COMBINED_SYNOPSIS_032118_ADELIE_DD_POP_26JUL-28SEP18__60_DAYS_Rev0__dtd_012618.pdf

HSCG80-18-Q-P4594700

USCGC ADELIE (WPB-87333) DRYDOCK REPAIRS

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an

Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable

Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests.

Under this informal process the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent

Review is available by the Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program.

Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted electronically to OPAP@uscg.mil and the

Contracting Officer or by hand delivery to the Contracting Officer.

Election of Forum. After an interested party protests a Coast Guard procurement to the

Contracting Officer or the Ombudsman, and while the protest is pending, the protester agrees not to file a protest with the GAO or other external forum. If the protest is filed with an external forum, the agency protest will be dismissed.

The Ombudsman Hotline telephone number is 202.372.3695.

mailto:OPAP@uscg.mil

COMBINED SYNOPSIS/ SOLICITATION

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotations are being requested and a separate written solicitation will not be issued.

The solicitation is issued as a Request for Quotation (RFQ). T his solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC

2005-97. This requirement is being solicited as total small business set aside using FAR Part 12

Acquisition of Commercial Items and FAR 13.5 Simplified Procedures for Certain Commercial

Items. The NAICS Code is 336611- Ship Repair with a small business size standard of 1,250 employees. The solicitation number is HSCG80-18-Q-P4594700.

PRICING SCHEDULE OF SERVICES: See Attachment-1.

DESCRIPTION OF WORK: See Attachment-2.

(a) The Contractor shall furnish all necessary facilities, labor, materials, services, equipment, supplies, power, accessories, special tools, consumables and other things necessary to perform a dry dock and various ship repairs for the USCGC ADELIE (WPB-87333), an 87-foot patrol boat, all in exact accordance with this solicitation and the attached specification.

(b) Failure to read the specifications in their entirety will not relieve the offeror from the responsibility for properly estimating the difficulty or price of successfully performing the work.

Failure to do so will be at the offeror's risk.

PERIOD OF PERFORMANCE: The performance period for this requirement is sixty (60) calendar days from 24 July through 21 September 2018.

GEOGRAPHICAL RESTRICTION: USCGC ADELIE is restricted to 288 Nautical Miles

(one way) from their homeport of Port Angeles, WA.

PLACE OF PERFORMANCE: The place of performance will be at the contractor’s proposed certified dry dock facility capable of docking the vessel that is located within the Geographical

Restricted are listed above.

QUESTIONS / REQUEST FOR DRAWINGS: It is strongly encouraged to submit questions regarding this solicitation or request for drawings before 13 April 2018 at 11:00 a.m. EST to

Nancy.M.Brinkman@uscg.mil. After this date further requests may not be accepted due to time constraints. For questions regarding this solicitation, contact

QUOTATION DUE DATE: Quotations are due on or before 24 April 2018 11:00 a.m. EST.

Quotations may be sent via electronic mail (e-mail) to Nancy.M.Brinkman@uscg.mil or via mail to: US Coast Guard /SLFC/CPD1/PBPL

Attn: Nancy Brinkman

300 East Main Street, Suite 600

Norfolk, VA 23510 mailto:Nancy.M.Brinkman@uscg.mil

FAR Clauses In By Reference

FAR 52.204-7 System for Award Management (Provision) OCT 2016

FAR 52.204-13 System for Award Management Maintenance OCT 2016

FAR 52.212-1 Instruction to Offerors- Commercial Items (Addendum below)

JAN 2017

FAR 52.212-3 Offerors Representations and Certifications – Commercial

Items

JAN 2017

FAR 52.212-4 Contract Terms and Conditions- Commercial Items

(Addendum below)

JAN 2017

FAR 52.215-20

ALT IV

Requirement for Cost and Pricing Data or Information

Other Than Cost or Pricing Data

OCT 2010

FAR 52.217-5 Evaluation of Options JUL1990

FAR 52.223-3 Hazardous Material Identification and Material Safety Data

Alternate I

JAN 1997

Alt I JUL 1995

FAR 52.223-12 Refrigeration Equipment and Air Conditioners JUN 2016

FAR 52.228-5 Insurance – Work on a Government Installation JAN 1997

FAR 52.232-18 Availability of Funds APR 1984

FAR 52.232-40 Providing Accelerated Payment To Small Business

Subcontractors

DEC 2013

FAR 52.242-2 Production Progress Reports APR 1991

FAR 52.242-15 Stop Work Order AUG 1989

FAR 52.245-1 Government Property JAN 2017

FAR 52.245-9 Use and Charges APR 2012

FAR Clauses in Full Text

52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform

Employees of Whistleblower Rights (DHS-USCG DEVIATION 14-01) (APR 2014)

(a) This contract and employees working on this contract will be subject to the whistleblower rights and remedies in the enhancement of whistleblower protections for Contractor employees established at 10 U.S.C. 2409 by section 827 of the NDAA for FY 2013 (Pub. L. 112-239) and

FAR 3.908.

(b) The Contractor shall inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights and protections under 10 U.S.C. 2409, as described in section 3.908 of the FAR.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts over the simplified acquisition threshold.

FAR 52.204-1 APPROVAL OF CONTRACT (DEC 1989)

This contract is subject to the written approval of the Section Chief, CPD1 and shall not be binding until so approved.

FAR 52.209-5 -- CERTIFICATION REGARDING RESPONSIBILITY MATTERS (OCT

2015)

(a)(1) The Offeror certifies, to the best of its knowledge and belief, that --

(i) The Offeror and/or any of its Principals --

(A) Are [_] are not [_] presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency;

(B) Have [_] have not [_], within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) contract or subcontract; violation of Federal or State antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Federal criminal tax laws, or receiving stolen property (if offeror checks “have”, the offeror shall also see 52.209-7, if included in this solicitation); and

(C) Are [_] are not [_] presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph

(a)(1)(i)(B) of this provision; and

(D) Have [_], have not [_], within a three-year period preceding this offer, been notified of any delinquent Federal taxes in an amount that exceeds $3,500 for which the liability remains unsatisfied.

(1) Federal taxes are considered delinquent if both of the following criteria apply:

(i) The tax liability is finally determined. The liability is finally determined if it has been assessed. A liability is not finally determined if there is a pending administrative or judicial challenge. In the case of a judicial challenge to the liability, the liability is not finally determined until all judicial appeal rights have been exhausted.

(ii) The taxpayer is delinquent in making payment. A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and required. A taxpayer is not delinquent in cases where enforced collection action is precluded.

(2) Examples.

(i) The taxpayer has received a statutory notice of deficiency, under I.R.C. §6212, which entitles the taxpayer to seek Tax Court review of a proposed tax deficiency. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek Tax Court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(ii) The IRS has filed a notice of Federal tax lien with respect to an assessed tax liability, and the taxpayer has been issued a notice under I.R.C. §6320 entitling the taxpayer to request a hearing with the IRS Office of Appeals contesting the lien filing, and to further appeal to the Tax Court if the IRS determines to sustain the lien filing. In the course of the hearing, the taxpayer is entitled to contest the underlying tax liability because the taxpayer has had no prior opportunity to contest the liability. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek tax court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(iii) The taxpayer has entered into an installment agreement pursuant to I.R.C. §6159. The taxpayer is making timely payments and is in full compliance with the agreement terms. The taxpayer is not delinquent because the taxpayer is not currently required to make full payment.

(iv) The taxpayer has filed for bankruptcy protection. The taxpayer is not delinquent because enforced collection action is stayed under 11 U.S.C. 362 (the Bankruptcy Code).

(ii) The Offeror has [[_] has not [_], within a three-year period preceding this offer, had one or more contracts terminated for default by any Federal agency.

(2) “Principal,” for the purposes of this certification, means an officer; director; owner; partner;

or a person having primary management or supervisory responsibilities within a business entity

(e.g., general manager; plant manager; head of a division or business segment; and similar positions).

This Certification Concerns a Matter Within the Jurisdiction of an Agency of the United States and the Making of a False, Fictitious, or Fraudulent Certification May Render the Maker Subject to Prosecution Under Section 1001, Title 18, United States Code.

(b) The Offeror shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

(c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Offeror’s responsibility. Failure of the Offeror to furnish a certification or provide such additional information as requested by the

Contracting Officer may render the Offeror nonresponsible.

(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Offeror knowingly rendered an erroneous certification, in addition to other remedies available to the

Government, the Contracting Officer may terminate the contract resulting from this solicitation for default.

(End of Provision)

FAR 52.209-7 – INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL

2013)

(a) Definitions. As used in this provision—

“Administrative proceeding” means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission

Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed

Services Board of Contract Appeals Proceedings). This includes administrative proceeding at the

Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

“Federal contracts and grants with total value greater than $10,000,000” means—

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

“Principal” means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager;

head of a division or business segment; and similar positions).

(b) The offeror [_] has [_] does not have current active Federal contracts and grants with total value greater than $10,000,000.

I If the offeror checked “has” in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in—

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the Central

Contractor Registration database via https://www.acquisition.gov (see 52.204-7).

