1_-_7953310_SPECIFICATIONS.pdf

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

ENGINEERING SERVICES DIVISION

SPECIFICATIONS

FOR

REPAIR AND REPAINT WATER TOWER, BUILDING 74

U.S. COAST GUARD

TRAINING CENTER YORKTOWN

YORKTOWN, VIRGINIA

PROJECT 7953310

JANUARY 2018

COMMANDING OFFICER

UNITED STATES COAST GUARD

CIVIL ENGINEERING UNIT, RM 2179

1240 EAST NINTH STREET

CLEVELAND, OHIO 44199-2060

AUTHOR: TRACEN YORKTOWN

01/18 Page 1 of 247

REPAIR AND REPAINT WATER TOWER 7953310

TRACEN YORKTOWN, VA

PROJECT TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 11 00 01 14 00 01 20 00 01 26 13

01 30 00 01 32 01.00 10 01 33 00

01 35 26 01 42 00 01 45 02 01 78 00

SUMMARY OF WORK

WORK RESTRICTIONS

PRICE AND PAYMENT PROCEDURES

REQUESTS FOR INFORMATION

RFI FORM

ADMINISTRATIVE REQUIREMENTS

PROJECT SCHEDULE

SUBMITTAL PROCEDURES

TRANSMITTAL FORM

SUBMITTAL REGISTER

GOVERNMENTAL SAFETY REQUIREMENTS

SOURCES FOR REFERENCE PUBLICATIONS

QUALITY CONTROL

CLOSEOUT SUBMITTALS

DIVISION 02 - EXISTING CONDITIONS

02 41 00 DEMOLITION

DIVISION 03 - CONCRETE

03 01 30.71 CONCRETE REHABILITATION

DIVISION 05 - METALS

05 05 23.16 05 50 13 05 51 00 05 51 33 05 52 00

STRUCTURAL WELDING

MISCELLANEOUS METAL FABRICATIONS

METAL STAIRS

METAL LADDERS

METAL RAILINGS

DIVISION 09 - FINISHES

09 97 13.16 09 97 13.27

INTERIOR COATING OF WELDED STEEL WATER TANKS

EXTERIOR COATING OF STEEL STRUCTURES

DIVISION 26 - ELECTRICAL

26 00 00.00 20 26 12 19.10 26 20 00 26 41 00 26 42 15.00 10

BASIC ELECTRICAL MATERIALS AND METHODS

THREE-PHASE PAD-MOUNTED TRANSFORMERS

ELECTRICAL DISTRIBUTION SYSTEM

LIGHTNING PROTECTION SYSTEM

CATHODIC PROTECTION SYSTEM (STEEL WATER TANKS)

DIVISION 33 - UTILITIES

33 71 02 UNDERGROUND ELECTRICAL DISTRIBUTION

-- End of Project Table of Contents --

PROJECT TABLE OF CONTENTS Page 1 01/18 Page 2 of 247

SECTION 01 11 00

SUMMARY OF WORK

TCY 10/17

PART 1 GENERAL

1.01 WORK COVERED BY CONTRACT DOCUMENTS

A. Project Description

The intent of this project is to perform recommended repairs and maintenance on the 150,000 gallon Elevated Water Tank, RFPN 074 and its associated electrical and controls system. Also included is the option item for demolition of the abandoned non-potable water pump building and tank, RFPN 258. Material specifications are described within this scope of work and are shown on the drawings. Base scope includes, but is not limited to:

(1) Tank Interior:

a. Furnish and install missing nuts (5) at tank roof-clips

b. Furnish and replace (6) spider bracing-rods and required hardware at approx 16'-6" x 5/8"

c. Furnish and install OSHA-compliant telescopic ladder extension at top of interior ladder

d. Remove existing, furnish, and install OSHA-compliant grating at tank riser-opening

e. Abrasive-blast clean and apply a 3-coat epoxy coating (or an approved equal) to the tank interior surface

f. Abrasive-blast clean, repair pitting, and apply a 3-coat epoxy (or approved equal) to the riser interior surface

g. Install urethane caulking along roof panel seams.

(2) Tower and Tank Exterior:

a. Repair delaminated concrete footings with polymer-modified Portland-cement mortar

b. Furnish and replace balcony decking splice-plates (6) at top-of-column locations

c. Replace existing 30"x30" tank-access hatch-cover with new, locking cover and gasket

d. Demolish existing roof-top ladder and replace with OSHA-compliant 36" wide work-platforms, stair, gate, and railings assembly

e. Extend existing tower ladder above new roof-top work platform to provide OSHA-compliant access to rooftop

f. Furnish and install (6) rigging couplings to underside of tank bowl

g. Furnish and install (5) rigging couplings to tank roof near final ball cap

h. Furnish and install (6) rigging couplings and safety grab-bars around roof perimeter

i. Furnish and install missing finial-ball bolts

j. Repair approximate 3" hole in roof near finial

k. Prepare surface and apply 2-coat acrylic coating system to entire structure and tank

l. Install urethane caulking at tank wall-roof interface around entire perimeter

SECTION 01 11 00 Page 1 01/18 Page 3 of 247

m. Install urethane caulking along roof panel seams.

(3) Mechanical:

a. Replace pressure transducer piping (for tank fill-level controls) and relocate to inside of pump house where tank control panel is located.

b. Provide over-pressure pump shut-off control preventing water pumps from over-pressuring PW lines when operating in a "tank bypass" operation.

