SOW linen FY24 .docx

Statement of work

1. GENERAL REQUIREMENTS: The work consists of providing all labor, materials, and equipment as required to provide scrub/linen cleaning service for linens for two locates at the unit.

a. Building 128, Stephen C. Pugh Memorial Clinic at USCG Base Elizabeth City, 1664 Weeksville Road, Elizabeth City, NC.

b. Building 23, at USCG Base Elizabeth City, 1664 Weeksville Road, Elizabeth City, NC.

2. PERIOD OF PERFORMANCE: October 1, 2013 – September 30, 2024. Note: Work shall not begin on this job until you have received authorization from the Contracting Officer or his Representative and have obtained either a copy of the Government Purchase Order or a valid Credit Card Number.

1. SCOPE OF WORK for Building 128 (Medical):

· Require facility to be an approved commercial laundry company that adheres to strict guidelines for water temperature monitoring (at least 160 degrees), detergent concentration, and use of oxidizing agents in specific, monitored amounts; water change cycles; and avoidance of overloading the washing machines. Additionally, the laundry facility is able to establish specific drying temperatures of the dryers.

· Once a week, soiled linens will be picked up from the clinic. They will be laundered and cleaned, then returned the following week. This process will repeat on a weekly basis.

· Prefer Thursday as the delivery day. Also some occasions will call for another delivery date so flexibility is required.

· The contractor will ensure that all linens picked up will be returned the following week. Linens coming and going will be inventoried weekly by Contractor and HS1 McVeigh or HS2 Hernandez (252-335-6534).

· Linens will be the property of the Stephen C. Pugh Memorial Clinic.

· Linens will be washed separately from any other linen not from Stephen C. Pugh Memorial Clinic.

· Each linen item will be individually wrapped. I.E. one blanket will be wrapped by itself, one scrub top will be wrapped by itself, one scrub bottom will be wrapped by itself, and one scrub coat will be wrapped by itself. Towels can be in groups of five or less as needed. No linens (other than those mentioned) will be accepted if they wrapped together.

· The approximate amount of linens picked up weekly is as follows:

22 Scrub Tops 22 Scrub Bottoms 8 Scrub Coats 7 Blankets 20 Towels

SCOPE OF WORK for Building 23 (Barracks)

· Weekly pickups of soiled linens are to be made in building 23 (US Coast Guard Base Elizabeth City), between the hours of 0900 and 1400. Contract will be required to contact MK1 Pitt Hughes at (252-334-5188) to provide receipt of weekly cleaning service to include: 50 fitted twin sheets, 50 flat twin sheets, 50 thermal blankets, 50 mattress covers and 50 pillowcases or 10 standard laundry bags with est. weight of 50 lbs.

· The contractor will ensure that all linens picked up will be returned the following week. Linens coming and going will be inventoried weekly by Contractor MK1 PITT HUGHES at (252-334-5188) or at (Pitt.N.Hughes@uscg.mil)

1. SITE VISIT: All bidders may visit the site to verify all quantities. Arrangements for a site visit shall be made with a site Representative listed below:

1. Building 128: HS2 Dany Hernandez 252-335-6534.

1. Building 23: MK1 PITT HUGHES at (252-334-5188)

6. CONDITIONS AFFECTING THE WORK: The bidder may visit the site and take such other steps reasonably necessary to ascertain the nature and location of the work, the general and local conditions which can affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating the difficulty or cost of successfully performing the work. The government will assume no responsibility for any misunderstanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification or related documents.

7. AFTER AWARD OF THE CONTRACT: The contractor must in writing immediately notify a Representative listed above of his intended start date. The work shall be done in accordance with the specification.

8. ORAL MODIFICATION: No oral statement of any person other than the Representatives listed above shall in any manner or degree modify or otherwise affect the terms of this contract.

9. WORKMANSHIP: All work shall be accomplished with the best standard practices, and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory to the Representatives.

10. PERMITS: The contractor shall without additional expense to the government, obtain all appointments, licenses, and permits required for the prosecution of the work. The contractor shall comply with all applicable federal, state and local laws.

11. CLEAN UP: All trash and debris shall be removed from the site daily. The job site shall be left in a clean and neat manner.

12. WORK HOURS: The Contractor shall perform all work within normal base business hours. Monday – Friday 0800-1600. Pick up and drop off will be completed on the same day and time each week to be agreed on by the Contractor and MAA staff representative. As noted in the scope of work, Thursday is the preferred exchange day.

13. UPON COMPLETION OF WORK: Representative will arrange for inspection/acceptance of work.

14. IDENTIFICATION OF CONTRACTOR PERSONNEL AND VEHICLES: The contractor shall provide a detailed list of all employees to the Representative five (5) days prior to commencing work. The employee list shall contain the employee’s full name, date and place of birth, current address and last four (4) of SSN. The Base Elizabeth City Security Officer will be given a copy of the employee list and a pass will be issued for entry. Each contractor provided vehicle or towed trailer shall show the contractor’s name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker is required. All vehicles operated on government property shall be maintained in a good state of repair.

15. SAFETY REQUIREMENTS: The contractor shall conform to all state and local safety requirements and those of Coast Guard Base Elizabeth City. The contractor and his employees shall become familiar with and obey all base regulations including fire, traffic, and security regulations. There will be no smoking in Coast Guard Buildings.

No visitors authorized onsite. Employees and suppliers only, no dependants, minors or anyone else not directly associated with the ongoing work.

No pets or animals of any kind allowed on worksite. The exception being service animals for the visually or hearing impaired. Documentation will be required for the animal to remain on site.