazardous Materials Minimization Efforts

3.7. NORMAL WORKING HOURS. The Contractor can expect to typically accomplish routine inspection, overhaul, maintenance, and repair work during the base’s normal working hours, which are 0700 to 1700 on normal working days, which are Monday through Friday excluding Federal holidays. As determined by the COR, when it is unreasonable or impractical for the customer to be displaced, or cannot complete their own work in unison, the Contractor shall be required to complete a sparing number of tasks outside normal working hours without extra expense to the government. This work may include, but not limited to, most Child Development Center work, some in-office painting, and some fire suppression work in Hangars 1, 2, and 3.

As determined by the contractor, all emergency work shall be accomplished whenever required in accordance with Section 5.1.2.H. All times listed in this PWS are Alaska time.

3.7.1. There are services included within this PWS that require a 24-hour-a-day, seven-days-per-week, 365-days-per-year response. Those identified services are within their applicable sections of the PWS. The Contractor’s Project Manager and emergency response personnel shall be available by phone and respond in accordance with Section 7.3.1.A.

3.7.2. Observe Federal holidays in accordance with Federal law (5 U.S.C. 6103).

3.8. WORK COORDINATION.

3.8.1. FACILITY CLOSURES. The Contractor must request permission from the COR to close any facility that requires closing for work performance. It is the Contractor’s responsibility to coordinate in advance access to closed facilities with the COR as set forth in Sections 5.2.6 and 5.2.7.

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3.8.2. UTILITY OUTAGES. The Contractor shall follow Base Kodiak utility outage procedures.

Section 5.1.2.L contains more information about utility outages.

3.8.3. DIGGING PERMITS. The Contractor shall follow Base Kodiak digging permit procedures. Section 5.1.2.L contains more information about this process.

3.8.4. FEDERAL HOLIDAYS. Except as otherwise specified, the Contractor shall not schedule routine work on scheduled federal holidays. When a service is required less than three times per week and the schedule for that work falls on a holiday, the Contractor shall complete the work on the subsequent business day following or preceding the holiday.

3.8.5. SECURE AREAS. The Contractor shall comply with secure area instructions, and procedures detailed in Section 7.11.1. The Contractor shall typically not schedule work in secure areas after normal duty hours. When the Contractor must schedule working secure areas outside normal working hours, the Contractor shall coordinate the work through the COR with the respective area’s security officer.

3.8.6. OCCUPIED AREAS. Contractor’s service or maintenance work shall not interfere with Government work in the area, as determined by the KO or COR. In the event a requestor or CG employee so requests, the Contractor shall temporarily cease work in the area and immediately report the instructions (to include name of the Government person involved) to the COR for resolution.

3.8.7. SCHEDULING WORK. For Level II Service Work, Preventive Maintenance, Housing Maintenance, and Maintenance, Repair, and Improvement Unit Priced Work task areas, the Contractor shall coordinate with building occupants and make appropriate notifications as specified in section 5.1.XXX or directed by the COR.

3.8.8. Spruce Cape. This area is an active training base. Contractor shall perform special coordination in the first week of each month with the Navy’s Spruce Cape facility manager so that work does not interfere with class schedules for upcoming months. All Contractor work scheduled at Spruce Cape NSW Base is subject to the Navy’s Spruce Cape facility manager’s approval.

3.8.9. Third Party Construction Support. Contractor shall provide operational support for third party Contractor’s work at all USCG locations on base and/or at off-site facilities and their associated equipment. This may include, but not be limited to, securing and starting systems and equipment (e.g. steam heater, electrical panels, etc.) performing alterative operations, maintenance when necessary, and product pickup or processing. This includes operating valves and systems, rescheduling, accelerating, or deferring operations, maintenance, and repairs to prevent or minimize third party contractor charges for Government delays. Consider all support activities as Level II service work, unless stated otherwise, and must receive prior approval by the KO or COR.

3.9. PHYSICAL SECURITY. The Contractor shall ensure the physical security of all assigned buildings, facilities, accountable, and non-accountable property, and equipment, and inventory furnished by the Government for the performance of this work. The Contractor shall not allow entry to any area by any person other than Government officials and Contractor employees who are performing authorized work. The Contractor shall comply with and follow DHS and USCG Policy for Physical Security.