(4) Electrical:

a. Replace single-phase 25 KVA transformer (W6) located behind Fuel Farm guard house with a three-phase 45 KVA transformer.

b. Replace primary feeders from electric manhole #1 to new transformer W6 primary.

c. Replace transformer W6 secondary feeders to all associated panels.

d. Replace electrical panels fed from transformer W6.

e. Replace water tower cathodic protection system electrical components and wiring.

f. Replace aircraft collision warning lights on roof of tower.

g. Furnish and install 120v convenience power receptacle with GFCI located on new tower access work platforms.

h. Replace controls system wiring, raceways, and sensors back to the controls panel in the pump house.

i. Furnish and install electrical grounding of the elevated tank structure.

j. Provide lightning protection for the elevated tank structure.

(5) Optional Item 1:

a. Demolish and dispose of abandoned building and NPW storage tank, RFPN 258. Associated utilities to be disconnected, demolished to 3' below grade, and plugged/capped as applicable.

b. Grade and seed disturbed areas and footprint of former building and tank.

B. Location

The work shall be located adjacent to the Coast Guard Training Center, Yorktown, Virginia, at the U.S. Navy Yorktown Fuel Farm.

The exact location is shown on the drawings.

1.02 SUBMITTALS

The following shall be submitted in accordance with Section 01 33 00

SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Submit the following items to the Contracting Officer:

Utility Outage Requests

SECTION 01 11 00 Page 2 01/18 Page 4 of 247

Welding Permits

1.03 CONTRACT DRAWINGS

The following drawings accompany this specification and are a part thereof.

Drawing Number Sheet Drawing Title

2-7407-1 G-001 Title Sheet 2-7407-2 C-001 Civil Demolition and Site Plan 2-7407-3 C-002 Tank Repair Details 2-7407-4 C-003 Platform Details 2-7407-5 ED-01 Electrical Partial Demo Site Plan 2-7407-6 E-001 Electrical Partial New Site Plan 2-7407-7 E-002 Electrical Partial New Site Plan

The drawings will be made available in a format determined by the solicitation method.

Contractor shall immediately check furnished drawings and notify the Contracting Officer and COR of any discrepancies.

1.04 WORK RESCHEDULING

Normal duty hours for work shall be from 7:00 a.m. to 5:00 p.m., Monday through Friday.

1.05 PROJECT ENVIRONMENTAL GOALS

Contractor shall distribute copies of the Environmental Goals to each subcontractor and the Contracting Officer. The overall goal for design, construction, and operation is to produce a building that meets the functional program needs and incorporates the principles of sustainability. Specifically:

a. Preserve and restore the site ecosystem and biodiversity;

avoid site degradation and erosion. Minimize offsite environmental impact.

b. Use the minimum amount of energy, water, and materials feasible to meet the design intent. Select energy and water efficient equipment and strategies.

c. Use environmentally preferable products and decrease toxicity level of materials used.

d. Use renewable energy and material resources.

e. Optimize operational performance (through commissioning efforts) in order to ensure energy efficient equipment operates as intended. Consider the durability, maintainability, and flexibility of building systems.

f. Manage construction site and storage of materials to ensure no

SECTION 01 11 00 Page 3 01/18 Page 5 of 247 negative impact on the indoor environmental quality of the building.

g. Reduce construction waste through reuse, recycling, and supplier take-back.

1.06 OCCUPANCY OF PREMISES

The site and structures will be occupied/in-use during performance of work under this Contract.

Before work is started, the Contractor shall arrange with the Contracting Officer Representative (COR) a sequence of procedure, means of access, space for storage of materials and equipment, and use of approaches, and site.

1.07 EXISTING WORK

In addition to "FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements":

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work shall be in a condition equal to or better than that which existed before new work started.

1.08 TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER

For any month in which actual adverse weather days exceed the number of anticipated adverse weather days listed below, the Contracting Officer will consider a request for a time extension. Using its approved schedule, the Contractor shall demonstrate the impact on project progress resulting from the severe weather. The progress schedule shall incorporate the anticipated adverse weather days. Time extensions will be granted only for the number of adverse weather days exceeding the anticipated number. Also, time extensions will be granted at no additional cost to the government.

MONTHLY ANTICIPATED ADVERSE WEATHER CALENDAR DAYS

JAN FEB MAR APR MAY JUN July AUG SEP OCT NOV DEC 14 12 11 8 10 10 12 9 7 7 9 12

1.09 CONTRACTOR'S DAILY CONSTRUCTION REPORT

Daily reports shall be completed by the Contractor's superintendent each day and submitted to the COR by 0900 of the following day. Forms are provided by the Contracting Officer. All applicable parts of the form shall be completed each day. If multiple daily shifts are used, submit a report for each shift. Daily reports shall be submitted for each day from the time the contractor mobilizes until the contract is complete and accepted by the Government. For successive days on which no work was performed, one report may be submitted covering all of the

SECTION 01 11 00 Page 4 01/18 Page 6 of 247 days.

1.10 ON-SITE PERMITS

A. Utility Outage Requests

Notify the COR at least 14 days prior to starting excavation work. Contractor is responsible for marking and verifying all utilities not marked.

The Contractor shall verify the elevations of existing piping, utilities, and any type of underground obstruction not indicated or specified to be removed. But indicated in locations to be transversed by piping, ducts, and other work to be installed.

Work shall be scheduled to hold outages to a minimum.

Contractor shall not be entitled to additional payment for utility outages and connections required to be performed outside the regular work hours.

Requests for utility outages and connections shall be made in writing to the COR at least 14 calendar days in advance of the time required. Each request shall state the system involved, area involved, approximate duration of outage, and the nature of work involved.

B. Borrow, Excavation, Welding, and Burning Permits

ACTIVITY SUBMISSION DATE

Welding Permits 14 calendar days prior to work

Permits shall be posted at a conspicuous location in the construction area.

Burning of trash or rubbish is not permitted on project site.

1.11 LOCATION OF UNDERGROUND FACILITIES

Contractor shall use a commercial utility locator service prior to excavation. Scan the construction site with electromagnetic or sonic equipment, and mark the surface of the ground or paved surface where existing underground utilities are discovered. Verify the elevations of existing piping, utilities,and any type of underground or encased obstruction not indicated to be specified or removed but indicated or discovered during scanning in locations to be traversed by piping, ducts, and other work to be conducted or installed. Verify elevations before installing new work closer than nearest manhole or other structure at which an adjustment in grade can be made.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

SECTION 01 11 00 Page 5 01/18 Page 7 of 247

-- End of Section --

SECTION 01 11 00 Page 6 01/18 Page 8 of 247

SECTION 01 14 00

WORK RESTRICTIONS

TCY 10/17

PART 1 GENERAL

1.01 SUBMITTALS

Submit the following in accordance with Section 01 33 00 SUBMITTAL

PROCEDURES:

SD-01 Preconstruction Submittals

Access List

Phasing Plan

1.02 SPECIAL SCHEDULING REQUIREMENTS

A. Preplanning, procurement of equipment, scheduled outages and phasing of construction is required to allow continued operation of the occupied portions of the building throughout construction and to minimize downtime. Contractor is required to submit a Phasing Plan as indicated.

B. Have materials, equipment, and personnel required to perform the work at the site prior to the commencement of the work.

Specific items of work to which this requirement applies include:

C. The building will remain in operation during the entire construction period. The Contractor shall conduct his operations so as to cause the least possible interference with normal operations of the Activity.

D. Permission to interrupt any Activity roads, and/or utility service shall be requested in writing a minimum of 15 calendar days prior to the desired date of interruption.

1.03 CONTRACTOR ACCESS AND USE OF PREMISES

A. Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations including safety, fire, trafic and security regulations. Keep within the limits of the work and avenues of ingress and egress. Wear hard hats in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. The Contractor's equipment shall be conspicuously marked for identification.

SECTION 01 14 00 Page 1 01/18 Page 9 of 247

1. TRACEN Short Term Contractor's Access List

The contractor shall submit the required TRACEN Short Term Contractor's Access List for USCG Training Center Yorktown with all personnel who will be coming on site to the Contracting Officer and COR before work starts on site.

This access list shall be completely filled out and submitted to the COR, who will forward it to the Base Security Officer for approval. No personnel will be allowed on base until the required information is submitted and approved by the government. The Contractor shall anticipate that it could take up to 5 working days to receive approval of the access list. It is the Contractor's responsibility to submit this list in a timely manner and with all required information provided. Any delays to the project due to the access list not being approved (late submission of list or missing/incorrect information) are the contractor's responsibility and not the government's. Persons not included on the access list will not be allowed on base.

All contractor personnel, subcontractor personnel and visitors shall be included on the list. List shall be updated and resubmitted for new contractor personnel, subcontractor personnel and contractor visitors before they are allowed access to the base.

a. Persons bringing vehicles on base will need to have with them a valid driver's license, registration, and proof of insurance in addition to being on the access list. Persons coming on base will need to have a valid picture ID card in addition to being on the access list. If these items cannot be presented at the gate, the vehicle(s) and/or person(s) will not be allowed on base.

b. Registration, proof of insurance and a current state inspection sticker will need to be presented in order to obtain access.

c. If the contractor desires, a RAPIDGate pass may be used instead of obtaining daily passes by calling 1-877-RAPIDGate (1-877-727-4342). More information about the enrollment process can be found in the attachment titled "RAPIDGate Program Enrollment Information". Once enrolled and eligible to receive a RAPIDGate credential, employees will be able to apply at the kiosk located at the USCG TRACEN Yorktown Security Building and pick up the credential at the same location once approved.

Companies already enrolled in the RAPIDGate Program at another installation such as Norfolk Naval Base, may request access for their employees at this installation by calling 1-877RAPlDGate (1-877-727-4342). Once the company is approved by TRACEN Yorktown, its employees who already hold RAPIDGate Credentials will be able to use them at this installation.

SECTION 01 14 00 Page 2 01/18 Page 10 of 247

2. Personnel Entry Approval

Failure to obtain entry approval will not affect the contract price or time of completion.

3. No Smoking Policy

Smoking is prohibited within and outside of all buildings except in designated smoking areas. This applies to existing buildings, buildings under construction and buildings under renovation. Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The COR will identify designated smoking areas.

B. Working Hours

Regular working hours are 7 a.m. to 5:00 p.m., Monday through Friday, excluding Government holidays.