WELDING CERTIFICATIONS AND QUALIFICATIONS

This solicitation may contain welding line items as either Definitive or Optional Items. With his/her quote the Contractor shall provide the necessary valid and signed welding certifications and associated continuity records as qualifications as required by the specification for the applicable work item(s), and SFLC Standard Specification 0740_STD found at http://www.dcms.uscg.mil/Our-Organization/Assistant-Commandant-for-Engineering-

Logistics-CG-4-/Logistic-Centers/Surface-Forces-Logistics-Center/Contracting-

Links/Standard-Specifications/

DRY-DOCK CERITIFCATION AND DRY-DOCK CALCULATIONS

With his/her quote the Contractor shall provide current certifications for its dry docking facility as required by the specification, Work Item D-29: Drydock, and SFLC Standard Specification

8634_STD. http://www.dcms.uscg.mil/Our-Organization/Assistant-Commandant-for-

Engineering-Logistics-CG-4-/Logistic-Centers/Surface-Forces-Logistics-Center/Contracting-

Links/Standard-Specifications/

Prior to contract award, the Contractor shall provide the docking calculations described in http://www.dcms.uscg.mil/Our-Organization/Assistant-Commandant-for-Engineering-Logistics-CG-4-/Logistic-Centers/Surface-Forces-Logistics-Center/Contracting-Links/Standard-Specifications/ http://www.dcms.uscg.mil/Our-Organization/Assistant-Commandant-for-Engineering-Logistics-CG-4-/Logistic-Centers/Surface-Forces-Logistics-Center/Contracting-Links/Standard-Specifications/ http://www.dcms.uscg.mil/Our-Organization/Assistant-Commandant-for-Engineering-Logistics-CG-4-/Logistic-Centers/Surface-Forces-Logistics-Center/Contracting-Links/Standard-Specifications/ http://www.dcms.uscg.mil/Our-Organization/Assistant-Commandant-for-Engineering-Logistics-CG-4-/Logistic-Centers/Surface-Forces-Logistics-Center/Contracting-Links/Standard-Specifications/ http://www.dcms.uscg.mil/Our-Organization/Assistant-Commandant-for-Engineering-Logistics-CG-4-/Logistic-Centers/Surface-Forces-Logistics-Center/Contracting-Links/Standard-Specifications/ http://www.dcms.uscg.mil/Our-Organization/Assistant-Commandant-for-Engineering-Logistics-CG-4-/Logistic-Centers/Surface-Forces-Logistics-Center/Contracting-Links/Standard-Specifications/ specification Work Item D-29, Drydock and in accordance with Appendix A of the SFLC

Standard Specification 8634_STD. If the docking calculations submitted are not met and approved IAW the 8634, the next offer in line will receive the award.

FAR 52.211-3 AVAILABILITY OF SPECIFICATIONS NOT LISTED IN THE GSA

INDEX OF FEDERAL SPECIFICATIONS AND STANDARDS AND COMMERCIAL

ITEMS DESCRIPTIONS (JUN 1988)

Orders for U.S. Coast Guard specification reference drawings must be placed no later than 13

April 2018 at 11:00 a.m. EST. To request drawings, contact the Contract Specialist listed herein. All requests should identify the solicitation number. U.S. Coast Guard specification reference drawings are available in CD-ROM format and are provided free of charge. The CD-

ROM(s) contain WINDOWS compliant raster/vector formats (e.g. *.TIF, *.TIF (group4), *.DWG, and *.DWF, etc.).

**Drawing measurements should be verified by the Contractor prior to ordering materials.

REQUIRED INSURANCE

The Contractor shall, at its own expense, procure and maintain the following kinds of insurance with respect to performance under the contract. In accordance with HSAR 3052.228-70, Insurance (DEC 2003), the Contractor shall furnish the Contracting Officer with proof of insurance for the duration of the contract, including:

1. Ship Repairer's Liability - $500,000 per occurrence.

2. Comprehensive General Liability - $500,000 per occurrence.

3. Full insurance coverage in accordance with the United States’ Longshoremen's and

Harbor Worker's Act.

4. Full insurance coverage in accordance with the State's Workmen's Compensation Law

(or its equivalent) for all places of performance under this contract.

FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (JAN 2017)

ADDENDUM

All pages in the quote shall be numbered and identified with the quote’s name and RFQ

Number 70Z085-18-Q-P4594700, FY2018 Dry Dock Repairs for USCGC ADELIE (WPB

87333). Subsequent revisions should be similarly identified to show revision number and date.

REQUIRED DOCUMENT SUBMISSION:

Each Offeror shall furnish the information required by the solicitation, which includes:

A. COMPANY INFORMATION

1. Provide a signed cover letter on company letterhead, with complete mailing address, DUNS number and point of contact and valid phone number.

2. Provide Small Business Self Certification for applicable set-aside (i.e.

HUBZone, Small Business, SDVOSB, 8(a)).