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3.10. KEY CONTROL. The Contractor shall establish and implement methods of ensuring that all keys issued to the Contractor by the Coast Guard (or Contractor’s locksmith) are not lost, misplaced, or used by unauthorized persons. Do not duplicate any keys issued to the Contractor by the Coast Guard unless specifically authorized by the COR. The Contractor’s key control procedures shall be included in the security plan in Section 3.16.1.

3.10.1. LOST KEY PROCEDURES. The Contractor shall report the occurrence of a lost key immediately to the Contracting Officer (KO). After normal working hours, the Contractor shall report the loss to the Officer of the Day (OOD), followed by reporting to the COR the next working day.

3.10.2. REPLACEMENT OF LOST KEYS. The Contractor shall be required to replace, re-key, and/or reimburse the Government for replacement or re-keying of locks because of the Contractor’s lost key(s). In the event the Contractor loses a master key and/or duplicates one, the Government may direct replacement of all locks and keys for that system with the total cost deducted from the monthly payment due the Contractor.

3.10.3. SECURE LOCKED AREAS. The Contractor shall not open locked areas to permit the entrance of unauthorized persons.

3.10.4. KEY INVENTORIES. The Contractor shall provide key inventories to the COR the first week of every quarter or when directed by the COR. Provide two (2) copies of the inventory to the KO within two (2) working days of the order date. The inventory shall include the keys issued in storage, who has possession, and what they access. The Contractor shall audit their inventory before the 1st day of the last month of each option year. A copy of the report shall be The KO can require the Contractor to provide an audit at any time.

3.10.5. TRACK KEYS. The Contractor shall purchase and operate a copy of a key/core management software. This will allow the Contractor to track keys and key methods.

3.10.6. KEY COMPLIANCE AND REGULATIONS. The Contractor shall comply with IAW DHS and USCG Policy for Key Control, and Base Instruction 5530.21.

3.11. ENERGY AND UTILITIES CONSERVATION PROGRAMS. The Contractor shall commit to the efficient, cost effective and environmentally responsible use of energy in its operations.

3.11.1. ENERGY AND UTILITY PERFORMANCE MEASURES. The Contractor shall evaluate and recommend measures that will:

3.11.1.A Improve Reliability, and reduce general operating costs;

3.11.1.B Improve efficiency, and minimize energy losses;

3.11.1.C Improve situational awareness, and add insulation or make other changes for savings; or

3.11.2. STEAM SYSTEM OPERATION. The Contractor shall always look to manage and optimize the steam system, as well as the requirements in section 5.16. The Contractor will perform PM on all elements of the steam system equipment and ensure repairs made to

Performance Work Statement Page 18 of 236 remedy system failure and their associated failed components are completed in a timely manner. The Contractor shall monitor, collect, and analyze data, to verify the expected steam system operation.

3.11.2.A The Contractor shall review daily the operation conditions from the previous day.

The review should include, but is not limited to;

3.11.2.B The amount of fuel consumption, 3.11.2.C The amount of expected fuel consumption based on heating degree days, 3.11.2.D The amount of expected make-up water, 3.11.2.E The amount of condensate return, and

3.11.2.F The average condensate return temperature.

3.11.3. STEAM SYSTEM ACTION PLANS. The Contractor shall develop action plans for the steam system to investigate and respond to situations when the actual fuel usage exceeds the fuel usage expectation by more than ten (10) percent or when the percentage of makeup exceeds normal operation conditions by more than three (3) percent. When steam system equipment, outside of scheduled PM tasks, have failure and/or are not effective, generate WOs to identify the work and repair the steam system. The performance expectation of the steam system is to operate weekly actual fuel usage no greater than one (1) percent higher than the expected fuel usage and that the weekly percentage of makeup water does not exceed fourteen (14) percent. The Contractor shall provide the following:

3.11.3.A A monthly performance report on the steam system concerning system performance standards along with any additional identified information by the USCG.

The report is due by the 15th of the following month. The report should provide, but is not limited to:

3.11.3.A.2 A general statement on the condition of the steam system, 3.11.3.A.3 Noted time and date of system discrepancies, 3.11.3.A.4 Description of remedy with noted time and date of repair.

3.11.3.A.5 Evaluation of discrepancy cause, and

3.11.3.A.6 Determination of the root cause.

