Commencement_Ceremonies_Solication__AA154100_Final_2.docx

Commencement Ceremonies at U.S. Coast Guard Academy, New London, CT

70Z08418QAA154100

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

21-19-849PFD009

70Z08418QAA154100

18 October 2018 Shirley Boursiquot 757-628-4263 30 Oct 2018 3:00 P.M.

United States Coast Guard

SILC BSS COB2

300 East Main Street Suite 965 Norfolk VA 23510 x X

238290 $15M

X

N/A

USCG Academy 15 Mohegan Ave.

New London, CT 06320

Shirley Boursiquot

SILC BSS COB2

300 East Main Street Suite 965 Norfolk, VA 23510

51800 Commanding Officer CG Finance Center

CG Finance Center 1430A Kristina Way Chesapeake VA 23326-0624

(800) 564-5504

Provide Rental Bleacher Services at the U.S. Coast Guard Academy with a base period beginning on or about 01 February 2019 through 31 January 2020, with (4) 12-month option periods; if exercised by the Government ending 31 January 2024.

Cynthia E. Floyd Contracting Officer

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO). Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum.

Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman. Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests. Under this informal process the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program.

Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted electronically to OPAP@uscg.mil and the Contracting Officer or by hand delivery to the Contracting Officer.

Election of Forum. After an interested party protests a Coast Guard procurement to the Contracting Officer or the Ombudsman, and while the protest is pending, the protester agrees not to file a protest with the GAO or other external forum. If the protest is filed with an external forum, the agency protest will be dismissed.

The Ombudsman Hotline telephone number is 202.372.3695.

ATTENTION TO OFFEROR

U.S. Coast Guard (USCG) Shore Infrastructure Logistics Center (SILC) invites you to submit an offer via the Acquisition of Commercial Items and Simplified Procedures for Certain Commercial Items (cf. Federal Acquisition Regulation [FAR] Part 12 and 13.5), to provide Commencement Ceremonies at U.S. Coast Guard Academy, New London, CT.

The North American Industry Classification System (NAICS) code that applies to this Request for Quote (RFQ) is 238290 (Other Building Equipment Contractors) and its size standard is $15M.

These services are being solicited under RFQ Number:

70Z08418QAA154100

PLEASE CAREFULLY READ AND COMPLETE THE ENTIRE SOLICITATION DOCUMENT. The following information is highlighted for your attention:

1. Be sure to complete the SF1449 first page of offer, including appropriate signature.

2. Be sure to complete all required prices set forth in the Schedule of Prices, Unit Price and Total Amount information required.

3. Be sure to read FAR Provisions 52.212-1 Instructions to Offerors -- Commercial Items.

4. Be sure that your offer reaches this office by the time and date specified in Block #8 of the SF1449, and/or any amendments thereto.

EVALUTION:

This requirement will be evaluated as Low Price, Technically Acceptable (LPTA).

DUE DATE:

All offers shall be submitted by 3:00 PM ET Tuesday, 30 October 2018 via email to Shirley Boursiquot at shirley.boursiquot@uscg.mil. Facsimile submission is not authorized under this announcement.

QUESTIONS:

Questions will only be accepted until 3:00 PM ET Friday, 26 October 2018, via email to the Contract Specialist, Shirley Boursiquot, shirley.boursiquot@uscg.mil. Telephone questions will not be accepted. Answers to questions will be made accessible to all potential Offerors.

SITE VISIT:

Any bidder interested in completing the project shall perform a site visit to the locations of the project to become familiar with all the existing conditions under which the project will be performed prior to submitting their bid. Site Visit is scheduled for Wednesday, 24 October 2018 at 11:00 AM ET. Please email a list of attendees to the Contract Specialist, Shirley Boursiquot, by 12:00 PM ET, Monday, 22 October 2018. Offerors are limited to three (3) attendees per company. The Government is not responsible for costs associated with the Site Visit. Failure to visit site and make a proper assessment will not relieve the awarded Contractor from contracted work because of under (low) bid

FAILURE TO COMPLETE THE SOLICITATION DOCUMENTS AND AMENDMENTS AS REQUIRED MAY RESULT IN DELAY OF AWARD OR DETERMINATION THAT YOUR OFFER IS NOT RESPONSIVE.

Table of Contents

SECTION B: CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Shirley Boursiquot, Contract Specialist U.S. Coast Guard

SILC BSS COB2

300 E. Main Street, Suite 965 Norfolk, VA 23510 757-628-4263 or shirley.boursiquot@uscg.mil

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the Contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE: All invoices from the Contractor shall be submitted electronically IAW FAR 52.232-33.

Using Internet Explorer (not Google Chrome, Yahoo, Firefox, etc.) select the link: http://www.fincen.uscg.mil/electron_cg24.htm

Click Online: Coast Guard Award Invoices or Contract/Order Invoices. This will take you to a login page. Please click on the link for the USCG Vendor Electronic Invoice Submissions Quick Reference Guide which will walk you through the process of creating a login and password needed to electronically submit invoices.

https://www.fincen.uscg.mil/centralinv/USCGVendorElectronicInvoiceSubmissionsQuickReferenceGuide.pdf

When filling out the Contractor Invoice Submission Form please be sure to select the Invoice Routing Code (PCB2) so the invoice reaches our office for processing. Please make sure you insert the contract and invoice number as it is documented on your invoice.

If you have difficulties uploading your invoice, contact the Finance Center’s Customer Service Team at (757) 523-6940 or you can fax it to (757) 523-6900. Please specify on your cover sheet that it should be sent Attn: Invoice Routing Code (PCB2).

Copies shall also be emailed to the Contract Specialist and the COR.

The web submission requires the Contractor to complete the Invoice Receipt Cover Form, select the Invoice Routing Code, and attach a PDF file of the invoice and any other supporting documentation.

A sample of the Invoice Receipt Cover Form is provided below. Mandatory information to be completed is highlighted in red on the website.

Invoice Routing Code:

SILC PCB-2

(help)

(help)

Contract Number: Requisition Number: Delivery/Task Order Number:

Invoice Number:

MM/DD/Y

Invoice Date:

Invoice Amount: Discount Terms:

Net Days (help)

(help) Y (help)

Discount Days

Contractor Name:

(help)

Submitter Name: Submitter Email: Submitter Phone:

5. ACKNOWLEDGEMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 SCHEDULE OF PRICES

BASE YEAR (01 February 2019 – 31 January 2020)

Firm Fixed Price Portion

OPTION YEAR ONE (01 February 2020 – 31 January 2021)

Firm Fixed Price Portion

OPTION YEAR TWO (01 February 2021 – 31 January 2022)

Firm Fixed Price Portion

OPTION YEAR THREE (01 February 2022 – 31 January 2023)

Firm Fixed Price Portion

OPTION YEAR FOUR (01 February 2023 – 31 January 2024)

Firm Fixed Price Portion

NOTE: Quality/Condition of Bleacher Rentals - The materials to be rented by the Government under this anticipated contract shall be in “like new” condition (cleaned, painted, and operational) prior to delivery to the Academy. USCG Academy Commencement Ceremonies often attract significant national media attention. Thus, the condition of the rental equipment shall closely resemble that of newly purchased bleachers.

B.3 PERFORMANCE WORK STATEMENT (PWS)

1.0 INTRODUCTION

1.1 The United States Coast Guard (USCG) Shore Infrastructure Logistics Command (SILC) is procuring services to furnish, assemble, disassemble and remove portable bleacher systems for the USCG Academy Commencement Ceremonies for the years of 2019 through 2024, where the services will be performed. This Performance Work Statement (PWS) complies with USCG procurement policy to ensure consistent, results-oriented delivery of services and performance.

2.0 BACKGROUND

2.1 Historically, the guest speakers for USCG Academy Commencement Ceremonies are high-ranking officials of the U. S. Government and at times include the President of the United States, the Vice President of the United States, the Secretary of Homeland Security and the Commandant of the United States Coast Guard. As such, the Commencement Ceremony may receive national media coverage.

2.2 Period of Performance: The contract period of performance includes one (1) one-year base period and, if exercised, four (4) one-year option periods.

2.3 Hours of Operation: The Coast Guard Academy Commencement Ceremony is typically scheduled for the 3rd Wednesday in the month of May. The rented bleachers system shall be installed, freshly cleaned/painted, operational and protected from weather prior 4:00 p.m. on the 2nd Monday in the month of May. All contractor owned bleacher systems and equipment can be removed on or after the 3rd Thursday in the month of May. All contractor owned bleacher systems and equipment shall be completely removed from USCG Academy property no later than the 4th Friday in the month of May.