3. Provide Insurance Certification (Statement of Coverage from current

Insurance carrier).

B. TECHNICAL ABILITY – All USCG Surface Forces Logistics Command

(SFLC) Standard Specifications associated with the Vessel’s Specification can be found at the following website:

http://www.dcms.uscg.mil/Our-Organization/Assistant-Commandant-for-

Engineering-Logistics-CG-4-/Logistic-Centers/Surface-Forces-Logistics-

Center/Contracting-Links/Standard-Specifications/

1. Provide valid certificates for: Dry Dock, Travel Lift, Cradle (if needed) all in accordance with the Specification and SFLC Standard Specification 8634

(see link above).

2. Provide a Production Schedule based on USCGC ADELIE’s Specification and in accordance with SFLC 2014 Standard Specification 0000 (see link above).

3. Provide Welding procedures and current signed welding certifications and continuity records for laborers (including sub-contractors) who will be performing the welding work based on the Specification and in accordance with SFLC 2014 Standard Specification 0740 (see link above).

4. Provide required Specialize Certifications/Resume for all required Technical

Representatives in accordance with the Specification/Work Items.

C. PAST PERFORMANCE

1. Provide at least two (2) but no more than three (3) relevant (construction, overhaul, repair and alteration of ships) and recent federal, state or local government or private contracts performed during the last three (3) years.

2. Offeror may provide Attachment-3 (Past Performance Questionnaire (PPQ)) to former ship repair Customers to complete and directly return to the

Contract Specialist for consideration before the deadline closing date of the

Solicitation.

D. PRICE

1. Provide a completed Attachment 1, Schedule of Services with a cost associated for each Contract Line Item Number (CLIN). If requested, the

Offeror must also submit the following detailed information to support the pricing offer, in addition to completing Attachment-1.

2. Provide a list of Sub-Contractor’s/point of contact, email and valid phone number. Identify the CLIN your company intends to subcontract and the percentage of work that each Subcontractor has agreed to complete for each

CLIN listed in Attachment 1.

All quotes submitted in response to this solicitation shall stand firm for 60 calendar days from the response date of this solicitation.

Contractors are responsible for verifying the receipt of their proposal.

**NOTE: QUOTES THAT DO NOT INCLUDE ALL REQUIRED DOCUMENTS MAY

BE CONSIDERED INCOMPLETE AND MAY NOT BE CONSIDERED.

Quotes are required to be submitted to Nancy.M.Brinkman@uscg.mil on or before 13

April 2018 at 11:00 a.m. EST. (End of Provision) http://www.dcms.uscg.mil/Our-Organization/Assistant-Commandant-for-Engineering-Logistics-CG-4-/Logistic-Centers/Surface-Forces-Logistics-Center/Contracting-Links/Standard-Specifications/ http://www.dcms.uscg.mil/Our-Organization/Assistant-Commandant-for-Engineering-Logistics-CG-4-/Logistic-Centers/Surface-Forces-Logistics-Center/Contracting-Links/Standard-Specifications/ http://www.dcms.uscg.mil/Our-Organization/Assistant-Commandant-for-Engineering-Logistics-CG-4-/Logistic-Centers/Surface-Forces-Logistics-Center/Contracting-Links/Standard-Specifications/

FAR 52.212-2 EVALUATION-COMMERCIAL ITEMS (OCT 2014)

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following three (3) factors shall be used to evaluate offers:

A. Technical Capabilities

B. Past Performance

C. Price

A. TECHNICAL CAPABILITIES: All USCG Surface Forces Logistics Command

(SFLC) Standard Specifications associated with the Vessel’s Specification can be found at the following website: http://www.dcms.uscg.mil/Our-Organization/Assistant-

Commandant-for-Engineering-Logistics-CG-4-/Logistic-Centers/Surface-Forces-

Logistics-Center/Contracting-Links/Standard-Specifications/

Technical Acceptability will be evaluated to determine an overall rating. This will be determined by evaluating the technical approach of the offeror to provide a sound, compliant approach that meets all requirements listed in the Specification and demonstrates a thorough knowledge and understanding of the requirements. It is the contractor’s responsibility to ensure that their quote clearly demonstrates their ability to perform these requirements. All offerors must provide the following information and documentation with their quotes to be considered technically acceptable:

1. Planning Document: Submit a Planning Document in accordance with 2014 SFLC

Standard Solicitation 0000, Paragraph 3.2.5 Planning document (pgs 11-12) outlining the strategy for ensuring that this requirement is completed on or before the contract completion date. The planning document shall include at a minimum:

(a) Proposed schedule, resources, completion-dates, float, and major-milestones for the various tasks required to complete this contract and

(b) Identify a list of items that may pose the most contract schedule risk and approach to mitigate or eliminate each risk.