C. Work Outside Regular Hours

Work outside regular working hours requires COR approval at no additional cost to the Government. Make application 15 calendar days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress. During periods of darkness, the different parts of the work shall be lighted in a manner approved by the COR.

D. Base Maintenance Contractor

The Base Maintenance Contractor as mentioned herein is a private contractor retained by the Government for base operations support services. Coordinate with the COR for services available from the Base Maintenance Contractor.

E. Fire Prevention

The Contractor shall comply with the standards of the National Fire Protection Association and 29 CFR 1910.119(k). In addition, the Contractor shall obtain a daily hot work permit from the COR prior to setting any fire, welding, or performing any cutting involving hot work.

F. Occupied and Existing Building

The Contractor shall be working in an existing building which is occupied.

The existing building and their contents shall be kept secure at all times. Provide temporary closures as required to maintain security as directed by the COR.

SECTION 01 14 00 Page 3 01/18 Page 11 of 247

Provide dust covers or protective enclosures to protect existing work that remains and Government material located in the building during the construction period.

Relocate movable furniture away from the Contractor's working area as required to perform the work, protect the furniture, and replace the furniture in its original location upon completion of the work.

G. Utility Cutovers and Interruptions

a. Make utility cutovers and interruptions after normal working hours or on Saturdays, Sundays, and Government holidays. Conform to procedures required in the paragraph "Work Outside Regular Hours."

b. Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

c. Interruption to water, sanitary sewer, storm sewer, telephone service, electric service, air conditioning, heating, and fire alarm, shall be considered utility cutovers pursuant to the paragraph entitled "Work Outside Regular Hours."

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

-- End of Section --

SECTION 01 14 00 Page 4 01/18 Page 12 of 247

SECTION 01 20 00

PRICE AND PAYMENT PROCEDURES

TCY 10/17

PART 1 GENERAL

1.01 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EP-1110-1-8 (2009) Construction Equipment Ownership and Operating Expense Schedule

1.02 SUBMITTALS

Submit the following in accordance with Section 01 33 00 SUBMITTAL

PROCEDURES:

SD-01 Preconstruction Submittals

Schedule of prices

1.03 SCHEDULE OF PRICES

A. Data Required

Within 10 calendar days of notice of award, prepare and deliver to the Contracting Officer a schedule of prices.

a. Provide a detailed breakdown of the contract price, giving quantities for each of the various kinds of work, unit prices, and extended prices. Submit with the Project Schedule. This schedule shall include but not be limited to costs of materials, equipment, and labor for all major work categories shown on the Project Schedule.

b. The Contractor shall adhere to the following guidelines when developing the schedule of prices

1. Format - The line items in the schedule of prices shall be the same as that of the Project Schedule.

2. Bonds - Bonding costs will only be paid in a lump sum if they are broken out separately and included with the schedule of prices. The Contractor shall provide evidence that he has furnished full payment to the surety.

3. Materials - To request progress payments for materials delivered to the construction or fabrication site, the particular category of work associated with the materials must be broken down into separate material and labor costs.

SECTION 01 20 00 Page 1 01/18 Page 13 of 247

B. Schedule Instructions

Payments will not be made until the schedule of prices has been submitted to and approved by the Contracting Officer. Schedule of prices shall be prepared in accordance with the following instructions:

a. Each item shall include a directly proportional amount of the Contractor's overhead and profit.

b. Each item shall be broken down into cost of materials, and the cost of labor to install the materials. The cost of materials shall include taxes. The labor cost shall include taxes and insurance.

c. Use unit prices for items whenever practical.

d. Lump sum items will only be paid for when an item is 100 percent complete. Partial payments will not be made on lump sum items.

e. If payment for materials received but not installed will be requested, the material shall be listed as a separate item on the schedule of prices. In order for requests for payment to be considered, the material shall have an approved submittal, and shall be on site and properly stored or protected. If authorized, the amount paid will be 80 percent of the lesser of the cost listed in the schedule of prices or that shown on the manufacturer's/supplier's invoice submitted for the material.

f. Mobilization costs may be included in the schedule of prices.

If they are included, equivalent demobilization costs shall also be included.

1.04 CONTRACT MODIFICATIONS

In conjunction with "FAR Clause 52.243-4, Changes" the price proposal breakdown must include sufficient detail to permit an analysis of profit, and of all costs for material, labor, equipment, subcontracts, overhead ,and must cover all work involved in the modification, whether the work was deleted, added or changed. Where actual ownership and operating costs of construction equipment cannot be determined from Contractor accounting records, equipment use rates shall be based upon the applicable provisions of the EP-1110-1-8 (2009) Construction Equipment Ownership and Operating Expense Schedule.

1.05 CONTRACTOR'S INVOICE

Requests for payment will be processed in accordance with the Contract Clause "FAR 52.232-27, Prompt Payment Construction Contracts,". Prior to submitting a request for payment to the Contracting Officer, the Contractor shall submit a preliminary copy for pre-approval as follows:

a. The Contractor's superintendent or project manager (designated company representative) shall provide the COR a copy of the proposed request for payment. The COR will review the proposed

SECTION 01 20 00 Page 2 01/18 Page 14 of 247 request for payment and return a marked up copy of the request to the Contractor, indicating which items are acceptable for payment and those which are not. The Contractor shall then prepare the request for payment based on this marked up copy and the requirements in this specification section.

b. Submit invoices as stated in the contract.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

-- End of Section --

SECTION 01 20 00 Page 3 01/18 Page 15 of 247

SECTION 01 26 13

REQUESTS FOR INFORMATION

TCY 10/17

PART 1 GENERAL

1.01 SUMMARY

Section Includes: Administrative requirements for requests for information.