2.3.1 Typically, Contractor activities are conducted between the hours of 0730 and 1600 local time Monday through Friday excluding all Federal holidays. All work hours will be schedule around planned Government operations. Restricted work hours or workdays will be determined following the award of this contract. Coordination of work schedule will be between Contracting Officer’s Representative (COR) and Contractor.

2.4 Place of Performance: The specified work shall be performed at the Cadet Memorial Field at the USCG Academy located at 15 Mohegan Ave, New London, CT 06320.

2.5 Federal Holidays: Contractor personnel shall not perform work on observed Federal holidays, unless prior approval is received from the Contracting Officer (KO). Government holidays are New Year’s Day, Martin Luther King Day, Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, and/or any other day designated by the President’s Proclamation/Executive Order.

3.0 SCOPE

3.1 The objective of this effort is to acquire bleacher systems as described herein. This work includes all labor, material, equipment, transportation and supervision to furnish, assemble, disassemble and remove portable bleacher systems in order to perform these services. The Contractor shall provide a seamless and transparent interface of the rented bleacher system and permanently installed bleacher system.

3.2 The Contractor shall temporarily increase the seating capacity of the USCG Academy’s Cadet Memorial Field from its existing 2500 capacity to as large as approximately 5000 seats using a combination of the existing and rented bleacher systems. The ability to interchange rented bench seating with upgraded flip-up/tip-up 20 inch seating and/or removal to accommodate wheelchair access will be required.

3.3 All equipment, supplies and workmanship shall meet or exceed the BOCA National Building Code, Uniform Building Code, International Building Code, Uniform Fire Code, and National Fire Protection Association standards.

3.4 Technical Exhibits (TEs): TEs can be found as attachments to this PWS.

3.5 Drawings: Contractor shall provide drawings that illustrate structural components and location of seating assemblies for the designate CLIN identified in task orders each commencement year.

4.0 APPLICABLE DOCUMENTS

4.1 The Contractor shall comply with all applicable federal, state, local and municipal laws, regulations and requirements; all industry standards/references; and, all Government and USCG Regulations. The Contractor shall instruct and guide its employees regarding any directives provided by the USCG.

4.2 The Contractor shall conform to the rules and regulations as set forth by Occupational Safety and Health Act (OSHA) Safety and Health Standards, 29 CFR Part 1926 - Safety and Health Regulations for Construction. When the standards differ, the more restrictive standard shall apply.

5.0 TECHNICAL REQUIREMENTS

5.1 Health and Safety Requirements: Work shall be conducted in a safe manner and comply with applicable federal, state, and local safety standards and requirements. The Government reserves the right to verify that the Contractor is performing work in compliance with safety standards and requirements.

5.1.1 Safety Compliance: The Contractor shall perform oversight for compliance of the “Accident Prevention”, “Injury and Illness Prevention Plan”, “Safety Plan”, or equal, and initiate corrective actions, when required. The COR may perform no-notice inspections of a Contractor worksite; however, the COR will inform the Contractor to “Stop Work” for imminent danger situations.

5.1.2 Environmental Protection Agency (EPA) Compliance: During the performance of all work under this anticipated contract, the Contractor shall strictly adhere to EPA Regulations as well as all applicable state and local requirements. When the standards differ, the more restrictive standard shall apply.

5.1.3 Safety Inspections: The Contractor shall ensure that work practices comply with applicable Federal and State standards. The Contractor shall operate an occupational safety and health program to prevent accidents to his or her employees, the public, and Government personnel. Government personnel may inspect the Contractor’s workspace periodically for Environmental, Occupational, and Safety violations. Fines levied on the Contractor by Federal, State, or local offices due to environmental, safety, and health violations shall be paid by the Contractor within the timeframe allotted by the authority assessing the fine or in cases where a deadline is not given, within 30 calendar days.