2. Provide valid certificates for: Dry Dock, Travel Lift, Cradle (if needed) all in accordance with the Specification and SFLC Standard Specification 8634 (see link above).

3. Provide Welding procedures and current signed welding certifications and continuity records for laborers (including sub-contractors) who will be performing the welding work based on the Specification and in accordance with

SFLC 2014 Standard Specification 0740 (see link above).

4. Provide required Specialize Certifications/Resume for all required Technical

Representatives in accordance with the Specification/Work Items.

http://www.dcms.uscg.mil/Our-Organization/Assistant-Commandant-for-Engineering-Logistics-CG-4-/Logistic-Centers/Surface-Forces-Logistics-Center/Contracting-Links/Standard-Specifications/ http://www.dcms.uscg.mil/Our-Organization/Assistant-Commandant-for-Engineering-Logistics-CG-4-/Logistic-Centers/Surface-Forces-Logistics-Center/Contracting-Links/Standard-Specifications/ http://www.dcms.uscg.mil/Our-Organization/Assistant-Commandant-for-Engineering-Logistics-CG-4-/Logistic-Centers/Surface-Forces-Logistics-Center/Contracting-Links/Standard-Specifications/

B. PAST PERFORMANCE:

Offeror’s are to provide at least two (2) but no more than three (3) relevant (construction, overhaul, repair and alteration of ships) and recent federal, state or local government or private contracts performed during the last three (3) years.

In evaluating Contractors past performance, the Government reserves the right to limit or expand the number of references it decides to contact that are provided by the Offeror, in addition with information from past contracts/orders with the U.S. Coast Guard and any information found in Federal Government sources such as Past Performance Information

Retrieval System (PPIRS) / Contractor Performance Assessment Reports (CPARS) and other existing past performance ratings on ‘relevant’ contracts.

For purposes of this solicitation, “relevant contracts” are defined as contracts performed in the three years preceding the date of this solicitation in which the contractor was the prime contractor performing construction, overhaul, repair and alteration of similarly-sized ships/ vessels. Past performance ratings for contracts that were completed more than three years before the date of the issuance of this solicitation are not considered relevant and will not be evaluated.

General trends in a Contractor’s performance will also be considered. Vendors lacking relevant past performance history will not be evaluated favorably or unfavorably on past performance, but will be assigned a Neutral rating.

**Past performance less than satisfactory may not be considered for award**

The past performance evaluation will take into account the guidelines outlined at FAR

15.305(a)(2) Past Performance Evaluation. The Contractor’s past performance will be evaluated according to the following:

Past Performance Quality Ratings

Rating Description

Exceptional Performance met contractual requirements and exceeded many to the

Government’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

Very Good Performance meets contractual requirements and exceeds some to the

Government's benefit. The element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor were effective.

Satisfactory Performance meets contractual requirements. The element being assessed contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory

Marginal Performance does not meet some contractual requirements. The element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions

Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The element being assessed contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

Neutral The offeror has no past performance history OR the Contracting Officer has determined that the past performance information provided is not directly related or similar to the requirements in the RFP.

C. PRICE:

The offeror shall complete the Attachment-1, Schedule of Services /Price Schedule.

Offeror’s price shall represent the best price in response to the request for quote. The price shall be evaluated to determine fairness and reasonableness. Award may be made without any type of discussions or negotiations. The Government reserves the right to award to other than the lowest-priced offeror.

The total evaluated price of the offeror will be determined by totaling the proposed prices of all the Definite and Option Items, plus the Composite labor hour extended total, plus

Lay-days and Foreseeable costs.

1. DEFINITE ITEMS: These are the items, which, if there is an award at all, will be awarded. The quote shall be evaluated to include the price for each definite item.

2. OPTION ITEMS: These are the items, which, if there is an award at all, may be awarded upon completion of open and inspect, or if additional funds become available, of if they are needed. The offer shall be evaluated to include the price for each option item.

3. COMPOSITE LABOR HOUR RATE: The offer shall be evaluated to include the offer price for the Composite Labor Hour Rate multiplied by the estimated quantity of hours.

4. LAY DAYS: A lay-day is defined as an additional day on a dry dock or marine railway caused by a Government- issued change. The Contracting

Officer will evaluate the daily rate for lay days multiplied by the estimated quantity of lay days as stated in the offeror’s Schedule of Services/ Supplies.

5. FORESEEABLE COSTS: The Contracting Officer will evaluate certain foreseeable costs that will vary with the location of the commercial shipyard to be used by offeror under this solicitation. Costs will be calculated based on the offeror's shipyard location and these costs will be added, for the purposes of evaluation only, to the offeror's overall price.