1.02 DEFINITIONS

a. Request for Information: A document submitted by the Contractor requesting clarification of a portion of the contract documents, hereinafter referred to as RFI (Request for Information).

b. Proper RFIs: A properly prepared request for information shall include a detailed written statement that indicates the specific Drawings or Specification in need of clarification and the nature of the clarification requested.

(1) RFIs shall be sequentially numbered.

(2) Drawings shall be identified by drawing number and location on the drawing sheet.

(3) Specifications shall be identified by Section number, page and paragraph.

c. Improper RFIs: RFIs that are not properly prepared.

(1) Improperly prepared RFIs will not be processed by the Contracting Officer, but will be returned unprocessed.

d. Frivolous RFIs: RFIs that request information that is clearly shown on the Contract Documents.

(1) Frivolous RFIs may be returned unprocessed.

1.03 CONTRACTOR'S REQUESTS FOR INFORMATION

a. When the Contractor is unable to determine from the Contract Documents, the material, process or system to be installed, the Contracting Officer shall be requested to make a clarification of the indeterminate item.

(1) Wherever possible after contract award, such clarification shall be requested at the next site visit by the Contracting Officer's Representative (COR), with the response entered on the daily reports. When clarification at the COR's site visit is not possible either because of the urgency of the need, or the complexity of the item, Contractor shall prepare and submit an RFI to the Contracting Officer.

b. Contractor shall endeavor to minimize the number of RFIs. In the

SECTION 01 26 13 Page 1 01/18 Page 16 of 247 event that the process becomes unwieldy, in the opinion of the Contracting Officer because of the number and frequency of the RFIs submitted, the Contracting Officer may require the Contractor to abandon the process and submit future requests as either submittals, substitutions or requests for change.

c. RFIs shall be submitted on the form provided by the Contracting Officer. Forms completely filled in, and if prepared by hand, shall be fully legible after photocopying or fax transmission.

Each page of the attachments to RFIs shall bear the RFI number in the upper right corner.

d. RFIs shall be originated by the Prime Contractor.

(1) RFIs from subcontractors or material suppliers shall be submitted through, reviewed by, and signed by the Prime Contractor prior to submitting to the Contracting Officer

(2) The Contracting Officer will neither act on nor respond to RFIs received directly from subcontractors or suppliers

e. Contractor shall carefully study the Contract Documents to assure that the requested information is not available therein. RFIs which request information available in the Contract Documents will be deemed either Improper or Frivolous as defined above.

f. In cases where RFIs are issued to request clarification of coordination issues, for example, pipe and duct routing, clearances, specific locations of work shown diagrammatically, and similar items when feasible, Contractor shall fully lay out a suggested solution using drawings or sketches drawn to scale, and submit with the RFI.

g. RFIs shall not be used for the following purposes:

(1) To request approval of submittals.

(2) To request approval of substitutions.

(3) To request changes which entail additional cost or credit.

(4) To request different methods of performing work than those drawn and specified.

h. In the event the Contractor believes that a clarification by the Contracting Officer results in additional cost or time, the Contractor shall not proceed with the work indicated by the RFI until a modification is prepared and approved. RFIs do not automatically justify a cost increase in the work or a change in the project schedule.

(1) Answered RFIs shall not be construed as approval to perform extra work.

i. Contractor shall prepare and maintain a log of RFIs, and at any time requested by the Contracting Officer, Contractor shall furnish copies of the log showing outstanding RFIs. Contractor shall note unanswered RFIs in the log.

SECTION 01 26 13 Page 2 01/18 Page 17 of 247

j. Contractor shall allow up to 14 days review and response time for RFIs, however, the Contracting Officer will endeavor to respond in a timely fashion to RFIs.

k. The Government reserves the right to issue a change order to expedite the work per FAR Clause 52.243-4, Changes.

1.04 CONTRACTING OFFICER'S RESPONSE TO RFIs

Contracting Officer will respond to RFIs on one of the following forms:

a. Proper RFIs:

(1) Change Order

(2) Request for Proposal

b. Improper or Frivolous RFIs:

(1) Unprocessed RFIs will be returned with a stamp or notation:

Not Reviewed.

c. Answers to properly prepared RFIs may be made directly upon the RFI form with supplementary instructions as necessary.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

3.01 PROCEDURE

A. RFI Form

Obtain RFI form from the Contracting Officer.

B. RFI Routing

Submit two hard copies of the completed RFI form to the Contracting Officer and one hard copy to the COR.

The Contracting Officer will respond to proper RFI's as specified.

-- End of Section --

SECTION 01 26 13 Page 3 01/18 Page 18 of 247

REQUEST FOR INFORMATION Please telefax this form to (216) 902-6277 or 6278

R

EQ

U E

STO

R

SEC

TIO

N

From: Date:

To: Contracting Officer Attn:

USCG Civil Engineering Unit Cleveland

1. Solicitation Number:

HSCG83-16-R-

2. Location of Project:

3. Information Requested: (Include Specification Section and/or Drawing Number and Page if inquiring about a discrepancy)

Attachments: Date Response Required:

By: Title:

Requestor's FAX Number: Requestor's Telephone Number:

C

EU

R

ES

PO

N

SE

To: Date:

Response:

This information is a clarification of the solicitation and does not change the terms or conditions in any way.