5.1.4 Mishaps: All accidents which may occur during the performance resulting in death, personal injury, trauma, or occupational disease, shall be reported verbally to the COR immediately after the occurrence, along with a written report within 24 hours. This report shall give full details of the accident involved, including statements of all witnesses. If any claim is made against the Contractor by a third party, as a result of any accident, which occurs in connection with performance of this Contractor, the Contractor shall promptly report the fact in writing, to the KO and COR. The Contractor shall also notify OSHA when one or more of their employees are seriously injured and be responsible for the workman’s compensation programs, forms and reports.

5.2 Staffing Plan: The Staffing Plan, at a minimum, shall be comprised of total proposed labor hours needed to perform the services required, which shall be submitted as specified in Section 6.0 Deliverables, of the PWS. The plan shall identify the number of hours (to include full- and part-time), job title and working hours, number of employees working, and number of supervisory personnel present during working hours.

5.3 Project Outline:

a. The Contactor shall supply and temporarily increase the seating capacity of the USCG Academy’s Cadet Memorial Field bleacher system from the existing 2500 seats to as large as approximately 5000 seats.

b. The Contractor shall provide a seamless and transparent interface of the contractor supplied temporary portable bleacher system.

c. The Contractor shall furnish and assemble two free-standing seating pods of approximately 250 seats per pod.

d. The ability to interchange rented bench seating with upgraded flip-up/tip-up 20 inch seating and/or removal to accommodate wheelchair access will be required as described below.

e. The Government intends to provide the Contractor as much lead-time possible in determining the Government’s final configuration of all temporary bleachers. The Government will provide its final configuration to the Contractor no later than the 1st Monday in the month of April. With flip-up/tip-up seating, the Government understands that the overall seating capacity may be reduced by as many as 200 seats.

5.3.1 CLIN X0001:

a. To furnish an additional 776 seats, the Government anticipates that the Contractor will need to assemble temporary bleachers in Sections C1, D1, and E1, as detailed in TE-3. Sections C1 and E1 shall be bench seating, while Section D1 requires flip-up/tip-up 20 inch wide seating. The base bid shall include the Government’s requirement detailed in paragraphs ‘B’ through ‘C’ below.

b. Regardless of the final number of seating sections assembled, the bottom two rows of all sections shall require flip-up/tip-up seating for the purpose of accommodating wheelchair-bound guests and their companion(s). The bleacher deck plates at the bottom row should be at or near ground level to allow wheelchairs to closely align with the first row of seating.

c. The Government will select the color of the flip-up/tip-up seating after receipt of the Contractor’s submittal.

d. Vinyl or fabric coverings for the ends of the bleachers shall be provided and installed by the Contractors. The end coverings shall be fabricated to neatly fit the profile of the installed bleachers and shall present a neat, professional appearance. Custom fabricated end panels may be required to achieve the fit that is required.

5.3.2 CLIN X0002:

a. The Contractor shall provide additional bench seating in Sections B1 and F1 as detailed in TE-3. This will provide approximately an additional 662 seats.

5.3.3 CLIN X0003:

a. The Contractor shall provide additional bench seating in Sections A1 and G1 as detailed in TE-3. This will provide approximately an additional 406 seats.

5.3.4 CLIN X0004:

a. The Contractor shall furnish and assemble up to two (2) free-standing modular bleacher systems. Each shall provide a seating capacity for approximately 250 individuals. These modular bleacher systems shall be of substantially similar appearance to the other rented bleacher systems detailed above. Each unit shall be outfitted with 20” wide flip-up/tip-up style seating. The bottom row of the pod shall be at least 42” above grade to provide optimum viewing for individuals. Each pod shall be equipped with two sets of stairs to provide two paths of access and egress. The maximum overall length and depth of the each unit shall be no more than 25 feet in depth and 70 feet in length. All exposed openings (front, sides and back) to these bleacher system shall be covered using a blue covering so that patrons cannot crawl or see through, behind or under the bleachers. The end coverings shall be fabricated to neatly fit the profile of the installed bleachers and shall present a neat, professional appearance.

5.3.5 General Notes:

a. Rented Bleachers shall be delivered to and assembled on Cadet Memorial Field as indicated on attached field layout drawing, TE-3.

b. Rented bleachers can be delivered no earlier than the 1st Monday in the month of May and shall be in place and fully usable prior to the 4:00 p.m. on the 2nd Monday in the month of May. The bleachers can be removed no earlier than the 3rd Thursday in the month of May and must be completely removed by the 4th Friday in the month of May.

c. A site visit is strongly encouraged, but not required.

d. Care was taken to accurately portray the site conditions; however, the contractor is responsible to field verify all measurements. A site map and Cadet Memorial Field Layout and Reference Drawings are provided as TE-1 and TE-2.

5.3.6 Bleacher Requirements:

a. Each row depth shall be 30” and shall have a rise of 6”.

b. Location of the aisles shall align with the aisles in the existing grandstand.

c. Contractor is responsible for a seamless transition between rental seating aisles and aisles within existing grandstand locations indicated on TE-2. If modifications are required to existing grandstand to achieve this transition, the contractor is responsible for returning the grandstand to its original condition upon removal of rented bleachers.

d. All rails shall be vertical with no climb pickets.

e. Rear rail package shall not interfere with site-lines of guests in the existing grandstand.

f. All exposed openings at ends of bleacher system shall be covered using a blue covering so that patrons cannot crawl or see behind or under the bleachers. The end coverings shall be fabricated to neatly fit the profile of the installed bleachers and shall present a neat, professional appearance. Custom fabricated end panels may be required to fit the profile of the rental bleacher system.

5.4 Quality/Condition of Bleacher Rentals: The materials to be rented by the Government under this anticipated contract shall be in “like new” condition (cleaned, painted, and operational) prior to delivery to the Academy. USCG Academy Commencement Ceremonies often attract significant national media attention. Thus, the condition of the rental equipment shall closely resemble that of newly purchased bleachers.

5.5 Protection Barriers: The Contractor shall provide and set up barriers and/or signs near work area to prevent unauthorized entry.

5.6 Protection of Cadet Memorial Field: The bleachers in this anticipated contract are to be placed on Cadet Memorial Field’s FieldTurf ™ playing surface that was constructed in 2004. This surface must be protected from all damage (including permanent depressions) during the installation, use, and removal of all materials required under this contract. In addition, only vehicles with turf style tires will be allowed on the surface. The Contractor is solely responsible for repairing any and all damage caused to this field and may be held further responsible if the FieldTurf ™ warranty is voided.

5.8 Re-Work: All work completed under this contract shall be subject to inspection by the COR during and after completion of each task. Unsatisfactory work shall be corrected at no additional cost to the Government.

5.9 Disposal of Waste: All waste generated from the project shall become the property and the responsibility of the Contractor. The Contractor shall comply with hauling and disposal regulations of authorities having jurisdiction:

a. Except for items or materials to be salvaged, recycled, or otherwise reused; remove waste materials from the project site and legally dispose of them in a landfill or incinerator acceptable to authorities having jurisdiction.

b. Transporting: Remove and transport debris in a manner that will prevent debris from falling onto adjacent areas, from the jobsite and/or roadways.

c. Academy Dumpsters: Disposal in Academy dumpsters is prohibited unless there is an agreement with the COR and Contractor.

6.0 DELIVERABLES

The Contractor shall submit the following Deliverables in accordance with the table below. Two (2) copies of each Deliverable shall be provided as follows: one (1) for the KO and one (1) for the COR, unless otherwise noted. It is the responsibility of the Contractor in meeting the deliverable format, content and schedule in accordance with the table below. Electronic submissions are acceptable provided the format is compatible with MS Word 2016.

State of CT Required License

Immediate verbal notification of occurrence. Written report within 24 hrs.

Within fifteen (15) days of contract start date

Within fifteen (15) days after contract award date

Post Award Conference

At least ten (10) business days before contract start date

7.0 PERSONNEL REQUIREMENTS/QUALIFICATIONS

7.1 General: The Contractor shall manage the total work effort associated with the services required to assure fully adequate and timely completion of these services. Such management includes, but is not limited to: coordination with COR, planning, scheduling, report preparation, establishing and maintaining records and quality control. The Contractor shall provide staff with the necessary management expertise to assure the performance of the required work; and trained and experienced personnel who meet established standards to effectively perform the services required and who exhibit capability to perform with minimum supervision.