DISTANCE FACTOR ADJUSTMENT

In accordance with Coast Guard Acquisition Procedures (CGAP) 3017.9001– Price related factors in the award of vessel repair contracts, foreseeable costs in connection with the differences of shipyard locations in the award of any vessel repair contract conducted away from the vessel’s home pier shall be evaluated in all solicitations for contracts exceeding $100,000.

LOCATION OF OFFEROR’S COMMERCIAL SHIPYARD

In order for the Contracting Officer to evaluate certain foreseeable costs to the Coast Guard that will vary with the location of the commercial shipyard to be used by the offeror, the offeror is required to provide, in the space below, the exact location of the shipyard to be used to perform the services required under this solicitation. The offeror is cautioned that its failure to provide the location of its commercial shipyard in the space provided may result in its quote being declared nonresponsive under the provisions of the terms of this Request for Quote.

Name and Location of Shipyard: .

FORESEEABLE COST FACTORS PERTAINING TO DIFFERENT SHIPYARD

LOCATIONS

The Contracting Officer will evaluate certain foreseeable costs to the Coast Guard. Those costs will vary based on the location of the offeror’s shipyard and are added to the offeror’s overall bid price or price quote for the purposes of evaluation only. These elements of foreseeable costs consist of the following:

(1) Transit Cost:

(a) Vessel operational cost will be calculated based on one round trip from the vessel's homeport of Port Angeles, WA to the contractor's facility. Distance will be based on the

NOAA publication, “Distance Between U.S. Ports” or other authority (in order of priority), including Army Corp of Engineers or U.S. Navy transit publications, if the shipyard location is not contained in the NOAA publication.

(b) Transit cost to navigate the vessel between its homeport and the contractor's offered place of performance is $27.41 per nautical mile. The number of nautical miles to transit between the offerors shipyard and the vessel's homeport will be multiplied by the operational cost.

(2) Family Separation Allowance & Homeport Travel:

(a) Crew members with dependents residing within the area of the homeport are entitled do

Family Separation Allowance and Homeport Travel Allowance whenever a vessel is overhauled outside of the area of the homeport. The area of the homeport is defined as the area within 50 road miles of the homeport. If the contractor’s facility is the outside of a 50-road mile radius of the vessel’s homeport.

(b) Family Separation Allowance for personnel in accordance with Family Separation

Allowance listed under DFAS.mil; Pay & Allowance; Family Separation Allowance for eight (8) crew members entitled to Family Separation Allowance $8.33 per day. This entitlement is calculated from the date that the vessel leaves the home port to the transit to the offerors shipyard and the planned date of return to home port after completion of repairs or equipment installation. If the contractor’s facility is less than 50 road miles from the cutter’s homeport, Family Separation allowance will not apply.

(c) Homeport Travel. Crew’s transportation during overhaul away from home port. As required by 37 USC 406 b and Chapter 7, part F1 of the Joint Federal Travel Regulations

(JFTR), on the thirty-first (31) day of a vessel being away from home port, and every (60) days thereafter, all personnel with dependents residing in the area of the home port will be provided round trip coach type airfare to the vessels home port. There will be (1) home port visit(s) during the performance of this contract. The vessel has eight (8) crew members eligible for Homeport Travel. Airfares will be based on the GSA City Pairs contracted Government YCA Fare (or successor GSA fare source) in effect at the time of receipt of quotes. If there is no GSA contracted rate between the location of the contractor’s shipyard and the homeport the rate will be computed based on commercially available airfares. If the contractor’s facility is less than 50 road miles from the cutter’s homeport, homeport travel will not apply.

(3) Travel and Per Diem Cost:

(a) COR Homeport Travel: There will be a transportation cost for one (1) Contracting

Officer's Representative (COR) for 2 round trip(s) between the contractor's offered place of performance and the COR's official duty station (Seattle, WA) at the cost of coach-type airfare. If the contractor’s facility is less than 50 road miles from the CORs official duty station (Seattle, WA), COR Homeport Travel will not apply.

(b) COR Per Diem: There will be a per diem expense for 60 calendar days to support one (1)

COR while in the city of the place of contract performance, to be determined in accordance with the Joint Federal Travel Regulations (JFTR). The cost of car rental for the estimated performance period will also be included. If the contractor’s facility is less than 50 road miles from the CORs official duty station (Seattle, WA), COR Per Diem will not apply.

(c) Contracting Officer Travel and Per Diem: There will be a transportation cost for the

Contracting Officer for one (1) three (3) day round trip, between the Contracting

Officer's official duty station (Norfolk, VA) and the contractor's offered place of performance at the cost of coach-type airfare and per diem expenses and a rental car. If the contractor’s facility is less than 50 road miles from the Contracting Officer’s official duty station (Norfolk, VA), Contracting Officer Travel and Per Diem will not apply.