3.11.3.B Provide a weekly CHP Boiler Efficiency Report and a weekly Fuels Usage Report. The report is due by Tuesday morning of each following week.

3.11.3.C In conjunction with 3.9.3.B, a weekly summary of the daily conditions and implemented action plans. An implemented action shall have the following documentation;

3.11.3.C.1 Date

3.11.3.C.2 Reason for implementation, Performance Work Statement Page 19 of 236

3.11.3.C.3 Reviewed items and actions

3.11.3.C.4 Investigation methods

3.11.3.C.5 The root cause, and

3.11.3.C.6 Remedy.

3.11.4. Energy Conservation Performance Measures. The Contractor shall participate in identification, recommendations, and evaluations of energy conservation measures. The measures will reduce general operation and energy costs, minimize energy losses, and may incorporate new technologies. The Contractor shall provide the following:

3.11.4.B The Contractor shall generate WOs for evaluation that include but are not limited to the following:

3.11.4.B.1 Changes to HVAC controls, 3.11.4.B.2 HVAC system reconfigurations, 3.11.4.B.3 Add or replace missing insulation, 3.11.4.B.4 Replace fluorescent and incandescent lights with light emitting diode lamps and or install new light emitting diode lamps.

3.11.4.B.5 Proven load shed or reduction devices.

3.11.4.C The Contractor shall generate five (5) energy related WOs each month.

3.11.4.D The Contractor and Contractor employees shall report all real time energy waste to the COR and/or request a WO.

3.11.4.E The Contractor shall provide a monthly report using USCG CMMS with the following:

3.11.4.E.1 Total number of energy related WOs and contractor generated proposed energy initiatives, not related to the steam system.

3.11.4.E.2 Total number of completed energy related WOs, not related to the steam system.

3.11.4.E.3 Potential energy efficient materials and equipment that identify new technologies for evaluation.

3.11.5. The Contractor shall comply with COMDTINST M11000.7 (series), and instruct Contractor employees in utilities conservation practices and require them to operate under conditions that preclude waste of Government-furnished utilities. The Contractor shall display in a designated location in their main work area charts and data displaying utility usage under their control. The Contractor shall review the monthly utility data for buildings under their control (contractor occupied buildings) and address variances that are outside normal operating conditions. It is expected that the energy used in each of the buildings under the

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Contractor’s control have an established/level trend. An example report will be provided upon request.

3.11.5.B The Contractor shall provide energy efficiency training. The Contractor shall develop a training plan and class to instruct all personnel annually on COMDTINST M11000.7 (Series). The Contractor shall submit a roster of all trained participants once a year, by the 30th of November each year, showing 95% of all contractor personnel received this training. All participants shall personally sign the roster.

3.11.6. Energy Compliance Rules and Regulations. The Contractor shall comply with published rules and regulations issued by the U.S. Department of Energy; 10 CFR Part 490, Emergency Building Temperature Restriction, July 5, 1979 (44FR39354), USCG Facility Energy Guide 2012, and any Base Kodiak established policies.

3.11.7. The Contractor shall participate in a monthly meeting with the KO, COR, Facilities Engineer, and other USCG staff to discuss the weekly & monthly reports and performance as described in this section. The Contractor shall initiate meeting and provide an agenda at least one (1) business day in advance. The Contractor shall provide meeting minutes to be shared with the group after the meeting has ended.

3.12. EQUIPMENT WARRANTIES.

3.12.1. Warranties. The Contractor shall protect all warranties by fully complying with provisions and restrictions of warranties. The Contractor shall exercise all existing manufacturer’s commercial warranties on Government equipment as standing work. The Contractor shall report to the COR any difficulty in exercising manufacturer’s warranties and request assistance as necessary. From contract start date, the Contractor shall be responsible for warrantee recordkeeping and maintain a summary index of warrantees, active and closed.

The Contractor is permitted to perform warranty repair work if authorized by the manufacturer in writing, and if such work will not negatively impact the original warranty period.

3.12.2. File of Warranties. The Contractor shall maintain a file of the original warranties on new equipment installed. One (1) week after the completion or termination of the contract, the Contractor shall submit this file to the USCG . All warranties shall be made out to the

USCG.