7.2 On-Site Working Supervisor: The Contractor shall provide a qualified On-Site Working Supervisor to manage Contractor personnel at the work site at all times while work is being performed for this contract without exception. This person shall be an individual of integrity, experienced with managing personnel, scheduling, operations, practices, techniques, and have full authority to act for the Contractor on all matters relating to the daily performance of the contract work. This individual shall be the primary point of contact with the Government; and shall be able to effectively communicate in English. The On-Site Working Supervisor shall be available to discuss contract matters and performance issues with the KO and/or the COR within one (1) hour of notification during the core hours of 7:30 a.m. to 4:00 p.m., Monday through Friday. This can be accomplished in person, or by telephone, as appropriate depending on the circumstances. When the On-Site Working Supervisor is absent for an extended period (more than four (4) hours), the COR shall be notified and the Contractor shall appoint a qualified substitute. The On-Site Working Supervisor shall provide the COR a cellular phone number where they can be reached at all times during the working hours.

7.3 Certified Installer: The Contractor shall be an experienced installer who is certified or who can demonstrate compliance with its certification program requirements.

7.4 Employee List/Roster: The Contractor shall provide a list of all on-site personnel, including Subcontractors to the KO and COR. The Contractor shall update this list when changes occur. Contractor personnel not listed may be denied access to the USCG facility. Contractor personnel will be restricted to designated working areas. Any personnel violating this policy may lose access to the USCG facility. Contractor personnel shall have photo identification at all times while working on USCG facilities.

7.5 All personnel employed by the Contractor or any representative of the Contractor entering the Government installation, shall conform to all security Base access regulations which may be in effect during the contract period. They shall be subject to checks as deemed necessary to ensure that no violations occur.

7.6 Employee Conduct: The Contractor shall be responsible for and maintain satisfactory standards of employee competency, conduct, appearance, and integrity, and shall take such disciplinary action with respect to the employee(s), as necessary. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with these standards. The Contractor shall immediately replace such employee to maintain continuity of services at no additional cost to the Government. If any Government property is broken or damaged by the Contractor employees, the property will be replaced in kind or repaired. Each Contractor employee is expected to adhere to standards of conduct that reflect credit on themselves, their employer, the USCG, and the Federal Government. Contractor employees shall also refrain from the use of RADIOS or CELL PHONES while operating equipment. Use of cell phones while operating a vehicle is prohibited on USCG Base at all times.

7.7 Designated Smoking Areas: Smoking is only allowed in four (4) designated areas. Smoking in vehicles is prohibited, unless the vehicle is within ten (10) feet of a designated smoking area. Designated smoking areas are shown in TE-4.

7.8 Sanitary Facilities: Toilet facilities are available for Contractor use at the job site. The Contractor shall ensure the facilities remain clean after their use.

7.9 Contractor Parking: The Contractor is authorized parking at the Academy during the performance of the project. Overnight parking is not authorized. See COR for parking arrangements.

7.10 Employee Safety Requirements: Contractor Employees shall wear properly fitted Personal Protective Equipment (PPE) in accordance with the safety measures dictated by the type of work they are performing.

7.11 Security: The Contractor shall comply with all Base security requirements, regulations and directives as identified herein and other security requirements cited elsewhere in the contract. Contractor vehicles or personally owned vehicles require valid registration, inspection certificates, motor vehicle operator license and insurance documentation for access to USCG Academy.

7.12. All contractor personnel requiring physical access to the USCG Academy property must be U.S. citizens or have legal residence documentation. Contractor personnel requiring access to USCG Academy may be issued temporary vehicle passes for the term of the engagement for entry onto USCG Academy property.

7.12.1 Notification of Start and Completion: The Contractor shall not commence work until all materials are available to complete the project and upon notification to proceed from the Government. The Contractor shall make COR aware of any lead times. The Contractor is required to complete the entire project under this contract ready for use on the dates negotiated by the COR and Contractor. The awarded Contractor shall provide the KO with all necessary documentation requests prior to starting. The targeted period of performance is between the second week through the last week in May. Start date will be determined following contact award and negotiated between the COR and Contractor for each year of this anticipated contract.

8.0 MEETINGS AND REPORTS

8.1 Post Award Conference: At least ten (10) business days before contract start date, the Contractor shall meet in conference with the KO and COR to discuss and develop a mutual understanding relative to scheduling and administration of the work performed under this contract.

8.2 Forward all drawing submittals as applicable to the COR, by e-mail or hard copy. The COR will provide approval or disapproval of submittals, within ten (10) calendar days after receipt.