**The relative importance of technical capability and past performance when combined are more important than price**

PRE AWARD SURVEY

(a) Prior to a contract being awarded a Pre-Award Survey may be conducted by the US Coast

Guard Quality Assurance Team. The survey is used as an indication if a contractor has the qualifications to do the work and that the contractor’s facilities are certified under US Coast

Guard specifications. Areas of interest on this survey may include, but are not limited to the following:

1. Performance Plans

2. Quality control or contractor quality assurance Plans

3. Personnel recruitment and training plans

4. Workload factors for manpower utilization

5. Management plan for handling peak workloads

6. Production capability

a. Plant facilities and equipment

b. Purchasing and subcontracting

c. Labor resources

d. Performance record

e. Ability to meet delivery schedules

f. Ability to perform production work in accordance with the specifications.

7. Environmental/energy considerations

8. Plant safety

9. Technical and/or professional abilities

10. Accounting systems

11. Security clearance

12. Government property control

Offerors are advised that accomplishment of this survey is a part of the evaluation process and is not to be construed as an indication that an offeror will receive or is in the best position to receive the resultant award.

b) Options. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Award may be made without any type of discussions or negotiations. This is based on the

Contracting Officer’s determination after an evaluation has been completed on all offers.

(End FAR 52.212-2 provision)

FAR 52.212-3 OFFEROR RPRESENTATONS AND CERTIFICATION –

COMMERICAL ITEMS (NOV 2017) Alternate of 52.212-3 (OCT 2014)

An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via http://www.acquisition.gov . If an offeror has not completed the annual representations and certifications electronically at the

System for Award Management (SAM) website, the offeror shall complete paragraphs (c) through (t) of this provision.

http://www.acquisition.gov/

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS

(JAN 2017) ADDENDUM

INVOICE SUBMISSION PROCESS:

1. The Contractor shall prepare a proper invoice IAW FAR clause 52.212-4, and in addition to the information required by FAR 52.212-4(g) as cited in the contract. All invoices shall be itemized to correlate to the Schedule of Supplies/Services.

(A) The Government will make payment under this contract based on a percentage or stage of completion. The Contractor may invoice each contract line item (CLIN) as work progresses. The amount invoiced shall be calculated based on those prices stipulated in the contract Schedule of Supplies/Services as follows:

(B) A CLIN may not be invoiced until the percentage complete reaches 25 percent. Future invoices for that CLIN have no limitation as to the percentage of completion required before invoicing. (The minimum percentage of completion (25%) to be reached prior to billing each CLIN may be waived by the Contracting Officer on a case by case basis for large dollar CLINS.)

(C) In addition to the information required by FAR 52.212-4 (g) Invoices shall include:

1) Contract Number, Delivery Order/Task Order Number, DOC Number

2) Name and Address of the Contractor

3) Invoice Number and Invoice Date

4) DUNS Number

5) Name of the Contract Specialist and Contracting Officer’s

6) Invoice Routing Code (IRC): SFLC-1

7) Indicate Small Business Status

8) Indicate if Final Invoice, the Contractor’s final invoice submitted under the contract must be marked as follows: THIS INVOICE CONSTITUTES THE

FINAL INVOICE – UPON PAYMENT OF THIS INVOICE NO OTHER

MONIES ARE DUE UNDER CONTRACT NUMBER (to be assigned upon contract award).

9) The percentage of completion for each CLIN identified;

10) Vessel name

11) The overall percentage and dollar amount previously billed, currently billed and unbilled,

12) Shipping and Payment Terms

13) Name, title, phone number, and mailing address of person to be notified in the event of a defective invoice.

All information must be included in an invoice for it to constitute a proper invoice. All improper invoices will be rejected which could delay payment.

2. The Contractor shall forward invoices via e-mail: Ainsley.C.Stringfield@uscg.mil or in person to the Contracting Officer’s Representative (COR).

3. The COR shall review and verify invoices, sign the invoice and return the invoice to the mailto:Ainsley.C.Stringfield@uscg.mil

Contractor.

4. The Contractor shall complete the Contractor Invoice Submission Form (listed below).

5. The Contractor shall submit the Contractor Invoice Submission Form, a PDF file of the invoice, and any necessary documents for supplies or services via the U.S. Coast Guard Finance Center website at:

https://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm

Contractor Invoice Submission Form Directions: Please complete as much information as possible. All blocks in red text are required entries.

Note: Web-Invoices are accepted only for Coast Guard Contracts over the Simplified Acquisition Threshold (Document Type

24).