This information is a proposed change to the solicitation. An amendment will be issued.

Contracting Officer:

Previous versions are useable CEU CLEVELAND REQUEST FOR INFORMATION FORM (Rev. 9-99)

01/18 Page 19 of 247

SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

TCY 10/17

PART 1 GENERAL

1.01 SUBMITTALS

Submit the following in accordance with Section 01 33 00 SUBMITTAL

PROCEDURES:

SD-01 Preconstruction Submittals

List of contact personnel

1.02 CONTRACTOR PERSONNEL REQUIREMENTS

A. Subcontractors and Personnel

Furnish a list of contact personnel of the Contractor and subcontractors, including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

B. Contractor Personnel Requirements

Failure to obtain entry approval will not affect the contract price or time of completion.

1.03 CONTRACTOR SPECIAL REQUIREMENTS

None.

1.04 SUPERVISION

Have at least one qualified supervisor capable of reading, writing, and conversing fluently in the English language on the job site during working hours. In addition, if a Quality Control (QC) representative is required on the contract, then that individual shall also have fluent English communication skills.

1.05 PRECONSTRUCTION CONFERENCE

After award of the contract but prior to commencement of any work at the site, meet with the COR to discuss and develop a mutual understanding relative to the administration of the value engineering and safety program, preparation of the schedule prices, shop drawings, and other submittals, scheduling programming, and prosecution of the work. Major subcontractors who will engage in the work shall also attend.

1.06 ELECTRONIC MAIL (E-MAIL) ADDRESS

The Contractor shall establish and maintain electronic mail (e-mail) capability along with the capability to open various electronic

SECTION 01 30 00 Page 1 01/18 Page 20 of 247 attachments in Microsoft, Adobe Acrobat, and other similar formats.

Within 10 days after contract award, the Contractor shall provide the Contracting Officer a single (only one) e-mail address for electronic communications from the Contracting Officer related to this contract including, but not limited to contract documents, invoice information, request for proposals, and other correspondence. The Contracting Officer may also use email to notify the Contractor of base access conditions when emergency conditions warrant, such as hurricanes, terrorist threats, etc. Multiple email address will not be allowed.

It is the Contractor's responsibility to make timely distribution of all Contracting Officer initiated e-mail with its own organization including field office(s). The Contractor shall promptly notify the Contracting Officer, in writing, of any changes to this email address.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

-- End of Section --

SECTION 01 30 00 Page 2 01/18 Page 21 of 247

SECTION 01 32 01.00 10

PROJECT SCHEDULE

TCY 10/17

PART 1 GENERAL

1.01 SUBMITTALS

Submit the following in accordance with Section 01 33 00 SUBMITTAL

PROCEDURES:

SD-01 Preconstruction Submittals

Project Schedule

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION

3.01 GENERAL REQUIREMENTS

A. Approved Project Schedule

Use the approved Project Schedule to measure the progress of the work and to aid in evaluating time extensions. Make the schedule cost loaded and activity coded. The schedule will provide the basis for all progress payments. If the Contractor fails to submit any schedule within the time prescribed, the Contracting Officer may withhold approval of progress payments until the Contractor submits the required schedule.

3.02 PROJECT SCHEDULE SUBMISSIONS

Provide the submissions as described below.

A. Project Schedule Submission

Submit the Project Schedule, defining the Contractor's planned operations for approval. Schedule is due 10 calendar days after award. The approved Project Schedule will be used for payment purposes. Completely cost load the Project Schedule to balance the contract award CLINS shown on the Price Schedule.

B. Periodic Schedule Updates

Submit progress schedule updates with each pay request for progress payment or when requested by the Contracting Officer.

These submissions will enable the Contracting Officer to assess Contractor's progress. If the Contractor fails or refuses to furnish the information and project schedule data, which in the judgement of the Contracting Officer or authorized representative is necessary for verifying the Contractor's progress, the Contractor shall be deemed not to have provided an estimate upon which progress payment may be made.

-- End of Section --

SECTION 01 32 01.00 10 Page 1 01/18 Page 22 of 247

SECTION 01 33 00

SUBMITTAL PROCEDURES

TCY 10/17

PART 1 GENERAL

1.01 DEFINITIONS

A. Submittal Descriptions (SD)

Submittals requirements are specified in the technical sections.

Submittals are identified by Submittal Description (SD) numbers and titles as follows:

SD-01 Preconstruction Submittals

Submittals which are required prior to commencing work on site.

List of proposed subcontractors Construction Progress Schedule Schedule of prices Health and safety plan

SD-02 Shop Drawings

Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work.

Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project.

Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

SD-03 Product Data

Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work.

Samples of warranty language when the contract requires extended product warranties.

SD-05 Design Data

Design calculations, mix designs, analyses or other data pertaining to a part of work.

SD-06 Test Reports

SECTION 01 33 00 Page 1 01/18 Page 23 of 247

Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. (Testing must have been within three years of date of contract award for the project.)

Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to job site.

Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

Investigation reports.

Daily logs and checklists.

Final acceptance test and operational test procedure.

SD-07 Certificates

Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that product, system or material meets specification requirements. Must be dated after award of project contract and clearly name the project.

Document required of Contractor, or of a manufacturer, supplier, installer or subcontractor through Contractor, the purpose of which is to further quality of orderly progression of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications.

Confined space entry permits.

Text of posted operating instructions.

SD-08 Manufacturer's Instructions

Preprinted material describing installation of a product, system or material, including special notices and Material Safety Data sheets concerning impedances, hazards and safety precautions.

SD-10 Operation and Maintenance Data

Data that is furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel, including manufacturer's help and product line documentation necessary to maintain and install equipment.

This data is needed by operating and maintenance personnel for the safe and efficient operation, maintenance and repair of the item.

This data is intended to be incorporated in an operations and maintenance manual or control system.

SECTION 01 33 00 Page 2 01/18 Page 24 of 247

SD-11 Closeout Submittals

Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.

Special requirements necessary to properly close out a construction contract. For example, Record Drawings and as-built drawings. Also, submittal requirements necessary to properly close out a major phase of construction on a multi-phase contract.

B. Approving Authority

Contracting Officer or designated person authorized to approve submittal.

C. Work

As used in this section, on- and off-site construction required by contract documents, including labor necessary to produce submittals, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction.

1.02 SUBMITTALS

Submit the following in accordance with this section.

SD-01 Preconstruction Submittals

Submittal Register

1.03 FORWARDING SUBMITTALS REQUIRING GOVERNMENT APPROVAL

A. Submittals Required from the Contractor

As soon as practicable after award of contract, and before procurement of fabrication, forward the submittals required in the technical sections of this specification, including shop drawings, product data and samples.

1. O&M Data

The COR will review and approve for the Contracting Officer O&M Data to verify the submittals comply with the contract requirements; submit data specified for a given item within 30 calendar days after the item is delivered to the contract site.

a. In the event the Contractor fails to deliver O&M Data within the time limits specified, the Contracting Officer may withhold from progress payments 50 percent of the price of the item with which such O&M Data are applicable.

SECTION 01 33 00 Page 3 01/18 Page 25 of 247

1.04 PREPARATION

A. Transmittal Form

See "CONTRACTOR'S TRANSMITTAL FOR SUBMITTAL ACCEPTANCE REQUEST" form attached to this Section. The Government will provide the transmittal form in electronic format.

Transmit each submittal, except sample installations and sample panels to office of approving authority. Transmit submittals with transmittal form prescribed by Contracting Officer and standard for project. On the transmittal form identify Contractor, indicate date of submittal, and include information prescribed by transmittal form and required in paragraph entitled "Identifying Submittals." Process transmittal forms to record actions regarding samples.

The transmittal form includes routing instructions which require both hard copies per contract clauses and portable document format (PDF) submittals to Contracting Officer and COR. The PDF submittals shall be compatiable most current version of Adobe Acrobat or similar software capable of producing PDF file format.

Larger PDF files may require the use of a secure file transfer protocol (FTP) site acceptable to the Contracting Officer and COR.

B. Identifying Submittals

When submittals are provided by a lower tier contractor the Prime Contractor is to prepare, review and stamp with Contractor's approval all specified submittals prior to submitting for Government approval.

Identify submittals, except sample installations and sample panels, with the following information permanently adhered to or noted on each separate component of each submittal and noted on transmittal form. Mark each copy of each submittal identically, with the following:

a. Project title and location.

b. Construction contract number.

c. Date of the drawings and revisions.

d. Name, address, and telephone number of subcontractor, supplier, manufacturer and any other second tier Contractor associated with submittal.

e. Section number of the specification section by which submittal is required.

f. Submittal description (SD) number of each component of submittal.

g. When a resubmission, add alphabetic suffix on submittal description, for example, submittal 18 would become 18A, to indicate resubmission.

h. Product identification and location in project.

SECTION 01 33 00 Page 4 01/18 Page 26 of 247

C. Format for SD-02 Shop Drawings

a. Shop drawings are not to be less than 8 1/2 by 11 inches nor more than 30 by 42 inches, except for full size patterns or templates. Prepare drawings to accurate size, with scale indicated, unless other form is required. Drawings are to be suitable for reproduction and be of a quality to produce clear, distinct lines and letters with dark lines on a white background.

b. Present 8 1/2 by 11 inches sized shop drawings as part of the bound volume for submittals required by section.

Present larger drawings in sets.

D. Format of SD-03 Product Data and SD-08 Manufacturer's Instructions

a. Present product data submittals for each section as a complete, bound volume. Include table of contents, listing page and catalog item numbers for product data.

b. Indicate, by prominent notation, each product which is being submitted; indicate specification section number and paragraph number to which it pertains.

c. Submit manufacturer's instructions prior to installation.

E. Format of SD-04 Samples

a. Furnish representative samples unless otherwise specified or unless the manufacturer has prepackaged samples of approximately same size as specified.

F. Format of SD-05 Design Data and SD-07 Certificates

Provide design data and certificates on 8 1/2 by 11 inches paper. Provide a bound volume for submittals containing numerous pages.