3.12.3. Faulty Equipment Installation. Equipment installed by the Contractor that fails within a warranty period due to Contractor’s poor workmanship or by not following the manufacturer’s installation, operation, or maintenance instructions, shall be replaced or repaired at the Contractor’s expense, as determined by the KO.

3.12.4. Warranty Work. In the event the original manufacturer does not perform warranty work, the Contractor shall be responsible for repair or replacement of this equipment. This work can be accounted for as Level II service work if the Contractor can show vigorous and repeated failed attempts to have the original Contractor respond in accordance with the CG warranty management program.

3.12.5. Recalls. The Contractor shall exercise warranties and manufacturer's recalls on vehicles, generators, and mobile equipment as standing work. The Contractor shall file any paperwork relating to warranties and manufacturer's recalls in the permanent equipment folder

Performance Work Statement Page 21 of 236 at Building N1. Notification of a warranty item or manufacturer's recall may come directly to the Contractor or through the COR. The Contractor shall schedule warranty and manufacturer's recall work with the manufacturer or local dealer and coordinate times with the COR and USCG or Navy vehicle custodian as standing work.

3.12.6. Knowledge of Original Warranty. The Contractor is responsible for knowledge of the equipment and components covered by original warranty and the duration of the warranty.

The necessary information will be available by means of the instruction books and other documents provided by the USCG prior to the contract start date.

3.13. ENVIRONMENTAL PROGRAM.

3.13.1. REGULATIONS AND LAWS. The Contractor shall comply with all applicable Federal, State, and local laws, regulations, and standards regarding environmental protection and regulatory compliance. The Government, on a no-notice basis, may inspect any of the Government facilities operated by the Contractor for environmental compliance.

3.13.2. CITATIONS. The Contractor will be held liable for Citations of Contractor-operated Government facilities for non-compliance with environmental standards. The Contractor shall pay any fines, penalties, or charges associated with citations issued by Federal, State, or local officials for non-compliance with environmental standards.

3.13.1. If an incident of environmental regulatory non-compliance occurs, the Contractor shall immediately notify the COR and the Base Kodiak Environmental Division. If the Contractor is not able to comply with any elements of the environmental clauses of the PWS, the Contractor shall immediately notify the KO or the Environmental Division.

3.13.3. SPILLS. For any oil or hazardous materials spills caused by or resulting from the Contractor’s action or inaction – as determined by the KO and at no cost to the USCG- the Contractor shall provide all necessary manpower, equipment, and material to respond, contain, clean up, and report as required by Federal, State, and local laws, regulations, standards, and plans. Should a spill occur, the Contractor or a designated representative shall immediately notify the Environmental Division. Notification is not considered complete until acknowledgement of receipt is obtained.

3.13.4. ENVIRONMENTAL PROGRAM MANAGEMENT PLAN. The Contractor shall develop a comprehensive environmental program management plan. The Contractor’s environmental program management plan shall outline and detail the roles and responsibilities and the policies and procedures that the Contractor shall implement to ensure it executes its operations and activities as required by this PWS in strict regulatory compliance. See Section 5.10.2.C for additional discussion on the Contractor’s environmental management system.

3.14. INSPECTION BY REGULATORY AGENCIES. The Contractor shall notify the COR immediately of any inspection visit—planned or actual—by an agent or agents of any Government regulatory agency. The KO shall issue instructions as to how to proceed in cooperating with the inspector. The Contractor shall submit a written report to the KO by close of business of the next business day following completion of the inspection or visit, to include the names, identification numbers, agency of the inspectors, the reason for the visit, and any findings or follow up actions.

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3.14.1. Escorting Procedures. The Contractor will be required to escort government (to include government contractor personnel) and regulatory officials during environmental compliance evaluations, inspections, and audits to provide access, information, and assistance about Contractor operations, procedures, and practices.

3.15. SAFETY REQUIREMENTS AND REPORTS. Conduct all work in a safe manner and comply with applicable Occupational Safety and Health Administration (OSHA) requirements. If the Contractor fails or refuses to comply promptly with safety requirements, the KO may issue an order stopping all or part of the work until the Contractor takes satisfactory corrective action, as determined by the KO.