THIS WEB FORM IS NOT AN OFFICIAL INVOICE. THE OFFICIAL INVOICE MUST BE ATTACHED

Invoice Information

Invoice Routing Code:

(help) Invoice Number: (help)

Contract Number: (help) Invoice Date: (help)

BPA Number: (help) Invoice Amount: (help)

Delivery/Task Order Number:

(help) Discount Terms: %

Discount Days: Net Days: (help)

Company Information Attachment of Official Invoice

Company Name: (help)

DUNS: Plus 4: (help)

Point of Contact Name: (help)

Point of Contact Email: (help)

Phone: (help) Fax:

(help)

Please verify your entry on the next page. Attach invoice and any supporting documentation after verification.

Attachment must be a single PDF file no larger than 3 MB. Grey-scale PDFs are not compatible. This will be our official invoice.

Supporting documentation must be combined in the single PDF file or submitted to your contracting office separately via email.

Need help creating a PDF file? Click here for instructions.

The Contractor must select the correct Invoice Routing Code for timely invoice processing. The https://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm http://www.fincen.uscg.mil/centralinv/central_inv_PDF_notice.htm http://www.fincen.uscg.mil/centralinv/central_inv_PDF_notice.htm

Invoice Routing Code for this contract is SFLC-1.

Visit the U.S. Coast Guard Finance Center Website for instructions regarding invoice attachments.

http://www.fincen.uscg.mil/electron.htm.

A copy of the invoice and any supporting documentation shall also be e-mailed to the following individuals:

Ainsley.C.Stringfield@uscg.mil and Nancy.M.Brinkman@uscg.mil

Invoices shall only include work that has been incorporated via contract modification. Only the

Contracting Officer is able to authorize work and issue any modifications; therefore, payments will not be made for any work to which a modification has not been properly executed. Invoices submitted for payment that includes such a request will be reduced by the unmodified amount

NOTE: 10% OF THE TOTAL CONTRACT PRICE WILL BE WITHHELD UNTIL ALL

DELIVERABLES, REQUIRED BY THE CONTRACT, ARE RECEIVED AND ACCEPTED.

FURTHER CONSIDERATIONS WITH INVOICING:

In accordance with the Prompt Payment Act, for the purposes of determining a payment due date and the date on which interest will begin to accrue if a payment is late, a proper invoice shall be deemed to have been received:

(1) On the later of:

(i) For invoices that are mailed the date a proper invoice is actually received by the designated billing office and annotates the invoice with date of receipt at the time of receipt.

(ii) For invoices electronically transmitted by the Contractor via web based submission, the date a transmission is received by the designated billing office, and receipt confirmation is provided to the designated recipient; or

(iii) The seventh day after the date on which the property is actually delivered or performance of the services is actually completed; unless—

a) The agency has actually accepted the property or services before the seventh day in which case the acceptance date shall substitute for the seventh day after the delivery date; or

b) A longer acceptance period is specified in the contract, in which case the date of actual acceptance or the date on which such longer acceptance period ends shall substitute for the seventh day after the delivery date;

(2) On the date placed on the invoice by the Contractor, when the agency fails to annotate the invoice with date of receipt of the invoice at the time of receipt (such invoice must be a proper invoice); or

(3) On the date of delivery, when the contract specifies that the delivery ticket may serve as an invoice.

http://www.fincen.uscg.mil/electron.htm

(4) Web based submission by the Contractor and receipt confirmation does not reflect

Government review or acceptance of the invoice.

(5) For inquiries and payment status please visit: http://www.fincen.uscg.mil/electron.htm

The Data Universal Numbering System (DUNS) number is the primary identifier in System for

Award Management (SAM), formally known as Central Contractor Registration (CCR), (see

FAR 52.232-33, Payment by Electronic Funds Transfer – Central Contractor Registration (OCT

2003)). Contractors are located and identified in SAM by their DUNS number. Therefore, to facilitate payment, the DUNS number shall be recorded on every invoice submitted to the U.S.

Coast Guard.

All payments for partial performance rendered by the Government under this contract are based on the assumption that the Contractor will, in good faith, execute and honor all payment terms entered into between it, the Prime Contractor, and any subcontractor thereof in the performance of this contract. The Contractor hereby acknowledges the Government’s right to reduce or suspend progress payments based on non-payment in accordance with any payment terms of the subcontract agreement.

Any amount deemed not payable will be deducted from the Contractor’s invoice. Deducted amounts may be resubmitted on the next invoice for reconsideration.

WELDING CERTIFICATIONS AND QUALIFICATIONS

This solicitation may contain welding line items as either Definitive or Optional Items. With his/her quote the Contractor shall provide the necessary valid and signed welding certifications and associated continuity records as qualifications as required by the specification for the…