8.2.1 Approval of submittals, corrections and/or comments made during the review, do not relieve the Contractor from compliance with the requirements of the specifications herein.

9.0 GOVERNMENT FURNISHED RESOURCES

9.1 Utilities: Reasonable use of electricity (115V @ 15A) and water at household pressure will be provided by the Government at no cost to the Contractor. Additional utility requirements beyond what the Academy provides shall be the responsibility of the Contractor and utility equipment shall be removed by the Contractor at the completion of the project.

9.2 Equipment and vehicle storage: All vehicles and equipment needed to perform the tasks set forth in this PWS will be subject to security inspection each time they enter USCG Academy. Arrangements can be made to store vehicles and equipment on USCG Academy during the course of the work.

10.0 CONTRACTOR QUALITY CONTROL (QC) REQUIREMENTS

10.1 Contractor Quality Control Plan (QCP): The Contractor shall develop, maintain and submit within fifteen (15) calendar days after award, a complete QCP delineating the Contractor’s QC Program/Inspection System to monitor and control their performance of services. The QC Program/Inspection System shall establish and explain in detail, how the Contractor will maintain Quality Processes of providing the Commencement Seating services required. The COR will approve any changes to the QCP prior to the Contractor implementation. If the COR perceives such changes to be other than minor, approval by the KO is necessary. The QCP that is acceptable to the Government and which assures the requirements of the contract shall be met, shall be submitted by the Contractor as specified in 6.0, Deliverables.

10.2 QC Program/Inspection System: The Inspection System shall encompass all functions of the contract. It must specify areas to be inspected on both a scheduled or unscheduled basis and list the title(s) of the individual(s) conducting the inspection. The Contractor shall develop and implement QC procedures addressing the areas identified in the PWS and to identify, prevent, and ensure non-recurrence of defective services. The Inspection System shall be designed to keep the Contractor's management and the USCG informed of all issues affecting quality, to include timely and effective corrective actions for all deficiencies. The QC records shall, in part, consist of inspection checklists and shall also indicate the nature, frequency and number of observations made, number and type of deficiencies found, and the nature of corrective action taken, as appropriate.

b. QC Process for the Various Tasks:

10.4 Performance Evaluation Meetings: As determined by the COR, meetings may be held as necessary. Time and place of the meetings will be mutually agreed upon between the COR and Contractor. The meeting minutes shall be prepared and signed by COR, and the On-Site Working Supervisor. If the Contractor does not concur with the minutes, they shall state, in writing, any areas of non-concurrence, and submit to the COR, within five (5) calendar days of receipt of the signed minutes.

10.5 Contract Discrepancy Report (CDR): When a discrepancy exists, the Contractor shall be required to complete Block 4 of a CDR, which will be submitted to the KO at the time of issuance. The KO will evaluate the Contractor’s explanation and determine the next course of action. The Contractor may request a meeting whenever a CDR is issued.

11.0 GOVERNMENT QUALITY ASSURANCE (QA) REQUIREMENTS

11.1 Fundamental Government Responsibilities: The COR is responsible for representing the KO in all facets of quality for the services required. The COR will carry out inspections, reviews, approvals, and handle deficiencies; and, ultimately accept on behalf of the KO. The functions of the COR are identified below. Government personnel, other than the KO and the COR from time to time, may observe the Contractor’s operations. However, these personnel may not interfere with Contractor performance.

11.2 General Monitoring Functions: To facilitate the surveillance of the Contractor's QC Program by the Government, the COR will verify Contractor compliance with designated contract/performance requirements. In addition, for noncompliance and/or untimely corrective action to deficiencies of specific tasks, the contractor is subject to re-performance (at the Contractor’s expense) and/or an inspection fee. With this intent, the surveillance approach may not be one that stays the same throughout the duration of the contract. The COR will periodically update the surveillance approach when the need arises. The COR will inspect the contractor's QCP regularly for compliance with the requirements herein.

11.3 Specific QA/Monitoring Functions: The COR will establish an Inspection Schedule using the Quality Checklists from the Contractor’s QC Program. The COR will perform the following qualitative and evaluative functions, which comprise of the Government Quality Assurance Surveillance Plan (QASP):