G. Format of SD-06 Test Reports and SD-09 Manufacturer's Field Reports

a. Provide reports on 8 1/2 by 11 inches paper in a complete bound volume.

b. Indicate by prominent notation, each report in the submittal. Indicate specification number and paragraph number to which it pertains.

H. Format of SD-10 Operation and Maintenance Data (O&M)

Comply with the requirements specified in Section 01 78 23 OPERATION AND MAINTENANCE DATA for O&M Data format.

1.05 QUANTITY OF SUBMITTALS

A. Number of Copies of SD-02 Shop Drawings

Submit four hard copies of submittals of shop drawings. Submit

SECTION 01 33 00 Page 5 01/18 Page 27 of 247

PDF copies as specified.

B. Number of Copies of SD-03 Product Data and SD-08 Manufacturer's Instructions

Submit in compliance with quantity requirements specified for shop drawings.

C. Number of Samples SD-04 Samples

a. Submit two samples, or two sets of samples showing range of variation, of each required item. One approved sample or set of samples will be retained by approving authority and one will be returned to Contractor.

b. Submit one sample panel or provide one sample installation where directed. Include components listed in technical section or as directed.

c. Submit one sample installation, where directed.

d. Submit one sample of non-solid materials.

D. Number of Copies SD-05 Design Data and SD-07 Certificates

Submit in compliance with quantity requirements specified for shop drawings.

E. Number of Copies of SD-10 Operation and Maintenance Data

Submit two copies of O&M Data to the Contracting Officer for review and approval. See Section 01 78 00 CLOSEOUT SUBMITTALS for final submittal requirements.

F. Number of Copies of SD-01 Preconstruction Submittals and SD-11 Closeout Submittals

Unless otherwise specified, submit four hard copy sets of administrative submittals. Submit PDF copies as specified.

1.06 SUBMITTAL REGISTER

See initial submittal register attached to this Section. Maintain submittal register, as the work progresses. The Government will provide the initial submittal register in electronic format.

Thereafter, the Contractor is to track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by the Government.

A. Copies Delivered to the Government

Deliver one copy of submittal register updated by Contractor to Government with each invoice request.

1.07 SCHEDULING

Schedule and submit concurrently submittals covering component items forming a system or items that are interrelated. Include

SECTION 01 33 00 Page 6 01/18 Page 28 of 247 certifications to be submitted with the pertinent drawings at the same time. No delay damages or time extensions will be allowed for time lost in late submittals.

a. Carefully control procurement operations to ensure that each individual submittal is made on or before the Contractor scheduled submittal date shown on the approved "Submittal Register".

b. Except as specified otherwise, allow review period, beginning with receipt by approving authority, that includes at least 14 calendar days excluding mailing time, for the review process in the Construction Schedule and all project planning. In instances where submittal review must be expedited, the Contractor may annotate the transmittal as "Urgent" and provide a FAX number and email address for prompt return. The Coast Guard will make every effort to accelerate the review of each urgent submittal; however, the Contractor should not anticipate a reduced time schedule and shall plan project progress accordingly.

c. Period of review for each resubmittal is the same as for initial submittal.

1.08 GOVERNMENT APPROVING AUTHORITY

When approving authority is Contracting Officer, the Government will:

a. Note date on which submittal was received from Contractor.

b. Review submittals for approval within scheduling period specified and only for conformance with project design concepts and compliance with contract documents.

c. Identify returned submittals with one of the actions defined in paragraph entitled "Review Notations" and with markings appropriate for action indicated.

Upon completion of review of submittals requiring Government approval, stamp and date approved submittals. One copy of the approved submittal will be retained by the Contracting Officer and three copies of the submittal will be returned to the Contractor.

A. Review Notations

Contracting Officer review will be completed within fifteen calendar days after date of submission. Submittals will be returned to the Contractor with the following notations:

a. Submittals marked "approved" or "accepted" authorize the Contractor to proceed with the work covered.

b. Submittals marked "approved as noted" "or approved except as noted, resubmittal not required," authorize the Contractor to proceed with the work covered provided he takes no exception to the corrections.

c. Submittals marked "not approved" or "disapproved," or "revise and resubmit," indicate noncompliance with the

SECTION 01 33 00 Page 7 01/18 Page 29 of 247 contract requirements or design concept, or that submittal is incomplete. Resubmit with appropriate changes. No work shall proceed for this item until resubmittal is approved.

d. Submittals marked "not reviewed" will indicate submittal has been previously reviewed and approved, is not required, does not have evidence of being reviewed and approved by Contractor, or is not complete. A submittal marked "not reviewed" will be returned with an explanation of the reason it is not reviewed. Resubmit submittals returned for lack of review by Contractor or for being incomplete, with appropriate action, coordination, or change.

1.09 DISAPPROVED OR REJECTED SUBMITTALS

Contractor shall make corrections required by the Contracting Officer. If the Contractor considers any correction or notation on the returned submittals to constitute a change to the contract drawings or specifications; notice as required under the clause entitled, "Changes" is to be given to the Contracting Officer.

Contractor is responsible for the dimensions and design of connection details and construction of work. Failure to point out deviations may result in the Government requiring rejection and removal of such work at the Contractor's expense.

If changes are necessary to submittals, the Contractor shall make such revisions and submission of the submittals in accordance with the procedures above. No item of work requiring a submittal change is to be accomplished until the changed submittals are approved.

1.10 APPROVED/ACCEPTED…