3.15.1. ACCIDENT, FIRE, AND DAMAGE REPORTS. The Contractor shall maintain a record of property damage, accidents, and fires and shall report damage, fires, or accidents to the KO. The Contractor shall report vehicle accidents or mishaps to the Coast Guard Police Department (CGPD) at 907-487-5555 immediately. The Contractor shall forward a copy of the incident report to the KO as soon as available. All Contractor-caused damages shall be repaired or replaced at no cost to the Government, including damages to equipment, curbs, and grounds cover. The KO will determine satisfactory correction action.

3.15.2. CONTRACTOR SAFETY PLAN. The Contractor shall develop and submit a Contractor safety plan in accordance with Section 3.16.2.

3.15.3. HAZARDOUS AND TOXIC MATERIAL SAFETY. The Contractor is solely responsible for Contractor-owned or generated hazardous or toxic material. This includes any hazardous or toxic materials encountered while performing maintenance and repairs specified herein. If hazardous or toxic materials are used or encountered, the Contractor shall notify the COR and handle the materials in accordance with Sections 3.9.3.A through 3.9.3.C. The Contractor safety plan (Section 3.16.2) shall contain a section specifically addressing handling these materials, including asbestos and lead based paint, and shall be in accordance with Section 5.10.

3.15.3.B HANDLING HAZARDOUS OR TOXIC MATERIAL. The Contractor shall adhere to all safety requirements as specified by Federal and State laws, and EPA and OSHA regulations pertaining to the handling of hazardous or toxic material. The Contractor shall provide all necessary training, materials, and equipment for personnel handling hazardous or toxic materials.

3.15.3.C ASBESTOS. The Contractor shall comply with current regulations issued by the EPA and the National Institute for Occupational Safety and Health for handling asbestos.

These regulations include procedures for the use of personal protective equipment and disposal.

3.15.3.D Asbestos wastes generated in performance of the contract shall be handled and disposed of by the Contractor in accordance with Federal, State, and local regulations.

3.15.3.E LEAD ABATEMENT. Lead based paints, plaster, or other similar surface coatings and compounds are classified as regulated hazardous materials. 29 CFR 1910.1025, Toxic Substances Control Act (TSCA), Residential Lead-Based Paint Hazard Reduction Act of 1992 (Title X), Clean Air Act (CAA), Clean Water Act (CWA), Safe Drinking Water Act (SDWA), Resource Conservation and Recovery Act (RCRA), and

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Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) shall be followed by the Contractor when working on surfaces containing lead.

3.16. CRITICAL SYSTEM WORK AND NOTIFICATIONS. The Contractor shall perform work on critical systems and equipment listed in TE 26.2. Whenever performing work on the systems listed in TE 26.2, the Contractor shall verbally notify the COR of actions taken and the status of work every time the systems or equipment are discovered or rendered by the Contractor as compromised or inoperative.

3.17. TRANSITION OF CONTRACTOR OPERATIONS. The Contractor shall be responsible for all operations required by this contract as of the contract start date. There will be a transition period during the end of the incumbent Contractor’s tenure.

3.17.1. PHASE-IN. During the ninety (90) calendar days immediately prior to the contract start date, the incoming Contractor’s personnel may observe any operations of the incumbent Contractor to include office functions, procedures, and operations; repair and maintenance operations; and any other operations as deemed necessary by the incoming Contractor that will enable their personnel to become both knowledgeable in, and familiar with, their assigned areas of responsibility. The incumbent Contractor shall fully cooperate with the incoming Contractor, and vice versa, and the Government so as not to interfere with operations or duty responsibilities. The incoming Contractor is responsible to provide any temporary office spaces required for this transition. The incoming Contractor may have a surge of work from the incumbent Contractor as the incumbent will not be required to complete work that has a priority deadline past their contract period. The USCG shall provide a grace period of 90 days to the incoming Contractor to complete this work. Before the new contract period begins, the incumbent and incoming Contractors must complete a GFE, GFM, and GFF sign off and submit to the COR for approval. The contractor shall follow the schedule provided in TE 26.4, or propose a new schedule to the KO for their approval or denial.

3.17.2. PHASE-OUT. During the ninety (90) calendar day period immediately prior to the end of the existing contract, the incumbent Contractor shall permit the incoming Contractor or Government employees to observe and become familiar with any and all operations under this contract.