ATTACHMENT_PWS_Bus_Service_Jul2019_thru_Jul2020.pdf

Performance Work Statement For

Charter Bus Services at U.S. Coast Guard Training Center Cape May

Introduction TRACEN Cape May is procuring charter bus services to and from the Federal Air Marshal

Firing Range in Atlantic City, NJ (primary location) and the Cape May County Department of Public Safety Firing Range in Cape May Court House, NJ (alternate location).

1. Description of Services: The contractor shall provide all necessary supervision, personnel, labor, material and vehicles necessary to provide charter bus services for transporting recruits and TRACEN staff to and from the Federal Air Marshal Firing Range in Atlantic City each week. On occasions when the Federal Air Marshal Firing Range is unavailable, the contractor will provide bus services to and from the contingency firing range: Cape May County Department of Public Safety Firing Range.

2. Hours of Operation: The contractor shall provide charter bus services Tuesdays and Thursdays each week according to the dates listed in the attached schedule. The bus will depart from TRACEN Cape May at 4:00 pm on each day and then depart from the Federal Air Marshal Firing Range at 8:45 pm. When the Air Marshal Firing Range is unavailable, the schedule for bus services may change based on the availability of the contingency range (see 3.8 below).

3. Contractor Furnished Equipment

3.1 Vehicles Required: The contractor shall provide a 54 passenger (or equivalent) which will be referred to as a COACH for each day. Buses shall be neat, clean, and in good repair. The coach should be equipped with a bathroom.

3.2 Personnel Requirements/Qualification: The contractor shall provide personnel who meet established standards in order to effectively perform the services required herein. The personnel shall be qualified, experienced and demonstrate the capability of performing with minimum supervision.

3.3 Proof of Insurance: The contractor shall provide TRACEN with proof of insurance for damage to property of injury to persons prior to commencement of contract. Such insurance shall be in the amount of $5,000,000 and shall be secured from an insurance company authorized by law to transact business in the State of New Jersey.

3.4 Record Keeping & POC: The contractor will provide trip reports when trips are confirmed and scheduled to GMC Hernandez as well as post trip invoices. Email: juan.c.hernandez@uscg.mil

3.5 Quote & Billing: Provide an hourly quote as follows:

- Hourly Rate per bus, minimum hours charged, and when billable hours begin/end

- Set round trip prices per bus type to each firing range (Atlantic City, & Cape May Court House)

- Cancellation policy (relative to billing)

- Bus breakdown policy and plan

- Depot locations

3.6 Invoicing: Invoices will be e-mailed to GMC Hernandez at juan.c.hernandez@uscg.mil for the previous month services to be reviewed and validated on a monthly basis. Simultaneously the Contractor will also be responsible for submitting the monthly invoice thru the USCG Finance mailto:juan.c.hernandez@uscg.mil

Center’s Prompt Payment Centralized Invoice Submittal website. See attachment for detailed instructions for invoice submittals.

3.7 Travel Day Expectations: The bus shall arrive 30 minutes prior to departure time and drivers are expected to be courteous, professional, and know the best route to the site before they arrive.

3.8 Schedule Changes: Schedules are subject to changes. This will mainly be due to emergent maintenance repairs to the Air Marshal firing range. On these instances, the coach will provide transportation to Cape May County Department of Public Safety Firing Range. Further, the day and time bus services will be required will depend on the availability of this contingency range. TRACEN will notify the bus service contractor of any schedule changes at least one week prior to date of affected service. However, there will also be times when the actual company size is much smaller than anticipated and there will not be a need for a bus on Thursday for that company’s range training week.

TRACEN will notify the bus service contractor of any cancellations at least one week prior to date of affected service. Additionally, the schedule for December is subject to change as a result of the TRACEN’s fluid schedule during the holidays. When actual passenger numbers become available in October 2019, the schedule for December will be finalized. The contractor must have a sufficient fleet and flexibility with their workforce to provide service in the midst of these types of fluctuations.

3.9 Vehicle Breakdowns: In the event of a breakdown, the contractor shall repair the bus or send a replacement in no more than 1 hour. Failure to do so will result in non-payment for that particular charter. Extenuating circumstances will be considered if this time widow is not met at the sole discretion of the government.

3.10 Unavailability: In the event the contractor fails to provide the manpower necessary to accomplish the work requested, the Government reserves the right to obtain services elsewhere. The contractor shall contact GMC Hernandez, allowing ample time for alternative arrangements.

4. State & Federal Laws: The contractor, while in performance of its duties under this contract, shall comply with and observe the laws of the State of New Jersey and all other municipal laws including Department of Transportation Rules and Regulations.

5. Liability: The contractor, by acceptance of this contract, agrees that the United States, the United States

Coast Guard, TRACEN Cape May, their officers, agents and employees, shall not be responsible for damages to property or injuries to persons which may arise incident to this contract, or for damages to the property of the Contractor, or for to the property or injuries to the Contractors employees, officers, agents, or servants, or others which may arise from or be indecent to this contract. The Contractor further agrees by acceptance of this contract to hold harmless and indemnify the United States, the United States Coast Guard, the United States Coast Guard TRACEN Cape May, their officers, agents and employees, from any and all liability, loss, damages, costs or expenses which are sustained, incurred, or required arising out of the actions of the Contractor in the course of this contract.

5.1 Alcohol & Controlled Substances: Contract employees shall not possess, distribute, consume, use or cause to be used any controlled substances or alcohol on the job site on Government property. Any employee using a controlled substance prescribed by a physician shall get written permission from the Contracting Officer to continue performance of assigned duties for this contract. Any contractor or contractor employee found to be in violation of this section will be permanently prohibited from Coast Guard property. Actions taken under this section shall not relieve the contractor of the requirement to provide sufficient personnel to perform adequate and timely service as required in the contract.

6. Estimated Quantities: The schedule for this contract is attached. Schedules are subject to change as noted in paragraph 3.8 and this shall be used as an estimate only.

7. Government Quality Assurance Requirements: The Contracting Officer’s Representative (COR) or the designated USCG POCs are responsible for representing the Contracting Officer in all facets of quality for the services required. The designated personnel will handle reviews and deficiencies on behalf of the Contracting Officer.

8. Period of Performance: The period of performance for this contract is a twelve-month period beginning on or shortly after 16 July 2019 through 09 July 2020. Contract will be a Firm Fixed-Price Service Contract, using Best Value. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government in price and other factors, e.g., past performance history, SAM registration (DUNS), depots, etc.

FAR 52.216-18 Ordering – Task Orders may be authorized with services to be furnished under this contract that are not part of the normal schedule. All task orders are subject to the terms & conditions of this contract. Such orders may be issued during the 12-month contractual period of performance. The projected task orders are so integrally related that only a single contractor can reasonably perform the work.

9. Personnel Authorized to Place Calls to the Contractor:

GMC Juan Hernandez LCDR Scott Koser LT Kevin Higgins LT Brandon Schumann CWO Patrick Haney Ms. Shirley Green

10. Point of Contact:

For questions or concerns with Statement of Work, calls should be directed to GMC Juan Hernandez phone: (609) 898-6233 or via e-mail: juan.c.hernandez@uscg.mil

9. Personnel Authorized to Place Calls to the Contractor: